implementation of eac sps measures and procedures vol iii workshop

1

SmartFishMeetingReport

No003

Prepared by

Ansen Ward

IMPLEMENTATIONOFEACSPSMEASURESANDPROCEDURESVOLIIIWORKSHOP31stAugust–2ndSeptember2011,Tanzania

2

TABLE OF CONTENTS

1. INTRODUCTION................................................................................................................................................ 3

2. WORKSHOP CONCLUSIONS FOR SMARTFISH .......................................................................................... 3

3. ADMINISTRATIVE ISSUES ............................................................................................................................. 4

4. ANNEXES ........................................................................................................................................................... 5

ANNEX 1: WORKSHOP AGENDA ...................................................................................................................... 5

ANNEX 2: EAC WORKSHOP REPORT (INCLUDING PARTICIPANTS LIST) ............................................... 7

ANNEX 3: FORMAT GROUP WORK NOTES: LISTS OF GROUPING AND FOCUS QUESTIONS ............. 8

ANNEX 4 : WORKSHOP EVALUATIONS ........................................................................................................ 16

ANNEX 5: WORKSHOP PRESENTATIONS – DIGITAL ATTACHED ........................................................... 17

ANNEX 6: PICTURES .......................................................................................................................................... 22

This publication has been produced with the assistance of the European Union. The contents of this

publication are the sole responsibility of the author and can in no way reflect the views of the

European Union.

3

Workshop Report

Quality & Hygiene / EAC SPS guidelines

La Kairo Hotel, Mwanza, Tanzania

31st August – 2nd September 2011

1. INTRODUCTION

The East African Community (EAC) as a key partner in the IOC SmartFish programme has been involved with the

preparation of SPS Guidelines (Volume III Fish and Fisheries Products) and has reached a stage where the

guidelines have been agreed between all member countries of EAC. Various discussions between SmartFish (result

4) and EAC has lead to complementary efforts to coordinate certain areas of the SmartFish Result 4 (Module 3:

Regional Harmonization of Quality Standards) with the production and rolling out of the EAC SPS Guidelines.

The workshop has the objective of understanding the situation with regards to the EAC SPS Guidelines and come

up with a realistic and implementable set of recommendations that will ensure that the Guidelines are ready for

publication and to define how to operationalize the guidelines in line with SmartFish outputs. The workshop

brought together expertise who had been involved in the fisheries of EAC countries, as well as those involved with

the preparation of the EAC Guidelines to determine how operationalization would best occur. The focus is on

practical and targeted implementation of training activities / materials.

STE, Mr. Ansen Ward has been haired under this module to implement a training needs assessment (TNA), prepare

training materials and deliver train the trainer programs. Mr. Ward assisted with the implementation of the

workshop as it complemented his activities also.

The workshop was held over two and a half days in Mwanza to be close to an important fishing area and market for

Dagaa in the region and allow for relevant field visits to be included in the workshop programme. The workshop

agenda forms Annex 1. The participants were selected to ensure a range of expertise and representation from the

region.

2. WORKSHOP CONCLUSIONS FOR SMARTFISH

Seeing as this meeting involved a formal component from the EAC, a report was prepared by Mr. Tim Wesonga

from EAC. This report adequately captures the workshop activities in some detail and is therefore packaged within

this report rather than repeat information. It forms Annex C. From the SmartFish Programme’s perspective, the

workshop was very useful in defining a way forward to complete the Guidelines for publishing, as well as a

definition and stakeholder perspective for training requirements and approaches. Mr. Ansen Ward will prepare a

4

separate TNA report as part of his activity, which continues after this workshop with various national level

meetings.

Next steps will be to complete the EAC Guidelines ready for publication and complete the TNA work being

undertaken. This will ensure a focused and proactive approach to Result 4 Module 3 activities during PE1.

3. ADMINISTRATIVE ISSUES

During the workshop it was noted that for the most part the administration of per diems and other expense claims

from participants was well organized. Some disappointment was expressed from those participants that came from

the local area, as they expected to receive some level of allowance to cover their attendance. This was explained as

a usual component of workshops in Tanzania. Allowances were not given based on the understanding of EU rules

in this regard.

Evaluations were collected from participants at the end of the workshop.

5

4. ANNEXES

ANNEX 1: WORKSHOP AGENDA

MWANZA - August 31st to September 2nd, 2011

WORKSHOP: Develop a training focused plan to support the harmonization of quality and hygiene standards regionally, based on the EAC SPS Giudelines for Fish and Fishery Products

Day 1 - 31st August 2011

Time Activity Comments

9:00 Opening Prayer

9:00 Welcome Tz Dignatory

9:10 Welcome EAC Dignatory

9:20 Introductions/welcome SmartFish (Chris Short)

9:35 Overview of the workshop - background / objectives EAC - Tim Wesonga

9:50 Overview of the workshop - objective, technical agenda SmartFish (Ansen Ward Consultant / Chris Short)

10:00 Tea/ Coffee break

10:20 Presentation of EAC SPS Guidelines Volume III EAC Guidelines Team

>> the process and what was achieved 1

>> review of contents 2

>> Review of associated documents 3

11:20 Discussion Facilitator Chris Short

12:00 Lunch

13:00 Regional Trade with respect to harmonized quality standards

ALL / Ansen Ward Facilitator

14:00 Discussion - Regionalization of standards - examples, experiences, lessons learned


15:00 Tea/ Coffee break

15:30 Training in hygiene, sanitation and fish handling - experiences from the region & discussion


16:30 Discussion Facilitator Chris Short

17:00 Close of Day 1

Day 2 - September 1st, 2011

9:00 Recap of Day 1 & intro Day 2


9:15 Visit to Kirumba Market, Mwanza ALL

10:15 Visit to Dagaa Value-added processor ALL

11:15 Visit to local Fish Landing Site ALL

12:15 Return to Hotel and Lunch ALL

13:30 Review Visits ALL

14:00 Working groups develop ideas for Action Plan ALL / Ansen Ward Facilitator

* Setting Priorities ALL

* Target groups for training ALL

6

* Types of training and post training activities ALL

* Where should training be implemented ALL

* Define and agree what is to be done and by whom ALL 17:00 Close of Day 2

18:00 Cocktail

Day 3 - September 2nd, 2011


9:00 Recap Day 2 and intro Day 3

9:15 Implementation Planning SmartFish/EAC

10:00 Tea/Coffee Break

10:20 Drafting Implementation Plan

11:30 Summary and Conclusions from Workshop

11:55 Group photo

12:00 Lunch ALL

13:00 Workshop close

7

ANNEX 2: EAC WORKSHOP REPORT (INCLUDING PARTICIPANTS LIST)

8

ANNEX 3: FORMAT GROUP WORK NOTES: LISTS OF GROUPING AND FOCUS QUESTIONS

SMARTFISH TRAINING IMPLEMENTATION WORKING GROUP DISCUSSION

FOCUS ON TRAINING 20 KEY STAKEHOLDERS AS TRAINERS TO PROMOTE IMPROVEMENTS IN REGIONAL FISH TRADE…….

