Imaging Project

Digital Imaging Team Process, Recommendations and Status

Imaging Project

Reviewed Products Discussed Objectives Prepared RFP Evaluated RFP Recommendations and Implementation

Imaging Project: Product Review

Investigated Possible Products Attended demonstrations of Matrix Imaging

and SCT Banner Xtender Solutions Attended conference call with Johnson County

Community College

Imaging Project: Objectives

Developed basic understanding of Project Documents Analysis

– Student Financial Services– Student Records and Admissions

Reviewed document process flows in both areas Developed conceptual framework for NSCC Integrate Workflow into Project

– Workflow provides mechanisms to enhance communication, assist with automation and monitor bottlenecks in processes

Imaging Project: Prepared RFP

Prepared an RFP that kept NSCC needs and objectives in mind.

Published RFP in May Deadline for Submittal was June, 2004

Imaging Project: Evaluated RFP

Received two submissions Developed matrix for evaluation Made calls to references Selected SCT Banner Xtender Solution

– Lower cost– Banner Integration standard– Long term maintenance minimized

Imaging Project: Recommendations and Implementation

Team felt strongly that SCT Workflow would enhance success of Imaging Project

Recommended that Workflow be started earlier than initially planned

Recommended that Implementation begin with Student Financial Services and then continue with Student Records and Admissions

Believes that college may want to consider add-on ICR (Intelligent Character Recognition) software at some point

Imaging Project: Recommendations and Implementation

Implementation planned for Feb-Mar 2005 Live date for Student Financial Services – March 2005 Live date for Student Records and Admissions – April

2005 Documentation developed by September 2005 Pilot evaluation – September 2005 Guidelines for additional implementations – September

2005

Imaging Project: Results

Financial Aid and Student Accounts have indexed more than 20354 documents, many of which are multiple pages

Enrollment and Student Records have indexed more than 23562 documents, again many are multi-paged

There are more than 30 staff who use imaging regularly

Imaging Project: Hardware

SAN Expansion $16,600 Servers BXS/BXW $17,600 2 Scanners $13,800 1 Small Scanner $1,300 3 Workstations for Scanners Dual Monitor Setup for Intensive Viewers

@$500 per Station Total Costs approximately $250,000

Imaging Project: Intensive User Typical Configuration

Imaging Project: Robust Scanning Station

Imaging Project

Demonstration

Imaging Project: User Perspective

Functional user perspective (20 minutes)

– Initial thoughts– Hurdles– Pros and cons – ICR would like

Imaging Project

Questions?