IMC LIMITED - VCS Quality Services Pvt Ltd1.0 introduction 2.0 brief description of project 3.0 brief scope 4.0 completion period 5.0 bid validity 6.0 details of bid documents 7.0

IMC LIMITED

CITY GAS DISTRIBUTION PROJECT, SOLAPUR GA

SUPPLY OF PRESSURE REGULATORS FOR DOMESTIC,

COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS AND

NETWORK

TENDER DOCUMENT NO.

VCS/NOIDA/C&P/IMC/ARC/D&C REGULATORS/2018/012

ISSUED DATE : 24.12.2018

(LIMITED DOMESTIC COMPETITIVE BIDDING)

ISSUED BY

VCS Quality Service Pvt. Ltd

1 04.01.2019 AK RS HB

0 24.12.2018 Issued for Bids AK RS HB

Rev Date Description Prepared Checked Approved

TABLE OF CONTENTS

Supply of Gas Meter Regulators for Domestic, Commercial & Small Industrial Operation

SECTION I INVITATION FOR BIDS (IFB)

1.0 INTRODUCTION

2.0 BRIEF DESCRIPTION OF PROJECT

3.0 BRIEF SCOPE

4.0 COMPLETION PERIOD

5.0 BID VALIDITY

6.0 DETAILS OF BID DOCUMENTS

7.0 BID EVALUATION CRITERIA (BEC)

8.0 UN-PRICED BID

9.0 PRICED BID

10.0 BID SECURITY

SECTION II INSTRUCTIONS TO BIDDERS (ITB)

1.0 SCOPE OF BID

2.0 ELIGIBLE FOR GOODS & SERVICES & ORIGIN OF GOODS

3.0 ELIGIBILITY OF BIDDERS

4.0 ONE BID PER BIDDER

5.0 NON-TRANSFERABILITY OF THE BID DOCUMENTS

6.0 CLARIFICATION ON BID DOCUMENTS

7.0 DEVIATIONS

8.0 DOCUMENT COMPRISING THE BID

9.0 BID PRICE

10.0 PRICE BASIS

11.0 CURRENCIES OF BID

12.0 PERIOD OF VALIDITY OF BID

13.0 DEAD LINE FOR SUBMISSION OF BID

14.0 LATE BIDS

15.0 PRELIMINARY EXAMINATION OF BIDS

16.0 REJECTION CRITERIA

17.0 OPENING OF PRICE BID

18.0 EVALUATION AND COMPARISON OF BIDS

19.0 AWARD CRITERIA

20.0 IMC‘S RIGHT TO VARY QUANTITIES DURING CONTRACT PERIOD

21.0 IMC‘S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

22.0 NOTOFICATION OF AWARD

23.0 SINGLE POINT RESPONSIBILITY

24.0 CONTACT PERSON

SECTION - III CONDITIONS OF CONTRACT (CC)

1.0 DEFINITIONS

2.0 COUNTRY OF ORIGIN

3.0 STANDARDS

4.0 CONFIDENTIALITY

5.0 PRICES AND PRICE BASIS

TABLE OF CONTENTS

Supply of Gas Meter Regulators for Domestic, Commercial & Small Industrial Operation

6.0 CONTRACT PERFORMANCE BANK GUARANTEE

7.0 PATENT RIGHTS

8.0 INSPECTION & TESTS

9.0 ADDITIONAL TESTS

10.0 PACKING

11.0 DISPATCH INSTRUCTION

12.0 DELIVERY & DOCUMENTS

13.0 INSURANCE

14.0 TRANSPORTATION

15.0 GUARANTEE / WARRANTY

16.0 LATENT DEFECT

17.0 PAYMENT TERM

18.0 CHANGE ORDER

19.0 ASSIGNMENT

20.0 DELAY IN THE CONTRACTOR‘S PERFORMANCE

21.0 PRICE REDUCTION SCHEDULE ( PRS )

22.0 DEDUCTION FROM THE CONTRACT PRICE

23.0 TERMINATION FOR CONTRACT

24.0 FORCE MAJEURE

25.0 SETTLEMENT OF DISPUTES

26.0 TAXES, DUTIES AND LEVIES

27.0 STATUTORY VARIATION

SECTION –IV

1.0 PART A&B: DATA SCHEETS

2.0 PACKAGING

3.0 SAMPLING QAP

4.0 SAMPLING

5.0 LIST OF REPORTS

SECTION - V FORMS & FORMATS

1.0 F-1 BIDDER‘S GENERAL INFORMATION

2.0 F-2 BID FORM

3.0 F-3 LIST of ENCLOSURES

4.0 F-4 PROFORMA OF ―BANK GURANTEE‖ FOR ―EARNEST MONEY/SECURITY‖

5.0 F-5 LETTER OF AUTHORITY

6.0 F-6 NO DEVIATION CONFIRMATION

7.0 F-7 BIDDER‘S EXPERIENCE

8.0 F-8A ANNUAL TURNOVER

9.0 F-8B FINANCIAL STATUS

10.0 F-9 CHECKLIST FOR AGREED TERMS AND CONDITIONS

SECTION - VI SCHEDULE OF RATES (SOR)

INVITATION FOR BIDS (IFB)

SECTION - I



1.0 INTRODUCTION

IMC Limited (hereinafter referred as ―IMC Ltd/ IMC‖) was incorporated as the Indian Molasses

Company in the year 1935, primarily for import and export of molasses. IMC is India‘s leading

independent bulk liquid storage company. It currently offers storage for bulk liquid at Kandla,

Pipavav, JNPT, Mumbai, Goa, Karwar, Mangalore, Cochin, Chennai, Ennore, Kakinada, Vizag,

Kolkata and Haldia Ports. At Kandla, it is operating a liquefied gas terminal for storing butadiene

and compatible gases. They serve a wide range of customers including public sector companies,

traders and multinational corporations.

In 2017, IMC has forayed into City Gas Distribution and received the authorization to undertake

City Gas Distribution project in Solapur GA by PNGRB, as per vide order dated 06-03-2017.

IMC Ltd. Intends to provide Natural Gas for the Domestic, Commercial, and Industrial and

Transport consumer segments in Solapur GA, Maharashtra.

VCS Quality Services Private Limited has been awarded as PMC for development of CGD network at Solapur GA and nominated to prepare ―Tender for supply of diaphragm gas meter regulators for domestic, commercial, small industrial customers for City Gas Distribution Project of Solapur GA‖

Bidders are requested to submit their bids in two parts i.e. 1. UN- PRICED Bid and 2. Priced Bid

in the format of SOR (Section VI). Bidders are requested to submit their bid in the same format

and quote their prices strictly as per the format without altering the content of it.

2.0 BRIEF DESCRIPTION OF PROJECTS

IMC limited is planning to develop City Gas Distribution (CGD) network in Solapur GA,

Maharashtra. The CGD network shall be designed to serve domestic, industrial, commercial and

automotive sector. IMC plans to source gas by conventional NG Pipeline and /or by virtual

pipeline model i.e. LNG by trucks/ CNG cascades etc.

IMC Ltd. intends to purchase Domestic connection pressure Regulators (2.5 SCMH), and

Pressure Regulator (B10, B25, B50 & B100 SCMH) for commercial, small industrial customers

and network of Solapur GA.

3.0 BRIEF SCOPE

Scope included Design, Manufacture, Inspection, Testing, and Supply & Transportation including

Insurance and Unloading of Domestic connection pressure Regulators, Commercial connection

pressure Regulators, small industrial customer‘s regulator and network regulators to be used in

City Gas Distribution Project in Solapur by IMC LIMITED.


Sl.

No.

Item Description Total Qty.

(In Nos.)

1 Domestic connection pressure Regulator (2.5 SCMH) 22,000

2 Pressure Regulator 10m3/hr 90




3.1. The quantities mentioned above are tentative, IMC reserves the right to increase or decrease the

quantities at the time of award or split the item among the bidders.

3.2. For detailed Scope of work and specifications refer Section IV

3.3. The scope of the tender will include manufacture, supply, inspection, testing, marking, packaging,

handling, insurance and dispatch of Domestic Diaphragm Regulator (2.5 SCMH) as per BS EN

1559-4: 1999 with latest amendments. The scope also includes hiring of Third party inspection

agency. The vendor is expected to submit minimum 08 nos. TPIA list approved for T4S CGD

inspection as per NABCB certification, out of which IMC will give approval for TPIA for its order.

Vendor will carry out online inspection from approved TPIA as per approved QAP. IMC reserves

right to nominate any specific TPIA Incase IMC does not find any suitable agency proposed

by supplier in the list provided by the supplier/ manufacturer; the supplier/ manufacturer

shall be required to engage the TPIA nominated by IMC.

3.4. All codes and standards for manufacture, testing, inspection etc. shall be of latest edition.

3.5. Owner reserves the right to delete or order additional quantities during execution of order, based

on unit rates and other terms & conditions in the original order.

3.6. ABBREVIATIONS:

For this specification the following definitions shall apply:

OWNER/CLIENT : IMC Ltd.

MANUFACTURER : Means the Manufacturer of domestic diaphragm meter.

VENDOR : The person(s), firm, company, organization from whom `

Client/Contractor Procures Material.

TPIA : Third Party Inspection Agency to be appointed by Vendor

post to IMC approval

EIC : Engineer — in — charge

AQL : Acceptable Quality Limit

QAP : .Quality Assurance Plan

Gas Pressure Regulator : Device that maintains the outlet pressure independent of the

variations in inlet pressure and/or flow rate within defined

limits.


Control Member : Movable part of regulator that is positioned in the flow path to

restrict the flow through the pressure regulator.

Body : Part of the pressure regulator that is the main pressure

containing envelope.

Main Diaphragm : The function of which is to detect the feedback pressure of

the controlled variable and or to provides the force to position

the valve.

Pressure : All pressures specified in this document are static gauge

pressures.

Inlet Pressure : Gas pressure at the inlet of the pressure regulator.

Outlet Pressure : Gas pressure at the outlet of the pressure regulator.

Differential Pressure : Difference between values of pressure at two different points.

Lock-Up Pressure : Outlet pressure at which pressure regulator close when the

outlet of the pressure regulator is sealed.

Maximum Component

Operating

Pressure (Pmax.) : Highest operating pressure at which a component of a

regulator will continuously operates within specified

conditions.

Maximum Allowable

Pressure (Ps) : Maximum pressure for which the body and its inner metallic

partition walls are designed in accordance with the strength

requirements in this document.

Test Pressure (Tp) : Pressure applied to a section of the regulator for a limited

period of time in order to prove certain characteristics.

Limit Pressure (p) : Pressure at which yielding becomes apparent in any

components of the regulator or its fixtures.

Permissible Inlet

Pressure (Pemax.) : Highest inlet pressure at which the regulator can continuously

operate within specified conditions.

Permissible Outlet

Pressure (Pamax.) : Highest outlet pressure at which the regulator can

continuously operate within specified conditions.

Minimum Operating

Differential Pressure

(Pdmin.) : Minimum Operating differential pressure between the inlet

and outlet pressures below which the regulator will no longer

function correctly within specified conditions.