ACTIVITY GROUP RESPONSE WHO TO BE TRAINED AS TOT Fishers

Traders Processors Fisheries officers (Some) Enforcement units (border posts &surveillance units,

OBJECTIVE OF TRAINING 1. Rolling out of EAC SPS measures Vol III 2. To promote compliance to safety, quality, hygiene

and sanitation standards in regional fish trade through recognition of different actors and support systems

PRIORITY FISHERY/DISTRIBUTION CHAIN/STAGE IN CHAIN AND WHY

Promotion of inland Fishery Processors Handling and storage by fishers & traders Reason: Inland contribution (>80%); Processors &

traders form key linkage between fishers & consum-ers

CHARACTERISTICS OF TRAINEES TO ENABLE SUSTAINABILITY OF TRAINING AND WHO (GENDER)

Involvement as key actor or support service provider in fishery sector

Sex, age profile (supporting staff), group approach in selecting who to be trained

LOCATION OF TRAINING Lake Victoria zone (Magu) Western Zone (Tunduma)

OVERVIEW OF MATERIALS NEEDED AND FORMAT/LANGUAGES

Materials Training manuals (pictorial) Brochures Posters Handouts (PPT etc) Video, DVDs Format Theory Practicals and field visits Language Kiswahili

EXPECTED OUTPUTS/CHANGES Output 40 TOT Training material and approach that can be adopted

and used elsewhere Impact Change of knowledge, skills and behaviour towards

improved safety, quality and hygienic standards for regional fish trade

WHAT WILL HELP THE TRAINING TO BE SUCCESSFUL?

Availability of qualified trainers Availability of training materials Financial resources Timing of the activity

WHAT WILL MAKE IT DIFFICULT FOR TRAINING TO BE

Possibility for change in mind set of actors and sup-port service providers

9

SUCCESSFUL? Availability of adequate training materials and finan-cial resources

WHAT SHOULD HAPPEN AFTER THE TRAINING

Monitoring and evaluation Continue support of TOT to implement the training

HOW CAN WE ENSURE CONTINUITY/SUSTAINABILITY OF IMPACT OF TRAINING?

Enforcement of regulations with regard to compli-ance to safety, quality and hygienic issues

Full involvement of Regional Fisheries advisor in whole processor

o RFA: overall in-charge of surveillance unit in the region

KEY COSTS AND ESTIMATED BUDGET

To be submitted depending on: Number of days Number of participants Source/origin of participants (Transport and Living

costs Training package (venue and support service) Cost for training materials (preparation and produc-

tion)



Republic of Uganda

ACTIVITY GROUP RESPONSE OBJECTIVE OF TRAINING Identify critical areas along the value chain that require

intervention to improve quality and safety of fish. Create awareness on key EAC SPS measures for re-

gional fish trade. Build capacity/pool of resource to conduct subsequent

trainings whenever need arises. PRIORITY FISHERY/DISTRIBUTION CHAIN/STAGE IN CHAIN AND WHY

Priority Major commercial fish spps( Tilapia; Nile perch and

Mukene). Product form( Cured products and fresh )

Distribution chain Raw material handling for products of RFT bse it de-

termines the quality and safety of final products. Processing

Poor handling Facilities for processing Processing methods Packaging Storage

Transportation Mode/ means of transport – open trucks for fish by

products Method of transport- fish transported with other goods.

Documentation Lack of documents to back up traceability Data storage Lack of knowledge on key documents by the enforce-

ment officers. Lack of harmonized procedures/ requirements from

partner states.

10

CHARACTERISTICES OF TRAINEES TO ENABLE SUSTAINABILITY OF TRAINING AND WHO (GENDER)

Prominent Artisanal fish processors dominated by women.

Officials at key border posts and landing sites engaged in inspection, certification and clearing of consign-ments.

BMUs officials from landing sites that are engaged in handling large quantities of fish for regional markets. BMU- net work executives.

Representative of fish traders associations Representative of UFPEA- Representative of fish farmers Association Local government

LOCATION OF TRAINING District with border market and landing sites where fish is handled.

Nebbi District- , Panyamur landing site serves both Congo DRC & S. Sudan Borders.


Visual aids; documentary ; Copies of key documents( Certificates, permits and

regulations, Regional fish Guidelines); brochures Field visits to landing site and border point. Language –English.

EXPECTED OUTPUTS/CHANGES Data on regional fish trade compiled for future plan-ning & Decision making

Effective monitoring of IUU Reduction in postharvest losses and increased income Improved awareness on hygiene, sanitation and docu-

mentation. Compliance of SPS Measures hence increased trade.

WHAT WILL HELP THE TRAINING TO BE SUCCESSFUL?

Identification of the rightful resource persons( in-volvement of local experts and CA Inspection ser-vices)

Provide sufficient logistical support and the current common practice is to pay the participants their perdi-ems for their own reservations.

Timing of the training- Send out invitations in time Conduct quality assurance of the materials to be pre-

sented

WHAT WILL MAKE IT DIFFICULT FOR TRAINING TO BE SUCCESSFUL?

Inadequate Logistics Untimely release of funds. Festive periods


Identify resources to roll out the training to beneficiar-ies

CA to conduct follow up- support supervision Prepare monitoring and evaluation report. Enforcement strengthened.


Mainstream training in the DFR work plan routine ac-tivities.

BMUs to include in the work plans KEY COSTS AND ESTIMATED BUDGET

Key costs Training venue ( Meals and teas)- Training materials Transport Communication Per diem to facilitators and participants.

11

Certificate of attendance.

