IEEE Board of Governors IEEE Board of Governors MeetingMeeting

December 6, 2002December 6, 2002

Ronald F. SillettiRonald F. SillettiIBM CorporationIBM Corporation914-765-4373914-765-4373

silletti@us.ibm.comsilletti@us.ibm.com

Objectives Objectives

• What is a US TAGWhat is a US TAG

• Provide a status of the INCITS Provide a status of the INCITS transitiontransition– Current ActivitiesCurrent Activities– Background InformationBackground Information

• Discuss what approaches IEEE might Discuss what approaches IEEE might take…take…

US Technical Advisory Groups US Technical Advisory Groups (TAGs)(TAGs)• Similar to Accredited Standards Developers, U.S. TAGs to Similar to Accredited Standards Developers, U.S. TAGs to

ISO are accredited by ANSI and must follow the Institute’s ISO are accredited by ANSI and must follow the Institute’s cardinal principles of openness, balance, due process and cardinal principles of openness, balance, due process and transparency.transparency.

• U.S. TAG accreditation requirements are contained in the U.S. TAG accreditation requirements are contained in the ANSI Procedures for U.S. Participation in the International ANSI Procedures for U.S. Participation in the International Activities of ISO (ANSI International Procedures)Activities of ISO (ANSI International Procedures)

• ANSI sets policy for U.S. TAGs because the Institute is ANSI sets policy for U.S. TAGs because the Institute is recognized as the official U.S. member of ISO and, recognized as the official U.S. member of ISO and, through its U.S. National Committee (USNC), is the official through its U.S. National Committee (USNC), is the official U.S. member of IEC U.S. member of IEC

Responsibilities of U.S. TAGsResponsibilities of U.S. TAGs

TAGs determine U.S. positions on matters TAGs determine U.S. positions on matters arising before international technical arising before international technical committees and subcommitteescommittees and subcommittees

TAGs submit US contributions to international TAGs submit US contributions to international technical committees and subcommitteestechnical committees and subcommittees

TAGs determine U.S. delegations to technical TAGs determine U.S. delegations to technical committee meetingscommittee meetings

All U.S. positions developed by a TAG must be All U.S. positions developed by a TAG must be submitted to the relevant ISO committee by submitted to the relevant ISO committee by ANSI or to an IEC committee by ANSI’s USNC.ANSI or to an IEC committee by ANSI’s USNC.

Transition Team ReportTransition Team Report

Current ActivitiesCurrent Activities

Goal and VisionGoal and Vision

INCITS’s objective is to become recognized as the premier INCITS’s objective is to become recognized as the premier global standards developing organization focused on global standards developing organization focused on Information and Communications Technology (ICT) Information and Communications Technology (ICT) standards and public policy. INCITS provides both policy standards and public policy. INCITS provides both policy and technical direction as customer requirements shift to and technical direction as customer requirements shift to network computing solutions based on open systems. network computing solutions based on open systems.

  INCITS is the primary U.S. focus of standardization in the field INCITS is the primary U.S. focus of standardization in the field

of ICT, encompassing storage, processing, transfer, display, of ICT, encompassing storage, processing, transfer, display, management, organization, and retrieval of information. As management, organization, and retrieval of information. As such, INCITS also serves as ANSI's Technical Advisory Group such, INCITS also serves as ANSI's Technical Advisory Group for ISO/IEC Joint Technical Committee 1. JTC 1 is for ISO/IEC Joint Technical Committee 1. JTC 1 is responsible for International standardization in the field of responsible for International standardization in the field of Information TechnologyInformation Technology..