Gas Volume : Volume of gas at normal conditions expressed in m3.

Volumetric Flow Rate (Q) : Volume of gas which flows through the regulator in unit time

at normal conditions (It is expressed in m3/hr)

Lock-Up Time (tf) : Time taken from the control member to move from an open

position to the closed position.


3.7. INSPECTION / DOCUMENTATION

Inspection shall be carried out as per Owner Technical Specification.

Owner Representative shall carry out stage wise inspection during manufacturing / final

inspection.

Manufacture / Vendor shall furnish all the material test certificates, proof of approval / license from

specified authority as per specified standard, internal test / inspection reports as per Owner

Technical Specification & specified code for 100% material, at the time of final inspection of each

supply lot of material. All the codes/documents shall be made available for reference of TPIA at

the time of inspection.

TPlA/ Owner/Owner‘s representative shall be informed in writing one (1) week in advance by

vendor about inspection date and place along with production schedule for any control, test or

examination supervision.

Manufacturer / Vendor shall submit TPIA list for IMC approval and hire TPIA from approved TPIA

list for production witnessing and testing as per approved QAP of IMC.

Even after third party inspection, Owner reserves the right to select a sample of meters randomly

from each manufacturing batch & have these independently tested. If the results of these tests fall

outside the limits specified in Owner technical specification, then Owner reserves the right to

reject all production supplied from the batch.

Pressure regulators specification and construction should keep in line with the T4S and PNGRB

specification.

4.0 COMPLETION PERIOD

4.1. This is an ARC for Supply of Natural Gas Pressure Regulators for Domestic, Commercial, Small

Industrial customers and PE network to be executed over a period of Two (02) years from the

date of award. The entire supply shall be completed as per instructions of the purchaser.

1. Delivery period shall be within 12 weeks for minimum lot of 500 nos. Domestic Pressure

Regulator (2.5 SCMH).

2. Delivery period shall be within 12 weeks for minimum lot of 50% of the total quantity of 10,

25 & 100 m3/hr Commercial Gas Regulator

3. Delivery period shall be within 12 weeks for minimum lot of 25% of the total quantity of 50

m3/hr Commercial Gas Regulator

5.0 BID VALIDITY

Bid should be valid for 90 (Ninety) days from the date of schedule submission.

6.0 DETAILS OF BID DOCUMENTS


Sr.

No. Description Details

1 Type of Bidding Limited Domestic

2 Tender Document Number VCS/NOIDA/C&P/IMC/ARC/D&C METER/2018/012

3 Tender Fee Nil

4 Pre-Bid Meeting Nil

5 Bid Submission Date and

Time

15.01.2019 AT 1400 HRS IST at VCS Quality

Services Private Limited

6 Un-Priced bid opening date

and time

15.01.2018 AT 1500 HRS IST at VCS Quality

Services Private Limited

7 Price bid opening date and

time Shall be intimated later on.

8 Address For Bid Submission

Mr H S Bist

HOD ( Contracts & Procurement)

VCS Quality Services Private Limited

Office - 707 and 708, Tower 1, Assotech Business

Cresterra; Sect-135, Expressway, Noida 201301

7.0 BID EVALUATION CRITERIA (BEC)

7.1. TECHNICAL CRITERIA:

7.1.1. The Bidder shall be original manufacturer (OEM) or Authorized supplier / vendor for supply of

gas regulators of Domestic connection (2.5 scmh or higher) and commercial (B10, B25, B50 &

B100 SCMH or higher) gas Regulator in compliance with applicable codes and standards to

one or more City Gas Distribution Entity across the globe.

7.1.2. Bidder shall have supplied direct acting spring control pressure regulator with in-built two stage

pressure reducing valve type balance regulating unit to ensure a constant outlet pressure for

various flow rates (B10, B25, B50 & B100 SCMH) for commercial and (2.5 SCMH) for Domestic

regulator in last one year reckoned from the date of issuance of this enquiry document.


7.1.3. The bidder must have supplied at least 5000 nos. Domestic Diaphragm (2.5 scmh or higher)

gas regulators and 100 nos. of commercial (B10, B25, B50 & B100 SCMH or higher) gas

regulators size cumulatively in compliance with applicable codes and standards to one or more

City Gas Distribution Entity across the globe during last 1 years reckoned from the date of

issuance of this enquiry document.

7.1.4. Bidder shall submit the relevant documents of offered gas regulators for confirming compliance

to EN 88 Part-2 and EN 88-1 with latest amendment and needs to submit valid approval

Certificates and test reports.

7.1.5. Bidder needs to submit sign and stamped copy of IMC technical specification and also submit

undertaking on letter head for no deviation from IMC specification.

7.1.6. Supporting documents for technical qualification shall be as follows:

Sr. No.

Criteria Supporting Documents (scanned copies)

1.

The Bidder shall be original equipment manufacturer (OEM) (OR) Authorized supplier / vendor for supply of regulator

Bidder shall provide confirmation for OEM. In case Bidder is not OEM, they shall provide valid authorization letter issued by OEM.

2.

Bidder shall have supplied direct acting spring control pressure regulator with in-built two stage pressure reducing valve type balance regulating unit to ensure a constant outlet pressure for various flow rates (B10, B25, B50 & B100 SCMH) for commercial and (2.5 SCMH) for Domestic regulator in last one year reckoned from the due date of submission of bid. For Domestic regulators (2.5 SCMH capacity)– Minimum 5000 Nos Globally For other than Domestic regulators Minimum 100 Nos Globally

PO copies (in English) & satisfactory certificates from customer.

3.

Bidder shall submit the relevant documents of offered regulators for confirming compliance to EN 88 Part-2 and EN 88-1 with latest amendment.

Bidder shall submit valid approval certificates along with type test report for compliance of the offered regulator to the requirements of EN 88 Part-2 and EN 88-1 from international/NABL approved laboratories authorized to do testing under EN 88 part-2 and EN 88-1 (i.e. FCRI/INIG/DVGW/BSI/NMI etc.)


4 Local Authority Approvals Bidder shall submit valid certificate of type

approval issued by Legal Metrology (Government of India)

5

No deviation certificate letter stating technical compliance to technical specification

Bidder shall submit sign and stamped copy of IMC technical specification and also submit undertaking on letter head for no deviation from IMC specification

7.2. COMMERCIAL

7.2.1. Annual Turnover

The minimum annual turnover achieved by the bidder as per their audited financial results during

any one of the last preceding three financial years shall be as under:

Sl

No. Item Description

Minimum Annual

Turnover

(INR)

1 Domestic Diaphragm Gas Regulators - 2.5 scmh 11,00,000/-

2 Commercial Gas Regulators B10 – 10 m3/hr 85,000/-

3 Commercial Gas Regulators B25 – 25 m3/hr 4,35,000/-


5 Commercial Gas Regulators B100–100 m3/hr 2,90,000/-

7.2.2. Net Worth

The net worth of the bidder should be positive as per the audited financial result of provided last

year Balance Sheet.

.

7.2.3. Working Capital

The minimum working Capital of the bidder as per the audited financial result of last financial

year shall be as under:

Sl

No. Item Description

Working Capital

( INR)

1 Domestic Diaphragm Gas Regulators - 2.5 scmh 2,20,000/-





5 Commercial Gas Regulators B100–100 m3/hr 58,000/-

If the bidder‘s working capital is inadequate, the bidder shall supplement this with a letter from

the bidder‘s bank, having net worth not less than Rs.100 Crore, confirming the availability of the

line of credit to cover the inadequacy of working capital required as above.

7.3. The documents required to be submitted by the bidder to substantiate their qualification under

Bidder Evaluation Criteria (BEC) shall be as follows:

7.3.1. Purchase order (s)/ Work Order (s) defining the complete scope of work including respective

meter sizes.

7.3.2. Inspection release note(s)/ Dispatch clearance note issued by Purchaser/ Consultant or their

authorized representative/ copy of invoices for relevant orders.

7.3.3. Annual audited reports complete in all respect of last three financial years.

8.0 BID SUBMISSION PROCEDURE

8.1.1. The Un-priced bid (Envelope–I) is to be submitted by both in physical form by courier and by

email (scanned copies). The Complete un-priced bid documents with all technical details other

than price along with TENDER, duly signed & sealed shall be submitted

8.1.2. The priced bid (Envelope–II) to be submitted in a separate Sealed Envelope with clearly

mentioning the tender number and a caption stating ―PRICED BID- DO NOT OPEN‖ and the

Price bid should contain only the prices, without any condition whatsoever. Bids complete in all

respects should be submitted on or before due date and time of Last date of Bid submission.

The final bid document (comprising of Un-priced & priced bid as above, Envelope–III ) has to be

sent in a sealed envelope with clearly mentioning the tender number and a caption stating ―UN-

PRICED & PRICED BID- DO NOT OPEN‖ and should be marked to Mr. Hira Singh Bist HOD

(Contracts & Procurement), VCS Quality Services Private Limited, Office - 707 and 708, Tower 1,

Assotech Business Cresterra; Sect-135, Expressway, Noida 201301.

8.1.3. The Un-priced bid can also be sent by email. It should contain the AWB no (Couriered number)

of the priced bid which would be sent only in a separate sealed envelope (Priced Bid- Do not

open) mentioned on the top of it.

9.0 BID SECURITY

9.1. Bid security amount shall be Rs 50,000/- (Rupees Fifty thousand only)

9.2. Bid security shall be either in the form of banker‘s demand draft in favour of IMC Ltd. payable at

Chennai or bank guarantee from any Nationalised Bank or Schedule Indian bank of repute or by


the branch of a reputable international bank located in India as per proforma attached in the

Tender document. The bid security shall be submitted along with the bid and to be enclosed in

Part – I (Un-priced bid). Bid security in the form of Bank Guarantee shall be valid for sixty (60)

days beyond the validity of the bid.

9.3. The bid security is required to protect the Purchaser against the risk of Bidder‘s conduct, which

would warrant the security‘s forfeiture.

9.4. The bid security shall be in one of the following forms:

9.4.1. Unless otherwise specified, a bank guarantee issued by a nationalized bank or a scheduled

Indian bank or by the branch of a reputable international bank located in India or by an

international reputed bank from abroad provided in that case, the guarantee is confirmed

through any bank as above located in India, in the form provided in the bid documents or another

form acceptable to the Purchaser and valid for sixty (60) days beyond the validity of the bid.

9.4.2. A banker‘s cheque or a demand draft payable to the Purchaser as detailed in tender.

9.5. Unsuccessful bidders‘ bid security shall be discharged or returned as promptly as possible, but

not later than thirty (30) days after the expiration of the period of validity of the bank guarantee

and any extension if required by the Purchaser.

9.6. The successful Bidder‘s bid security will be discharged upon such Bidder accepting the award,

and furnishing the Contract Performance Guarantee.

9.7. The bid security may be forfeited:

9.7.1. if a Bidder:

(i) Withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form

including extensions if any granted, or

(ii) Does not accept the correction of errors; or

9.7.2. In the case of a successful Bidder, if such Bidder fails

(i) To accept the award

(ii) To furnish Contract Performance Bank Guarantee in accordance with tender.