UG SHs. 56,450,000 USD 18,950

Budget estimates

requirements no of pple unit cost total uints UG. SHS USD

meals 25

30,000

3

2,250,000

750

venue

1 300,000

3

900,000

300

Training material

1 5,000,000

1

5,000,000

1,667

Documentary

1 10,000,000

1

10,000,000

3,333

transport- Fuel

2 300

4,000

2,400,000

800

Transport- refund 20

120,000

2

4,800,000

1,600

Transport- Field Visits

1

600,000

2

1,200,000

400

communication

1 300,000

1

300,000

100

Per diem- participants

20

100,000

4

8,000,000

2,667

Per diem- facilitators

5 125,000

4

2,500,000

833

Hononoria- delivery of trainings

5

180,000

15

13,500,000

4,500

certificates 20

30,000

1

600,000

200

contingency 5,000,000

1,800

Total 56,450,000

18,950

TRAINING IN HYGIENE, QUALITY, SANITATION

Training of fish farmers on fish handling, processing and marketing

a) What did the training achieve in terms of new knowledge and understanding, skills, attitudes, behaviors and who was affected

Farmers were sensitized on basic hygienic fish handling

Fish Processing and preservation

Reduction in product abuse through farm inputs

Fish preparation and consumption

Temperature control and packaging

The attitude that the government would market farmed fish for the farmers was erased from the fish farmers’ minds

Affected : fish farmers, households and local communities

b) What worked well

Farmers participated adequately and shared experiences

12

The attendance was 101%

The fish farmers contributed in identifying problems and ways of solving were discussed/proposed

Organization was good; participants were drawn from diverse communities and education levels to reduce the power distance

Delivery language was in the local Kiswahili language, a lot of visual material (photographs and il-lustrations)

Training materials were user friendly and handouts were given to the participants

Training programme and materials were developed early enough and moderated by all the facilita-tors

The trainees were given incentive in form of accommodation, food and transport

The location was far from home and therefore there were no incidences of absenteeism

It was a good forum for networking between among fish farmers

Trainees were issued with certificates of attendance

I enjoyed the training c) What aspects did not work

The training room was not spacious enough for the number of participants

The attendance was 101% the facilitators had to source for extra funds

The training was conducted in Kiswahili, some facilitators were not proficient in Kiswahili lan-guage

Lack of field visits (factories and fish farm)

Gender imbalance, the number of females who attended did not meet the 30% constitutional re-quirement

Training was not publicized

Training funds were not availed on time

d) Key issues to consider in regional training

Target group (broad spectrum of participants)

Training needs assessment should be done to ease development of the curriculum

Language of dissemination and translation of training material

Location, accommodation, transport and training facility

Participation of competent authority and other related SPS enforcing authorities

Periodical training and follow-ups

Study tours and practical sessions

Follow up of training to evaluate uptake

Advanced Fish Inspector Training



ACTIVITY GROUP RESPONSE OBJECTIVE OF TRAINING PRIORITY FISHERY/DISTRIBUTION CHAIN/STAGE IN CHAIN AND WHY


LOCATION OF TRAINING OVERVIEW OF MATERIALS NEEDED AND

13

FORMAT/LANGUAGES EXPECTED OUTPUTS/CHANGES WHAT WILL HELP THE TRAINING TO BE SUCCESSFUL?





TRAINING OF 20 KEY STAKEHOLDERS AS TRAINERS TO PROMOTE IMPROVEMENTS IN REGIONAL FISH TRADE

ACTIVITY GROUP RESPONSE OBJECTIVE OF TRAINING

To develop a sustainable National SPS capacity

PRIORITY FISHERY/ DISTRIBUTION CHAIN/STAGE IN CHAIN AND WHY

Dagaa: From fishing, landing/preservation- because of unhygienic handling/preservation; Nile Perch by-product: Unhygienic handling of post-factory Nile perch product; Tilapia (Lake Turkana): From fishing, landing/preservation- because of unhygienic handling/preservation.

CHARACTERISTICS OF TRAINEES TO ENABLE SUSTAINABILITY OF TRAINING AND WHO (GENDER)

Policy makers: Ministers, Astt. Minister, Permanent secretary, Fisheries Secretary, Fish processors Association (AFIPEK)executive (CEO) and local government representative; BMU: Regional BMU representatives; Investors: Small scale fish processor, Animal feed processor, traders and fishermen; Others: Community Based Organization (CBO)

LOCATION OF TRAINING On-site training : Close to a landing site that need intervention to enable policy makers have a site visit


Materials: Handout, and relevant regional video Pictorial(fliers, charts) Language: Kiswahili and English or engage translator

EXPECTED OUTPUTS/CHANGES OUTCOME

Output: Action plan, Training Manual Outcome: Behavioral Change, Compliance with SPS,

WHAT WILL HELP THE TRAINING TO BE SUCCESSFUL

Adequate notification and preparation; Gender balance; Involvement of local leadership for communi-

14

ty mobilization; Involvement of the Competent Authority (CA)

WHAT WILL MAKE IT DIFFICULT FOR TRAINING TO BE SUCCESSFUL

If the training coincide with election period or other National activities;

If funds are not released on time; Language barrier;

WHAT SHOULD HAPPEN AFTER THE

TRAINER Adequate facilitation to enable TOT to dis-

seminate the in formation/ skills after the training;

HOW CAN WE ENSURE CONTINUITY/SUSTAINABILITY OF IMPACT OF TRAINING

Mainstreaming the SPS training components in the Ministry’s strategic plan, work plan and budget line to ensure sustainability.

KEY COSTS AND ESTIMATED BUDGET Per diem = € 19,700 Transport Reimbursement = € 593 Return air tickets = € 800 Training Materials = € 740 Sensitization (Radio and TV) = € 2,222 TOTAL = € 24,055



ACTIVITY GROUP RESPONSE WHO TO BE TRAINED AS TOT Traders, fishers

Processors Fisheries officers (Some) Enforcement units (border posts, surveillance units,

OBJECTIVE OF TRAINING Adoption of SPS measures and procedures as well as

rolling out of the prepared volume III PRIORITY FISHERY/DISTRIBUTION CHAIN/STAGE IN CHAIN AND WHY

Fishers Traders Processors Fisheries Officers


Community groups / leaders Both males and females Profession Fisheries groups

LOCATION OF TRAINING Kabonga OVERVIEW OF MATERIALS NEEDED AND FORMAT/LANGUAGES

MATERIALS Handouts, Brochures, Training manuals, Theory,

Practical, Study tour Language

Kirundi, Kiswahili EXPECTED OUTPUTS/CHANGES 20 trainees

Training materials and approach which can be adopted

15

Change of skills knowledge and behaviour for the targeted group

Improved safety, QUALITY and standards IN the region

Adoption of the SPS Measures WHAT WILL HELP THE TRAINING TO BE SUCCESSFUL?