StandardsPolicy Board

Marketing andRecruitment

Board Committee

Long Range PlanningBoard Committee

FinanceBoard Committee

ProceduresBoard Committee

TechnicalCommittees

CompoundTAGs

Standards DevelopmentBoard

Executive Board(Consensus Body / US TAG to JTC 1)

• Large/Small Business • User Groups• Government • Academia• Major/Minor SDOs • Consortia

• Advisory

Executive Board Executive Board AssumptionsAssumptions• Consensus body for the organizationConsensus body for the organization

• Serves as TAG to JTC 1 Serves as TAG to JTC 1

• Makes final decisions for the organizationMakes final decisions for the organization

• New categories of membership for balanceNew categories of membership for balance– business (large/small businesses and business (large/small businesses and

consultantsconsultants– non-business (government and major/minor non-business (government and major/minor

SDOs)SDOs)– special interest (user, academic, consortia)special interest (user, academic, consortia)

• Meets in Plenary four times per yearMeets in Plenary four times per year

• Requires dedicated Secretariat Staff Requires dedicated Secretariat Staff

Executive BoardExecutive Board

• Protect accreditation and maintain a level playing fieldProtect accreditation and maintain a level playing field• Ensure the efficiency of the organizationEnsure the efficiency of the organization• Attract the broadest possible community of interestAttract the broadest possible community of interest• Create an environment that fosters the introduction of new Create an environment that fosters the introduction of new

work and relevant technologies work and relevant technologies • Socialize the value of the organization to the ICT communitySocialize the value of the organization to the ICT community• Prepare and maintain a long range business plan for the long Prepare and maintain a long range business plan for the long

term viability of the organizationterm viability of the organization• Provide delegates to JTC 1 level meetings Provide delegates to JTC 1 level meetings • Approve delegations to JTC 1 level meetingsApprove delegations to JTC 1 level meetings• Develop US delegatesDevelop US delegates' ' instructions for JTC 1 level meetingsinstructions for JTC 1 level meetings• Harmonize recommendations developed by the Standards Harmonize recommendations developed by the Standards

Development Board (SDB) and Standards Policy Board (SPB)Development Board (SDB) and Standards Policy Board (SPB)• Approve contributions on JTC 1 level activities Approve contributions on JTC 1 level activities

INCITS BoardsINCITS Boards

• Standards Development Board (SDB) and Standards Development Board (SDB) and Standards Policy Board (SPB)Standards Policy Board (SPB)

• Have elected ChairsHave elected Chairs

• Meetings at same venue as PlenaryMeetings at same venue as Plenary

• Make recommendations to Executive Make recommendations to Executive BoardBoard

• Require dedicated staff resource Require dedicated staff resource (minutes, agendas, meeting (minutes, agendas, meeting announcements, etc.)announcements, etc.)

Standards Policy BoardStandards Policy Board

• Recommend delegates to JTC 1 Recommend delegates to JTC 1 Meetings Meetings

• Provide recommendations that result Provide recommendations that result in coordinated U.S. positions on in coordinated U.S. positions on international matters international matters

• Provide recommendations that Provide recommendations that position INCITS to best influence JTC position INCITS to best influence JTC 1's future1's future

SPB to accomplishSPB to accomplish

• Identify and develop methods for rapid international adoption of Identify and develop methods for rapid international adoption of ICT standards ICT standards

• Find, facilitate and promote opportunities for international Find, facilitate and promote opportunities for international collaborative ICT standardization activities that enhance ICT collaborative ICT standardization activities that enhance ICT interests interests

• Monitor and determine impact of relevant global policies and Monitor and determine impact of relevant global policies and make recommendations accordinglymake recommendations accordingly

• Define and implement methods for INCITS to collaborate with Define and implement methods for INCITS to collaborate with other organizations on technology policy issues other organizations on technology policy issues

• Identify and determine how to form international alliances, Identify and determine how to form international alliances, partnerships, joint projects, etc. partnerships, joint projects, etc.