INSTRUCTIONS TO BIDDERS

(ITB)

Supply of Gas Meter Regulator For Domestic, Commercial & Small Industrial Operation

SECTION - II

INSTRUCTIONS TO BIDDERS (ITB)


(ITB)

Supply of Natural Gas Pressure Regulator For Domestic, Commercial, Small Industrial and PE network

1.0 SCOPE OF BID

1.1 The Purchaser invites sealed bids for the supply of Domestic Diaphragm - 2.5 scmh and

commercial (B10, B25, B50 & B100 scmh) Gas Regulators as mentioned in the tender documents.

1.2 The biding document specifies the contractor scope of work, terms and conditions.

1.3 All terms, conditions and specifications of the bidding document shall be construed as applicable in

general, unless specifically indicated to the contrary.

1.4 Bidders shall quote in the manner as specified in the bidding document. IMC reserves the right to

evaluate and accept bids at their sole discretion. The provisions of this clause shall supersede any

contrary provisions expressly stated or implied anywhere else in the bidding document.

2.0 ELIGIBLE GOODS AND SERVICES AND ORIGIN OF GOODS

2.1 All goods and related services to be supplied under the contract shall have their origin only

insource countries, which are not prohibited to trade with by any law or rules made there under

having the force of law of the Union of India or any state Government of India.

2.2 For purposes of this clause, ―Origin‖ means the place where the goods are mined, grown, or

produced, or the place from which the related services are supplied. Goods are produced when,

through manufacturing, processing, or substantial and major assembly of components, a

commercially recognized product results that is substantially different in basic characteristics or in

purpose or utility from its components.

2.3 The origin of goods and services need not be from the home country of the Bidder.

3.0 ELIGIBILITY OF BIDDERS

3.1 Bidders shall as part of their bid, submit a written Power of Attorney authorizing the signatory of the

bid to bind the bidder.

4.0 ONE BID PER BIDDER

4.1 Each bidder shall submit only one bid. A Bidder who submits or participates in more than one bid

will be disqualified. This includes bid of companies which are managed & controlled by same group

of individual (common IMCs / proprietor, common partner /common directors). The participation in

a particular tender by such bidders will not be allowed and bids will be disqualified.

4.2 Alternative bids are not acceptable.

5.0 NON-TRANSFERABILITY OF THE BID DOCUMENTS

5.1 Bid document is non-transferable. Bid received from the bidders in whose name bid document fee

has been submitted shall only be considered. Bidder must submit the bid document fee in their

name. Bid document fee shall be submitted by the bidder as defined in tender document.


(ITB)


6.0 CLARIFICATION ON BID DOCUMENTS

6.1 A prospective bidder requiring any clarification of the Bid Documents may send their queries to

IMC/ Consultant through Email mentioned in the tender within 2 (Two) working days of receipt of

the bid. IMC / Consultant will respond the same within 2 working days.

7.0 DEVIATIONS:

7.1 Deviation, if any has to be listed only in the Deviation Form of the bid submitted by the bidder.

Deviations listed anywhere else will not be considered and in case of award of the job to the bidder,

the job has to be completed in accordance with the tender terms and conditions without any

commercial implications to the Purchaser.

8.0 DOCUMENTS COMPRISING THE BID

The bid prepared by the bidder shall comprise of the following components:

8.1 Envelope- I: Super scribing Techno-Commercial Un priced-Bid (PART-I)

Part – I: Techno-commercial/ Un-priced Bid (to be furnished in one original and one copy) and shall

contain the following:

8.2 F-1 BIDDER‟S GENERAL INFORMATION

8.3 F-2 BID FORM

8.4 F-3 LIST of ENCLOSURES

8.5 F-4 PROFORMA OF “BANK GURANTEE” FOR “EARNEST MONEY/SECURITY”

8.6 F-5 LETTER OF AUTHORITY

8.7 F-6 NO DEVIATION CONFIRMATION

8.8 F-7 BIDDER‟S EXPERIENCE

8.9 F-8A ANNUAL TURNOVER

8.10 F-8B FINANCIAL STATUS

8.11 F-9 CHECKLIST FOR AGREED TERMS AND CONDITIONS

8.12 DOCUMENTS FOR MEETING BQC MENTIONED IN DOCUMENT

8.13 POWER OF ATTORNEY OF THE SIGNATORY TO THE BID OFFER ON NON-JUDICIAL STAMP

PAPER

Note:

The bid offer shall consist of the above documents only.

All pages of the bid offer to be signed and stamped by an authorised representative (as

described in bid document) of the bidder

8.14 Envelope II: Super scribing “Price Bid – Not to Open with Techno–Commercial Un-priced

Bid”- PART-II.


(ITB)


Part II-shall contain one original and one copy of Schedule of Rates duly filled and sealed in duly

signed and stamped on each page. In case of any correction, the bidders shall put his full signature

and his stamp.

9.0 BID PRICES

9.1 The Prices should be quoted in INR only.

9.2 Bid quoted for partial quantity for any item of the SOR, shall be liable for rejection.

9.3 Prices quoted by the bidder, shall remain firm, fixed and valid until completion of the contract and

will not be subjected to any variation, except statutory variation (as specified in Bid document.) or

provision for price variation in the tender document.

9.4 All corrections and alterations in the entries shall be signed in full by the bidder with date. No

erasures or over-writings are permissible.

9.5 Bidder shall quote the all-inclusive prices as per scope of work and SOR, taking into consideration

all applicable taxes, duties, overheads, provision of safety gadgets to their personnel, cost of

material as per scope of work, transportation, conveyance, trainings, recruitments, communication

charges, cost for providing tools & tackles, equipment, machineries, minimum spares, etc. and

nothing extra shall be payable by the Purchaser.

10.0 PRICE BASIS

10.1 Rates quoted by the Bidder shall be considered as firm and fixed rates during the entire execution

of the contract and not subject to variation on any account except statutory variations.

11.0 CURRENCIES OF BID

11.1 Bidders shall submit bid in INR only.

12.0 PERIOD OF VALIDITY OF BIDS

12.1 The bid shall remain valid for 90 days from the bid due date. IMC may reject a bid which is valid for

a shorter period being non-responsive.

12.2 In exceptional circumstances, prior to expiry of the original bid validity period, the IMC may request

the bidder to extend the period of bid validity for a specified additional period. The requests and the

responses thereto shall be made in writing (by fax/ post/ e-mail). A bidder can refuse the request

without forfeiture of his bid security. A bidder agreeing to the request will not be required or

permitted to modify his bid.

13.0 DEADLINE FOR SUBMISSION OF BIDS

13.1 Bids must be received by the Purchaser at the address specified in Tender, not later than the time

and date specified in the tender documents.

13.2 The Purchaser, at its discretion, extend this deadline for the submission of bids by amending the

bid documents , in which case all rights and obligations of the Purchaser and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.


(ITB)


14.0 LATE BIDS

14.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed by the

Purchaser will be rejected and returned unopened to the Bidder.

15.0 PRELIMINARY EXAMINATION OF BIDS

15.1 The Purchaser will examine the bids to determine whether they are complete, whether required

sureties have been furnished, whether the documents have been properly signed and whether the

bids are generally in order

15.2 Purchaser reserves the right to not to open the bids of those bidders with whom purchaser

experience with regard to performance of any earlier contract/equipment has been found to be

lacking.

16.0 REJECTION CRITERIA

The provisions of the following clauses of the Bid document must be adhered to, failing which the

bid shall be considered as non-responsive and shall be summarily rejected:

a) Period of validity of bid.

b) Offer for complete scope of work

c) Resolution of Dispute/ Arbitration clause.

d) Payment terms.

e) Completion Period.

f) Price reduction schedule provisions.

g) Penalty provisions

17.0 OPENING OF PRICE BID

Only Techno-commercially qualified Bidders‘ priced bid shall be opened.

17.1 EVALUATION AND COMPARISONS OF BIDS

17.2 The comparison of the prices shall be evaluated item wise basis to arrive at the lowest evaluated

cost to the purchaser.

17.3 The evaluated price of bidders shall include the following:

17.3.1 Ex-works Price including Packing, Forwarding, transit insurance and Third Party Inspection

charges

17.3.2 Freight Charges

17.3.3 GST on Finish good and Freight


(ITB)


18.0 AWARD CRITERIA

18.1 The Purchaser will place the order on the successful bidder(s) whose bid has been determined to

be substantially responsive and techno-commercially most viable by IMC.

18.2 IMC reserves the right to split the award among the various bidders or award the work to the single

vendor.

19.0 IMC‟S RIGHT TO VARY QUANTITIES DURING CONTRACT PERIOD

19.1 IMC reserves the right to increase or decrease the quantities specified in the Schedule of Rates

during contract period, without any change in unit price or other terms and conditions. Bidder shall

note that the quantities mentioned against each activity in Schedule of Rates are tentative only and

subject to change based on actual requirement. The unit rates quoted by the bidders shall remain

fixed and firm throughout the contract period i.e. no price adjustment shall be allowed after bid

submission.

20.0 IMC‟S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS

20.1 IMC reserves the right to accept or reject any bid, and to annul the bidding process and reject all

bids, at any time prior to award of contract, without thereby incurring any liability to the affected

bidder or bidders or any obligations to inform the affected bidder or bidders the reason for the

IMC‘s action.

21.0 NOTIFICATION OF AWARD

21.1 Prior to the expiration of the period of bid validity, the Purchaser will notify the successful Bidder in

writing that its bid has been accepted.

21.2 The bidder shall promptly, but not later than Seven (7) days of notification of award shall furnish its

acceptance of award.

21.3 Successful Bidder‘s furnishing of the Contract-Cum-Equipment Performance Bank Guarantee

pursuant to Contract Condition (CC) Clause.

21.4 The Purchaser will discharge the bid security of unsuccessful Bidders as early as possible.

22.0 SINGLE POINT RESPONSIBILITY

22.1 The bidder shall submit bid on single point sole/prime bidder responsibility basis. Bidder shall

therefore not submit offer on consortium or joint bid basis.

23.0 DOWNLOADING OF TENDER DOCUMENT

Bid Document can be downloaded from the Consultant, VCS‘s website www.vcsquality.com, or by

physically from VCS Quality Services Pvt Ltd, No.707 & 708, Tower-1, Sector-135, Assotech

Business Cressterra, Noida-201301 (UP) Email: [email protected]/

[email protected] on any working day (Monday to Friday) from 10.00 hours to 16.00 hours

against a written request as specified in Tender Documents.

http://www.vcsquality.com/

mailto:[email protected]/


(ITB)


Bidders meeting the bid evaluation criteria and intend to submit their bid may download the tender

for submission by the bid due date and time. Bidder shall give an undertaking on his letterhead that

the contents of the bidding document have not been altered or modified.

The bidders who have downloaded the tender document from website shall make EMD / bid

security along with the bid. The bid of any such bidder shall be considered only if the bid is

accompanied by the prescribed EMD/Bid Security.

Bid submitted by bidders who have not accompanied the EMD/Bid Security, the bid offer will be

rejected.

