IFTA COMMITTEE IFTA COMMITTEE UPDATESUPDATES

2012 IFTA / IRP Managers’ and Law Enforcement WorkshopSeptember 11-13, 2012

Presented byGhyslaine Lepage (QC)

Rob Chapple (SK)

IFTA ATTORNEYS’ SECTION STEERING COMMITTEE UPDATE

ASSC MembersASSC Committee Members•Clark Snelson (UT) - Chair•Collin Davis (IN)- Vice Chair (Tentative)•Carolee Johnstone – (CA) Ex Officio•Jack Frehafer (PA) •Mark Osbaldeston (ON)•Brock Cole (VA)•John Schulz (KS)•Janice Davidson (NC)ASSC Board Liaisons•Sheila Rowen (TN)•Stuart Zion (CO)ASSC IFTA, Inc. Advisors•Lonette L. Turner•Debora K. Meise•Tammy Trinker

2011/2012 Activities• Quarterly teleconferences

• Review of proposed ballots

• Discussed Litigation support

• Re-Audit and Re-Examination Working Group

• Provided IFTA Committee Chairs Guide feedback

• Discussions on hosting Webinars

• Newsletter in developmental stage

IFTA AUDIT COMMITTEE REPORT

Audit Committee Members

Dawn Lietz – NV (Chair) Jeff Hood – IN (Vice-chair)Tony Dewell (ON) ‘08 Dave Nicholson (OK) ‘09Bob Schwab (MO) ‘09 Diana Kay (FL) ‘10Kelly Achenbach (NH) ‘12 Stacey Hammock (WY) ‘11Don Williams (ID) ‘12 Jimmy Tompkins (AL) ‘12Kristine Funk (SD) ‘12

AnnMarie Chamberlain (MA) – Ex-officio

2011/12 – Audit Committee Report

• 2012 IFTA/IRP Audit Workshop

• 2013 IFTA/IRP Audit Workshop

• Charge from Board RE: Procedures Manual P600

• Audit Manual Review

2012 IFTA/IRP Audit Workshop

• Held January 4 – 6, 2012 Tempe AZ• Theme was “Auditing in the 21st Century: A

Look at New and Evolving Technologies”• 162 Attendees• Overall attendance was up 41% over 2010• Jurisdiction attendance was up 39%

2013 IFTA/IRP Audit Workshop• January 28 – 30, 2013 San Antonio, TX

• Theme is “Audit Smarter: Improving Your Audit Processes”

• Topics: Interviewing Techniques; Internal Control Testing; Data Sharing; IRP Ballot 371 implementation suggestions; and “hands-on” case studies.

CLEARINGHOUSE ADVISORY

COMMITTEE

Background

• Created by the Board in 2003• Provides technical guidance to the Board.• Advises the Board regarding business rules,

consistency and timeliness of data and the types of data allowed or required.• Helps to ensure the clearinghouse operates

within the IFTA requirements.• Reviews enhancement requests and serves as

a technical resource for the membership.

Committee Members

Randy Boone (IN), Chair Trishawn Bell (AL)

Sherry Conrad (NS) Angie Duerson (VA)

Gary Frohlick (SK) Sherry McKinley (ME)

Scott Miller (KS) Robert VanBuren (NY)

Natalie Wendell (MN) Cherie Woodworth (ID)

Board Liaisons: Garry Hinkley (ME), Scott Greenawalt (OK), and Patricia Platt (KS)

IFTA, Inc. Advisors: Lonette Turner, Debbie Meise, Amanda Koeller and Jason DeGraf.

ITAC Liaison: Scott Miller

• Monthly Teleconferences Include Updates on: • Funds Netting• ITAC• Quality Control Sub-Committee for Transmittal and

Demographic Data• Best Practices Document Sub-Committee• Enhancement Requests• New Issues

• Information Exchanged by E-mail• Members Work Singularly and in Sub-Committees on

Various Projects

Activities

• Creation of the Clearinghouse Best Practices Document for the IFTA, Inc. Website

• Surveys sent to all jurisdictions• Currently Collecting Data

• Education of Non-Participating Jurisdictions on Benefits of Joining Clearinghouse

• Funds Netting Continues to Function Successfully

Projects

IFTA COMMISSIONER TRAINING COMMITTEE UPDATE

Committee Members

Russell Holleger (DE) – Chair Julian Fitzgerald, Sr. (NC) Rena Hussey (VA) Roland Marr (IL) Marge Noll (MN) Carla Pape (ID) Cindy Swanson (CA) Earleen Weaver (WY) Stuart Zion (CO) – IFTA Board Liaison Lonette Turner – IFTA, Inc. Advisor Debbie Meise – IFTA, Inc. Advisor

Committee Purpose

• To develop IFTA Commissioner training• Target audience• IFTA Commissioners• IFTA Assistant Commissioners

Committee Background

IFTA Board created the CTC as a result of its strategic planning efforts.