• Create a coexistence strategy with consortia and other SDOs Create a coexistence strategy with consortia and other SDOs

• Investigate expansion of scope to include all of ICTInvestigate expansion of scope to include all of ICT

Standards Development Standards Development BoardBoard

• Create and promote internally Create and promote internally developed standards (TCs, CTs)developed standards (TCs, CTs)

• Adopt and promote externally Adopt and promote externally developed specificationsdeveloped specifications

• Enable collaboration with other SDOs Enable collaboration with other SDOs and consortia and consortia

• Create and agree to methodology for Create and agree to methodology for new work identificationnew work identification

SDB to accomplishSDB to accomplish• Develop, review and approve draft proposed standards, including American Develop, review and approve draft proposed standards, including American

National Standards (dpANS), Technical Reports (TRs), New Work Item Proposals National Standards (dpANS), Technical Reports (TRs), New Work Item Proposals (NPs), Committee Drafts (CDs), Draft International Standards (DISs), Final Draft (NPs), Committee Drafts (CDs), Draft International Standards (DISs), Final Draft International Standards (FDISs), Publicly Available Specifications (PAS), and International Standards (FDISs), Publicly Available Specifications (PAS), and International Workshop Agreements (IWAs).International Workshop Agreements (IWAs).

• Make recommendations to the Executive Board regarding the appointment of Make recommendations to the Executive Board regarding the appointment of officers in all Subgroups reporting to the Standards Development Board and any officers in all Subgroups reporting to the Standards Development Board and any recalls of officers as needed.recalls of officers as needed.

• Maintain current approved standards and respond to requests for standardization Maintain current approved standards and respond to requests for standardization within its scope.within its scope.

• Avoid conflicting standards but not preclude development of families of standards.Avoid conflicting standards but not preclude development of families of standards.

• Minimize duplication of standards through the creation of appropriate liaison and Minimize duplication of standards through the creation of appropriate liaison and coordination mechanisms among the standards subgroups of the Standards coordination mechanisms among the standards subgroups of the Standards Development Board and with other standards bodies having common interests.Development Board and with other standards bodies having common interests.

• Provide the opportunity to participate in the standardization process for all those Provide the opportunity to participate in the standardization process for all those know to be or who indicate they are directly and materially affected by the know to be or who indicate they are directly and materially affected by the Standards Development Board scope.Standards Development Board scope.

• Make recommendations to the Executive Board regarding the creation and Make recommendations to the Executive Board regarding the creation and disbandment of management groups, technical committees and task groups disbandment of management groups, technical committees and task groups necessary to accomplish the standards work of the Standards Development Board necessary to accomplish the standards work of the Standards Development Board and the Executive Board.and the Executive Board.

• Oversee the responsibilities delegated to Subgroups to sever as Technical Advisory Oversee the responsibilities delegated to Subgroups to sever as Technical Advisory Groups (TAGs) to Subcommittees (SCs), Working Groups (WGs), other working Groups (TAGs) to Subcommittees (SCs), Working Groups (WGs), other working groups and projects of ISO/IEC JTC 1, upon direct assignment ofgroups and projects of ISO/IEC JTC 1, upon direct assignment of responsibility by responsibility by the Executive Board.the Executive Board.

• Maintain the [RD-5, Project Proposal Guide],and [RD-6, TC Annual Report Guide]Maintain the [RD-5, Project Proposal Guide],and [RD-6, TC Annual Report Guide]

Transition Team ReportTransition Team Report

Background InformationBackground Information

Meetings HeldMeetings Held736 Man Hours736 Man Hours

8/14 8/21 9/19 9/26 10/3 11/9 1/7

Don Deutsch X X

Jennifer Garner X X X X X

Karen Higginbottom X X X X X X

John Hill X X X X X

Dave Michael X X X X X

Russ Richards X X X X X

Ron Silletti X X X

Dave Thewlis X X X

Monica Vago X X X X

INCITS Letter Ballot PassedINCITS Letter Ballot Passed

• approval of new organization as approval of new organization as contained in IT/02-0681contained in IT/02-0681– pg 15pg 15 mission/vision bullets to be clarifiedmission/vision bullets to be clarified– pg 17pg 17 organizational chart (changed names of organizational chart (changed names of