24.0 CONTACT DETAILS

Contact Person Name : Mr. Hira Singh Bist E-mail : [email protected]

VCS Project Consultants Pvt. Ltd. 707 & 708, Tower 1, Assotech Business Cresterra, Sector 135, Noida 201301 Contact No. +91 9891257027, +91 120 5987144/5987145 Contact Person Name : Mr. Hemant Kumar E-mail : [email protected]

IMC Ltd.

Business Development ―Neeladri‖, 3rd & 1st Floor, No. 9, Cenotaph Road Alwarpet, Chennai-600018 Contact No. +91-44-4590 2222, 4590, 2299

mailto:[email protected]

mailto:[email protected]

https://maps.google.com/?q=No.+9,+Cenotaph+Road+Alwarpet,+Chennai-600018+Ph%23+9940555964&entry=gmail&source=g

https://maps.google.com/?q=No.+9,+Cenotaph+Road+Alwarpet,+Chennai-600018+Ph%23+9940555964&entry=gmail&source=g

CONDITIONS OF CONTRACT

Supply of Diaphragm Meters For Domestic, Commercial & Small Industrial Operation

SECTION - III

CONDITIONS OF CONTRACT (CC)



1.0 DEFINITIONS

All the initial capitalised terms used in the Agreement shall have the meaning as ascribed to such

term hereunder:

a) „Completion Schedule‟ or „Delivery Schedule‟ means a schedule approved by the IMC for

completion of all obligations of the Contractor under the Agreement.

b) „Contract Documents‟ mean all the documents referred to in the Agreement for discharging the

requisite obligations by respective party.

c) „Day‟, „Month‟ or „Year‟ means calendar day, calendar month or calendar year.

d) „Effective Date‟ means a date on which Contractor‘s obligations will commence and thereupon

Delivery Schedule and/or Completion Schedule will be drawn up.

e) „Notification of Award‟ means date which is earlier of either a Fax of Intent (FOI) or Letter of

Intent (LOI) or Letter of Award (LOA) issued to a successful bidder for award of the work pursuant

to bidding process.

f) ‗Purchaser‘ / or ‗IMC‘ shall mean IMC Limited , a company incorporated in India having its

registered office at NEELADARI, 3rd Floor, No.9, Cenotaph Road, Alwarpet, Chennai- 600 018

g) „Services‟ or „Ancillary Services‟ means those services ancillary to the supply of the Goods, such

as transportation and insurance, and any other incidental services, such as installation,

commissioning, provision of technical assistance, training and other such obligations of the

Contractor covered under the scope of the Agreement.

h) „CC‟ means the Conditions of the Contract forming a part of the Contract Documents.

i) „Contractor‟ or „Seller‟ or „Contractor‟ means the individual person or firm or body corporate

supplying the Goods and Ancillary Services under the Agreement.

j) „FOT‟ – means that the Goods or supply items or services shall be done at site(s) warehouses or

places mentioned by the Purchaser on FOT basis.

k) CC shall apply to the extent that they are not superseded by provisions of other parts of the

Agreement.



2.0 COUNTRY OF ORIGIN

2.1 For purpose of this Clause, 'Origin' means the place where the Goods were mined, grown, or

produced. Goods are produced when, through manufacturing, processing, or substantial and major

assembly of components, a commercially recognized new product results that is substantially

different in basic characteristics or in purpose or utility from its components.

2.2 The origin of Goods and services may be different from the nationality of the Supplier.

3.0 STANDARDS

3.1 The Goods supplied under this Agreement shall conform to the standards mentioned in the

Technical Specifications and when no applicable standard is mentioned, to the authoritative

standards appropriate to the Goods‘ in country of origin. Such standards shall be the latest issued

by the concerned institution.

4.0 CONFIDENTIALITY

4.1 The contractor cannot, without agreement of the IMC, disclose nor enable third parties to benefit

from the documents drawn up in the course of his obligations under the Agreement or information

received from the Purchaser / Consultant / Engineer/ Inspector.

4.2 Further, contractor is not allowed to publish copy or transmit to third parties the documents that are

transmitted to him by Purchaser or Consultant or Engineer or Inspector. The IMC retains the right to

claim damages from the contractor in the case where these documents have been used without

such written consent.

4.3 However, these obligations do not apply to documents for which it can be demonstrated that

Such documents were already public before these were communicated to the other party, or

have become public since without any fault or negligence of the party concerned, or

Such documents were already in its possession without having obtained them directly or

indirectly from the other party, or

Such documents were obtained from an independent source that had neither direct nor indirect

secrecy commitment to the other party.

5.0 PRICES AND PRICE BASIS

5.1 Prices charged by the Contractor for Services performed under the Agreement shall be on firm

price basis and not vary from the prices quoted by the Contractor in its bid, with the exception of

any price adjustments authorized in the tender document.

6.0 CONTRACT PERFORMANCE BANK GUARANTEE

6.1 Within twenty one (21) Days of receipt of the Notification of Award, the successful bidder shall

furnish to the Purchaser the Contract-Cum-Equipment Performance Bank Guarantee (CPBG)

equivalent to 10% of total order value inclusive of all taxes, duties and charges towards



stevedoring, port and customs clearances, forwarding, inland/unloading and handling up to IMC

LIMITED site/store.

OR

Initial security deposit (ISD) @ 2.5% of Annualized Order / Contract value to be submitted within 30

days of FOA/notification of award and deduction @ 7.5% of the Release order value subsequently

from release order bills till the total amount of security deposit (including ISD and deducted amount)

reaches 10% of Annualized Order / Contract value.

6.2 The proceeds of the Contract-Cum-Equipment Performance Bank Guarantee shall be payable to

the Purchaser as compensation for any loss or damage resulting from the Contractor‘s failure to

complete its obligations under the Agreement.

6.3 A bank guarantee issued by a nationalized bank or a scheduled Indian bank or by the branch of a

reputable international bank located in India or by an international reputed bank from abroad

provided in that case, the guarantee is confirmed through any bank as above located in India.

6.4 The Contract Performance Guarantee will be discharged by the IMC and returned to the Contractor

not later than thirty (30) days following the date of completion of all the Contractor‘s performance

obligations under the Contract, including any warranty obligations or the contractor should agree for

deductions of 10% of the invoice value for each of the work executed and the same shall be

refunded after 30 days of completion of performance obligations.

6.5 The Contract-Cum- Equipment Performance Bank Guarantee should be kept valid for 90 days

beyond the contract completion period. Bidder will be required to submit a written request to IMC

LIMITED for release of CPBG on expiry of this period and confirming that all contractual obligations

against the contract have been fulfilled.

7.0 PATENT RIGHTS

7.1 The Supplier shall alone bear the liability and costs of any prejudicial consequence of any

infringement of all or part of the patents, industrial trademarks, designs and models relating to the

Goods. Therefore, the Supplier shall make the arrangements at his own expense with the holders

and pay the royalties, obtain the necessary licenses and authorizations, failing which he agrees to

modify the Goods to the extent needed to avoid any such infringement.

7.2 In case of legal action or proceedings for infringement against the IMC, the Supplier undertakes to:

Stand up for the IMC in the defence of his rights and interests;

Save Purchaser harmless of any legal, financial and other consequences as may result to him

from the legal action or proceedings;

Bear all the damages and interests as may be due to the holders of the patents, industrial

trademarks, designs and models, in principal, costs and interests;



Reimburse to the Purchaser at the Purchaser‘s first request, the costs of any nature

whatsoever, including the fees of lawyers, experts and technical advisers, etc. incurred due to

or on the occasion of the legal action or proceedings;

To modify if need to be and without delay, the incriminated Goods / equipment, or have it

replaced, free of charge, by equivalent Goods / equipment free of any infringement. Supplier

alone shall bear all the costs, risks and liability that result thereof including the costs of

dismantling, erecting, adapting or modifying such Goods/ equipment and starting up, etc.

7.3 In case of legal action or proceedings for infringement brought against the Purchaser the Supplier

has the right to participate in the IMC's defence. Any transaction with the third party in such cases

shall be discussed and jointly agreed by the parties, wherever feasible.

8.0 INSPECTIONS AND TESTS

8.1 Considering ITP provided by IMC/PMC, The Supplier will submit to Purchaser the quality assurance

plan (QAP) regarding design, manufacture and testing of all the items required under the

Agreement within 15 days of Notification of Award. Purchaser will then review the QAP and inform

the Seller, the stages when the Purchaser / Inspector / Engineer would witness the tests and/or

inspect the Goods under manufacturing, beyond which the progress of the specified activity /

manufacturing will not proceed, without written approval.

8.2 The Seller will inform Purchaser fifteen (15) Days in advance for readiness of material for inspection

8.3 The Purchaser or its representative shall have the right to inspect and / or to test the Goods to

confirm their conformity to the requirements of the Agreement at no extra cost to the Purchaser. All

costs for such inspections and tests except the cost of travel, board and lodge of the Purchaser‘s

representative / Inspector shall be to the account of the Supplier.

8.4 The inspections and tests may be conducted on the premises of the manufacturer or Supplier or its

sub-supplier (s), at point of delivery, and / or at the Goods‘ final destination. If conducted on the

premises of the manufacturer or Supplier or its sub-supplier(s), all reasonable facilities and

assistance, including access to drawings and production data, shall be provided by the Supplier to

the inspectors at no charge to the IMC.

8.5 Should any inspected or tested Goods fail to conform to the Specifications, the IMC may reject the

Goods, and the Supplier shall either replace the rejected Goods meeting the Specification

requirements or make alterations necessary to meet Specification requirements free of cost to the

Purchaser.

8.6 All third party inspection charges shall be in supplier‘s scope.

9.0 ADDITIONAL TEST

9.1 The Purchaser can also request for additional tests which were not identified and specified in the

QAP, but considers necessary to ensure the quality of the raw materials or of the manufacture.

9.2 In any case, additional tests shall be designed so as to require a minimum of time. Provided further

before starting these additional tests, the Supplier defines and justifies, to the Purchaser‘s



satisfaction, the possible effects of the duration of these tests on the contractual time-limits /

schedule(s).

9.3 The Supplier places at the disposal of the Purchaser , or of the chosen official or approved

organization, the tools and/or items of general use, which belong to him as well as the staff

necessary for the additional tests decided by the Purchaser .

9.4 Should these additional tests reveal unacceptable faults, taking into account the features asked for

and the Specifications that entail the repair or rejection of the relevant item or components, the

Supplier will be responsible of the ensuing delays, inasmuch as these tests have been made in the

shortest possible time. He shall bear, in such case, any cost he has had to incur for the carrying out

of the tests.

9.5 If, on the other hand, the additional tests do not reveal, in the opinion of the Purchaser,

unacceptable faults as indicated above, the cost borne by the supplier for the carrying out of these

tests will be invoiced to the IMC, after prior justification, and the Supplier may be entitled to

reasonable extension of the time limit.

10.0 PACKING

10.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage or

deterioration during transit to their final destination, as indicated in the Agreement. The packing

shall be sufficient to withstand, without limitation, rough handling during transit and tropical humid

conditions as exposure to extreme temperatures, salinity and precipitation during transit, and open

storage. Further the size and weights of the packing cases shall take into consideration, where

appropriate, the remoteness of the Goods‘ final destination and the absence of heavy handling

facilities at all points in transit.

