1. IMPLEMENTATION PLAN FOR LINEAR ASSETS

2.

ODOT is responsible for managing billions

of dollars in non-linear and linear assets

Much of our infrastructure is reaching the

end of its effective life-cycle

We have limited resources and many

competing needs

BACKGROUND So what is the strategic approach for managing ODOT assets 3.

aSystematic, Strategic & Complete Approach for Maintaining, Upgrading & Operating ODOTs transportation assets

ASSET MANAGEMENT 4. DECISION SCHEMATIC Construction Operations Maintenance Planning

• Bridge

• Pavement

• Culverts

• Illumination

• Signals

• ITS

• Signing

• Rail

• Fleet

• Barriers

• Facilities

• Tide Gates

• Right of Way Retaining Walls

5. SPECIFY/ DESIGN DISPOSE/ INSTALL INSPECT/OPERATE MAINTAIN/REFURBISH SCHEDULE REPLACEMENT Add to Inventory Present Needs Analysis Future Needs Analysis Condition/Function Analysis ASSETS MANAGED STRATEGICALLY ASSET LIFECYCLE 6. FHWA WHITE PAPER Planning and Asset Management

View asset management as a set of best practices to be employed within the established planning and programming framework

Many asset management core principles are embodied in existing planning regulations (e.g., consideration of alternatives)

Examining the planning process using the lens of asset management provides an opportunity to explore ways to continue to strengthen the mission of transportation planning - for example, how to:

• Improve connections between long-range planning and resource allocation;

• Strengthen agency and public consideration of preservation and operations investments within the long-range planning process;

• Better integrate environmental considerations throughout the transportation planning and decision-making process - across capacity, operational and preservation investments; and

• Provide a common information resource base to serve multiple activities across the transportation asset life cycle - long-range planning, corridor studies, safety studies, environmental assessments, multi-year capital programming, project development, preventive maintenance and system operations.

7.

Key Planning & Asset Management Linkages:

• Long-Range Plan Development and

• Updates

• Performance Measurement

• Strategic Resource Allocation and

• Tradeoffs

• Linkage to Programming and Budgeting

• Data and Analytical Tool Development

• and Support

FHWA WHITE PAPER Planning and Asset Management 8.

AASHTO PERSPECTIVE

Asset Management is a standard for State DOTs and others for making investment decisions and managing the nations transportation system.Asset Management should be applied/considered as part of the decision making process at all levels of an organization.

FHWA PERSPECTIVE

Asset management is a business process and a decision-making framework that covers an extended time horizon, draws from economics as well as engineering, and considers a broad range of assets. The asset management approach incorporates the economic assessment of trade-offs among alternative investment options and uses this information to help make cost-effective investment decisions.

9.

Broad-based looking at the

system as a whole

Objective

Made using cross-asset trade-off analyses

Based on life-cycle costs of assets

Pro-active

USING ASSET MANAGEMENTFunding Allocation Decisions Will Be: 10. ODOTs assets are managed strategically by utilizing integrated and systematic data collection, storage, analysis and reporting standards on a broad range of transportation system assets, optimizing funding and life cycle decisions for operations, maintenance and construction business functions. ODOT ASSET MANAGEMENT VISION 11.

to put in place the plans, people, processes and products that enable ODOT to implement accepted Asset Management practices in a timely and cost-effective manner; and

to continually monitor and improve Asset Management implementation over time.

Recognizing that Asset Management is a process or methodology that ODOT can use to cost-effectively deliver an efficient, effective, reliable and safe transportation service, the mission of ODOT Asset Management is: We do this so that benefits to ODOT in the areas of accountability, communication, risk management and financial efficiency can be realized. ODOT ASSET MANAGEMENT MISSION 12.

ODOTs Asset Management Implementation will:

Use National and International Best Practices

Build on Existing ODOT Management System Work

Incorporate Lessons Learned in Region 2 Pilot Project

Include a High-level Assessment of all ODOT Assets

Be a Staged Approach Drilling in on a Prioritized List of Assets

Incorporate Asset Management Principles and Practices Into ODOT Daily Work Function

Propose a 3 Year Implementation Timeline with Dedicated Resources

IMPLEMENTATIONPRINCIPLES 13.