two boards)two boards)– pg 18pg 18 membership categoriesmembership categories– pg 19 pg 19 prerequisites for membership on SDB prerequisites for membership on SDB

and and SPBSPB– pg 24pg 24 financial modelfinancial model– pg 27pg 27 timeline (met); on track for December 1 timeline (met); on track for December 1

as legal dateas legal date

Name of OrganizationName of Organization• Assigned name of INCITS to the new Assigned name of INCITS to the new

organizationorganization

• New direction is consistent with New direction is consistent with recent international expansion recent international expansion

• Message --- build on 40 years of Message --- build on 40 years of technical success; progress through technical success; progress through new, strong collaborationnew, strong collaboration

• Avoids expending unavailable Avoids expending unavailable resourcesresources

• No alternatives presentedNo alternatives presented

Financial DiscussionFinancial Discussion• Met with Rhett Dawson on September 26thMet with Rhett Dawson on September 26th

• ITI agrees to provide same information as ITI agrees to provide same information as received by ITI Executive Committeereceived by ITI Executive Committee– Summarization of issues affecting income and Summarization of issues affecting income and

expensesexpenses– Provided on a quarterly basisProvided on a quarterly basis

• Agreed to have single reserve accountAgreed to have single reserve account– Reserve account to be between 40 - 60% of Reserve account to be between 40 - 60% of

operating budgetoperating budget

• Finance Committee will provide input to ITIFinance Committee will provide input to ITI

ProceduresProcedures• Made only those changes necessary to Made only those changes necessary to

support the new structuresupport the new structure

• Incorporated the MOA into the procedures Incorporated the MOA into the procedures (verified viability with ANSI staff)(verified viability with ANSI staff)

• First round of review and comment closed First round of review and comment closed November 4thNovember 4th

• Comment resolution occurred at transition Comment resolution occurred at transition meeting this weekendmeeting this weekend

• New version to be distributed for second New version to be distributed for second review and comment on November 20th review and comment on November 20th for comment resolution on January 7/8for comment resolution on January 7/8

• Formal approval to be conducted during Formal approval to be conducted during inaugural meetinginaugural meeting

Letter BallotsLetter Ballots

• To ensure membership is clearly To ensure membership is clearly delineated, all open letter ballots will delineated, all open letter ballots will be closed by February 9, 2003be closed by February 9, 2003

• Any urgent letter ballots (or Any urgent letter ballots (or reconsideration issues) will be reconsideration issues) will be handled on the EB agenda in Februaryhandled on the EB agenda in February

• New letter ballots will begin week of New letter ballots will begin week of first meetingfirst meeting

Training ProgramTraining Program

• Continue to move toward online Continue to move toward online trainingtraining

• Development on hold until new Development on hold until new procedures approvedprocedures approved

• In interim, staff conducting training In interim, staff conducting training sessionssessions

Start-up Officer Elections Start-up Officer Elections • Eight elected positions (EB Chair and VC, SPB and Eight elected positions (EB Chair and VC, SPB and

SDB Chairs, Board Committee Chairs)SDB Chairs, Board Committee Chairs)

• Initial process will allow individuals to respond to Initial process will allow individuals to respond to multiple calls conducted simultaneouslymultiple calls conducted simultaneously

• If only one candidate, requires majority approvalIf only one candidate, requires majority approval

• If more than one candidate, victor will have the If more than one candidate, victor will have the most votes (plurality)most votes (plurality)

• All positions will have a 30 day call for volunteers All positions will have a 30 day call for volunteers with an accelerated 15 day letter ballotwith an accelerated 15 day letter ballot

• If candidates come forward for all positions --If candidates come forward for all positions --– EB, SDB, and SPB officers in place by April 5th EB, SDB, and SPB officers in place by April 5th

(prior to second meeting)(prior to second meeting)– Board Committee officers in place by May 4thBoard Committee officers in place by May 4th

