IExpenses Setups in R12

8/16/2019 IExpenses Setups in R12

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IEXPENSES SETUPS IN R12Posted by Raju ERP in: Expenses Reports

I Expenses:

iExpenses is basically an extension Oracle Payables. Employee and Contingent Worker expense

reports become supplier invoices and get paid from Payables.ou !ill need follo!ing responsibilities to set up "nternet Expenses: Payables #anager$ "nternet

Expenses %etup and &dministration$ %ystem &dministration$ &pplication 'eveloper$ and &(

'eveloper. "f you are also planning on c)arging expense reports to projects$ you !ill also needProject *illing %uper +ser and ,eneral -edger %uper +ser responsibilities. ou !ill also need

access to Oracle Workflo! *uilder to customie t)e Expenses !orkflo! and Project Expense

Reports &ccount ,enerator.

Setups for IExpenses :

1.Define MOAC

2.Define Job

3.Define Position.

4.Define Emploee.

!.Define "in#n$i#l Options.

%.Define Expenses &empl#te.

'.Define P##ble Options.

(.Assi)n Cost Center "lexfie*l +u#lifier to Dep#rtment se)ment or Cost$enter se)ment.

,.Define Si)nin) -imits.1.Assi)n Profile Option to IExpenses /esponsibilit.

1.Define MOAC

• 'efine Responsibilities for ,-$ &P$PO$/R#%$"E(PE0%E%

• 'efine *usiness ,roup.

• 'efine -edger.

• 'efine Operating +nit.

• 'efine %ecurity Profile.

• Run %ecurity -ist #aintenance Program.

• &ssign %ecurity Profile to Responsibilities.

• Run Replicate %eed 'ata Program.

2.Define Job

http://orafinappssetups.blogspot.in/search/label/Expenses%20Reportshttp://orafinappssetups.blogspot.in/search/label/Expenses%20Reports


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0#i)#tion:/MS 5or6 stru$tures Job Des$ription.

Cli$6 on 0e7 button.

Enter t)e 1ob 0ame and Code.

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%ave.

3.Define Position.

Click on 0e! button.

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Enter Position number and name $type$ Organiation$job$and %tatus of t)e position.

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%ave.

0ote: If ou 7#nt $re#te more position ple#se follo7 s#me #s #boe pro$e*ure.

4.Define Emploee.

0#i)#tion: /MS People Enter #n* M#int#in.

Click on 0e!.

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Enter Employee -ast name$gender$action and birt) date.

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%ave and click on &ssignments.

Enter /R Organiation name$job name and Position name.

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%ave.

Click left lov button and select t)e purc)ase order information.

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Enter t)e primary ledger name and default expenses account.

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%ave.

!.Define "in#n$i#l Options.

+se t)e 2inancials Options !indo! to define t)e options and defaults t)at you use for your Oracle

2inancial &pplication3s4. 5alues you enter in t)is !indo! are s)ared by Oracle Payables$ Oracle

Purc)asing$ and Oracle &ssets. ou can define defaults in t)is !indo! to simplify supplier entry$

re6uisition entry$ purc)ase order entry$ invoice entry$ and automatic payments. 'epending on your

application$ you may not be re6uired to enter all fields.

&lt)oug) you only need to define t)ese options and defaults once$ you can update t)em at any time. "f

you c)ange an option and it is used as a default value else!)ere in t)e system$ it !ill only be used as a

default for subse6uent transactions. 2or example$ if you c)ange t)e Payment 7erms from "mmediate to

0et 89$ 0et 89 !ill be used as a default for any ne! suppliers you enter$ but t)e c)ange !ill not affect t)e

Payment 7erms of existing suppliers.

0#i)#tion: P##bles Setup Options "in#n$i#l.

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Click on 0e! button.

A$$ountin) b:

ou are re6uired to enter defaults for t)e &ccounting 2inancials Options in t)e &ccounting region.

A$$ounts -i6e:

-iability$ Prepayment$ 'iscount 7aken.

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SupplierPur$8#sin) b:

"f you do not also )ave Oracle Purc)asing installed$ you do not need to enter defaults in t)e %upplier

Purc)asing region.

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En$umbr#n$e b:

"f you do not use encumbrance accounting or budgetary control$ you do not need to enter

defaults in t)e Encumbrance region.

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b:

"f your enterprise does not need to record a 5&7 registration number$ you don;t need to enter defaults in

t)e 7ax region.

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um#n /esour$es b:

"f you do not )ave Oracle /uman Resources installed$ you are not re6uired to enter defaults in t)e /uman

Resources region.

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%ave.

%.Define Expenses &empl#te.

0#i)#tion: P##bles Setup Inoi$e Expenses /eport &empl#tes.

Enter operating unit name$template name and enable t)e enable for internet expenses. &nd finally enter your expenses.

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%ave.

'.Define P##ble Options.

0#i)#tion: P##bles Setup Options P##ble Options.

Click on 2ind.

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Click on Expense Report 7ab.

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'efault 7emplate. 7)e default expense report template t)at you !ant to use in t)e Payables Expense

Reports !indo!. ou can override t)is value in t)e Expense Reports !indo!. & default expense report

template appears in t)e Expense Reports !indo! only if t)e expense report template is active.

&pply &dvances. 'efault value for t)e &pply &dvances option in t)e Expense Reports !indo! in

Payables. "f you enable t)is option$ Payables applies advances to employee expense reports if t)e

employee )as any outstanding$ available advances. ou can override t)is default during expense report

entry.

"f you use "nternet Expenses and you enable t)is option$ t)en Expense Report Export applies alloutstanding$ available advances$ starting !it) t)e oldest$ up to t)e amount of t)e "nternet expense report.

&utomatically Create Employee as %upplier. "f you enable t)is option$ !)en you import Payables expense

reports$ Payables automatically creates a supplier for any expense report !)ere an employee does not

already exist as a supplier. "f t)e supplier site you are paying 3/O#E or O22"CE4 does not yet exist$

Payables adds t)e supplier site to an existing supplier. Payables creates a /O#E or O22"CE supplier site

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!it) t)e appropriate address$ depending on !)ere you are paying t)e expense report. 7)e /ome address

is from t)e PER


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select Cost Center segment and t)en click on t)e 2lexfield @ualifiers.

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Enable cost center segment.

S#e.

,.Define Si)nin) -imits.

0#i)#tion: P##bles Emploees Si)nin) -imits.

1.Assi)n Profile Option to IExpenses /esponsibilit.

0#i)#tion: Sstem A*ministr#tor Profile Sstems.

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Please set t)e follo!ing Profile options in %ite level as !ell as Responsibility level.

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Documents

IExpenses Setups in R12