INCIDENT COMMUNICATIONS CENTER MANAGER J-257 · 2017-01-07 · INCIDENT COMMUNICATIONS CENTER MANAGER J-257 Sponsored for NWCG publication by the NWCG Training Working Team Comments

Job AidOctober, 2003

NFES 1533

INCIDENTCOMMUNICATIONSCENTER MANAGER

J-257

INCIDENTCOMMUNICATIONSCENTER MANAGERJ-257

Sponsored for NWCG publication by the NWCG Training Working Team

Comments regarding the content of this publication should be directed to:National Interagency Fire Center, National Fire Training Support Group, 3833S. Development Ave., Boise, Idaho 83705. Email:[email protected].

Additional copies of this publication may be ordered from National InteragencyFire Center, ATTN: Great Basin Cache Supply Office, 3833 South Develop-ment Avenue, Boise, Idaho 83705. Order NFES 1533.

Job AidOctober, 2003

NFES 1533

1

TABLE OF CONTENTS

INTRODUCTION ................................................... 4

I. GENERAL

Obtain and Assemble Materials Needed forKit .................................................................. 7

Documentation Forms .................................. 7

Miscellaneous Items ..................................... 8

II. MOBILIZATION

A. Information from Local Dispatch Upon InitialActivation....................................................... 8

B. Gather Information ........................................ 9

III. INCIDENT ACTIVITIES

A. Incident and Check-in ................................. 10

B. Briefing from Communications UnitLeader(COML)............................................ 10

C. Establish the Incident CommunicationsCenter(ICC) ........................................................... 18

D. Assist the COML with Duties ...................... 20

2

E. Supervise the Incident CommunicationsCenter ......................................................... 27

F. Maintain the ICS 214, Unit Log ................... 36

G. Evaluate Performance of Subordinates ..... 36

H. Demobilization of Incident CommunicationsCenter Personnel........................................ 37

APPENDICES

Appendix A, ICS 205, Incident RadioCommunications Plan, Example ..................... 39

Appendix B, ICS 207, Organization Chart ........... 41

Appendix C, ICS 213, General Message, Example .......................................................... 43

Appendix D, ICS 210, Status Change card, Example .......................................................... 45

Appendix E, ICS 214, Unit Log, Example ........... 47

Appendix F, Radio Station Log, Example ............ 49

Appendix G, Handheld Radio Operation.............. 51 Procedure for Cloning Handheld Radios ........ 52

Appendix H, 24-Hour Clock ................................. 53

TABLE OF CONTENTS (continued)

3

Appendix I, Phonetic Alphabet ............................ 55

Appendix J, Words and Phrases (Clear Text) ..... 57

Appendix K, Incident Communication Center Tips.................................................................. 61 Communications ............................................. 61 ICC Procedures .............................................. 62 Record Keeping Procedures .......................... 63

Appendix L, Injury Notification Protocol for the ICC ................................................................... 67

Appendix M, Medevac Operations Information ...................................................... 69

Appendix N, Glossary of Terms and Acronyms ........................................................ 71

TABLE OF CONTENTS (continued)

4

INCIDENT COMMUNICATION CENTERMANAGER (INCM)

JOB AID, J-257 INTRODUCTION

The Incident Communications Center Manager hasbeen identified as a position within the IncidentCommand System (ICS). The J-257 job aid,which supports this position, is part of the NationalWildfire Coordination Group's (NWCG), WildlandFire Suppression Curriculum. The subjects withinthe performance based curriculum may beadministered by either an instructor led formaltraining course or by the use of job aids. It is highlysuggested that the trainee have previous incidentexperience.

Job aids are "how to" books that assist an individualin performing specific tasks associated with aposition. They may be used by an individual, in atrainee position, who has met all of theprerequisites, but has not completed the positiontask book for that position. They are also used afterthe individual has become qualified, as an aid orrefresher in doing the job.