Full Time Dedicated Resources/Skill Sets Needed

Program Manager

Operation and Policy Analysts

Business Process Analyst

Data Analyst

RESOURCE ASSUMPTIONS Appropriate Business Line staff, including IS resources, committed to working as needed on Asset Management items 14.

Goals Define priority areas

Objectives Provide quantifiable targets to achieve goals

Strategies Identify specific tactics to reach objective

Action Items Describe specific steps to complete strategy

IMPLEMENTATION PLAN 15.

Data Collection

• Trusted, consistent & accurate data is key

Data Storage

• Need reliable and complete system

Analysis Software

• Must be able to integrate data and perform cross-asset analysis

Reporting Software

• Must be automated, flexible & easy to use

Decision Making Process

• Funding allocation decisions that are broad-based across asset categories using life-cycle approach

KEY AREAS FOR IMPLEMENTATION 16. 17.

GOAL 1

A robust Asset Management Data Collection and Storage System that contains corporate data for transportation features and their condition that is consistent, unduplicated, understandable, reliable, accurate, current and owned by the responsible ODOT Business Line.

18.

Identify data currently collected for each asset group

Create a catalog and data dictionary for each asset group including items such as:

• Definitions

• Frequency of data collection

• Method of data collection e.g. field, video, construction plans, etc.

• Referencing System used e.g. Hwy/MP, GPS, Lat/long, etc.

• Storage & retention processes

• QC/QA

Determine data required for cross-asset analyses and perform gap analysis

Develop data quality improvement plans, as needed

Develop corporate data policy that includes; definitions, collection methods, storage models, reference processes, data sharing agreements, data integration models, etc.

GOAL 1 QUALITY DATA 19.

GOAL 2

An automated, flexible and complete Asset Management Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets within ODOTs jurisdiction.

20.

Identify analytical and reporting tools and software used by each asset group

• Software capabilities, use and decisions supported

• Document life-cycle models, deterioration & inflations rates used

• Use of condition & performance data

• Project development and scoping support

Perform gap analysis and develop Improvement Plans, as needed

Develop an Asset Management Data Analysis & Reporting System

• Perform pilot project usingAsset Manager NT/PT or other selected software

• Assess opportunities and develop plan to use existing tools such as TransGIS, TransViewer, etc.

Develop and implement a corporate data analysis and reporting policy

Develop Annual Status Report for each asset group

GOAL 2 DATA ANALYSIS & REPORTING 21.

GOAL 3

Implement a decision process so that funding allocation decisions are broad-based across various asset categories and focuses on life-cycle management of ODOT assets.

22.

Assessment of current ODOT decision processes

Perform gap analysis and develop a system wide decision model

Develop and implement a Communication Plan

Develop and implement a Training Plan

Develop and implement key performance measures to support life-cycle cost, performance-based decision approach

Incorporate language supporting the development and implementation of Asset Management into core ODOT documents

• Core corporate documents

• Position descriptions

GOAL 3 DECISION PROCESS 23.

Complete Region 2 Pilot Project

Complete an Implementation Plan that contains:

• Specific strategies & action steps

• Assessment of timelines

• Refinement of resource needs

Ramp up communication

• Presentations to Central and Regional Teams

• Use of tools such as Website, Brochure & Fact Sheet

NEXT STEPS 24. DRAFT IMPLEMENTATION CHART (by Start Date) 25. DRAFT IMPLEMENTATION CHART (by Start Date) 26. FOR MORE INFORMATION

Strategic Plan

Communication Plan

Implementation Plan

Brochure

Fact Sheet

ODOT Asset Management Website

http://www.oregon.gov/ODOT/TD/asset_mgmt/index.shtml

FHWA Office of Asset Management Website

http:// www.fhwa.dot.gov/infrastructure/asstmgmt/index.htm

AASHTO Transportation Asset Management Today Website

http://assetmanagement.transportation.org/tam/aashto.nsf/home