ICS Overview

ICS Overview

What Is an Incident?An incident is . . .

. . . an occurrence, either caused by human or natural phenomena, that requires response actions to prevent or minimize loss of life, or damage to property and/or the environment.

What Is ICS?The Incident Command System is a standardized on-scene, all-hazard management approach used throughout the lifecycle of an incident.

The Incident Command System may be used to manage both emergency & non-emergency situations by both government & private-sector organizations. A few examples would be:

A training conference

Planning a community event including a parade, fair or large sporting event

A visit from a foreign dignitary.

What Is ICS?

The Incident Command System is a standardized approach to incident management that is applicable for use in all hazards by all levels of government.

ICS Purposes

Using management best practices, the Incident Command Systems (ICS) helps to address:

The safety of responders and others.

The achievement of tactical objectives.

The efficient use of resources.

Lack of accountability including unclear chains of command and supervision.

History of ICSHistorically, the reason for most incident response failures were due to: Lack of accountability. Poor communication & management. Lack of a planning process. Poor management; overloaded Incident Commanders. No method to integrate interagency requirements.

The identification of these areas of management weakness resulted in the development of ICS.

History of ICS

After-action reports from ineffective incident responses find that response problems are far more likely to result from: Inadequate management. Lack of an orderly, systematic planning

process. No common, flexible, predesigned

management structure that enabled commanders to delegate responsibilities and manage workloads efficiently.

Homeland Security Presidential Directives (HSPDs)

Management of Domestic IncidentsEstablished standardized organizational structure for communication to use in response to natural, technological & manmade incidents.HSPD-5HSPD-5

HSPD-8HSPD-8

National Preparedness Goal

National Incident Management System (NIMS)

National Response Framework (NRF)

National Preparedness

Mandates

National Incident Management System (NIMS)National Incident Management System (NIMS) NIMS is a consistent, nationwide

approach for all levels of government to work effectively and efficiently together.

NIMS was called for in Homeland Security Directive (SHPD-5) in February of 2003.

NIMS is a core set of concepts, principles and terminology for incident command & multiagency coordination.

National Response Framework (NRF)National Response Framework (NRF) NRF: Establishes . . .

Federal coordination structures/mechanisms.

Direction for incorporation of existing plans.

Consistent approach to managing incidents.

When a variety of agencies are involved in a response, the Incident Command System supersedes the National Response Framework.

ICS Benefits Meets the needs of incidents of any

kind or size.

Allows personnel from a variety of agencies to meld rapidly into a common management structure.

Provides a preset structure for logistical and administrative functions in an emergency.

Is cost effective by avoiding duplication of efforts. And oversees efficient use of resources.

SummaryICS . . . Is a standardized management tool for meeting

the demands of small or large emergency or nonemergency situations.

Represents "best practices," and has become the standard for emergency management across the country.

May be used for planned events, natural disasters, and acts of terrorism.

Is a key feature of NIMS.

Basic Features of ICS

Common TerminologyUsing common terminology is critical to ensure efficient, clear communication to define: Organizational functions. Incident facilities. Resource descriptions. Position titles.

To emphasize…

ICS facilitates the ability to

communicate by using

Common Terminology.

Use of Plain English When communicating, ICS requires the use of

plain English.

Do not use agency-specific codes, radio codes, or jargon.

EMT = Emergency Medical Treatment

EMT = Emergency Medical Technician

EMT = Email Money Transfer

Even if you use radio codes on a daily basis, why should you use plain English during an

incident response?

Modular Organization Develops in a top-down,

modular fashion.

Is based on the incident size,complexity and type of hazard.

Incident objectives determine the organizational size.

Only functions/positions that are necessary will be filled.

Each element must have a person in charge.

Overall Priorities

Incident objectives are established based on the following priorities:

#1: Life Saving

#2: Incident Stabilization

#3: Property Preservation

Reliance on an Incident Action PlanEvery incident must have an Incident Action Plan (IAP) that:

Specifies measurable strategic objectives to be achieved within the specified period.