The performance based qualification systemstipulates that an individual must complete aPosition Task Book prior to becoming qualified forthat position. Refer to the "Wildland andPrescribed Fire Qualification System Guide, PMS310-1" for the established standards for thisposition. It is recommended that this job aid beissued when the position task book is initiated.

5

This job aid has been developed by an interagencydevelopment group with guidance from the NationalInteragency Fire Center, Fire Training underauthority of the NWCG, with coordination andassistance of personnel from the followingagencies:

UNITED STATES DEPARTMENT OF THEINTERIOR

Bureau of Land ManagementTrenna Butler

Ed RyanMarianne Schappek

UNITED STATES DEPARTMENT OFAGRICULTUREForest Service

Lynn Burton

DEPARTMENT OF NATURAL RESOURCESState of Wisconsin, Division of Forestry

Ken Terrill

NATIONAL INTERAGENCY FIRE CENTERFire Training, NWCG Development Unit

Karin NicholsJan Hendrick

We appreciate the efforts of those peopleassociated with the development and review of thispackage.

6

Sponsored for NWCG publication by the NWCGTraining Working Team, October, 2003.

Comments regarding the content of this publicationshould be directed to: National Interagency FireCenter, Fire Training, 3833 South DevelopmentAvenue, Boise, Idaho 83705.Email: [email protected]

Additional copies of this publication may beordered from: National Interagency Fire Center,ATTN: Great Basin Cache Supply Office, 3833 S.Development Avenue, Boise, Idaho 83705. OrderNFES #1533.

7

I. GENERAL

Obtain and Assemble Materials Needed forKit.

Kit will be assembled and prepared prior toreceiving an assignment. Kit will containcritical items needed for functioning duringthe first 48 hours. Kit will be easilytransportable and within agency weightlimitation. Web gear or briefcase (not both)should not exceed 20 pounds.

! Proof of Incident qualifications (Red Card)! Position Task book, NFES 2351! Fireline Handbook, PMS 410-1, NFES

0065! National Incident Radio Support Cache

User’s Guide, NFES 0968

Documentation Forms:

! ICS 210, Status Change, NFES 1334! ICS 213, General Message, NFES 1336! ICS 214, Unit Log, NFES 1337! ICS 219, Resource Status Card (T-Card),

NFES 1342 and holder (optional)! ICS 226, Individual Performance Rating,

NFES 2074! SF-261, Crew Time Report, NFES 0891

and/or OF-288 Emergency FirefighterTime Report, NFES 0866

8

! Radio Station Log, NFES 0370! Agency specific forms

Miscellaneous Items (optional):

! Assorted pens, pencils, felt tip markers,highlighters, thumb tacks, string tags, padsof paper, clipboard, masking/strappingtape, duct tape, envelopes, surveyorflagging, file system supplies, hole punch,etc.

! Calculator! Flashlight (extra batteries)! Alarm clock! Camera! Calendar! Tape measure! Insect repellent! Local area maps! Road atlas! Cloning cable (King®)

II. MOBILIZATION

A. Obtain Complete Information From LocalDispatch Upon Initial Activation.

1. Obtain a copy of the order form whichcontains:

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• Incident/Project name• Incident/Project order number• Office reference number (cost

code)• Descriptive location/response

area• Legal location (township, range,

section)• Incident frequencies (if available)• Incident base/phone number

(contact)• Request number• Reporting date/time and location,

e.g., Incident Command Post(ICP)

• Transportation arrangements androutes

• Special instructions

Retain a copy of this order form for yourpersonal fire experience record.

2. The individual will have:

• Frameless soft pack containingpersonal gear, not to exceed 45lb.

• INCM kit, not to exceed 20 lb.• Proper Personal Protective

Equipment (PPE) for the job.

10

B. Gather Information

Gather all available information necessary toaccurately assess incident; make appropriatedecisions about immediate needs andactions including:

• Type of incident- Planned operations, e.g., multiple

remote camps, burnoutoperations, water handlingoperations.

