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Improve IEP Project
Improvement
Project
MA IEP
Presentation Goals
Provide context for the Improve IEP Project
Update on project goals and successes
Present the timeline of planned project activities
Present some of the posted representative models
Your questions
Massachusetts Department of Elementary and Secondary Education
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Massachusetts IEP Improvement Project
Current Individualized Education Program (IEP) Form first introduced in 2000.
Stakeholders requested improvement in process and Form.
“There is more to an IEP than simply filling out a form.”
Achievement gaps persist for students with disabilities.
Online technology offers a strategic opportunity to support IEP Teams in:
Making individualized service decisions, and
Implementing IEPs effectively.
Massachusetts Department of Elementary and Secondary Education
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Why now?
Improvement
Project
MA IEP
Achievement Gaps – ESE Requested a Series of Studies
Focused on:
State student-level data and extensive statistical analyses to examine district-level practices and policies.
Understanding better the variation in identification, placement, and performance of the Commonwealth's students with disabilities.
Exploring policies and practices that will ensure effective and high quality services and instruction for students with disabilities while addressing cost containment and management of available resources.
http://www.doe.mass.edu/sped/2012/0412sped.html
Massachusetts Department of Elementary and Secondary Education
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Study Recommendations
The studies:
Show that school districts in Massachusetts differ widely in their ability to offer effective inclusive options for children with disabilities.
Document that students who are included, on average, earn higher scores on the MCAS and are more likely to graduate than similar students who are segregated.
Demonstrate that access to engaging high school options, such as regional career and technical education programs, corresponds with higher rates of on-time graduation for students with disabilities.
Identified problems concerning access to high-quality secondary options which appears to be statewide.
Raise concerns that students with certain types of disabilities may not have equal access to voc/tech schools and programs.
Indicates that low-income students have unequal access to out-of-district programs.
Massachusetts Department of Elementary and Secondary Education
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Ensure Access of students with disabilities to the general curriculum and to high quality instruction; and placement of students with disabilities in the least restrictive environment.
(That is, in classrooms with students without disabilities as much as possible.)
The ultimate goal of the IEP Improvement Project is to ensure that students with disabilities have the best possible access to the curriculum frameworks and the skills to participate in all aspects of the school.
Massachusetts Department of Elementary and Secondary Education
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Improvement
Project
MA IEP
Three Core Project Strands:
1. Improving the IEP development Team process;
2. Improving the IEP Form; and
3. Creating a unified, user-friendly and cost-free online system and tools.
Massachusetts Department of Elementary and Secondary Education
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Improvement
Project
MA IEP
Massachusetts Department of Elementary and Secondary Education
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Essential to a successful
process and outcome
Thank you for continuing to spread the word to educators, families and other interested parties!
Broad and Deep Stakeholder Input http://www.doe.mass.edu/sped/improveiep.html
Stakeholder Feedback Regarding Representative Models
Total Respondents: >600
Special Education Administrators – 24%
Special Education Teachers – 21%
Families – 16%
Advocates – 1.9%
Public School Districts – 80%
Approved Special Education Schools – 6.8%
Public Charter Schools – 3.8%
Collaboratives – 2.7%
Massachusetts Department of Elementary and Secondary Education
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All Feedback is Considered
Responses are:
Added to a database,
Reviewed, and
Coded
Trends are identified
Possible ways to meet needs are proposed
We ask stakeholders if we got it right!
Massachusetts Department of Elementary and Secondary Education
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Massachusetts Department of Elementary and Secondary Education
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1. Update the IEP development process
2. Redesign IEP Form
3. Develop a unified “one stop” online IEP system
• Offer the new system as a no cost option to districts
• Ensure confidentiality through role-based security
• Provide updated guidance to LEAs
• Provide vendor guidance
• Provide statewide professional development and technical assistance
Based on Stakeholder Input the ESE plans to:
Is based on and completely compliant with IDEA and 603 CMR 28.00.
Proposes changes to some of the current IEP language in order to better reflect the meaning and intent of federal and state requirements.
Builds on: current IEP Process Guide,
existing ESE trainings and guidance, and
best practices for implementing state and federal regulations.
We know that districts are by and large already implementing these best practices.
This project is intended to support the work you are already doing.
Massachusetts Department of Elementary and Secondary Education
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IEP Development Process = Familiar!
Massachusetts Department of Elementary and Secondary Education
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IEP Form (for Parent Signature) = Familiar
Will be similar to the current Form
Proposes to print the Team’s decisions made during the IEP development process
Clearly display which person(s) is responsible for which service(s), in what environment(s).
Support continuous improvement through analytics for administrators and classroom teachers
Provide a user friendly template to unify IEP development
Tailor the IEP development process using already available student, teacher and course information • Early childhood – ages 3-5
• Elementary/Middle – ages 5-14
• Secondary/Transition – ages 14-22
Eliminate duplicative data entry and facilitate case management
Streamline IEP development through individualized menus and customized pathways
Encourage specialized instruction related to goals/objectives
Provide all educators tools for daily and long term planning
Massachusetts Department of Elementary and Secondary Education
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The Online System will:
Phase I: Research
Phase II: Feedback/Revision
Cycle
Phase III: Initial Rollout
Phase IV: Full Implementation
• We heard from more than 500 educators, families, and other interested parties.