Covers a specified timeframe, called an operational period.

Provides direction to take actions based on the objectives identified in the plan during the operational period.

May be oral or written—except for hazardous materials incidents, which require a written IAP.

Unity of CommandUnder unity of command, personnel:

Report to only one supervisor.

Receive work assignments only from their supervisors.

Don’t confuse unity of command with Unified Command!

Unified Command Creates a single ICS structure

with a built-in process for effective and responsible multijurisdictional or multiagency approach.

In a complex incident there are multiple Incident Commanders representing multiple jurisdictions working together to establish incident objectives.

Unified Command

Enables multiple Incident Commanders of all responsible agencies to work together to establish the incident objectives and strategies.

Agency 1 Incident

Commander

Agency 2 Incident

Commander

Agency 3 Incident

Commander

Incident Commanders within the Unified Command make joint decisions and speak as one voice establishing a single command structure.

Unified Command

Enables agencies with different legal, geographic and functional responsibilities to coordinate, plan and interact effectively.

Maintains unity of command. Each employee only reports to one supervisor.

Manageable Span of ControlSpan of control:

Pertains to the number of individuals or resources that one supervisor can manage effectively during an incident.

3-7 subordinates however 5 is ideal

Is key to effective and efficient incident management.

Resource 2Resource 2

Resource 3Resource 3Resource 1Resource 1

SupervisorSupervisor

Predesignated Incident FacilitiesEstablished by the Incident Commander based on the requirements and complexity of the incident.

Incident Command Post

BaseStaging Area

Base

Camp

Transfer of Command Moves the responsibility for incident command

from one Incident Commander to another. Must include a transfer of command briefing for the

incoming Incident Commander (may be oral, written, or both)

Must notify all personnel that a change in command is taking place.

Any Incident Commander is responsible until authority is delegated to another person.

Transfer of Command

May take place when: The current Incident

commander needs rest A jurisdiction or agency is

legally required to take command

The incident changes in complexity

A more qualified Incident Commander arrives and assumes command.

SummaryICS:

Utilizes management features including the use of common terminology and a modular organizational structure.

Emphasizes effective planning through the use of management by objectives and Incident Action Plans.

Supports responders by providing data they need through effective information and intelligence management.

Summary continuedICS: Utilizes the principles of chain of command,

unity of command, Unified Command, and transfer of command.

Helps ensure that resources are ready through accountability and mobilization.

Ensures full utilization of incident resources by maintaining a manageable span of control, establishing predesignated incident facilities, implementing resource management practices, and ensuring integrated communications.

Incident Commander and Command Staff Functions

Incident CommanderThe Incident Commander performs all major ICS command and staff responsibilities unless the ICS functions are delegated and assigned.

SafetyOfficerSafetyOfficer

LiaisonOfficerLiaisonOfficer

Public InformationOfficer


Command Staff

IncidentCommander

IncidentCommander

OperationsSection ChiefOperations

Section ChiefPlanning

Section ChiefPlanning

Section ChiefLogistics

Section ChiefLogistics

Section ChiefFinance/AdminSection Chief

Finance/AdminSection Chief

General Staff

Incident Commander RoleThe Incident Commander: Provides overall leadership for incident response. Delegates authority to others. Takes general direction from agency

administrator/official. Only position that is always filled Is responsible for all activities and functions until

delegated and assigned to staff. Assesses need for staff. Establishes incident objectives. Directs staff to develop

the Incident Action Plan.Incident Commander

Command StaffIt may be necessary for the Incident Commander to designate a Command Staff who:

Provide information, liaison, and safety services for the entire organization.

Report directly to the Incident Commander.