• Current situation status• Expected duration of incident• Terrain• Weather (current and expected)

III. INCIDENT ACTIVITIES

A. Arrive at Incident and Check In

• Locate supervisor (communications unitleader [COML] or logistics chief [LSC]).

• Report to status check-in recorder andcomplete ICS 211, Check-in List.

• Report to the finance/administrationsection for time keeping procedures.

11

B. Obtain Initial Briefing from the COML

1. Determine personnel status

• Personnel currently assigned tothe communication unit.

• Their qualifications.• Length of time assigned.• Additional personnel that have

been ordered.• Operational period requirements.• Day and/or night operational

needs.

2. Discuss preferred "check out"procedures for communicationsequipment (CMD/TAC radios, camp netradios).

3. Discuss the specifics of the ICS 205,Incident Communications Plan, locatedin the Incident Action Plan (IAP).

See Appendix A, ICS 205, IncidentCommunications Plan.

4. Discuss radio procedures:

• Type of radio being used (King®,NIFC, R5).

• Nature of use (tactical, command,support, camp).

12

• Frequencies in use.• Channel assignments.• Frequencies which may need to

be passed on to air or operationspersonnel.

• Air to air frequencies.• Additional formats (narrowband

analog, digital).

5. Net/comm links established or to beestablished:

• Tactical - fireline work coordination(line of sight).

• Command - ties operations to ICP(requests for additionalresources).

• Support - support requests fromfireline (hose, transportation,lunches).

• Logistics Net - ties ICP toexpanded dispatch in the absenceof phone lines.

• Camp Net - used in camp to tie allICP units together.

13

6. Phones:

• Hard line, cellular or satellite- Compile information about

who currently has or shouldhave access to the phonesystem.

7. Discuss the current organization of theincident (section chiefs, unit leaders,operations staff).

• Fill out and post an ICS 207,Organization Chart, in the IncidentCommunications Center (ICC).

See the Appendix B. (If there is an IAP,the ICS 203, Organization List can beused and posted.)

8. Communication Procedures:

Message delivery incorporates use of theitems below. Discuss how messages fromthe incident area are handled (orders from theline, emergency). Establish message routingsystem.

a. ICS 213, General Message:

14

• The purpose of filling out theICS 213, General Messageform is to record incomingmessages.

See Appendix C, ICS 213,General Message, example andinstructions).

• Transmit messages to theICC for retransmission viaradio or telephone to theaddressee.

• The ICS 213, GeneralMessage form may beinitiated by the radiooperator (RADO) and anyother personnel on anincident.

• Upon completion, it may behand carried to theaddressee or the ICC forretransmission.

b. ICS 210, Status Change Card:

• The purpose of filling out theICS 210, Status Changecard is to record statuschange information receivedon resources assigned tothe incident.

15

See Appendix D, ICS 210 StatusChange, example.

• The compiled information isused by the communicationsunit RADO and theresources unit.

• The form is completed bythe radio/telephoneoperators who receivestatus change informationfrom individual resources,task forces, strike teams,and divisions/groupsupervisors.

• Status information couldalso be reported by stagingarea and helibase managersand fixed-wing facilities.

• The status change card is atwo-part form. The originalcopy is given to theresources unit and thesecond copy is retained bythe communications unit.

c. ICS 214, Unit Log:

• The ICS 214, Unit Log isused to record details of unitactivity.

16

See Appendix E, ICS 214, Unit Log.

• The file of these logsprovides a basic referencefrom which to extractinformation for inclusion inany after action report.

• It is no longer a requirementthat just unit leaders andabove fill out these forms.

• Every supervisor should getinto the habit of completingone every operationalperiod.

• Activity Log: Enter the timeand briefly describe eachsignificant occurrence orevent (task assignments,task completion, injuries,difficult encounters).

d. Radio Station Log:

• Use this form to documentradio conversations.