• Create representative models of eIEP process & Form
• Convene working groups with key stakeholders to elicit feedback on models
• Post models on the improveIEP web page for stakeholder review and provide opportunity for feedback via email. Create additional drafts as needed.
• Determine final process & Form based on synthesis of focus group findings and email comments
• Provide statewide PD for improved IEP development process
• Migration to improved IEP development process
• Soft-release of no cost online system
• Voluntary system participation and feedback
(5-10 students/district)
• Technical assistance
• Statewide implementation of new IEP development process and Form
• District adoption of online eIEP system (optional)
• Continue PD
• Continue technical assistance
Massachusetts Department of Elementary and Secondary Education
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Timeline:
2014 2015 2016
Models
Convene Stakeholder
Focus Groups
Post on ESE Website for Feedback
Final Version for Field
Representative Models Not Written in Stone!
Illustrate the content and functionality that this online system may include.
Intended to spark initial conversation about the content, logic, and functionality of the new online IEP system.
Current samples include only the process and Form for students ages 5-14.
Much of the process and Form are still in initial design and will be posted to the website for feedback.
Massachusetts Department of Elementary and Secondary Education
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Role-based Security through a Single Sign-on
Massachusetts Department of Elementary and Secondary Education
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Role-based Security through a Single Sign-on
Massachusetts Department of Elementary and Secondary Education
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Holly-Anne Neal
…………
Dashboards for Administrators
Massachusetts Department of Elementary and Secondary Education
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Dashboards for Administrators and Case Managers
Massachusetts Department of Elementary and Secondary Education
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Student Search
Massachusetts Department of Elementary and Secondary Education
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Student Search
Massachusetts Department of Elementary and Secondary Education
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Initiate IEP Development
Massachusetts Department of Elementary and Secondary Education
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Initiate IEP Development
Massachusetts Department of Elementary and Secondary Education
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The Team Vision Statement
Massachusetts Department of Elementary and Secondary Education
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The Team Vision Statement 1 Year – 5 Year Period
Massachusetts Department of Elementary and Secondary Education
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The Team Vision Statement
Massachusetts Department of Elementary and Secondary Education
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We would like Amy to be able to transition easily from environment to environment and task to task.
We would like Amy to be able to stay on task and turn in his homework on time.
Key Information from Family: Focus on Cultural Competency and Positive Communication
Massachusetts Department of Elementary and Secondary Education
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Massachusetts Department of Elementary and Secondary Education
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Jason is able to catch the bus, initiate homework, and do his chores. We are particularly proud that Jason participated in our community’s New Year celebration and wore the ceremonial clothes the whole day.
Jason is able to wear his glasses all day, tell time, organize his back pack and follow a to-do list.
Massachusetts Department of Elementary and Secondary Education
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Jason is able to catch the bus, initiate homework, and do his chores. We are particularly proud that Jason participated in our community’s New Year celebration and wore the ceremonial clothes the whole day.
Jason is able to wear his glasses all day, tell time, organize his back pack and follow a to-do list.
Massachusetts Department of Elementary and Secondary Education
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Jason is able to catch the bus, initiate homework, and do his chores. We are particularly proud that Jason participated in our community’s New Year celebration and wore the ceremonial clothes the whole day.
Jason is able to wear his glasses all day, tell time, organize his back pack and follow a to-do list.
Takes turns
Massachusetts Department of Elementary and Secondary Education
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Jason is able to catch the bus, initiate homework, and do his chores. We are particularly proud that Jason participated in our community’s New Year celebration and wore the ceremonial clothes the whole day.
Jason is able to wear his glasses all day, tell time, organize his back pack and follow a to-do list.
Takes turns
Follows Routines
Massachusetts Department of Elementary and Secondary Education
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Jason is able to catch the bus, initiate homework, and do his chores. We are particularly proud that Jason participated in our community’s New Year celebration and wore the ceremonial clothes the whole day.
Jason is able to wear his glasses all day, tell time, organize his back pack and follow a to-do list.
Reading
sits down to read by himself, acts out stories he hears at school, connects stories to his daily real life experiences
Takes turns
Follows Routines
Key Evaluation Results Summary
Massachusetts Department of Elementary and Secondary Education
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What are this Student’s Disability Related Needs?
Massachusetts Department of Elementary and Secondary Education
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Specific Learning
Yes
Previous Selections will Act as a Guide
Massachusetts Department of Elementary and Secondary Education
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Progress in the General Education Curriculum
Massachusetts Department of Elementary and Secondary Education
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Theory of Action
Updates
Frequently Asked Questions
Feedback Opportunities
http://www.doe.mass.edu/sped/ImproveIEP/
Teri Williams Valentine Holly-Anne Neal
[email protected] [email protected]
Massachusetts Department of Elementary and Secondary Education
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IEP Improvement Project
Your Questions!
Massachusetts Department of Elementary and Secondary Education
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