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Prophet 21 Acclaim
Implementing and Troubleshooting Inventory Management
Inventory Management suite Course 5 of 7
This class is designed for…
Buyers, Purchasing Agents and Operations Managers that are responsible for maintaining efficient inventory levels
Overview
This course will help you determine the best way to use the basic purchasing functionality in Acclaim to meet you business needs.It will discuss how to verify the accuracy of your data and set up your items with the appropriate purchasing method.
Objectives
Verify data for accuracySet up purchasing methods for itemsReview order points and order quantities for MNMX and OPOQ itemsTroubleshoot the factors that make up the order point for UPTO itemsFine-tune ABC classifications for UPTO items
This course will NOT cover…
Basic Purchasing FunctionalityAcclaim navigation
Getting Started with Inventory Management
Determine the best purchase method for each itemRecord purchase method in Item Location recordRecord purchase class for each item not using UPTOEnter order points and order quantities for fixed control items
Getting Started with Inventory Management
Zero out old order points and order quantities for UPTO itemsCreate Purchase Control Records for each branch, vendor and sub-group combinationSpecify review cycle and lead time sourceSet up safety stock in Item or Vendor record
Getting Started with Inventory Management
Verify usage and costs are accurate on all itemsPrint Item Ranking Report by estimated annual costCreate Item Class records for each purchase classCategorize items into respective classes
Verify Data is Accurate
Two primary areas of concernCost basisAverage Monthly Usage
Cost Basis
Can be one of the followingSTND (standard cost)L-AVG (location moving average)C-AVG (company moving average)FIFO (First In-First Out)
Average Monthly Usage
Can be viewed in the Item-History module# of Months field shows you how long you have been tracking an itemRecommend at least 6 months worth of history before using UPTO
Select Items for Fixed Control Methods
Determine which items should be using MNMX or OPOQAssign purchase class 60-69 in Item Location recordVerify Order Points and Order Quantities
Set Up Order Point for UPTO Items
Set up Purchase Control Records for each branch, vendor and vendor sub-groupSpecify number of days between entering purchase orders
Enter Lead Time Information
Determine whether lead time should be calculated by vendor or item
Enter Lead Time Information
Determine whether lead time should be calculated by vendor or itemEnter Lead Time Factor against lead time
Enter Lead Time Information
Determine whether lead time should be calculated by vendor or itemEnter Lead Time Factor against lead timeVerify Accurate Lead Times
Enter Lead Time Information
Determine whether lead time should be calculated by vendor or itemEnter Lead Time Factor against lead timeVerify Accurate Lead TimesEnter Target Purchase Amount
Set Up Order Quantity for UPTO Items
Rank items by estimated annual costSystem uses the following formula to calculate the estimated annual cost12 x AMU x Cost
Define Classes
Go to Item-Class, select Define purchase
Min $ field should coincide with cost
that represents 80% for Class 1
items.
Ranking Report
Define Classes
Go to Item-Class, select Define purchase
Accept the defaults until you are ready to fine tune these
factors.
Define Classes
Go to Item-Class, select Define purchase
Recommended for Class 1 items to set Order Up To
levels at 1.5 (which represents turning those items 8 times
a year).
Define Classes
Go to Item-Class, select Define purchase
Min $ field should coincide with cost
that represents 96% for Class 10
items.
Ranking Report
Define Classes
Go to Item-Class, select Define purchase
Recommended for Class 10 items to set Order Up To
levels at 4.0 (which represents turning those items 3 times
a year).