See Appendix F, Radio Station Log,example.

17

e. Public address system

f. Message board/box

g. Obtain a map of the camp areawith locations of units.

9. Ordering procedures:

• Supplies for operatingcommunications center use ICS213, General Message.

• COML will order communicationsequipment.

• Fireline ordering - find out whohas authority to order from line.

10. Incident Action Plan (IAP):

Obtain a copy of the IAP and otherinformational documents from COML (maps,transportation plans). Receive items on adaily basis. The IAP will contain the followingcritical information needed by the incidentcommunications center personnel:

a. ICS 206, Medical Plan andprocedures:

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• Medevac plan: has theCOML already coordinatedwith the medical unit leader(MEDL) on a medevac plan?

• Discuss medevac plan withMEDL, if this has notoccurred.

• Discuss medevacprocedures with MEDL andRADOs working for you.

b. ICS 204, Division AssignmentList:

• Names of individualsassigned to division, if nameis difficult to understand,verify spelling.

• All ICS 204's DivisionAssignment Lists,should be available toRADO staffing thecommand post.

c. ICS 220, Air OperationsSummary:

Note: tail numbers of aircraft maychange daily. Air traffic should be on airfrequencies. Notify COML if air traffic ison the command net.

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d. Incident objectives, fire behaviorforecast, weather forecast,demobilization plan.

e. Safety Message - ICC staffshould read daily about safetyhazards.

f. ICS 205, Incident RadioCommunications Plan:

• Provides information on allradio frequencyassignments for eachoperational period.

• Prepared by the COML.

g. Discuss timing and location of unitplanning meetings and operationalperiod briefings.

C. Establish the Incident CommunicationsCenter (ICC).

1. Coordinate with the facilities unit leaderon location of the ICC.

2. Follow parameters outlined by COMLfor physical establishment of the ICC.

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a. Location of ICC:

• Adjacent to the planningsection.

• Adjacent to the orderingmanager (ORDM).

• Away from vehicle andpersonnel traffic.

• Away from noise, e.g.,generators, helibase, foodunit.

• Should be flat.• Should be enough room to

allow for expansion.• May be determined by radio

equipment limitations, e.g.,telephone lines, remotes orpower needs.

b. Ensure the orderly arrangement ofsupplies and equipment.

• Arrange the ICC to provideminimal conversationinterference between theradios and phones.

• Keep radio checkout awayfrom net radios.

• Arrange to keep peopletraffic to a minimum.

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c. Order sufficient RADOs to meetthe need of the incident.

Example:

3 Divisions require: 6 Divisions require:1 each INCM 2 each INCM4 each RADO 8 each RADO

NOTE: If there is an active nightoperational period, may need to orderadditional INCM and RADO(s).

d. Order supplies, through thesupply unit, to set up and operatethe ICC.

• Acquire forms (RadioStation Logs; ICS 213,General Message; ICS 210,Status Change card; ICS214, Unit Log).

D. Assist the COML with the Following Duties:

1. Maintain equipment accountability andinventories.

2. Maintain or, if desired, establish issueaccountability system and issue hand-held radio resources.

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• There are different systems fortracking equipment.- Ensure that the whole

incident runs on one system.Utilize integrated electronicresource tracking systems ifavailable.

- Example: Resource locator/T-cards.

- Sign out communication'sunit radios on T-cards.Empty one radio kit beforestarting another.

3. Checkout procedures are to becomplete and accurate.

a. Check the issue/return and/or theNational Incident Radio SupportCache (NIRSC) issue.

b. During radio checkout:

• Check out radios onlyaccording to the usesidentified on the ICS205, Incident RadioCommunication Plan.Compare radio serialnumbers with those onthe checkout list.

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• Try to give the same type ofradio to each crew.

• Try to have two peopledoing the checkout. (Oneperson to prepare the radioand one to do thepaperwork.)

• Put on antenna.• Put the radio on the right

channel and turn it on.• Check the radio for proper

working order by comparingit to a known working radio.

