IASSIST May, 2008

Robin Rice

DISC-UK DataShare Project: DISC-UK DataShare Project: March 2007 - March 2009March 2007 - March 2009Funded by JISC Digital Repositories and Preservation ProgrammeFunded by JISC Digital Repositories and Preservation Programme

The The project's overall aimproject's overall aim is to contribute to new is to contribute to new models, workflows and tools for academic data models, workflows and tools for academic data sharing within a complex and dynamic information sharing within a complex and dynamic information environment which includes increased emphasis on environment which includes increased emphasis on stewardship of institutional knowledge assets of all stewardship of institutional knowledge assets of all types; new technologies to enhance e-Research; new types; new technologies to enhance e-Research; new research council policies and mandates; and the research council policies and mandates; and the growth of the Open Access / Open Data movement.growth of the Open Access / Open Data movement.

Digital RepositoriesDigital Repositories

According to Heery and Anderson (According to Heery and Anderson (Digital Digital Repositories ReviewRepositories Review, 2005) a , 2005) a repositoryrepository is is differentiated from other digital collections by the differentiated from other digital collections by the following characteristics: following characteristics:

• content is deposited in a repository, whether by content is deposited in a repository, whether by the content creator, owner or third party the content creator, owner or third party

• the repository architecture manages content as the repository architecture manages content as well as metadata well as metadata

• the repository offers a minimum set of basic the repository offers a minimum set of basic services e.g. put, get, search, access control services e.g. put, get, search, access control

• the repository must be sustainable and trusted, the repository must be sustainable and trusted, well-supported and well-managed. well-supported and well-managed.

Institutional RepositoriesInstitutional Repositories

Open accessOpen access repositories allow their content to be repositories allow their content to be accessed openly (e.g. downloaded by any user on the accessed openly (e.g. downloaded by any user on the WWW) as well as their metadata to be harvested openly WWW) as well as their metadata to be harvested openly (by other servers, e.g. Google or scholarly search (by other servers, e.g. Google or scholarly search engines). engines).

Finally, Finally, institutional repositoriesinstitutional repositories are those that are run by are those that are run by institutions, such as Universities, for various purposes institutions, such as Universities, for various purposes including showcasing their intellectual assets, widening including showcasing their intellectual assets, widening access to their published outputs, and managing their access to their published outputs, and managing their information assets over time. These differ from subject-information assets over time. These differ from subject-specific or domain-specific repositories, such as Arxiv specific or domain-specific repositories, such as Arxiv (for Physics papers) and Jorum (for learning objects). (for Physics papers) and Jorum (for learning objects).

Project Partners

From Open Access to Open Data From Open Access to Open Data

• BOAI: "By 'open access' to this [scientific and scholarly BOAI: "By 'open access' to this [scientific and scholarly journal] literature, we mean its free availability on the journal] literature, we mean its free availability on the public internet, permitting any users to read, download, public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the other than those inseparable from gaining access to the internet itself. (2001)internet itself. (2001)

• Open Knowledge Foundation (OKF) definition: "A piece Open Knowledge Foundation (OKF) definition: "A piece of knowledge is open if you are free to use, reuse, and of knowledge is open if you are free to use, reuse, and redistribute it“ (synonymous with open content, building redistribute it“ (synonymous with open content, building on open source software movement).on open source software movement).

• Not to be confused with ‘open data definition’ used for Not to be confused with ‘open data definition’ used for copying personal data from one social networking site to copying personal data from one social networking site to another.another.

… … to Open Data licenses to Open Data licenses • “ … “ … Where the Open Access movement is concerned Where the Open Access movement is concerned

only with ensuring that scholarly papers are human only with ensuring that scholarly papers are human readable, the Open Data movement requires that they readable, the Open Data movement requires that they are also machine readable.” (interview w/ Peter are also machine readable.” (interview w/ Peter Murray-Rust, Cambridge Chemist)Murray-Rust, Cambridge Chemist)

• Science Commons’ Open Data protocol Science Commons’ Open Data protocol 1.1. The protocol must promote legal predictability and The protocol must promote legal predictability and

certainty.certainty.2.2. The protocol must be easy to use and understand.The protocol must be easy to use and understand.3.3. The protocol must impose the lowest possible The protocol must impose the lowest possible

transaction costs on users.transaction costs on users. • Public Domain Dedication & Licence (PDDL) Public Domain Dedication & Licence (PDDL)

• ‘‘Converge on the public domain’ by waiving all Converge on the public domain’ by waiving all rights based on intellectual property rights based on intellectual property

• ““sui generis” database right (European jurisdictions)sui generis” database right (European jurisdictions)• Avoid attribution stackingAvoid attribution stacking

Mashups & Data PublishingMashups & Data Publishing

• Recent proliferation of online tools for sharing Recent proliferation of online tools for sharing data for analysis and visualisation (term data for analysis and visualisation (term mashup originating from mixing music tracks)mashup originating from mixing music tracks)

• Peter Buneman, Digital Curation Centre: “the Peter Buneman, Digital Curation Centre: “the best way to preserve your data is to publish it!”best way to preserve your data is to publish it!”

• Project is looking at these tools as an Project is looking at these tools as an alternative way for users to share their data. alternative way for users to share their data. What are the pros and cons vis-à-vis What are the pros and cons vis-à-vis repositories? repositories?