10.2 The packing, marking and documentation within and outside the packages shall comply strictly with

such special requirements as shall be expressly provided for in the Agreement, including additional

requirements, if any.

11.0 DISPATCH INSTRUCTIONS

11.1 At least fifteen (15) Days before the expected dispatch date, the Supplier shall obtain authorization

from the Purchaser to go ahead with the dispatching, after ensuring compliance to other

requirements of the Agreement.

12.0 DELIVERY AND DOCUMENTS

12.1 Delivery of the Goods shall be made by the Supplier in accordance with the Delivery Schedule

specified in the Agreement. The details of shipping and/or other documents to be furnished by the

Supplier.

13.0 INSURANCE

13.1 Transit Insurance up to IMC site/store shall be arranged and paid by Supplier.

14.0 TRANSPORTATION



14.1 Where the Supplier is required under the Scope of the Contract to transport the Goods to a

specified place of destination or to Site, the Supplier shall transport to such place of destination or

site, as the case may be, including Freight, Unloading at site/ store and storage within Solapur

district, if required. The Contract Price will include costs of all such transportation.

14.2 The Supplier shall select such carrier which could deliver the Goods in requisite time and ensure

safe and timely transportation of the Goods.

14.3 In case delay occurs for reasons not attributable to Purchaser alone, the Supplier shall, if directed

by Purchaser, adapt a specific way of delivery of Goods (air freight or likewise) at destination, the

additional cost for which will be borne by the Supplier. If such specific way of delivery is required by

Purchaser to pre-pone the deliveries, nevertheless, Supplier will arrange the same and difference of

justified transportation charges will also be borne by the Purchaser.

15.0 GUARANTEE/ WARRANTY

15.1 The Supplier warrants that the Goods supplied under the Agreement are new, unused, of the most

recent or current models and that they incorporate all recent improvements in design and materials

unless provided otherwise in the Contract Documents. The Supplier further warrants that all Goods

supplied under this Agreement shall have no defect, arising from design, materials, or workmanship

(except when the design and / or material is required by the Purchaser‘s specifications and the

Supplier has given his disclaimer of warranty obligations with respect to such requirement) or from

any act or omission of the Supplier, that may develop under normal use of the supplied Goods in

the conditions prevailing in the place of use / destination.

15.2 This warranty shall remain valid for twelve (12) months after the Goods, or any portion thereof as

the case may be, have been put into operation or for eighteen (18) Months after the date of

delivery, whichever occurs earlier.

15.3 The IMC shall promptly notify the Supplier in writing of any claims arising under this warranty.

15.4 Upon receipt of such notice, the Supplier shall, within a reasonable period, repair or replace the

defective Goods or parts thereof, free of cost to the Purchaser, deliver at the appropriate

destination. The Supplier may take over the replaced parts / Goods at the time of their replacement.

No claim whatsoever shall lie on the Purchaser for the replaced parts / goods thereafter. In the

event of any correction of defects or replacement of defective material during the warranty period,

the warranty for the corrected / replaced Goods or item or material shall be extended to a further

period of twelve (12) Months from the date of such repair/replacement if put to use immediately or

eighteen (18) Months.

15.5 If the Supplier, having been notified, fails to remedy the defect(s) within a reasonable period, the

Purchaser may proceed to take such remedial action as may be necessary, at the Supplier‘s risk

and expense and without prejudice to any other rights which the Purchaser may have against the

Supplier under the Agreement.

16.0 LATENT DEFECT



16.1 If any latent defect (a defect which could not have manifested itself in the normal course of

inspection and testing as per relevant codes, test procedures and contract specifications and

normal usage as per industry practice will be referred to as latent defect) surfaces within five years

of putting the Goods or parts thereof into operation, the Supplier shall repair or replace such Goods

or parts, as the case may be, within technically reasonable period to the satisfaction of the

Purchaser and without any additional liability on the Purchaser, whatsoever.

17.0 PAYMENT TERMS

17.1 The method and conditions of payment to be made to the Supplier under this Contract shall be as

follows:

17.1.1 90% of the invoice value along with taxes and duties shall be paid progressively within 30 days on

receipt of Goods at designated IMC Site /Store upon submission of the following:

(i) Commercial invoice in triplicate

(ii) Cenvatable invoice

(iii) LR or GR (original)

(iv) Packing List

(v) Despatch clearance issued by Purchaser

(vi) Inspection release note issued by Purchaser/ TPIA

(vii) Certificate of receipt of goods at Purchaser's store

17.1.2 10% of the invoice value shall be paid within thirty (30) days after receipt of material and final

acceptance of goods by Purchaser and submission of final documents.

17.2 MODE OF PAYMENT

17.2.1 Payment shall be released to domestic bidders within a period of thirty (30) days of invoice with all

relevant/supporting documents, by IMC through RTGS/Cheque.

18.0 CHANGE ORDERS

18.1 Any change in obligations with respect to the Agreement of either party shall be governed by a

change order. The procedure of change order to be detailed in project coordination procedure to be

developed pursuant to Notification of Award and agreed by the parties.

19.0 ASSIGNMENT

19.1 The Supplier shall not assign, in whole or in part, any of its obligations to be performed under this

Agreement to any third party, except with the IMC‘s prior written consent.

20.0 DELAYS IN THE CONTRACTOR‟S PERFORMANCE

20.1 Performance of Services shall be made by the Contractor in accordance with the time schedule

prescribed by the Purchaser in the Delivery Schedule.



20.2 If at any time during performance of the Agreement, the Contractor encounters conditions impeding

timely delivery of the Goods and performance of Services, the Contractor shall promptly notify the

Purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as

practicable after receipt of the Contractor‘s notice, the Purchaser shall evaluate the situation and

may at its discretion extend the Contractor‘s time for performance, with or without levy of Price

Reduction Schedule, in which case the extension shall be ratified by the parties by amendment of

Agreement.

21.0 PRICE REDUCTION SCHEDULE ( PRS )

21.1 In case the CONTRACTOR fails to complete the supply within the Contractual Completion period,

then, unless such failure is due to Force Majeure as defined in tender or due to IMC's defaults, the

CONTRACTOR shall pay to the IMC, by way of price reduction, a sum @ ½ % per week of delay or

part thereof (Half Per Cent) on undelivered value subject to maximum of 5 % (Five Per Cent) of the

total contract value. The parties agree that this is a genuine pre estimate of the loss/damage which

will be suffered on account of delay/breach on the part of the CONTRACTOR and the said amount

will be payable on demand without there being any proof of the actual loss or damages caused by

such delay/breach. The decision of IMC in regard to the actual delay shall be final and binding on

the CONTRACTOR.

22.0 DEDUCTIONS FROM THE CONTRACT PRICE:

22.1 All costs, damages or expenses which IMC may have paid or incurred for which under the

provisions of the CONTRACT, the CONTRACTOR is liable/will be liable, will be deducted from

contractors bills or from any moneys due or becoming due to the CONTRACTOR.

23.0 TERMINATION OF CONTRACT

23.1 Termination for Default

23.1.1 IMC LIMITED reserves its right to terminate / short close the contract, without prejudice to any other

remedy for breach of CONTRACT, by giving one month notice if supplier fails to perform any

obligation(s) under the CONTRACT and if supplier, does not cure his failure within a period of 30

days (or such longer period as IMC LIMITED may authorize in writing) after receipt of the default

notice from IMC LIMITED.

23.2 Termination for Insolvency

23.2.1 IMC LIMITED may at any time terminate the CONTRACT by giving written notice without

compensation to supplier, if supplier becomes bankrupt or otherwise insolvent, provided that such

termination will not prejudice or affect any right of action or remedy which has accrued or will

accrue thereafter to IMC LIMITED.

23.3 Termination for convenience

23.3.1 IMC LIMITED may by written notice sent to supplier, terminate the contract, in whole or part, at any

time for its convenience. However, the payment shall be released to the extent to which



performance of work executed as determined by IMC LIMITED till the date upon which such

termination becomes effective.

24.0 FORCE MAJEURE

Shall mean and be limited to the following:

1. War/hostilities

2. Riot or Civil commotion

3. Earthquake, flood, tempest, lightening or other natural physical disaster.

4. Restrictions imposed by the Government or other statutory bodies which prevents or delays the

execution of the Contract by supplier.

Supplier shall advise IMC LIMITED by a registered letter duly certified by the local Chamber of

Commerce or statutory authorities, the beginning and end of the above causes of delay within

seven (7) days of the occurrence and cessation of such Force Majeure Conditions. In the

event of delay lasting over one month, if arising out of causes of Force Majeure, IMC LIMITED

reserves the right to cancel the Contract and the provisions governing termination shall apply.

For delays arising out of Force Majeure, supplier shall not claim extension in completion date

for a period exceeding the period of delay attributable to the causes of Force Majeure and

neither IMC LIMITED nor supplier shall be liable to pay extra costs provided it is mutually

established that Force Majeure Conditions did actually exist.

Supplier shall categorically specify the extent of Force Majeure Conditions prevalent in their

works at the time of submitting their bid and whether the same have been taken into

consideration or not in their quotations. In the event of any force majeure cause, supplier or

the IMC LIMITED shall not be liable for delays in performing their obligations under this order

and the completion dates will be extended to supplier without being subject to price reduction

for delayed completion, as stated elsewhere.

25.0 SETTLEMENT OF DISPUTES

25.1 If any dispute or difference arising between the parties in respect of or concerning or connected

with the interpretation or implementation of this contract, or otherwise arising out of this contract,

the parties hereto shall promptly and in good faith negotiate with a view to bring out and amicable

resolution and settlement.

25.2 In the event, no amicable resolution or settlement is reached within a period of 30 days from the

date on which dispute difference arose (in writing), such dispute or difference shall be settled by

referring the same to sole arbitrator in accordance with the provisions of the arbitration and

conciliation act,1996, or any other statutory modification/amendment thereof.

25.3 IMC Limited will nominate three independent persons who can be the sole arbitrator and intimate

the same to vendor. The vendor needs to choose one person from the said nominees as sole



arbitrator. If vendor fails to choose the arbitrator within thirty days from receipt of a nomination by

IMC Limited, then IMC Limited will have right to choose the sole arbitrator.

25.4 The arbitration proceedings shall be held in Solapur and shall be conducted in the English

language. The decision of such arbitration shall be binding and conclusive upon the parties. The

parties to the arbitration shall equally share the costs and expenses of any such arbitration.

25.5 It is hereby clarified that the courts at Solapur alone shall have jurisdiction to try and entertain any

and all suits or other proceedings in respect of, relating to or otherwise arising out of this contract.

26.0 TAXES, DUTIES AND LEVIES:

26.1 Supplier shall pay any and all taxes including GST etc. which are payable in relation to the

performance of the Contract. The quoted price shall be exclusive of all such taxes and duties. The

contractor has to submit quote without applicable taxes but including transportation, insurance and

other support service requirements,

26.2 Contractor shall raise invoices as per rate finalized plus applicable taxes. IMC will pay full payment

including applicable taxes.