• Check batteries and handout spare. Do not issueradios with used batteries.

• Fill out accountability sheetof T-card with the person'sname, crew name, requestnumber, home unit, andhome unit phone number.Ensure the person checkingout the radio will be the user.

• List accessories (externalspeaker microphone, mobilemagnetic mount).

• Radio and equipmentaccountability forms (RadioRecord Card).

24

• Assist user in interpretingthe ICS 205, Incident RadioCommunication Plan.

c. During radio check in:

• Ask the operator if the radioworked properly.

• Check the condition of thebattery. It is good practiceto replace the batteries.

• Place the radio back in theproper kit box in the properslot.

• If the radio did not workproperly, check for obviousproblems:- Is the power switch

on?- Is it on the right

channel and group?- Is the antenna OK?- Is the battery OK?- Anything else? Look

carefully.

25

NOTE: Different types of radios havecolored tape - red for command, bluefor logistics (NIRSC). Be careful ofsame assigned numbers in differentboxes (radio K118-01 is in kit K118, slot01). Other kits such as K018 or K218also have a slot 01. Make sure youdouble check. NEVER play catch upwith inventory!

d. If you cannot find the problem withthe radio make sure to:

• Tag nonfunctionalequipment upon return.

• Flag the radio, place itupside down in its original kitand slot.

• Put a note on the radio withsymptoms of the problemsthe operator was having withthe radio.

• Identify this to thecommunications technician(COMT) or COML whenconvenient.

26

e. Order needed equipment(batteries), if directed.

• Reconcile battery orders bychecking the order againstthe ICS 213, GeneralMessage.

• Keep an up-to-dateinventory of batteries.

• Battery information can befound in the radio kitinventory sheet or theNIRSC User's Guide.

• Set up "dead battery box."Ensure proper recyclingprocedures are followed.

• Notify the COML when thesupply reaches aprearranged level.

f. Clone radios

See Appendix G, Handheld RadioOperation, Procedure for CloningHandheld Radios.

27

g. Recognize basic communicationsnetwork malfunctions (low batteryon repeater, intermittent repeatertransmissions, dead spots), andalert COML.

• Familiarize yourself with thenormal operations of theequipment.

• Note which field units andlocations you can normallycommunicate with, chartareas of poorcommunications and passthis on to the COML.

• Notify the COML or theCOMT if you think a problemis developing in your abilityto talk to the fieldpersonnel.

• If you hear the squelch tailon the repeater gettinglonger, notify the COML orCOMT.

h. Fill out lost radio reports.

• Use OF 289, Property Lossor Damage Report, NFES1864, or agency specificform.

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4. Implement a document filing system.

a. Documents for daily filing:

• ICS 210, Status Changecard

• ICS 213, General Message• Radio Station Log/Phone

Log• ICS 214, Unit Log• Crew Time Report

b. Reasons why documentation isimportant:

• Fire reviews• Claims• Complaints• Freedom of Information Act

(FOIA)

c. Documents for final incidentpackage, organized by date:

• ICS 213, General Message• Radio Station Log/Phone

Logs• Medevac form (if used)• ICS 214, Unit log• Notes not appearing on

above forms.

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5. Ensure information regardingcommunications restrictions orcoverage limitations is disseminated tooperations and ICC personnel.

a. Be sure user understands whatoperational channel to be on (airoperations channel, emergencychannel, any other frequencieswhich user needs).

b. Status of communicationequipment currently at theincident:

• Is this equipmentfunctioning?

• Is additional equipment onorder or to be ordered?

c. Capabilities, limitations andrestrictions:

• Field personnel cannot becommunicated with.

• Congestion (other incidentson the same frequency, temporary use of theadministrative unit).

• Interference, e.g., skip,cross talk, unknownconversations.