Availability of Funds Availability of training materials Acceptability of the training to be provided Location of the site Timing


Lack of infrastructure or enough or good equip-ment

Lack of Supervision after training i.e monitoring and evaluation


Change of mind, behaviour and attitude, im-proved regional trade


Adopt in the policy and ministerial plans, and continuing funding of the activity to ensure wide coverage and dissemination


To be submitted later

16

ANNEX 4 : WORKSHOP EVALUATIONS

17

ANNEX 5: WORKSHOP PRESENTATIONS – DIGITAL ATTACHED

27/08/2012

EAC HARMONIZED SANITARY

AND PHYTOSANITARY MEASURES

VOL. III SANITARY

MEASURES FOR FISH AND FISHERY PRODUCTS

Presentation by

LUCY A OBUNGU (MRS)

1

BACKGROUND TO HARMONIZATION OF FISH AND FISHERY PRODUCTS

MEASURES • Between 1997-2000 the EU banned export of Nile

perch to EU on suspicion of fish contamination. • In 2000, Lake Victoria Environment Management

Programme (LVEMP) convened a Regional Workshop to conceive a way forward to improve measures and procedures of Fish Inspection and Quality Assurance.

• One of the recommendations was to harmonize FIQA and certification in the region; a Regional Task Force (RTF) was formed

• In February 2003, the RTF completed 4 drafts which were presented to National stakeholders for comment

27/08/2012 2

Background cont.

• The three drafts were: – Code of Practice for fish and fishery products

– Manual of Standard Operating Procedures

– Inspectors’ Guide

• On 13th and 14th June 2005 the drafts were presented at a regional workshop.

• In July 2006, the work done by the FIQA team was incorporated in Volume III of the harmonised sanitary and phytosanitary standards measures and procedures

27/08/2012 3

SPS MEASURES

• SPS measures applied to protect human, animal and plant life and health

• Sanitary or phytosanitary measures include all:

– relevant laws, decrees, regulations,

– requirements and procedures including, end product criteria;

– processes and production methods;

– testing,

– inspection, 27/08/2012 4

SPS MEASURES cont.

• certification and approval procedures; • quarantine treatments including relevant

requirements associated with the transport of animals or plants, or with the materials necessary for their survival during transport; provisions on

• relevant statistical methods, • sampling procedures and methods of risk

assessment; and • packaging and labelling requirements

directly related to food safety. 27/08/2012 5

VOLUME III FISH AND FISHERY PRODUCTS

The harmonised sanitary measures address Capture and Aquaculture Fisheries and include:

i. Sanitary measures for fish trade

ii. Sanitary measures for aquaculture;

iii. Sanitary measures for seaweed farming, harvesting, processing and storage

iv. Sanitary measures for Crustaceans, Cephalopods and bivalve molluscs

27/08/2012 6

18


v. Sanitary measures Capture fisheries

vi. Sanitary measures Artisanal fish processing

vii. Sanitary measures Industrial fish processing

viii.Sanitary measures Storage facilities

ix. Sanitary measures Loading areas and distribution facilities

x. Traceability requirements

xi. Sanitary measures for process equipment 27/08/2012 7


xii. Personnel requirements

xiii.Fish handling practices

xiv.Quality Assurance

xv.Pest/Vermin Prevention and Control

xvi.Management Control

xvii.Domestic Distribution and Marketing of fish and fishery products

27/08/2012 8

SANITARY MEASURES FOR FISH SANITARY MEASURES FOR FISH • Notifications

TRADE

• Requirements for TRADE

disinfection

• Requirements for notification

• Diseases to be notified

• Aquatic animal health surveillance

• Requirements for surveillance

• Requirements for risk analysis

• Competent Authority functions

27/08/2012 9

• Contingency planning

• Fallowing

• Control of aquatic animal feeds and feed ingredients

• Requirements for certification

• Aquatic animal health measures applicable before and at departure

• Requirement for aquatic animals applicable during transit

27/08/2012 10

SANITARY MEASURES FOR FISH TRADE

• Requirement for frontier posts

• Designated frontier posts in EAC

• Prohibited marine species

– Tetradontidae, Molidae, Diodontidae, Canthigasteridae; and fishery products commonly containing biotoxins of marine origin.

27/08/2012 11

AQUACULTURE

27/08/2012 12

19

AQUACULTURE

• Environment (EIA)

• Site selection

• Water quality

• Genetic materials

• Seed production

• Stocking

• Feed formulation, production and storage

• Aquaculture management practices

• Chemical residues 27/08/2012 13

AQUACULTURE • Sanitation and hygiene

• Health and disease control

• Harvesting and withdrawal period

• Marketing

• Traceability

• Supplier farm audits

• Aquaculture records

– treatment regimes, feeding methods and quantities of feeds, pond fertilizers and

27/08/201a2 nalytical results 14

SEAWEED FARMING, HARVESTING, PROCESSING AND

STORAGE • Seaweed farming

• Site selection

• Clearing, transportation, seedling preparation and planting

• Maintenance of the farm

• Seaweed harvesting and drying

• Seaweed packing and storage

CRUSTACEANS, CEPHALOPODS, CRUSTACEANS AND BIVALVE

MOLLUSCS • Requirements for handling live

cephalopods, crustaceans and bivalve molluscs

• Requirements for cooked crustacean and molluscan shellfish products

27/08/2012 15 27/08/2012 16

CAPTURE FISHERIES

FISHING • Requirements for fishers (licence permits) • Fishing vessels

– Equipment and utensils – Hygienic Operating Requirements – Handling the catch on board – Unloading the catch

• Gears and methods • Fishing grounds (quarantine, closed seasons) • Harvest areas for bivalve molluscs (marine

biotoxins) • Certificates of origin for bivalve molluscs

27/08/2012

17 27/08/2012 18

20

LANDING SITES AND BEACHES, TRANSPORTATION

• Requirements for Landing Sites/beaches

(Gazetted)