First MeetingFirst Meeting

• February 10 - 14, 2003 - location TBDFebruary 10 - 14, 2003 - location TBD

• INCITS EB, SDB, and SPB co-chaired INCITS EB, SDB, and SPB co-chaired by JTC 1 TAG Chair and INCITS Chairby JTC 1 TAG Chair and INCITS Chair

• Voting membership will be all existing Voting membership will be all existing members of JTC 1 TAG and INCITS, members of JTC 1 TAG and INCITS, together with new participants who together with new participants who attend the inaugural meeting and attend the inaugural meeting and request voting rightsrequest voting rights

• Draft agendas already created, Draft agendas already created, encourage new items for encourage new items for considerationconsideration

Board Committee Board Committee AssumptionsAssumptions• Have elected ChairHave elected Chair

• Meeting schedule independent of PlenaryMeeting schedule independent of Plenary

• Make recommendations to Executive Make recommendations to Executive BoardBoard

• No dedicated staff resource (Committee No dedicated staff resource (Committee takes minutes, prepares agendas, takes minutes, prepares agendas, meeting announcements, etc.)meeting announcements, etc.)

• Staff participate as ex-officioStaff participate as ex-officio

Finance Board CommitteeFinance Board Committee

• Review financial results (budget and actual) of the INCITS Review financial results (budget and actual) of the INCITS secretariat and the ANSI international program secretariat and the ANSI international program

• Make recommendations on INCITS secretariat service feesMake recommendations on INCITS secretariat service fees

• Recommend budgets for the INCITS secretariat and the JTC Recommend budgets for the INCITS secretariat and the JTC 1international program 1international program

• Make recommendations on the finance aspects of Make recommendations on the finance aspects of acquisition, retention and divestiture of the JTC 1 acquisition, retention and divestiture of the JTC 1 secretariatsecretariat

• Make recommendations on the finance aspects of hosting Make recommendations on the finance aspects of hosting of JTC 1 plenary meetingsof JTC 1 plenary meetings

• Make recommendations on and monitor financial aspects Make recommendations on and monitor financial aspects associated with new services and requirementsassociated with new services and requirements

• Maintain the [RD-5, Maintain the [RD-5, Secretariat Services]Secretariat Services]

Procedures Board Procedures Board CommitteeCommittee

• Draft and recommend to the Executive Board and ITI the procedures for Draft and recommend to the Executive Board and ITI the procedures for operation of INCITS and its subgroups ( [RD-2, Organization, Rules and operation of INCITS and its subgroups ( [RD-2, Organization, Rules and Procedures]), assuring they comply with ANSI procedures and INCITS policies. Procedures]), assuring they comply with ANSI procedures and INCITS policies. Amend them as necessary. Amend them as necessary.

• Respond to requests for additions, changes, deletions, or new developments Respond to requests for additions, changes, deletions, or new developments to the procedures. to the procedures.

• Review procedures changes originated outside of Procedures Board Review procedures changes originated outside of Procedures Board Committee prior to ballot by the Executive Board to ensure compliance with Committee prior to ballot by the Executive Board to ensure compliance with [RD-2] and ANSI requirements. [RD-2] and ANSI requirements.

• Circulate proposed changes, modifications, and enhancements to affected Circulate proposed changes, modifications, and enhancements to affected subgroup(s) for preliminary review and comment. subgroup(s) for preliminary review and comment.

• Render interpretations on procedural issues. Maintain a record of Render interpretations on procedural issues. Maintain a record of interpretations. Consider these for future incorporation into appropriate interpretations. Consider these for future incorporation into appropriate procedure documents. procedure documents.

• Review and approve any internal operating procedures developed by IOEs to Review and approve any internal operating procedures developed by IOEs to ensure compliance with this document. ensure compliance with this document.