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d. Location of repeater:

• Current location - Repeater use(command, logistics, camp net)

• Planned location - Coverage areaof repeater(s)

• Additional repeaters

E. Supervise and Manage the IncidentCommunications Center (ICC).

Ensure that proper radio and documentationprocedures are followed in the event of anemergency situation (medevac/accidents,blowups, critical weather events).

1. Medevac procedures:

a. Review your medevac procedurewith all ICC staff BEFORE amedevac occurs.

b. Follow these steps: (It isimportant to document thissituation even when the medicalunit leader has control of thesituation. However, ICC staffmaintains control of the radiotraffic.) Have experienced radiooperators (or yourself) handlemedical emergency situations.

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• One person talks on theradio.

• A second person writesdown all traffic.

• A third person either servesas runner to the medical unitor contacts them on campnet.

2. Carry out established policies, prioritiesand operational procedures.

3. Provide for safety and general welfareof ICC personnel. Maintain work/restcompliance.

4. Ensure the ICC work environment ismanaged in a professional and efficientmanner. Do not allow it to become a“gossip” center.

5. Depending on the size of the incidentthe ICC could vary in size. A typicaloperational period staffing situation maybe as follows:

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C O M L

C O M T I N C M

R A D O

R A D O

R A D O

6. Directly supervise each RADO position(the use of radio/telephone logs, properradio procedures and protocols).

The RADO has the primary responsibility topass accurate and timely information from thesender to the receiver and follow through withan accurate and timely response. Otherduties may be documentation of all calls, filingof documentation, radio check-out/in,equipment checks, etc.

a. Priority duties for the RADO areas follows:

(1) Respond to emergencies.

(2) Emergency traffic ALWAYShas priority over routinetraffic. The following aresteps to handle emergencysituations:

33

• Stop and/or controlother traffic until themessage is delivered.Routing traffic shouldcease until thetermination of theemergency.

• Obtain identification ofthe caller.

• Identify the nature ofthe emergency andlocation.

• Send the nearest help.• In cases of ANY injury/

fatality on the incidentnotify: medical unitleader, safety officer,comp for claims.Notify IC if safety ormedical does not.

• Use the clear textphrase, "EmergencyTraffic," when anemergency occurs.

b. Radio traffic priority (listed inorder):

(1) Injury, life hazard, medicalaid, or well being of anyperson.

34

(2) First report of a new emergency.

(3) Initial attack dispatch to a new firestart

(4) Air operations

(5) Normal communications, i.e.,report on conditions, crewplacement, tactics and strategy,additional equipment orders anddispatch.

c. Report radio misuses:

• Address any misuseconcerns of radio netsto the COML.

• Abusive language• Hogging of air time

(chitchat)• Unauthorized use of

assigned frequencies• Unauthorized use of

radio• Inappropriate use of

command net fortactical uses.

35

7. Brief subordinate(s) and reliefpersonnel.

Direct communication is critical.Information is to be given periodicallyand with every change from plannedwork.

a. Current activities:

• Orders that haven't beenfilled

• Messages not delivered• Messages awaiting reply• Phone number change(s)

b. Equipment status:

• Incoming order(s)• Equipment being

demobilized• Frequency change(s)

c. Any unusual communicationsituations:

• Operational period changes• New people• Recent medical

emergencies

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d. Briefings occur:

• Between operational periodchanges

• When new personnel comeon

• Any time significant activityoccurs.

8. Maintain an incident message board.

Just outside the ICC on a board or put abox in the ICC for the messages. Markthe names off as people retrieve theirmessages.The preferred method is todeliver the messages.

9. Develop and maintain an incidenttelephone directory.

• Be sure it is distributed to all whoneed it.

• Collect cell phone and pagernumbers of incident personnel.

• Hosting unit and expandeddispatch phone numbers.

• If crew phones are available,consider using toll restrictors onthe line, to ensure third partybilling and time constraints areconformed to.