IncidentCommander

IncidentCommander





Command Staff

General Staff Functions

General StaffExpanding incidents may require delegation of authority to perform operations, planning, logistics and finance/administration functions





Command Staff

IncidentCommander

IncidentCommander

OperationsSection

OperationsSection

PlanningSection

PlanningSection

LogisticsSection

LogisticsSection

Finance/AdminSection


General Staff

Operations Section Chief

The Operations Section Chief:

Develops the tactical objectives and organization.

Directs all tactical field resources.

Conducts and coordinates all incident tactical operations

Operations Section Chief

Use of Position TitlesUsing specific ICS position titles: Provides a common standard across all

responder Allows ICS positions to be filled by the most

qualified individuals rather than just being filled by rank alone.

Standardizes communication. Describes the responsibilities of the position.

Planning Section ChiefThe Planning Section Chief:

Collects and evaluates information throughout the incident and during the after-action review process.

Maintains resource status.

Prepares and copies the Incident Action Plan and necessary maps.

Maintains documentation for incident records.

Planning Section Chief

IncidentCommander

IncidentCommander

OperationsSection

OperationsSection

PlanningSection

PlanningSection

LogisticsSection

LogisticsSection



General Staff

Planning Section Track the status of all resources. Maintains and displays situation

status. Prepares the Incident Action Plan. Develops alternative strategies. Provides documentation services. Prepares the Demobilization Plan. Provides a primary location for

Technical Specialists assigned to an incident.

Logistics Section ChiefThe Logistics Section Chief:

Provides support, resources and services needed to meet incident activities.

Ensures personnel have food, communications, medical support, and transportation as needed to meet incident objectives.

Contracts for and purchases goods and services needed at the incident.

Logistics Section Chief

IncidentCommander

IncidentCommander

PlanningSection

PlanningSection

LogisticsSection

LogisticsSection



OperationsSection

OperationsSection

Logistics SectionMake sure all incident personnel have what they need:

Communications

Provides communication planning and resources.

Support:

Medical support

Food

Ground support

Supplies & equipment

Facilities

GroundUnit

GroundUnit

FoodUnit

FoodUnit

FacilitiesUnit

FacilitiesUnit

MedicalUnit

MedicalUnit

SupplyUnit

SupplyUnit

Commun.Unit

Commun.Unit

SupportBranchSupportBranch

ServiceBranchServiceBranch

Logistics SectionLogistics Section

Finance/Administration Section Chief

The Finance/Admin Section Chief:

Manages costs related to the incident.

Provides accounting, procurement, time recording and cost analyses

Responsible for compensation for injury or damage to property.

Finance/Administration Section Chief

IncidentCommander

IncidentCommander

PlanningSection

PlanningSection

LogisticsSection

LogisticsSection



OperationsSection

OperationsSection

Common Responsibilities

Only mobilize to an incident when requested or when dispatched by an appropriate authority.

Make sure that you receive a complete deployment briefing.

Mobilization

Check-In at the Incident: PurposeThe check-in process helps to:

Track resources.

Prepare personnel for assignments and reassignments.

Organize the demobilization process.

Locate personnel in case of an emergency.

Establish personnel time records and payroll documentation.

Check in only once at an authorized location

Initial Incident Briefing

Current situation assessment and objectives

Specific job responsibilities

Location of work area

Procedural instructions for obtaining additional resources

Safety hazards and required safety procedures/Personal Protective Equipment (PPE), as appropriate

After you check-in, locate your incident supervisor and obtain your initial briefing.

Supervisory Responsibilities If you are a supervisor, you must:

Maintain a daily unit log indicating the names of personnel assigned and a listing of the major activities that occurred during the operational periods to which you were assigned.

Provide briefings to your subordinates, adjacent forces, and replacement personnel.

Be Accountable for Your Actions Maintain chain of command and unity of

command. Take direction from a single supervisor.

Communicate potential hazards and changing conditions using clear text and Plain English.

Act professionally and avoid/report prohibited activities such as:

Sexual harassment or discrimination.

Use of illegal drugs or alcohol.

Documents

ICS Overview