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Improving the Quality of Data for a better understanding of our students. 11 th Annual Title Programs Conference. Data Collections. Improving the Quality of Data. What is data quality?. Why is it important to Title Programs?. What is the impact of bad data on Title Programs?. - PowerPoint PPT Presentation
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IMPROVING THE QUALITY OF DATA
FOR A BETTER UNDERSTANDING OF
OUR STUDENTS
11th Annual Title Programs Conference
Data Collections Levette Williams
Director of Technology Management (Data Collections & Reporting, Customer Support)
Wanda Jones Data Collections Manager 404-657-3539
Betty Rickicki Data Collections Specialist (Student Record, CPI)
404-656-6011
Kathy Aspy GTID Administrator 404-651-5312
Carl Garber Data Collections Specialist (FTE, FTE Data Survey, Free and Reduced Meal, Student Record)
404-463-2326
Sharon Armour
Data Collections Specialist(Class Size, Pre-ID, Student Course Profile, Private School Data Collection)
404-657-1064
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Improving the Quality of Data
What is data quality?
Why is it important to Title Programs?
What is the impact of bad data on Title Programs?What can you to improve data quality?
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What is Data Quality?
►Data Consistency►Data Accuracy►Data Integrity►Business Rules►Completeness
►Redundancy►Meaningful to Users►Availability►Metadata Documented►Relevancy
The level of excellence of data when compared to certain criteria. Criteria may vary among organizations.Common factors or criteria include:
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Why Data Quality for Title Programs?
Data quality is important to Title Programs for several reasons:
►Impact on funding, program monitoring and evaluation, federal reporting, and individual students and employees►Credibility of the Title Programs►Credibility of the data
What is the Impact of Bad Data?
Student Record Private school students
served in Title I by the school system (grades KK-12)
Number of students in an institution for neglected students
Whether or not the system participated in Title I Family Literacy Services
Number of Title I sponsored extended time instructional programs.
Identification of program type (TAS, SWP, none)
Checks to make sure that students reporting Title I services are at a Title I school.
Title I Public School Choice (applied, offered, enrolled)
Title I services received –by student (Reading/ELA, Math, Science, Social Studies, Counseling/Social Work, Health/Dental, Nutrition, Pupil Transportation, Job Preparation, GED)
Student Record Residential environment
code for N&D and homeless students (neglected, delinquent, homeless, unaccompanied youth)
Primary night shelter for homeless students (shelters, doubled-up, unsheltered, hotels/motels)
Types of Demographic and Other Data on ALL students
Name, Student ID, GTID, Race, Ethnicity, Grade Level, DOB, Retention Status, Date Entered 9th Grade, SST (Tier 3)
School Entry and Exit dates, Days Present, Days Absent
Course information, Credits Earned, Numeric or Alpha Grade
Student Safety/Discipline Program Participation (Title I,
Title III/ESOL, Migrant, Education, Special Education, Gifted Education, Remedial Education, Early Intervention Program, GNETS, Extended Learning Time, Charter Career Academies, Alternative Education, CTAE)
NEW for FY 2014Flexible Learning Plan data
will be reported in Student Record.
CPI – Certified Personnel Information
Full-time equivalent staff funded by a Title I, Part A TAS in the following categories:
Teachers
Paraprofessionals
Other Paraprofessionals (translators, parental involvement, computer assistance)
Clerical Support Staff
Administrators (non-clerical)
PSC Code Validity Checks in CPI
8/22/2010 6:05:45 PM 10
Certification information is checked against cert data from PSC.
Certificate Level
Certificate Type
Certificate Field
Free and Reduced Meal Eligibility
The Free and Reduced Meal data collection is an annual reporting process that collects information on the percentage of students eligible for free and/or reduced meals at a school. Student level data is not submitted in this data collection. The data collected in this cycle is used for many reporting purposes, including (but not limited to) the following:
The National Direct Teacher Loan Cancellation Program
The Telecommunications Act Discount Rate Standardized Test Score Comparison Groups Competitive Grant Awards Title I funding allocations
Federal ReportingStudents participating in
Title I programs (by programs, race/ethnicity/grade levels/instructional services)
Student academic achievement for all students and by subgroups
Title I School Accountability and Funding
Full-time equivalent staff funded by a Title I, Part A TAS
Homeless children and youth counts
Migrant child counts
Understand the “what” and “why” of data collected.
Ask for reports that show counts of students participating in Title I and other related programs.
Identify potential sources of bad data. Educate staff and emphasize the importance of
accurate free and reduced meal eligibility percentages.
Recognize that it takes “a village” to ensure quality data. The responsibility rests upon all individuals who capture, access, maintain, update or report data.
What can you to improve data quality?
QUESTIONS & ANSWERSContact InformationWanda Jones [email protected] 404-657-3539