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10. Plan and implement an operationalperiod staffing schedule.

a. Assure that the unit is staffed at alltimes:

• During meals• Both night and day

operational periods.

b. For security:

• Assess personnel numbers• Determine size and

complexity of incidentgeography.

c. INCM's operational periodoptions:

• Decrease or increasepersonnel based onoperational periods.

• Consider overlappingoperational periods andbeing available duringpeak activity (burning periodor shift change). Options:1000-2200, 0600-1800,1200-2400.

38

• Determine experience andabilityof RADOs. If they areuncomfortable speaking onthe radio, they can performother duties (keeping logbooks, running messages,checking out radios).

11. Personnel considerations:

a. Sleeping area:

• Noise - generators, vehicles,kitchen

• Shade - especially for daysleepers

b. Food and facilities:

• Provide breaks (1/2 hourminimum for meals).

• Provide refreshments(juices, snacks).

• Make sure meals aren'tmissed (odd operationalperiod trips to the field).

• Dust free (as much aspossible).

• Shade for day operations -tent and/or fly.

• Lights and heat for nightoperations.

39

c. Safety:

• Make sure there is goodventilation for heaters.

• Don't lift radio boxes alone.• Beware of antenna cables,

ropes and wires, identifythem with flagging.

• Always take fireline clothingwith you.

• Know the location of keypersonnel in case of anemergency, e.g., COML,MEDL, security manager(SECM).

F. Maintain ICS 214 Unit Log.

ICS 214, Unit Log will be kept current, legibleand all major activities will be documented.

• Ensure that proper radio anddocumentation procedures are followedin the event of an emergency situation(medevac/accidents, blowups, criticalweather events).

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G. Evaluate performance of subordinates asrequired by agency policy.

• Continue on-going assessment ofperformances for task book checklists.

• Performance evaluations are done forall unit personnel prior to their releasefrom the incident.- Performance evaluations are

discussed with the individual.

H. Demobilization of Incident CommunicationsCenter Personnel.

• Receive demobilization instructionsfrom work supervisor.

• Brief replacement INCM.• Brief subordinate staff on

demobilization procedures andresponsibilities.

• Debrief with supervisor and receivesigned performance appraisal.

• Obtain ICS 221, DemobilizationCheckout from the planning section.

• Check out with each section indicatedon the ICS 221.

• Submit completed ICS 221 to thedocumentation unit in the planningsection.

41

APPENDIX AICS 205, INCIDENT RADIO COMMUNICATIONS

PLANIN

CIDE

NT R

ADIO

CO

MM

UNIC

ATIO

NS P

LAN

1. I

ncid

ent N

ame

Hi

lltop

2. D

ate/

Tim

e Pr

epar

ed

8/20

120

03.

Ope

ratio

nal P

erio

d Da

te/T

ime

8/

21 0

600-

1800

4. B

asic

Rad

io C

hann

el U

tiliza

tion

Syst

em/C

ache

Chan

nel

Func

tion

Freq

uenc

y/To

neAs

sign

men

tRe

mar

ks

King

/NIR

SC1

CMD/

Repe

at16

7.10

0 RX

16

9.75

0 TX

Fire

Ope

ratio

ns

King

/NIR

SC2

Tact

ical

166.

725

RX

/TX

Divi

sion

A

King

/NIR

SC3

Tact

ical

166.

775

RX

/TX

Divi

sion

B

King

/NIR

SC4

Tact

ical

168.

250

RX

/TX

Divi

sion

C

King

/NIR

SC5

Disp

atch

Rep

eate

r

172.

200

RX

165.

4125

TX

Tone

131

.8

Ope

ratio

ns to

Di

spat

ch

King

/NIR

SC6

Air t

o G

roun

d17

0.32

5

RX/T

XAl

l Div

isio

ns

King

/NIR

SC7

Air G

uard

168.

625

RX

/TX

Airc

raft

Emer

genc

yEm

erge

ncy

Use

Onl

y5.