• Transport vehicles and vessels (design, temperature control, contamination)

ARTISANAL FISH PROCESSING

• Salting

• Smoking

• Sundrying

• Frying

• Fermentation

27/08/2012 19 27/08/2012 20

STRUCTURE AND FABRICATION

INDUSTRIAL FISH PROCESSING

• Product separation • Drainage • Entrance point hygiene • Placement of equipment • Floors • Walls, doors and windows • Ceiling and lights • Ventilation • Overhead structures • Standards of decoration

27/08/2012 21 27/08/2012 22

STORAGE FACILITIES

• Conditions for chill and cold storage

• Use of off-site facilities

• Segregation and storage disciplines

• Separation of finished goods

• Segregation of damaged and returned goods

• Tainting risks

• Management of tainted products

LOADING AREAS AND DISTRIBUTION FACILITIES • Requirements for loading areas

• Goods removal from docks

• Distribution facilities

27/08/2012 23 27/08/2012 24

21

•

TRACEABILITY

• Traceability of raw materials (fish)

– Traceability for aquaculture fisheries shall start from the hatchery to grown out ponds and from the farm to the factory and from the factory to the market.

• Traceability of raw materials (farmed fish)

27/08/2012 25

TRACEABILITY

– Certificate of conformance

• Supplier/Farm audits

• Traceability records and data storage

• Ingredients traceability

• Supplier audits

• Certificates of conformance

27/08/2012 26

PROCESS EQUIPMENT/MACHINERY

• Equipment condition and layout • Glass handling procedures, register and

Inspection • Maintenance programme • Safety guards

PERSONNEL STANDARDS • Staff training programme • Personal effects • State of protective wear • Hand washing and disinfection • Employee health requirements • Screening for personnel and visitors • Medical facilities • Control of smoking, food and drink • Staff facilities

27/08/2012 27 27/08/2012 28

FISH HANDLING PRACTICES

• Use of colour coded equipment

• Control of product containers

• Contamination control

• Control of foreign objects

• Between batch cleaning procedures

• Sterilization of surfaces and

equipment

27/08/2012 29

QUALITY ASSURANCE • Risk analysis • Comprehensive Quality Assurance (HACCP) • Authority of Quality Assurance

Department • Specifications for Finished product • Inspection and control procedures for dry

product/ingredients • Microbiological monitoring and testing • Requirements for water • Parasite inspection procedures

Vehicle temperature checks and condition 27/08/2012 30

22

PEST/VERMIN PREVENTION AND CONTROL

• General arrangements • Pest control records • Baiting standards and monitoring systems • Insectocutors • Perimeter control and good house keeping • Incoming ingredients checks and

Segregation • Approval of baits and pesticides

CLEANING SYSTEMS

• Cleaning schedules • Detergents and disinfectants • Cleaning and disinfection equipment • Cleaning of utensils • Training of cleaners • Supervision and monitoring of cleaning • Visual checks and bacteriological swabs

27/08/2012 31 27/08/2012 32

MANAGEMENT CONTROL

• Management commitment

• Internal audits

• Hygiene management

• Definition of responsibility

LIVE FISH MARKETING

• Live fish transportation, trade and quarantine

– Competent Authority shall control fish movement and provide a list of permissible live fish for both import and export purpose as means of traceability and controlling trans-boundary disease transmission.

27/08/2012 33 27/08/2012 34

DOMESTIC DISTRIBUTION AND

MARKETING

• Distribution of fresh fish

• Market facilities for fresh fish

• Hygiene conditions for fish handlers

• Storage of fresh fish

• Distribution of cured fish

• Market facilities for cured fish

• Storage of cured fish

ANNEX 1 MANUAL OF STANDARD OPERATING PROCEDURES (MSOP)

• The MSOP is the operational tool for Volume III for harmonious inspection of the fish value chain. It is divided into four (4) parts:

– Management and Competent Authority functions – Inspection procedures – Recall procedures – Sampling and procedures for laboratory analysis

• INSPECTORS’ GUIDE

27/08/2012 35 27/08/2012 36

23

EAC SPS PROTOCOL

• Development of EAC SPS Protocol started in October 2007

• First draft developed by December 2007

• Second draft developed by November 2008

• Adopted by the 20th Meeting of Council of Ministers in Arusha Tanzania

• Next step-consideration by the Sectoral Council for Judicial and Legal Affairs

27/08/2012 37

THANKS AND GOD BLESS

27/08/2012 38

27/08/2012

27/08/2012

27/08/2012

EAC SPS CURRENT STATUS AND HIGHLIGHTS OF EAC DRAFT PROTOCOL ON SANITARY AND PHYTOSANITARY MEASURES

OUTLINE

• Introduction

• History present and future

• EAC SPS Initiatives

27/08/2012

31st Aug, 2011 Mwanza, Tanzania

Timothy Wesonga

Senior Livestock and Fisheries Officer

EAC Secretariat , Arusha Tanzania [email protected]

1

• Pending SPS work at EAC

• EAC Draft SPS protocol

• EAC SPS work and Smartfish Program

• Objectives of the meeting

2

INTRODUCTION • Trade is one of the key areas of

cooperation in in the Treaty establishing the EAC

• The EAC Development Strategy 2006-

2010 under the agriculture and food security section calls for harmonization of regional policies, standards, SPS procedures

• To access the markets one of the key

things is to protect Human, animal and plant life or health 3

HISTORY, PRESENT AND FUTURE (1) • 1999: Partner States of Kenya,

Uganda and Tanzania sign Treaty forming the EAC and commencing integration process;

• 2005: The Protocol for EAC Customs Union is signed, commencing harmonization of customs operations in Partner States and providing for cooperation in trade through harmonizing SPS measures.