• Maintain and recommend to the Executive Board changes to the [RD-1 Policies Maintain and recommend to the Executive Board changes to the [RD-1 Policies and Guidelines], [RD-2, Organization and Procedures], [RD-3, Officers' Guide].and Guidelines], [RD-2, Organization and Procedures], [RD-3, Officers' Guide].

Marketing/Recruitment Marketing/Recruitment Board CommitteeBoard Committee

• Development of the content of collateral and responsible for helping the Development of the content of collateral and responsible for helping the organization use it wellorganization use it well

• Preparation of programs and activities that retain and recruit membersPreparation of programs and activities that retain and recruit members

• Identification and solicitation of leads on prospective members and opportunities to Identification and solicitation of leads on prospective members and opportunities to make presentations to prospectsmake presentations to prospects

• Act as the core of the speaker's bureau, both by creating the presentation abstracts Act as the core of the speaker's bureau, both by creating the presentation abstracts that can be pitched and targeting the appropriate people to make presentations that can be pitched and targeting the appropriate people to make presentations

• Evaluate trade show, symposium and seminar opportunitiesEvaluate trade show, symposium and seminar opportunities

• Based upon input provided by the Standards Development Board, the Standards Based upon input provided by the Standards Development Board, the Standards Procedures Board and the Executive Board Committee yearly reviews, the Procedures Board and the Executive Board Committee yearly reviews, the Marketing/Recruitment Board Committee will prepare the INCITS Year-In-Marketing/Recruitment Board Committee will prepare the INCITS Year-In-Review. The INCITS Year-In-Review will serve as a PR/marketing tool that Review. The INCITS Year-In-Review will serve as a PR/marketing tool that highlights the organization's yearly achievements. highlights the organization's yearly achievements.

Long Range Planning Board Long Range Planning Board CommitteeCommittee• Develop and maintain the Long Range Plan for the Executive Board.Develop and maintain the Long Range Plan for the Executive Board.

• Recommend to the Executive Board standardization areas to pursue, Recommend to the Executive Board standardization areas to pursue, maintain, and/or abandon.maintain, and/or abandon.

• Monitor (e.g., study, evaluate, assess) trends and status of the following:Monitor (e.g., study, evaluate, assess) trends and status of the following:

• External Factors: as a means to identify candidate areas of standards External Factors: as a means to identify candidate areas of standards development:development:– technology (e.g., JTC 1 technology watch activities)technology (e.g., JTC 1 technology watch activities)– other groups that develop related standardsother groups that develop related standards

• Internal Factors: as a means to assess the organization's capabilities:Internal Factors: as a means to assess the organization's capabilities:– project activity (e.g., new project starts, development cycle project activity (e.g., new project starts, development cycle

duration)duration)– participationparticipation– organizationorganization– standardization life cyclestandardization life cycle

Reference DocumentsReference Documents

RD-1, Policies and Guidelines – Maintained by RD-1, Policies and Guidelines – Maintained by the the Procedures Board CommitteeProcedures Board Committee

RD-2, Organization and Procedures – RD-2, Organization and Procedures – Maintained Maintained by the Procedures Board by the Procedures Board CommitteeCommittee

RD-3, Officers Guide – Maintained by the RD-3, Officers Guide – Maintained by the Procedures Board CommitteeProcedures Board Committee

RD-4, Secretariat Services – Maintained by the RD-4, Secretariat Services – Maintained by the Finance Board CommitteeFinance Board Committee

RD-5, Project Proposal Guide – Maintained by RD-5, Project Proposal Guide – Maintained by the the Standards Development BoardStandards Development Board

RD-6, TC Annual Report Guide – Maintained by RD-6, TC Annual Report Guide – Maintained by the the Standards Development BoardStandards Development Board

Transition TeamTransition Team

• Meeting January 7/8, 2003Meeting January 7/8, 2003

• Will respond via email and Will respond via email and teleconference to staff concernsteleconference to staff concerns

• Will remain in place through April Will remain in place through April meeting for consultationmeeting for consultation