Assign Purchase Classes
Choose Categorize Item Purchase Class from the Item-Class menuEnter 0 in the BR# field to classify items based on company wide annual costsEnter 99 in the BR# field to classify by locations annual costs
Change Purchase Method to UPTO for Specified Items
Fast edit purchase method of items with purchase class less than 60Perform a fixed fast edit on Order Point to 0Verify system calculation
Accurate Net Stock
If net stock is inaccurately inflated, a requirement may not be triggered when it is needed
Keeping Accurate Backorders
Factors influencing the number of backorders in the system
Timing of backorderManually inhibit allocationTransfer backorderBackorder created in Ship-EditItem-adjust quantities into free stock “after the fact”
Finding Open Backorders
Backorder Requirements Report in the material moduleOpen Transfer Backorder ReportAllocate free stock to backorders
Keeping Accurate Free Stock
Use the ITEM-COUNT module to cycle count your inventory
Preparing for an Item Count
1. Confirm and invoice all orders2. Invoice direct shipments3. Determine whether you want to count free stock
or free + allocated stock4. Run QREBITEM
Steps to Performing Item Count
Print Inventory Cards/Report
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Enter/Edit Counts
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Enter/Edit CountsPrint Missing
Inventory Cards List
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Enter/Edit CountsPrint Missing
Inventory Cards ListPrint a Recount List
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Enter/Edit CountsPrint Missing
Inventory Cards ListPrint a Recount List
Print an Over-allocated Items List*
Steps to Performing Item Count
Print Inventory Cards/Report
Perform Physical Count
Enter/Edit CountsPrint Missing
Inventory Cards ListPrint a Recount List
Print an Over-allocated Items List*
Print the On-Hand vs. Physical List & Post
Counts
Keeping Accurate Due-In
PO generated but waiting to meet minimumOld POs expedited
Accurate Order Point
Purchase Method Review ReportIf items are in specific purchase classes – use report to examine order points and order quantities
Erratic items should be assigned a unique purchase class for review
Purchase Method Review Report
Purchase Method Review Report
Order Point Factors - UPTO
The factors that make up the order point MUST be accurate!
UsageSet up Seasonal itemsCatch deviation changesMonitor large salesRecord lost salesBack out mistakes
Review TimeSet up accurate review
cycles that match purchasing performance
Review overdue vendors
Overdue Vendor Report
Overdue Vendor Report
Lead Time
Calculated by the system from the time the PO is generated until the first receipt of the POLots of partial shipments use lead time source on an item by item basis
Safety Stock
Safety stock is based on how erratic an item’s usage and lead time areHigher volume items may need more safety stock
Customer Sale
PTD Usage Accumulator
Item Update Process
Average Monthly Usage
Order Quantity – UPTO
UPTOReclassificationRe-categorizationFine tuning
Fine-tuning Classification
Original ClassificationPurchase
ClassAnnual Cost % of Sales Months
SupplyTurns
A - 1 Over 300 80 1.5 8B - 10 75-299 15 4 3C - 20 5-74 5 12 1D - 90 <5 0 0 0
Fine-tuning Classification
New ClassificationPurchase
ClassAnnual Cost % of
SalesMonths Supply
Turns
A - 1 Over 3000 80 1 12A - 3 1000-2999 1.2 10
B - 12 75-224 4 3
A - 5 300-999 1.5 8B - 10 225-299 15 2 6
C - 20 5-74 5 12 1D - 90 <5 0 0 0
Dead Stock
Steps to Manage Dead StockPreventionIdentification
Aged Inventory Value ReportInactive Item ReportReturn Surplus Stock ReportInventory Aged Analysis Report
Co-OrdinationDisposal
Dead Stock
Steps to Manage Dead StockPreventionIdentification
Aged Inventory Value ReportInactive Item ReportReturn Surplus Stock ReportInventory Aged Analysis Report
Co-OrdinationDisposal
Every dollar removed from inventorythat was dead stock, saves
approximately 30 cents of net profit!
Summary
Verify data for accuracySet up purchasing methods for itemsReview order points and order quantities for
MNMX and OPOQ itemsTroubleshoot the factors that make up the order
point for UPTO Fine-tune ABC classifications for UPTO items
For More Information…
Acclaim Help FilesVisit Activant on the web: http://distribution.activant.com
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Email Professional Services Sales: [email protected]