• 2006: Partner States complete

development of EAC Harmonized Sanitary and Phytosanitary Measures which are signed by Ministers;

HISTORY, PRESENT AND FUTURE (2)

• 2007: Burundi and Rwanda assent to the Treaty, thereby becoming Partner States; October 2007: SPS Experts from Partner States commence development of Protocol for SPS Measures for EAC;

• December 2007: 1st draft of the SPS Protocol completed;

• November 2008: 2nd draft of the SPS Protocol completed;

• December 2009: Final SPS Protocol to be ready and signed by Partner States;

• 2010: Common market to be created; • 2014: Political Federation to be adopted

EAC SPS INITIATIVES The EAC has got the following SPS Instruments in

place ; 1. Harmonised Sanitary and Phytosanitary Standards ,

Measures and procedures for plants Vol. 1 (Phytosanitary )

2. Harmonised Sanitary and phytosanitary , Standards, Measures and procedures for Mammals, Birds and Bees. Vol II(sanitary)

3. Harmonised Sanitary and Phytosanitary Standards, Measures and procedures Vol. III (Fish and Fishery Products)

In addition; i. Standard procedures for evaluation of pesticides ii. Standards in labelling of Pesticides

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27/08/2012

SPS INSTRUMENTS CONT.

• This instruments have been approved

by the EAC Sectoral Council of Ministers.

• The EAC however is looking funds to

print the instruments

PENDING WORK • MRLS • Animal Feeds • Seeds etc

27/08/2012

FOOD STANDARDS • A number of standards have already

been developed and approved by the EAC Council of Ministers

7 8

THE DRAFT EAC S27/P08/2S012

PROTOCOL

• The EAC SPS Protocol was endorsed by the Sectoral Council of Agriculture and Food Security.

• It was tabled at the Full Council of

Ministers but was referred to the Legal and Judiciary Committee.

• UNIDO has funded some meetings on

drafting of the EAC SPS Protocol and updating of the other instruments.

THE DRAFT EAC27/0

S8/20

P12

S PROTOCOL

• The principal objective of the SPS protocol is to adopt and enforce Sanitary and Phyto sanitary Standards, Measures and Procedures in order to minimize negative effects on trade.

• The protocol elaborates rules for

application, which relate to the use of the sanitary and measures and procedures and recognizes the rights of the importing countries to implement these measures

9 10

27/08/2012

DRAFT EAC SPS CONTINUED

• The protocol emphasizes that the measures be based on scientific justification or risk assessment but should not be used to protect domestic industries

• The development of the EAC SPS is in line with the Treaty establishing the EAC article 108 , 110, 118 and as well as article 38(1) and (2) of the protocol Establishing the EAC Customs Union.

THE WTO –SPS GU27/0I8/D2012ING PRINCIPLES

The EAC SPS Protocol is being developed based the WTO –SPS guiding principles

• Harmonization –encourages the adoption that conform to international standards , guidelines , and/or recommendations of international stands

• Equivalence – mutual recognition of different but

equivalent measures to achieve the international standards

• Non-discriminatory treating imports no differently than

domestic produce • Transparency –notifying trading partners of changes in

their SPS measures when the measures differ from the international standards

• Regionalisation- allows continued exports from clean

(disease-free) areas of affected countries

11 12

•

•

CURRENT STATUS

• EAC SPS Protocol adopted by 20th Meeting of Council of Ministers in Arusha, Tanzania

• Refer to the Sectoral Council on Legal and Judiciary Affairs for legal inputs.

• Ratification by all Partner States

• EAC SPS Act approve by East Africa Legislation Assemble.

DRAFTING PROCESS WTO-SPS Agreement template was

used as all Partner States are members of WTO;

• Reference documents included:

– Treaty for EAC

– Protocol on EAC Customs Union

– COMESA SPS Protocol

– SADC SPS Protocol

WAY FORWARD IN E27/08A/2012C SPS WORK WE NEED FUNDS TO FINSIH WORK ON SPS

1. To print the EAC SPS Instruments approved and ready for print and Roll out EAC SPS instruments

2. To complete the protocol-Meetings 3. Complete the pending EAC SPS work e.g

MRLs 4. Engage an officer to expedite SPS Work at

the Secretariat 5. To engage a full time SPS Expert especially

in the light of the EAC Common Market 6. Sensitize stakeholders on EAC SPS

15

EAC SPS Standards measures and Procedures for Fish and

Fisheries • Roll out the EAC SPS Standards

measures and procedures Vol. III on Fish and Fisheries

• Need to create awareness and train key stakeholders in the fisheries value chain

• The need for training manuals that easy to understand and targeting critical areas

EAC and Smartfish Programme • Smartfish name given to the new EU

funded ‘Implementation of a Regional Fisheries Startegy for ESA –IO , which is being implemented from the PMU located at IOC in Mauritius

• The program is implemented by IOC in collaboration with COMESA , EAC and IGAD.

Smartfish Project Aims at contributing to an increased level of social, economic and environmental development and deeper regional integration in EASA-IO region through the sustainable exploitation of fisheries resources

The expected results and outcomes of the program falls under five categories

a. Fisheries Governance

b. Fisheries management

c. Monitoring , control and surveillance

d. Regional fish trade;

e. Food Security

•

•

EAC and Smartfish Program • The program has various outputs and

activities related to the harmonization of regional fish quality.

• The EAC has already commenced a process to prepare some SPS Guidelines for fish within the EAC countries and has reached agreements during that process to establish guidelines and documentation.

• The SPS Guidelines for Fish and Fishery Products was prepared by various experts from the EAC Partner States.

Objectives of this Meeting Review of the guidelines to have better understanding of the EAC Vol. III and its accompanying documents- IG and the MSOP

• Hold discussions and decide on how the guidelines will be operationalised

• Who will use the them

• How information can be translated to field manuals / training manuals

• Define target audiences

• Defining the implementation plan to achieve these actions and terse out areas that Smartfish Progromme will be able to assist

Rolling Out EAC SPS VOL. III • Printing of EAC SPS Vol. III and companion

documents the IG and MSOP

Preparation of training materials ,

• Delivery of the training materials

• Sensitization/ training of target groups along the fish value chain (TOTs to carry out training)

• Identify training centers? etc

• Note the EAC Common Market Protocol and enhancement of trade within and outside EAC

27/08/2012

THANK YOU

Ahsante !

