ILLiad Statistics & Collection DevelopmentILLiad Statistics & Collection Development

Data & MethodsData & Methods

•ILLiad Web ReportsILLiad Web Reports

•ILLiad Client QueryILLiad Client Query

•Access & ILLiad Data TablesAccess & ILLiad Data Tables

Utility & Future of ILL DataUtility & Future of ILL Data

Thoughts & ConclusionThoughts & Conclusion

What’s the Use?

Cyril Oberlander, Portland State University, oberlanderc@pdx.edu tel. 503-725-3357

Data & Methods: ILLiad Web ReportsData & Methods: ILLiad Web Reports

OCLC ILLiad Administrative Suite: Reporting & Statistics GuideOCLC ILLiad Administrative Suite: Reporting & Statistics Guide

See: See: http://216.54.31.120/Documentation/OCLCILLiadReportingandStatisticsGuide.pdf

Key Table Relationships:Key Table Relationships:

http://216.54.31.120/Documentation/ILLiadDatabaseDiagram.pdf

Web Reports BorrowingWeb Reports Borrowing

All the reports act similarly.All the reports act similarly.

WARNING: Make sure that your administrative reports are restricted from public web WARNING: Make sure that your administrative reports are restricted from public web access, they contain a list of all your cleared customers with personal information, and a list access, they contain a list of all your cleared customers with personal information, and a list of requests by username, which includes user personal information. of requests by username, which includes user personal information.

Manipulating Web Reports DataManipulating Web Reports Data

Step 1:Step 1: Save Web Report Save Web Report display as an .htm file.display as an .htm file.

Step 2:Step 2: Open File with Open File with Microsoft ExcelMicrosoft Excel

Step 3:Step 3: Make modifications Make modifications

Data & Methods: ILLiad Client QueriesData & Methods: ILLiad Client Queries

Custom SearchSave Query

Export results

Data & Methods: ILLiad Client Queries pt. 2Data & Methods: ILLiad Client Queries pt. 2

You can save and load a custom query to help automate your You can save and load a custom query to help automate your needs for data from time to time.needs for data from time to time.

Save Query

Open Custom Query

Data & Methods: ILLiad Client Queries pt. 3Data & Methods: ILLiad Client Queries pt. 3

Save as .htm or All Files and Open with Microsoft Excel.Save as .htm or All Files and Open with Microsoft Excel.

Data & Methods: Access & ILLiad Data TablesData & Methods: Access & ILLiad Data Tables

External Data & ILLiad

Atlas Information: Atlas Information: http://portal.knowledgebase.net/article.asp?article=51233&p=1901

STATCAT: STATCAT: http://www.oclc.org/support/tips/ill/tip15.htm

Sample Reports using STATCAT & ILLiadSample Reports using STATCAT & ILLiad

What’s the Use? ILL Data DilemmaWhat’s the Use? ILL Data Dilemma

What does ILL Data really represent?What does ILL Data really represent?

Is the data really an important indicator of patterns of need or does it say more Is the data really an important indicator of patterns of need or does it say more about ease of accessibility and requesting? about ease of accessibility and requesting?

Is the data really being used for collection decisions?Is the data really being used for collection decisions?

•Title AnalysisTitle Analysis

•User AnalysisUser Analysis

•Title & User AnalysisTitle & User Analysis

•Hybrid AnalysisHybrid Analysis

Title AnalysisTitle Analysis

User AnalysisUser Analysis

What does it mean that about 10% of PSU FTE are using ILL?What does it mean that about 10% of PSU FTE are using ILL?

What does the differences in discipline mean?What does the differences in discipline mean?

What level of use can we afford?What level of use can we afford?

Title & User AnalysisTitle & User Analysis

Hybrid AnalysisHybrid Analysis

Pointer reveals LC#, Use & Supply

Demand

Supply

Graphing Ratios of Circ., ILL & # of TitlesGraphing Ratios of Circ., ILL & # of Titles

Graphing Use & #Titles as histogramGraphing Use & #Titles as histogram

Much more details available at PSU ILL Statistics Page:Much more details available at PSU ILL Statistics Page:

http://www.lib.pdx.edu/services/ill/stats/librarystats.html

Packaging MattersPackaging Matters

What do we hope to accomplish with What do we hope to accomplish with statistics?statistics?

AllocationAllocation•StaffingStaffing•BudgetBudget•Collection Dev.Collection Dev.

PlanningPlanning•DepartmentDepartment•InstitutionInstitution•Future of R.S.Future of R.S.

Others?Others?

Let’s talk about it…Let’s talk about it…What does ILL Data really represent?What does ILL Data really represent?

– User Needs and Faculty/Student Interests, plus diversityUser Needs and Faculty/Student Interests, plus diversity

– Policies check.Policies check.

– Dialogue within the library, within university/college, and with consortia.Dialogue within the library, within university/college, and with consortia.

Is the data really an important indicator of patterns of need or does it say Is the data really an important indicator of patterns of need or does it say more about ease of accessibility and requesting? more about ease of accessibility and requesting?

– Depends on the articulation and internalization. Depends on the articulation and internalization.

Is the data really being used?Is the data really being used?

– How understandable is it? How easy to match library/institutional priorities?How understandable is it? How easy to match library/institutional priorities?

– To what degree do we want user ‘needs’ to drive collection development budgets To what degree do we want user ‘needs’ to drive collection development budgets and selection?and selection?

What do you find useful?What do you find useful?

How do you use ILLiad for Collection Development?How do you use ILLiad for Collection Development?

Cyril Oberlander, Portland State University Cyril Oberlander, Portland State University oberlanderc@pdx.eduoberlanderc@pdx.edu tel. 503-725-3357 tel. 503-725-3357