• DISC-UK DataShare: Web 2.0 Data DISC-UK DataShare: Web 2.0 Data Visualisation Tools: Part 1 - Numeric Data Visualisation Tools: Part 1 - Numeric Data (S (S Macdonald, 2008),Macdonald, 2008), Part 2 – Geospatial Data Part 2 – Geospatial Data (forthcoming).(forthcoming).

Data creation, collection, repurposing: Partnerships between researchers & support services with subject expertise; informed by domain standards and guidelines relating to formats, metadata, version control, etc.

Data processing, management and curation:Data are transformed, cleaned, derived as part of the research process; curators identify ‘partnering moments' to capture content for documentation and description. Staging repositories offer curatorial workspaces.

Data sharing and distribution:Repositories ingest and manage research outputs; offer federated searching, redundant storage, access controls; scholarly publications linked to data.

Data preservation, dissemination & long term stewardship: Repositories and data archives provide preservation services such as format migration and media refreshment; dataset may survive a period of dis-interest before being re-discovered.

Discovery and Planning

Data A

nalysis

Publication and Sharing

Lo

ng

term acce

ss

Repositories

Curation services

Researchers

PARTNERSHIPS

Partnerships in the Data & Research Lifecycle

Slide by Ann Green

Incentives for researchers to manage and Incentives for researchers to manage and share data: meeting funders’ requirementsshare data: meeting funders’ requirements

• Followed by the OECD 2004 ministerial declaration was Followed by the OECD 2004 ministerial declaration was the 2007 “the 2007 “OECD Principles and guidelines for access to OECD Principles and guidelines for access to research data from public fundingresearch data from public funding.” .”

• In 2005 Research Councils UK published a draft position In 2005 Research Councils UK published a draft position statement on 'access to research outputs‘, followed by a statement on 'access to research outputs‘, followed by a public consultation, covering both scholarly literature and public consultation, covering both scholarly literature and research data.research data.

• ESRC added a mandate for deposit of research outputs ESRC added a mandate for deposit of research outputs (publications) into a central repository along with existing (publications) into a central repository along with existing data deposit mandate into its central data archive data deposit mandate into its central data archive (UKDA).(UKDA).

• In 2007 the Medical Research Council added a new In 2007 the Medical Research Council added a new requirement for all grant recipients to include a data requirement for all grant recipients to include a data sharing plan in their proposals.sharing plan in their proposals.

Capacity building, skills & training, and Capacity building, skills & training, and professional issuesprofessional issues

• Much current attention in Much current attention in UK on the capacity of HEIs UK on the capacity of HEIs to provide services for data to provide services for data managementmanagement

• Debate about roles and Debate about roles and responsibilities: responsibilities: researchers? funders? ‘data researchers? funders? ‘data scientists’? librarians? IT scientists’? librarians? IT services? services? Dealing with data: Dealing with data: roles, responsibilities and roles, responsibilities and relationships. relationships. (L Lyon 2007)(L Lyon 2007)

• DataShare concerned with DataShare concerned with training and career paths for training and career paths for both data librarians and both data librarians and repository managersrepository managers

• ““Data Librarianship - a gap Data Librarianship - a gap in the market.” in the market.” CILIP UpdateCILIP Update, , (L Martinez, S Macdonald, (L Martinez, S Macdonald, June 2008). June 2008).

• Digital Curation Centre Digital Curation Centre Autumn school on data Autumn school on data curationcuration (1 week) (1 week)

Data Skills/Career Study: Data Skills/Career Study: JISC-commissioned study JISC-commissioned study to report on ‘the skills, role to report on ‘the skills, role and career structure of data and career structure of data scientists and curators: an scientists and curators: an assessment of current assessment of current practice and future needs.’practice and future needs.’

• UK Research Data ServiceUK Research Data Service: : a feasibility study on a feasibility study on developing and maintaining developing and maintaining a national shared digital a national shared digital research data service for research data service for the UK HE sectorthe UK HE sector

Curation tools & Curation tools & Best Practice guidelinesBest Practice guidelines

• DISC-UK DataShare State of the Art ReviewDISC-UK DataShare State of the Art Review (H (H Gibbs, 2007)Gibbs, 2007)

• Data Audit Framework - a JISC project led by Data Audit Framework - a JISC project led by DCC at University of Glasgow to carry out the DCC at University of Glasgow to carry out the recommendation in Liz Lyon’s 2007 report: ‘A recommendation in Liz Lyon’s 2007 report: ‘A framework must be conceived to enable all framework must be conceived to enable all Universities and colleges to carry out an audit of Universities and colleges to carry out an audit of departmental data collections, awareness, departmental data collections, awareness, policies and practice for data curation and policies and practice for data curation and preservation.’ preservation.’

• Stewardship of digital research data: a Stewardship of digital research data: a framework of principles and guidelines (RIN framework of principles and guidelines (RIN (2008) (2008)

• Data Seal of Approval (Netherlands) and othersData Seal of Approval (Netherlands) and others

ConclusionConclusion

• DISC-UK trying to track these and other DISC-UK trying to track these and other tools and guidelines through its social tools and guidelines through its social bookmarks and tag cloud, blog, and a bookmarks and tag cloud, blog, and a selected bibliography. selected bibliography.

• Collective Intelligence page – Collective Intelligence page – • http://www.disc-uk.org/collective.htmlhttp://www.disc-uk.org/collective.html• For further information about DataShare –For further information about DataShare –• http://www.disc-uk.org/datashare.htmlhttp://www.disc-uk.org/datashare.html• Feel free to contact me, R.Rice@ed.ac.ukFeel free to contact me, R.Rice@ed.ac.uk