22

Participant's Name:

MEETING SPS COMPLIANCE REQUIREMENTS Partnerships / Stakeholders IN THE EXPORT OF NILE PERCH

“NATIONAL EXPERIENCE”

by

Donors

-FSP Project Upstream Control

EU EU Food Legislation

Government -National Resource & Food Legislation

Competent Authority

Mr. Philip Borel (Chairman UFPEA/EAIFFPA)

P.O. Box 24576, Kampala

Private Sector

-GMPs / HACCP -QMS (ISO 9001) -FSMS (ISO 22000)

-Standard Operating Procedures -Quality Assurance Inspections -SOPs for Fish Inspection & QA

Tel/ Fax : 041-347835 Email: [email protected]

Date : 11th May, 2009

Artisanal Fisheries

-Fishers -Fish Suppliers

1

UFPEA

-Establishments -QAMA -Compliance issues

Goods Providers

-Ice production -Packaging materials

Services Providers -Laboratories -Cold storage -Freight Services

2

Problems in the past Fish collection

D Inadequate Infrastructure design / status • Fish quality/safety requirements not met D

Initially, no quality management systems D

Weak Competent Inspectors

D Resultant quality problems – EU Ban

3 4

Legislations: EU Legislations: • 178/2002 - General principles and requirements

of Food Law • 852/2004 - Hygiene Rules of food stuffs • 853/2004 - Specific hygiene rules for food stuff

of animal origin • 854/2004 - Official controls on animal products • 882/2004 - Official control to ensure verification

of compliance with feed and food law

National Legislations: • Uganda Standards (US 201, US 28) • The Fish (Quality Assurance) Rules • SOPs for Fish Inspection & Quality Assurance

5

Post Ban Interventions:

D UFPEA formation 1992 D Infrastructure Improvement D Donor Funding:

• CDE • UNIDO • USAID

D Capacity Building • External Support Programs; • Training of Fish Inspectors; • Implementing HACCP, GMP’s, traceability; • Quality Assurance Managers’ Association QAMA; • Traceability and Product recall procedure; • Common approach in addressing quality

problems. 6

Participant's Name:

Fish storage Harmonization

D Infrastructure up-grading - (1997)

D Quality, Hygiene and Food Safety Standards: • External Support Programs (UNIDO); • Training of Fish Inspectors; • Implementing HACCP, GMP’s, traceability; • Establishment of QAMA.

D Compliant EU Inspections

D Periodic CA Compliant Inspections 7 8

Fish transportation Temperature maintenance

9 10

Good hygiene practices Quality Control

11 12

Participant's Name:

Addressing Challenges

D Effective upstream control • Hygiene; • Fishing; • Handling & storage; • Transport; • Food safety training

D Implementing / maintaining quality systems • Prerequisite programs (GMPs) – CDE + UNIDO • HACCP • ISO 9001:2000 (QMS) – USAID (SPEED PROJECT) • ISO 22000:2005 (FSMS) – UNIDO

D Market competition – CDE • Value addition – UNIDO (COMPETE PROJECT) 13

Addressing other Challenges

D Resource management • Self-monitoring & control program • Fish for Future campaign (FFF) • Formation of Regional Association

THANK YOU THE END

14

2: Choice of example

TANZANIA & BURUNDI DISCUSSION D Technology for smoking fish using Chorkor oven IJ Quality, safety, sanitation and hygiene issue

IJ Efficient use of firewood

D Smoking technology

D Involved as trainer after acquiring

A: Training achievement

D Acquired new knowledge and technology

D Participatory and hands-on hence ended with high level of understanding and acceptability

D Skills were well acquired D Change of attitude/behaviour

IJ Variable • Market response • Socio-cultural behaviour

D Who benefited IJ Fishermen, processors, traders, consumers

B: Aspects that worked well

D Organization

IJ Appropriate approach at village level • Including preliminary awareness raising through meetings

IJ Right choice of participants with gender consideration in collaboration with village leaders

IJ Timing for training

D Delivery method IJ Participatory

IJ Hands-on

IJ Pictorial, posters, simplified handouts

D Location

IJ On-site

D Participants choice IJ Organized groups

• BMUs (Fishermen, processors & traders), gender considerations

D Materials

IJ Shared cost • Project: iron sheets, cement, wire-mesh, timber, nails, containers,

knives, salt etc • Beneficiaries: Some building materials (stones, bricks, sand etc)

and labour

IJ Use of locally available materials for construction IJ Pictorial, posters, simplified han

ANNEX 6: PICTURES

LIST OF SMARTFISH MEETING REPORTS List of Publications

Ref Description meeting

1 Regional Trade Strategy Development Workshop; 26th – 28th July 2011, Zambia

2 Dagaa Value-Chain Study Workshop; 25th – 26th August 2011, Tanzania

3 Implementation of EAC SPS measures and procedures VOL III workshop; 31st August – 2nd Sep-tember 2011, Tanzania

4 Laws, MCS capacity and fisheries governance consultations; 27th – 30th September 2011, Mauritius

5 Development of MCS Action for Lake Victoria Held; 5-7 october 2011, Uganda

6 MCS training module development workshop, 10th – 14th October 2011, Kenya

7 Regional fish trade strategy development workshop; 17th – 19th October 2011, Uganda

8 Indian Ocean tuna operators association meeting on Eco certification; 21st – 22nd October 2011, Mauritius

9 MCS operational training workshop to combat IUU in lake Victoria ; 24th November–1st December 2011, Tanzania

10 Meeting to finalize updating of the EAC SPS VOL III; 5th – 7th December 2011, Tanzania

11 EU grant application workshop for joint fisheries surveillance ; 5th to 9th december 2011Tanzania

12 EU grant application for joint fisheries patrol workshop ; 14th – 15th December 2011, Mauritius

13 Tanzania joint committee meeting for grant application for joint fisheries surveillance ; 9th – 11th January 2012, Tanzania

14 Regional meeting to prepare a popular version of Dagaa processing and marketing manual ; 17th – 20th January 2012, Zambia

15 Atelier de formation sur la gouvernance des pêches maritimes dans la région AOA-OI ; 31st ja-nuary–2nd february 2012, Madagascar

16 Experts meeting to update and improve EAC SPS VOL III fish and fisheries ; 6th to 10th February 2012,

17 Experts meeting to update and improve EAC SPS VOL III fish and fisheries ; 6th to 10th February 2012,

18 Developing and Managing Small-Scale Freshwater Aqua-Businesses in Zimbabwe, 20 – 24th Febru-ary 2012

19 Joint operational workshop ; February 2012, Uganda

20 Atelier de formation sur la gouvernance des pêches maritimes ; Avril 2012, Djibouti

21 Quality & hygiene training of trainers and border inspectors training ; 9th – 23th April 2012, Uganda and Zambia

21 Quality & hygiene training of trainers and border inspectors training ; 9th – 23th April 2012, Uganda and Zambia

22 Rwanda TOT in fish handling, hygiene and processing; February and April 2012

23 Appui dans l’amélioration du cadre de gouvernance pour une gestion durable et responsable des pêches maritimes ; 24 – 26 Avril 2012, Madagascar

