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Impact of library-wide reorganization on Technical Services at the University of Notre Dame
Anastasia Guimaraes Head, Metadata Services/Batchprocessing and Data Support units
Andrea Langhurst Head, Electronic Resources and Acquisitions Pay unit
Presented at the ALA Midwinter meeting in Seattle, WA, on January 26, 2013
Hesburgh LibrariesUniversity of Notre Dame
• Serves over 8,000 undergraduates; 3,500 graduate students
• About 55 librarians (non-tenured faculty) & 140 paraprofessionals
• $10M+ annual materials budget
• Aleph, SFX, Metalib, Primo & Primo Central, CORAL ERM
~2011 Libraries Organizational Chart
Information
Technology and
Discovery Services
Science, Social
Science, Engineerin
g& Business
Academic Outreach
and Engageme
nt
Arts and Humanities Research Services
Digital Library
Initiatives and
Scholarship
Resource Acquisitions
and Discovery Services
Lead
ers
hip
Man
ag
em
en
t (P
rog
ram
s)
University Librarian
Digital Access, Resources, and Information Technology
AUL
Research and Learning Services AUL
Communications Program Director
Administration, Organizational Development, and Central
Services
• Web• Information
Technology Systems
• Desktop Computing & Network Services
• Digital Library Services
• Digital Production
• Catholic Portal• Art Image
Library• Scholars’ Lab• Copyright &
Scholarly Communication
• Acquisitions• Catalog and
Database Maintenance
• Cataloging• Electronic
Resources• Licensing & Acq Pay• GovDocs• Gifts
• Humanities• Preservation • Special Collections• Architecture• Area & Regional Studies• Fine Arts• Music and Media Services
• Information, Research & Student Computing Services
• Front Line Services
• Undergraduate Learning and Outreach
• Resource Sharing and Delivery
• BIC• Chem/Physics• Engineering• Math• Social Sciences
Special Projects
New Organizational Chart
Technical Services: Resources, Acquisitions and Discovery
Program
Electronic Resources and
Acquisitions Pay Services (8 FTE)
Metadata Services /
Original and Special
Cataloging (11 FTE)
Acquisitions Services (10 FTE)
Metadata Services /
Batchprocessing (6 FTE)
Metadata Services / Data Support (6
FTE)
Regular work:*RDA*Shelf-ready*DDA*Vendor batch MARC records
Transition related:*Physical space moves*Training opportunities*Building new team(s)*New supervisors, team make-up
The “real” work continues - Projects during transition
Electronic Resources & Acquisitions Pay unit overview
•2 librarians, 4 non-exempt, and 1 exempt
•Functions responsible for:
▫ Electronic Resources Acquisitions & Licensing, Activation, Maintenance, and Support
▫ Coordination of vendor and consortial offers, renewals, payments
▫ Payments for materials acquisitions invoices, plus related fiscal coordination
Metadata Services / Batchprocessing unit overview
•Supervisor (exempt) and four (non-exempt) staff
•Functions responsible for:
▫Batch loading of vendor MARC records for ebooks
▫Electronic resources cataloging
▫Government Documents technical processing
▫Metadata projects
Metadata Services / Data Support unit overview
•Supervisor (exempt) and five (non-
exempt) staff
•Functions responsible for:
▫Monographic copy cataloging of print titles
▫Serials cataloging of print and microform
titles
▫Catalog and database maintenance
activities
Key areas of focus during the transition period
•Communication: Program’s library-wide
forums
•Program managers’ weekly meetings
•Cross-units’ collaboration & sharing of
expertise
• Identifying training needs across the Program
•Building new unit teams
Challenges
•Significant staff training needs
•Creating new teams
•Physical location of staff
•Continuation of regular work
•Identifying & matching existing people
strengths in the new organizational
structure
Opportunities
•Cross-training
•Excited staff
•Review and adjustments of current workflows
•Crossing unit boundaries and helping each
other
•Creation of new working teams and
elimination of those that can be terminated