26.3 Statutory variation in taxes (GST) and duties, if any, within the contractual completion period shall

be borne by IMC LIMITED. No variation in taxes duties or levies other than statutory taxes & duties

shall be payable.

27.0 STATUTARY VARIATION

27.1 Change of law clause

All of the charges shall stand revised from the date from which change in law is made effective or

implemented by relevant Government Authority.

TECHNICAL SPECIFICATION


SECTION – IV


(DOMESTIC REGULATORS: PART A)

(COMMERCIAL, INDUSTRIAL & NETWORK REGULATORS: PART B)



PART A

DATA SHEET FOR DOMESTIC REGULATORS 2.5 SCMH

GE

NE

RA

L

1 Service Natural Gas with specific gravity 0.55 to 0.75

2 Design

Direct Acting pressure Regulator with spring control and diaphragm with inbuilt Pressure balance regulating unit to ensure the constant outlet pressure. Regulators shall have adequate strength to withstand mechanical stress

subjected during installation & service.

3 Connection Orientation Inlet and Outlet connection at 90 degree.

4 Installation Suitable for outdoor Installation, tamper proof (locking

wire/sealed cap) and corrosion resistance.

5 Installation

position Horizontal / Vertical

FLOW 6 Capacity 2.5 SCMH

PR

ES

SU

RE

& T

EM

PE

RA

TU

RE

7 Inlet Pressure 26 mbar(g) to 110 mbar(g)

8 Outlet Pressure Set point

22 mbar(g), +0.75/-0.25 mbar (g) at an air flow rate of 1.5 ± 0.05 m

3/hr.

9 Over Pressure

Cut off point Not Required

10 Under Pressure

Cut off point 13 (+/- 2) mbar (g)

11 Creep Relief valve

Not Required

12 Re-pressurizing

safety device

Should be present which will prevent the regulator from re-opening when the inlet pressure is restored, unless there

is a downstream back pressure i.e. all connected appliance have been turned off.

13 Operating

Temperature 0-60 deg. C

BO

DY

14 Casing

Casing and body of Die Cast aluminum (LM6 & LM24 as perBS EN 1559-1 or 1559-421999)and water / weather

proof, Corrosion resistance for outdoor installations. Porosity test for the body of the casing shall comply to

ASTM E1555.

15 End Connections

¾― BSPT (F) as per IS 554:1999, Thread are provided at inlet and outlet of the Regulator.

End connections shall be protected by plastic caps.

Regulators without end cap will be rejected by IMC Ltd.

16 Dimensions Shall confirm to Annexure A



INT

ER

NA

LS

17 Diaphragm

Synthetic Rubber {Standard}. Resistance of elastomers to lubricants and gas shall be checked by Oil Immersion Test Diaphragm as per IS 1817:2005. The elastomeric material used shall be homogenous, free from porosity, inclusions, grit, blisters and surface imperfections visible

to the naked eye.

18 Internals

Internal parts shall be stainless steel, Brass seal of Reinforced Nitrile rubber or aluminum. Zinc alloys shall not be used for gas carrying or other parts which could

affect the safe operation of the regulator.

OT

HE

RS

19 Filter Essential (inbuilt) (at regulator inlet)

20 Closing Pressure Outlet pressure shall not rise more than 7.5 mbar (g),

above the outlet pressure at 5% of Qmax.

The lock-up pressure shall not rise more than 30 mbar (g), at any inlet pressure above the lock-up pressure, up to

and including 100 mbar, and the total leakage of air shall not exceed 28 cm

3/hr.

The lock-up pressure shall not rise more than 30 mbar (g), at any inlet pressure, from 100 mbar (g) up to and including 165 mbar (g), and the total leakage of air

shall not exceed 60 cm3/hr.

21 Failure Position Closed

22 Type of Reset UPSO-Auto reset

23 Color Oxford Blue

24 Resistance to Humidity

All parts shall withstand the humidity test and show no signs of corrosion, lifting or blistering visible to the naked

eye.

25 Breather Holes

To be provided and to be protected against blockage by arranging them such that they do not get damaged by a

sharp cleaning device inserted through the breather hole.

Breather hole shall be provided such that they cannot be blocked by dust, mud, insects, etc. The vent must always be open. Make sure the screen is in place which keeps out insects or mud which may plug the vent opening.

Note: 1. QAP and GAD of Regulator shall be submitted by the Vendor for approval priors to production 2. Monogram of IMC Ltd. is to be pasted through sticker on Regulator. 3. The Regulator shall have marking & labeling specifications as per clause no. 8 of this document 4. End Connection shall be provided by plastic cap. 5. All other specifications not mentioned in this datasheet shall be as per international Standard EN 88-1



ANNEXURE A

1. Domestic Regulator QAP (QAP for indicative purpose. On issuance of work order,

vendor should submit their QAP with minimum compliance of this QAP and in

aligned with applicable codes)

Sr.

No Characteristic

s Reference Documents

Format of Records

Extent of

Check Vendor TPI IMC Remarks

1

Chemical Composition

for Raw Material for

Meter Regulator Body and

Cover

BS EN 1559-4:1999 or equivalent

grade LM 6/ LM 24

Material test certificate

Two sample per heat

P R R

Review of report

issued by NABL

approved Lab by TPIA

2

Chemical Composition

for Brass, Rubber and

springs

Brass to IS 319 or

equivalent

Material test certificate

One Sample per plot

P R R

Review of report

issued by NABL Lab by TPIA

Spring: AISI

304 / AISI 316 or equivalent

P R R



Rubber- to EN 549 P R R

3 Breather hole with rupture diaphragm

Confirming Cl. No. 6.2.3 and 6.2.4 of EN

13611 Spec.

Vendor inspection

reports

One sample from each lot

P R R Witness the test by TPI

4

Dimensions and end-

connections of Assembly

As per approved Data

Sheet

Vendor inspection

reports

As per IS 2500 (part1

) Level

1 (0.65)

**

P W R

Vendor has to carry out

100% inspection

and TPI has to witness. As per IS 2500(part 1) Level 1(0.65)

5 Soundness Test

Supply regulator with

an inlet pressure of

165 mbar (g) from inlet and

outlet. No leakage allowed.

Vendor inspection

reports ** P W R

6 Factory

Setting and Sealing

Set outlet pressure at 22

mbar (g) (+0.75, -0.25) mbar (g) at an inlet pressure of 30 mbar (g)

and at gas flow rate of 1.5

m3/hr

Vendor inspection

reports ** P W R

7

Performance Characteristics at low inlet

pressure

Outlet pressure shall be 18.7 to 25.3 mbar (g) at an inlet pressure of 26 mbar (g) and gas flow rate of 2.5

m3/hr

Vendor inspection

reports ** P W R

8

Performance Characteristics at high inlet

pressure

Outlet pressure shall be 18.7 to 25.3 mbar (g) at an inlet pressure

of 110 mbar(g) and gas flow rate of 0.03

m3/hr

Vendor inspection

reports ** P W R



9 Lock up pressure test

Lock up pressure

should be less than 30mbar

at an inlet pressure of

110 mbar (g)

Vendor inspection

reports ** P W R

10 Low Pressure Cut off Test

The regulator shall shut off

when pressure drops between

11-15 mbar (g). Resetting

shall be automatic.

Vendor inspection

reports ** P W R

11 External Leak

Tightness Test

Confirming Clause No.

7.3.1 and 7.3.2 of EN 13611

Spec.

Vendor inspection

reports ** P W R

12 Marking and Labelling

Marking and labeling details shall be as per clause no. 8 of this document

Vendor inspection

reports ** P W R

13 Color Oxford Blue Vendor

inspection reports

** P W R

14 Protection and Packing

Regulator shall be individually sealed in clear

Jute bag / Paper bag and

packed in individual

corrugated boxes. 50 such

regulators shall be kept in

one mother box.

Vendor inspection

reports ** P W R

15 Torsion & Bending

Confirming Clause No. 7.4

of EN13611 Spec.

Vendor inspection

reports ** P W R


100 % inspection

and TPI has to witness 2

samples from the lot

Type Test

1 Type test on Elastomers /

Durability

Type Test on elastomers

shall be carried out as per clause No. 7.8.1 of EN

13611

Material test

certificate

One sample

from each lot

P R R


the performance test once

in three years. TPI



2

Type Test on Protective

coating (Resistance

to Humidity & humidity

Test)

Type test on protective

coating shall be carried out as per Clause No. 7.8.6 and 7.8.7 of EN

13611

Vendor inspection

reports

One sample

from each lot

P R R

has to review the vendors

Inspection Reports.

Notes:

1 All dimensions are in mm unless otherwise specified.

2 All the measuring instruments shall be duly calibrated at the time of inspection.

3 Calibration certificates of all the measuring instruments shall be reviewed by TPI at the time of inspection, along with the Master calibration certificate of the measuring instruments from which the instruments is calibrated.

4 After satisfactory inspection, the TPI agency to apply their mark(stamp / sticker / embossing / etc.) on each regulator in close proximity to the location where the Sr. No. of the regulator is marked.

P – Perform, R – Review of documents/test certificates W - Witness

2. SINGLE SAMPLING PLAN WITH 1% AQL NORMAL INSPECTION – LEVEL 1 (As per IS 2500)

ANNEXURE B: (Reference standard : IS 2500)

Sr.

No.

Batch Size Sample

Size

Acceptance

No.

Rejection

No.

1 2 to 500 20 0 1

2 501 to 3200 50 1 2

3 3201 to 10000 80 2 3

4 10001 to 35000 125 3 4

5 35001 to 150000 200 5 6

Explanation:

Annexure B shall be applicable only for the Domestic Regulators. No. of samples inspected will be

equal to the sample size given by the plan. If the no. of nonconforming product(s) is equal to or

less than the acceptance no., the non-confirming product(s) will be removed from the lot and the

remaining lot accepted. If the no. of non-confirming product(s) is equal to or greater than the

rejection number, the whole lot will be retested for that particular parameter and rejected products,

if any, will be replaced by fresh OK products. IMC also reserves the right to reject the entire lot and

either ask for a fresh batch of production or cancel the order for the remaining quantity. Annexure

B shall not be applicable for regulators other than the Domestic Regulator. For Commercial

regulators, 100% inspection shall be carried out as per the QAP.

3. PACKAGING Packaging size to be mentioned to ensure uniformity in delivery conditions of the material being

procured. Vendor shall submit the packaging details during offer and also complied with at the

time of delivery. Vendor should ensure that the meter should be handled properly from the vendor

workshop to the owner site while transportation and handling. Meter should not be accepted if the

inlet and outlet of the meter is not covered with plastic cap.



(COMMERCIAL, INDUSTRIAL & NETWORK REGULATORS: PART B)



DATA SHEET FOR COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS AND NETWORK REGULATOR

Ge

ne

ral

Description 10, 25, 50 and 100 m3/hr

Service Natural Gas with specific gravity 0.55 to 0.75

Design

Two stage direct acting pressure regulator with spring control and diaphragm with inbuilt

pressure balancing regulating unit to ensure constant outlet pressure.

Confirming Standard

Approved to EN 88-2

Connection Orientation

Inline inlet & outlet connection

Installation Suitable for Outdoor installation, tamper proof and corrosion resistance for life period of 20

years.