24 Regional Workshop on MPAs as a potential management tool for sustainable fisheries in the South-west Indian Ocean ; 11-13 June 2012 Mauritius

25 Training workshop on governance in marine fisheries in the ESA-IO region ; 11th – 14th June 2012, Kenya

26 Report on the training workshop for senior managers ; 5-7 June 2012 Mombasa

27 Workshop on grant application for joint fisheries patrol ; 10th - 11th April 2012, Burundi

28 Coordination meeting for IOTC session and committee meetings 14th April 2012, Mauritius

29 SmartFish trade event report ; 26th – 27th April 2012, Zambia

30 Developing and Managing Small-Scale Freshwater Aqua-Businesses; 5 – 9th March 2012 Zambia

31 Joint operational training feedback report: 07 - 25 may 2012, kenya

32 Mission and trip report to Entebbe ; 12 – 16 February 2012, Uganda

33 National working group for regional trade strategy development 1 ; 18th-21th March 2012, Zimba-bwe

34 Burundi TOT in fish handling, hygiene and processing ; February and March 2012, Burundi

35 Working group for the development of a national strategy for regional fish trade ; 17th – 18th April 2012, Uganda

36 Working group for the development of a national strategy for regional fish trade ; 24th – 25th April 2012, Malawi

37 First working group meeting on developing a national strategy for regional trade ; 02 – 03 May 2012, Mauritius

38 First working group meeting on developing a national strategy for regional trade; 08th – 9th May 2012, Zambia

39 TOT in fish handling, quality and processing-implementation of the training . July 2012, Democratic Republic of the Congo

40 National working group for regional trade strategy development ; 4th – 5th June 2012, Zimbabwe

41 Training for fish quality improvement: training of trainers ; June 2012, Zambia and Zimbabwe

42 Third meeting of the working group for the development of a national strategy for regional fish trade ; 12th – 13th June 2012, Uganda

43 Regional Working Group for Developing Border Inspectors' Guide, 11th - 15th June 2012, Kenya

44 Regional training course in the investigation and prosecution ; 11th – 22th June 2012, Tanzania

45 Community based MCS – anti blast fishing training . 25th June – 5th July 2012, Tanzania

46 U.N. agreement on port state measures to prevent, deter and eliminate illegal, unreported and unreg-ulated fishing . 16th – 20th July 2012, Tanzania

47 CCAMLR workshop on illegal, unreported and unregulated fishing . July 2012, South Africa

48 Joint operational training feedback report: 07 - 23 august 2012, Tanzania

49 Second working group meeting on developing a national strategy for regional trade ; 21th – 22th June 2012, Zambia

50 Training for fish quality improvement: training of trainers workshop ; July 2012, Tanzania

51 Joint operational training feedback report ; 18th June – 06th July 2012, Uganda

52 MCS training ; 9th – 27th July 2012, Tanzania

La bonne gouvernance et la bonne gestion des pêches et de l'aquaculture permettent d'améliorer la contribution du secteur à la sécurité alimentaire, au développement social, à la croissance économique et au commerce régional ; ceci en assurant par ailleurs une protection renforcée des ressources halieutiques et de leurs écosystèmes.

La Commission de l'Océan Indien (COI) ainsi que la COMESA (Common Market for Eastern and Southern Africa), l'EAC (East African Community) et l'IGAD (Inter-Governmental Authority on Development) ont développé des stratégies à cette fin et se sont engagés à promouvoir la pêche et l'aquaculture responsable.

SmartFish supporte la mise en œuvre de ces stratégies régionales en mettant l'accent sur le renforcement des capacités et des interventions connexes visant à :

la mise en œuvre d’un développement et d’une gestion durables des pêcheries ;

le lancement d’un cadre de gouvernance pour les pêcheries durables dans la région;

le développement d’un suivi-contrôle-surveillance efficace pour les ressources halieutiques transfrontalières ;

le développement de stratégies commerciales régionales et la mise en œuvre d’initiatives commerciales;

l’amélioration de la sécurité alimentaire à travers la réduction des pertes post-capture et la diversification.

SmartFish est financé par l'Union Européenne dans le cadre du 10ème Fond Européen de Développement.

SmartFish est mis en œuvre par la COI en partenariat avec la COMESA, l'EAC et l'IGAD et en collaboration avec la SADC. Une collaboration étroite a également été développée avec les organisations régionales de pêche de la région. L'assistance technique est fournie par la FAO et le consortium Agrotec SpA.

By improving the governance and management of our fisheries and aquaculture development, we can also improve food security, social benefits, regional trade and increase economic growth, while also ensuring that we protect our fisheries resources and their ecosystems.

The Indian Ocean Commission (IOC), the Common Market for Eastern and Southern Africa (COMESA), the East African Community (EAC) and the Inter-Governmental Authority on Development (IGAD) have developed strategies to that effect and committed to regional approaches to the promotion of responsible fisheries and aquaculture.

SmartFish is supporting the implementation of these regional fisheries strategies, through capacity building and related interventions aimed specifically at:

implementing sustainable regional fisheries management and development;

initiating a governance framework for sustainable regional fisheries;

developing effective monitoring, control and surveillance for trans boundary fisheries resources;

developing regional trade strategies and implementing regional trade initiatives;

contributing to food security through the reduction of post-harvest losses and diversification.

SmartFish is financed by the European Union under the 10th European Development Fund.

SmartFish is implemented by the IOC in partnership with the COMESA, EAC, and IGAD and in collaboration with SADC. An effective collaboration with all relevant regional fisheries organisations has also been established. Technical support is provided by Food and Agriculture Organization (FAO) and the Agrotec SpA consortium.

Contact:

Indian Ocean Commission‐SmartFish Programme

5th floor, Blue Tower – P.O. Box 7, Ebène, Mauritius

Tel: (+230) 402 6100

Fax: (+230) 465 7933

Documents

implementation of eac sps measures and procedures vol iii workshop