Development of Commissioner training supports the strategic goal:

•To continuously plan, manage, and review IFTA, Inc’s existing resources and new opportunities to ensure that organizational purposes are achieved.

Committee Charge

• Identify needs for training• Recommend how training needs can be

met• Determine whether to develop written

and/or electronic materials• Obtain Board feedback• Draft materials

Committee Activities to Date

• 12/13/2011 – Board issued charge• 1/20/2012 – CTC organizational

conference call•March/April 2012 – Survey to assess level

of experience and anticipated needs• 4/5/2012 – CTC conference call• 6/28/2012 – CTC conference call

IFTA DISPUTE RESOLUTION COMMITTEE

IFTA DRC COMMITTEE REPORTCommittee Members

Chair: Rick LaRose (CT)Vice-Chair: Gary Frohlick (SK)

Rodney Richard (AR)Karen Winchell (NV)Scott Bryer (NH)Marc Levasseur (RI)Mark Byrne (NE)Gregg Dal Ponte (OR)Bernie Meagher (NS)Rick Taylor (KY)Doug Miller (MI)Donna Burch (Industry Advisor, Ryder)Gary Bennion (Industry Advisor, Con-

Way)Board Liaisons: Pat Platt (KS)

Hugh Hughson (BC)

IFTA DRC COMMITTEE REPORT

• ONGOING PROJECTS• IFTA Board of Trustees Charge• Mock Disputes• Amendments to R1555, Dispute Process• Short Track Ballot• Amendments to Penalties Section of the DRP

• Preparation for Referral for Enforcement

INFORMATION TECHNOLOGY ADVISORY COMMITTEE

Committee MembersJurisdiction Representatives–Scott Miller (KS) Chair–Thom Rabaglia (WI) Vice chair–Beth Devlin (NY) RPC–Anthony Hatcher (MD) Law Enforcement–Pam Marshall (KY) Agreement Procedure– Jeff Hood (IN)–Mary Cook (KY)–Bob Schwab (MO) Audit – John Poole III (TX) IRP

Industry Representatives• Mike Albin (ACS)• Norma Havens, USA Fleet Solutions• Sandy Johnson, North Star Fleet Solutions, Inc.• Connie Owen. JJ Keller• Jim Sheets, Operating Tax Systems

Board: Ron Hester (ON)Garry Hinkley (ME)

IFTA INC. Advisors:Jason DeGrafDebora Meise

Board Liaisons & IFTA, Inc. Advisors

General Information• Monthly Conference Calls –The committee meets monthly on the

second Thursday at 11:00 a.m. Eastern.

• Message Board–The committee utilizes the IFTA, Inc.

Message Board for communicating project information, ideas, and conference call notes.

Just what is the Information Technology Advisory Committee (ITAC)?

The ITAC was established as a special committee in 2006 by the International Fuel Tax Association, Inc. (IFTA, Inc.) Board of Trustees (Board). The ITAC was to review information technology solutions proposed by IFTA, Inc. information technology (IT) staff to determine if they meet the needs of the IFTA user community. The purpose of the ITAC is to identify user needs and recommend IT proposals to the Board. The ITAC works to enhance information technology capabilities of the IFTA, Inc. and its stakeholders involved in the administration of the IFTA.

Do you have an

idea or proposal for us? Feel

free to send them

to the Board for

the Committee to look at.

IFTA Program Compliance Review Committee Report

• John Szilagyi (CT) - chair• Joe Dian (IN) – vice chair• Fred Alleman (PA)• Tim Ford (CA)• Richard Wagner (KY)• Joy Prenger (MO• Lorne Bay (PE)• Bill Kron (MS)• Cathy Beedle (NE) – ex officio

Committee Membership

Projects

The PCRC:•Continues to review the Program Compliance Reviews

•Holds monthly conference calls

•Completed subcommittee work with APC to address electronic tax return filings.

•Is co- sponsoring FTPBP 1-2012

•Has issued 2 FDFNC

IFTA Re-Audit and

Re-Examination Working Group Report

• Gary Frohlick (SK) - chair• Vicki Haydon (AR) – vice chair

• Brock Cole (VA)• Dave Nicholson (OK)• Dawn Lietz (NV)• Doug Miller (MI)• Gary Bennion (Con-way)• Jack Frehafer (PA)

Committee Membership

• The Re-Audit and Re-Examination Issues Working Group (RRWG) was created by the IFTA, Inc. Board of Trustees (Board) as a result of concerns raised by IFTA members and stakeholders following a dispute arising from a request to re-audit a licensee.

History

Board Charge

•Purpose of Charge: This charge is given to the RRWG to initially review policy considerations and questions arising from the re-audit and re-examination provisions found in the IFTA Articles of Agreement, Section R1360.•Charge Complete.