Installation position

Horizontal/Vertical

Flow, Pressur

e & Temper

ature

Flow capacity 10, 25, 50 and 100 m3/hr. for outlet pressure

range of 110 mbar (g)

Inlet Pressure 0.5 to 5.0 bar(g) – 10, 25, 50 and 100 m3/hr

Outlet Pressure set

point 110 mbar (g)

Over Pressure cut off point

165 mbar (g)

Under Pressure cut

off point 50 mbar (g)

Creep relief Valve

130 ± 5 mbar(g)

Operating temperature

0-60 Deg C

Bo

dy

Casing Chemical composition of regulator casing and

body to be made of Aluminum Alloy/Zinc alloy of LM2/LM6/LM24/ZnA14

Corrosion Protection

All parts of the regulator should be corrosion resistant.

Suitable surface treatment for anti-corrosion to be provided on both sides of casing as per

applicable code.

End Connections

As mentioned in Annexure C

End connections shall be protected by plastic caps. Regulators without end cap will be

rejected by IMC Ltd.

Fire Resistance –Resistance to

As per BS 4161 ** Female loose nut with suitable washers to be

provided



high temperature

** In case of end connections are differing, vendor shall provide suitable adaptor of similar

materials to meet the specified end connections.

Internals

Diaphragm Synthetic rubber (Reinforced)

Other internal parts

Internal parts shall be stainless steel, brass seal of reinforced nitrile rubber or aluminum.

Oth

ers

Filter Essential (Inbuilt) at regulator inlet

Accuracy class AC-5 complying to EN 88-2

Closing Pressure

SG-10 complying to EN 88-2

Failure position Closed

Type of reset Manual

Breather Holes

Breather holes shall be provided and it should be protected against blockage by arranging

them such that they do not get damaged by a sharp cleaning device inserted through the

breather hole.

Breather hole shall be provided such that they cannot be blocked by dust, mud, insects, etc. The vent must always be open. Vendor shall

ensure that the screen is in place which keeps out insects or mud which may plug the vent

opening

Notes: 1) QAP shall be submitted by the vendor for approval prior to production. 2) Monogram of IMC Ltd. is to be pasted through sticker on regulator. 3) End connection shall be provided by plastic cap. 4) The Regulator shall have marking & labelling specifications as per clause no. 8 of this document

ANNEXURE C

Sr. No.

Flow (at standard condition)

Max.

Regulator inlet pressure set

point

Regulator outlet

pressure set point

Inlet size/Outlet size confirming

to ANSI B:1.20.1

Creep relief valve

Cut of Pressure

OPSO UPSO

1. 10 m3/hr 0.5 bar (g) to

5 bar (g) 110 mbar

¾‖ * ¾‖ BSPT(F)

130 mbar

165 mbar

50 mbar

2. 25 m3/hr 0.5 bar (g) to

5 bar (g) 110 mbar 1‖ * 1‖ BSPT(F)

130 mbar

165 mbar

50 mbar

3. 50 m3/hr 0.5 bar (g) to

5 bar (g) 110 mbar

1 ½ ‖ * 1 ½ ‖ BSPT(F)

130 mbar

165 mbar

50 mbar

4. 100 m3/hr 0.5 bar (g) to

5 bar (g) 110 mbar

1 ½ ‖ * 1 ½‖ BSPT (F)

130 mbar

165 mbar

50 mbar



Note: - End connections shall be protected by plastic caps. Regulators without end cap will be rejected by IMC Ltd.

Commercial Regulator- QAP (QAP for indicative purpose. On issuance of work order, vendor should submit their QAP with minimum compliance of this QAP and in aligned with EN 88-2)

Sr. No.

PARAMETER

S

SPECIFICATION

INSPECTION

PROCEDURE

INSPECTION

FREQUENCY &

SAMPLE SIZE

REF. DOCUMENT / STANDARD /

DRAWING No.

DOCUMENT

OF RECO

RD

INSPECTION FREQUENCY

& SAMPLE SIZE BY AGENCY

Remarks

Vendor

TPI

IMC

1

Raw Materia

l Testing

Chemical Composition of

Regulator casing and body

conforming to Aluminum alloy as per BS EN

1559-4: 1999 or equivalent

Grade LM6/LM 24 for low pressure chamber

Review of Material

Test Certificate from NABL approved laboratory

Material Test

Certificate with each

heat

EN 88-2

Test Reports

and certifica

tes

P R R


Regulator casing conforming to

Zinc alloy confirming to IS

713:1981 or equivalent

Grade Alloy ZNA14 for high

pressure chamber

Review of Material


Material Test


heat

P R R


Brass Conforming to IS

319:1989 or Equivalent Grade 2

Review of Material


Material Test


heat

P R R




Springs Confirming to

AISI 304

Review of Material


Material Test


heat

P R R

2

Test on Elastomeric

(Rubber)

components

Vendor

Inspection Report

Each lot EN 88-

2

Test Reports

and certifica

tes

P R R

3 Humidity Test

Vendor

Inspection Report

Each lot EN 88-

2

Test Reports

and certifica

tes

P R R

4

Flow Performance, Lock up

and Relief

Pressure, Over Pressure Shut-

off , Under

Pressure Shut-

off

Sound Test @ Pressure of 5.0

bar (g)

Checking the

Leakage 100%

EN 88-2

Test Reports

and certifica

tes

P W R

Pa setting @ Pe of 5.0 bar (g) &

at Qmax

Tuning Pa @ 110

mbar (g) 100% P W R

Pa checking @ Pe of 0.5 bar (g)

and at Qmax

Checking the Pa at

Test Bench 110 mbar

(g)

100% P W R

Lockup Pressure @ Pe of 0.5 bar

to 5.0 bar & regulator

specified SCMH Flow

Checking the Lock-

up Pressure at Test Bench (Max. 125 mbar (g))

100% P W R

Relief Pressure @ Pe of 0.5 bar (g) to 5.0 bar (g)

Checking the Relief

Pressure at Test Bench

(130 ±5mbar (g) for outlet Pr. 110

mbar (g) )

100% P W R



Over Pressure Shut off @ Pe of

0.5 bar to 5.0 bar (g)

Checking the Over Pressure

Shut off at Test Bench

(165 ±5mbar (g) for Outlet 110 mbar

(g))

100% P W R

Under Pressure Shut off @ Pe of

0.5 bar to 5.0 bar (g)

Checking the Under

Pressure at Test Bench (Range 50 ±5 mbar

(g))

100% P W R

5

Inspection of Final

Regulator

Dimension of Assembly

As per approved drawing

(proposal to be

submitted by vendor)

100%

EN 88-2

Test Reports

and certifica

tes

P W R

Powder Coating & Color Oxford

Blue Visual 100% P W R

Checking of Marking & Label

for Visibility Visual 100% P W R

Inlet & Outlet Connection

As per Annex-B (INLINE)

100% P W R

Construction & Workmanship

Visual 100% P W R

Checking Seal Visual 100% P W R

NOTE:- W- Witness of quantity shall as per inspection level 1 AQL 1 as per IS 2500 (part 1):2000 Pe-Upstream Pressure Pa-Downstream Pressure P – Perform, R – Review of documents/test certificates



A. MARKING

The regulator body shall be indelibly marked or cast or stamped or embossed or irremovable

label with details of

a) Inlet pressure range,

b) Outlet pressure,

c) Maximum flow rate (capacity),

d) Set pressure of CRV (not in case of domestic regulator, 2.5 SCMH capacity),

e) Set pressure of UPSO

f) Set pressure of OPSO (not in case of domestic regulator, 2.5 SCMH capacity),

g) Regulation accuracy,

h) Direction of flow (cast or embossed only),

i) Name of the manufacturer,

j) Model number,

k) Sequential serial number traceable to the manufacturer production records,

l) Suppliers' name,

m) Month and year of manufacturer clearly in legible condition and on a visible

location on each of the regulator and shall be in the format mm – yyyy.

n) Unique reference number, which will be quoted on the delivery documentation

& test certificate.

Specific Notes

i) The lettering on the label shall not be less than 3 mm high and not less than 0.75

mm thick.

ii) The domestic regulator (2.5 SCMH capacity) shall be additionally marked with

the text "METER REGULATOR".

FORMS & FORMATS


SECTION-V

FORMS & FORMATS

FORMS & FORMATS


FORM-F1

BIDDER'S GENERAL INFORMATION

To,

IMC LIMITED TENDER NO:

1 Bidder Name

2 Status of Firm

Proprietorship Firm/ Partnership firm/ Limited/ Others If Others Specify: [Enclose certificate of Registration]

3 Name of Proprietor/ Partners/

Directors of the firm/ company

4 Number of Years in Operation

5

Address of Registered Office:

*In case of Partnership firm, enclose letter mentioning current address of the firm and the full names and current addresses of all the partners of the firm.

City:

District:

State:

PIN/ZIP:

6

Operation Address (if different from above)

City:

District:

State:

PIN/ZIP:

FORMS & FORMATS


7 Telephone Number

(Country Code) (Area Code) (Telephone no.)

8 E-mail address

9 Website

10 Fax Number: (Country Code) (Area Code) (Telephone No.)

11 ISO Certification, if any {If yes, please furnish details}

12 Bid Currency

13 Banker‘s Name

14 Branch

15 Bank account number

16 PAN No.

[Enclose copy of PAN Card]

17 GST No.

[Enclose copy of GST Registration Certificate]

18 Type of Entity

Corporate/ Non-Corporate (In case of Non –

Corporate Entity, bidder will submit documentary evidence for same).

Place: [Signature of Authorized Signatory of Bidder]

Date: Name:

Designation:

Seal:

FORMS & FORMATS


F-2

BID FORM

To,

SUB: SUPPLY OF DIAPHRAGM GAS METER REGULATORS FOR DOMESTIC,

COMMERCIAL, SMALL INDUSTRIAL CUSTOMERS Tender NO: VCS/NOIDA /C&P/ IMC/ARC/ D&C METER/2018/012

Dear Sir, After examining / reviewing the Bidding Documents for the tender of ― ---------------------------―

including ― Condition of Contract‖ (CC) and ―Schedule of Rates (SOR)‖ , etc. the receipt of

which is hereby duly acknowledged, we , the undersigned, are pleased to offer to execute the

whole part of the job and in conformity with the said Bid Documents, including Addenda/

Corrigenda Nos. -----------------------------.

We confirm that this Bid is valid for a period as specified in BDS from the date of opening of

―Techno-Commercial/ Un-priced Bid‖ , and it shall remain binding upon us and may be

accepted by and time before the expiry of that period.

If our bid is accepted, we will provide the ―Contract Performance Security / Security Deposit‖

equal to ― ---------------------- of the Contract Price‖ or as mentioned in Tender Document for the

due performance within ― twenty-one (21) days‖ of such Award.

Until a final Agreement/ Letter of Award is prepared and executed, the tender document

(including addenda/ corrigenda) together with the ―Notification of Award‖ shall constitute a

binding Agreement between us.

We understand that Bidding Document is not exhaustive and any action and activity

not mentioned in Bidding Documents but may be inferred to be included to meet the intend

of the Bidding Documents shall be deemed to be mentioned in Bidding Documents unless

otherwise specifically excluded and we confirm to perform for fulfilment of

Agreement and completeness of the Work in all respects within the time frame and

agreed price.

We understand that you are not bound to accept the lowest priced or any Bid that you may

receive.


Date: Name:

Designation: Seal:

FORMS & FORMATS


To,

F-3

LIST OF ENCLOSURES

IMC LIMITED

SUB

Dear Sir,

We are enclosing the following documents in original:

1. Bid Security/EMD.

2. Power of Attorney.

3. Completion certificates from the served companies indicating value,

quantum and details of the work done.

Place: [Signature of Authorized Signatory of

Bidder]

Date: Name:

Designation: Seal:

FORMS & FORMATS


F-4

PROFORMA OF “BANK GUARANTEE” FOR “EARNEST MONEY/ BID SECURITY”

(To be stamped in accordance with the Stamp Act.)

(Proposed: Final Version to be shared post LOA)

Ref…………………… Bank Guarantee No……….

Date

IMC LIMITED

TENDER NO:

Dear Sir(s),

In accordance with Letter Inviting Tender under your reference No.----------------------------------

M/s ---------------------------------------- having their Registration / Head Office at ----------------------

(hereinafter called the Tenderer), wish to participate in the said tender for --------------------------------

-------------------------------------------------------------------------------------------------------------------------as an

irrevocable Bank Guarantee against Earnest money for the amount of -------------------------------------

------------------------ is required to be submitted by the Tenderer as a condition precedent for

participation in the said tender which amount is liable to be forfeited on the happening of any

contingencies mentioned in the tender Document.

We, the --------------------------------------------- Bank at ----------------------------------------------------------

having our Head office -----------------------------------------------------------------------------------------------

(Local Address) guarantee and undertake to pay immediately on demand without any recourse to

the tenderer by IMC Ltd., the amount -----------------------------------------------------------without any

reservation, protest, demur and recourse. Any such demand made by IMC, shall be conclusive

and binding on us irrespective of any disput or difference raised by the Tenderer.

This guarantee shall be irrevocable and shall remain valid up to ----------------------------------------

[this date should be two (02) months beyond the validity of the bid]. If any further extension of this

guarantee is required, the same shall be extended to such required period on receiving instruction

from M/s -------------------------------------------------------------------------------------- whose behalf this

guarantee is issued.

FORMS & FORMATS


In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this

day of 20 at . WITNESS:

(SIGNATURE) (NAME)

Designation with Bank Stamp

(OFFICIAL ADDRESS) Attorney as per

Power of Attorney No. Date:

INSTRUCTIONS FOR FURNISHING "BID SECURITY / EARNEST MONEY" BY

"BANK GUARANTEE"

1. The Bank Guarantee by Bidders will be given on non-judicial stamp paper as per

"Stamp Duty" applicable. The non-judicial stamp paper should be in the name of the

issuing Bank. In case of foreign Bank, the said Bank's Guarantee to be issued by its

correspondent Bank in India on requisite non-judicial stamp paper

2. The Bank Guarantee by bidders will be given from Bank as specified in tender.

3. A letter from the issuing Bank of the requisite Bank Guarantee confirming that said Bank

Guarantee / all future communication relating to the Bank Guarantee shall be forwarded

to the Employer at its address as mentioned at "ITB".

FORMS & FORMATS


F-5

LETTER OF AUTHORITY

[Pro forma for Letter of Authority for Attending Subsequent ‗Negotiations‘]

Ref: Date:

To,

IMC LIMITED

TENDER NO:

Dear Sir,

I/We, ---------------------------------------------------------------------hereby authorize the following

representative(s) for attending any 'Negotiations' / 'Meetings [Pre-Bid Meeting]', 'Un- priced

Bid Opening', 'Price Bid Opening' and for any subsequent correspondence /

communication against the above Bidding Documents:

[1] Name & Designation Signature

Phone/Cell:

Fax:

E-mail: ………………………………….. @ ………………………………

[2] Name & Designation Signature

Phone/Cell:

Fax:

E-mail: ……………………………………….. @ ………………………………

We confirm that we shall be bound by all commitments made by aforementioned

authorised representative(s).


Date: Name:

Designation:

Seal:

Note: This "Letter of Authority" should be on the “letterhead" of the Firm / Bidder and

should be signed by a person competent and having the 'Power of Attorney' to bind

the Bidder. Not more than 'two [02] persons per Bidder' are permitted to attend

―Techno-commercial / Un-priced" & "Price Bid" Openings. Bidders authorized

representative is required to carry a copy of this authority letter while attending

the un-priced and priced bid opening, the same shall be submitted to IMC.

FORMS & FORMATS


F-6

"NO DEVIATION" CONFIRMATION

To,

IMC LIMITED

TENDER NO:

Dear Sir,

We understand that any 'deviation / exception' in any form may result in rejection

of Bid. We, therefore, certify that we have not taken any 'exception / deviation'

anywhere in the Bid and we agree that if any 'deviation / exception' is mentioned or

noticed, our Bid may be rejected.


Date: Name:

Designation:

Seal:

SCHEDULE OF RATES (SOR)


F-7

BIDDER‟S EXPERIENCE

To,

IMC LIMITED

TENDER NO:

Sl.

No

Description

of the

Services

LOA

/WO

No.

and

date

Full

Postal

Address & phone nos.

of Client. Name,

designation and address

of Engineer / Officer - in- Charge (for cases other

than purchase)

Value of

Contract/ Order

(Specify Currency Amount)

Date of

Commencement of Services

Scheduled

Completion Time

(Months)

Date

of

Actual Completi

on

Reasons for

Delay in

execution,

if any

1 2 3 4 5 6 7 8 9


Date: Name:

Designation:

Seal:



F– 8A

ANNUAL TURNOVER

Bidder must fill in this form (On Bidder’s letter head)

Annual Turnover data for the last 3 years:

Sl No. Year Amount

(in INR)

1 2017-18

2 2016-17

3 2015-16



F– 8B

FINANCIAL STATUS

FINANCIAL DATA FOR LAST AUDIT ED FINANCIAL YEAR

Description For the financial year of 2017-18

Amount (in INR)

1. Current assets

2. Current Liabilities (including secured

and unsecured short term loans &

working capital loans)

3. Working Capital (Current Assets-

Current liabilities)

4. Net Worth IMCs funds (Paid up share

capital and Free Reserves & Surplus)

(NW)

1. Attached are copies of the audited balance sheets, including all related notes and income

statement for the last Audited Financial year, as indicated above, complying with the

following conditions

All such documents reflect the financial situation of the bidder

Historic financial statements must be audited by a certified accountant.

Historic financial statements must be complete, including all notes to the financial statements.

Historic financial statements must correspond to accounting periods already completed and audited (no statement for partial periods shall be requested or accepted)

SEAL AND SIGNATURE OF BIDDER



F– 9

CHECK LIST FOR AGREED TERMS AND CONDITIONS

S.

No.

DESCRIPTION BIDDER’S

CONFIRMATION

1 Price Basis Accepted

2 Firm & Fixed Prices Accepted

3 Supply as per scope defined in the Tender documents Accepted

4 Price is exclusive of applicable taxes inclusive of transportation,

insurance, other support services and delivery/unloading at IMC store

in Solapur district

Accepted

5 Packing & Forwarding is Included in unit price Included

6 Delivery period (As per Tender document) Accepted

7 Guarantee Clause Accepted

8 Term of Payments (As per Tender document) Accepted

9 Contract Performance Bank Guarantee to be submitted Accepted

10 Validity of bid & bid security Accepted

11 Bid Security (EMD) Details

To be filled by bidder

………………………….

………………………….

………………………….

………………………….

12 Price Quoted as per SOR. Yes

13 Deviation

14 Defect Liability Period Accepted

15 GST @ ----------------------% (To be filled by bidder)

Name of the Bidder : Signature Designation Date Seal



SECTION - VI




SCHEDULE OF RATES FOR

SUPPLY OF DIAPHRAGM GAS REGULATORS

Enquire Doc No. : VCS/NOIDA/C&P/IMC/ARC/D&C REGULATORS/2018/012 24.12.2018

PURCHASER : IMC Ltd.

PROJECT : CITY GAS DISTRIBUTION PROJECT IN SOLAPUR DISTRICT

BID DOCUMENT NO. :

NAME OF BIDDER :

Item Sr. No.

Brief Description Unit Currency Quantity

Unit FOT Despatch Point rate including

Packing & Forwarding Charges,

and third party inspection

Goods and Service Tax

(GST) applicable extra on col.(2)

Unit Freight extra up to Purchaser's store at Solapur including Transit Insurance

and Unloading etc. At site etc.

Goods & Service tax

(GST) applicable extra on

freight col.(4)

Unit Price Purchaser's store

at Solapur inclusive of P&F

Charges , applicable taxes ,

freight etc.) (2)+(3)+(4)+(5)

Total Price - Purchaser's store

at Solapur inclusive of P&F charges, third

party inspection, applicable taxes,

freight etc.) (6x1)

Amount % Amount Amount % Amount Amount Amount

(1) (2) (3) (4) (5) (6) (7)

1

Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading Domestic Gas Regulator 2.5 scmh meeting technical requirements as specified in bid document.

Nos INR 22,000

2

Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Commercial gas Regulator 10 m3/hr (B10 scmh) meeting technical requirements as specified in bid document.

Nos INR 90



3

Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Commercial gas Regulator 25 m3/hr (B25 scmh) meeting technical requirements as specified in bid document.

Nos INR 63

4

Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading Commercial gas Regulator 50 m3/hr (B50 scmh) meeting technical requirements as specified in bid document.

Nos INR 172

5

Design, Manufacture, Inspection, Testing, Supply & Transportation including Insurance and Unloading of Unloading Commercial gas Regulator 100 m3/hr (B100 scmh) meeting technical requirements as specified in bid document.

Nos INR 33

Total

NOTE:

1 Scope of Work and other terms and conditions are strictly as per bid document

2 Bidder to clearly indicate 'Quoted' / 'Not Quoted' in the price column in the un-priced Schedule of Rates and submit the same in Un-priced part of the bid. Bidder to submit Price part of above Schedule of Rates in their Priced Bid. All column of price schedule must be filled with required information as applicable.

3 Bidder must quote the price in Schedule of Rates formats only. Bid submitted with changed format / description is liable to be rejected.

4 All the Columns of quoted items in the Schedule of rates must be filled with required information, as applicable. Bidder can indicate "0" (zero) in any column but "included" word should not be mentioned.



5 Quoted rates are firm and fixed till complete execution of the entire order.

6 Purchaser reserves the right to decrease/ increase the Scope of Work as per provision of Bid document before & after award of contract

7 Above quoted prices for supply of Regulators on FOT Purchaser store at Solapur, shall be inclusive of all & nothing shall be paid extra by purchaser

8 IMC reserves the right to split the work among more than one bidder.

(Name of Authorized Signatory and Bidder's Stamp)

NAME OF THE BIDDER SIGNATURE & STAMP