Pre

pare

d by

(Com

mun

icat

ion

Uni

t)

ICS

205

NFES

133

0

42

43

APPENDIX BICS 207, ORGANIZATION CHART

44

45

APPENDIX CICS 213, GENERAL MESSAGE

G. Roberts, Supply

Communications

SUPL

INCM

Supply order - Division B 08/20 1300

1 1/2” hose, 200’10 ea. filled bladder bags

Need:

Deliver to DP3 by 1400Confirmation of delivery needed

Smith, INCM

46

APPENDIX CICS 213, GENERAL MESSAGE FORM

INSTRUCTIONS

Initiation of the form:The General Message form may be initiated byincident dispatchers and any other personnel on anincident.

Distribution:Upon completion, the General Message form maybe:

1. Hand carried to the addressee.2. Hand carried to the Incident Communications

Center for transmission.

Instructions:ITEM TITLE INSTRUCTIONS

ToIndicate unit/person the General Message is intended for. Be specific.

Office

Indicate the location where the unit/person is located, e.g., Ground Support Unit Leader, Simpson Camp, Communications, etc.

FromIndicate appropriate designation and location of sender.

Subject Fill in if applicable.Date List the date and time.

MessageBriefly complete. Think through your message before writing it down. Try to be as concise as possible.

ReplyThis section is intended to be used by the unit/person who receives the message to reply to your message.

Date Record the date and time of reply.Signature Record signature and title of person replying.

W hite Copy/Pink CopyBoth copies are sent by person who initiates the message.

Yellow Copy Retained by the person who initiates the message.

Pink CopyMay be returned to the person who initiates the message.

47

APPENDIX DICS 210, STATUS CHANGE CARD

48

49

APPENDIX EICS 214, UNIT LOG

50

51

JS

JS

JS

JS

JS

CM

D,I

CP

Filling in this form:

- Location: ICP, base/camp, staging area.- Radio call sign: CMD, ICP communication.- Time: Time of initial call.- Station calling: Division A, (name), Barkley

staging.- Information: Write legibly, ALL pertinent

details.- Operator initial: Be sure to initial here in case

there are questions.

APPENDIX FRADIO STATION LOG

ICP

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52

53

APPENDIX GHANDHELD RADIO OPERATION

Operating Portable Radios

1. Carrying Case - For the most part you will not need to remove theradio from the carrying case. The case protects the instrumentfrom exposure to moisture, dust, damage, and insulates itsomewhat from vibration.

2. Antenna - Screw the antenna on to the radio; it will fit only in oneplace. Always tighten it snugly and never operate your radio withthe antenna disconnected or you may damage the radio.

3. On-Off Switch - On the radio you will find an “On-Off” switch. Turnthe knob clockwise to turn the radio on.

4. Microphone - The microphone has a small button on it that ispressed down to activate the transmitter when you are talking.The button is released when you finish sending your message,otherwise your radio will not receive messages.

5. Squelch Control - The squelch function is disabled when thesquelch knob is at full counterclockwise position. If there is anannoying noise you can mute it by rotating the knob clockwise.Further clockwise rotation from the mute point will make the radioless sensitive and therefore require stronger message signals to“break” squelch.

6. Volume/On-Off - Turn radio “ON” and increase volume by rotatingthe knob clockwise.

7. Channel Select Knob - Set the radio on the correct channel. Thismay be located on the ICS 215, Operational Planning Worksheet.

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APPENDIX G (continued)HANDHELD RADIO OPERATION

Procedure for Cloning Handheld Radios

1. Obtain MASTER radio, group number to be programmed.2. Remove side connectors.3 Turn MASTER radio ON.4. Press # and Group number to put in proper group, e.g., group 3,

#03; group 11, #11.5. Insert button end of programming cloning cable/plug cord in radio/

Master.6. At the same time, press the button on the master end of the

cloning cable/plug and the FCN button on the keyboard untilPROG “CH 0” shows in the display.

7. If not, repeat steps 5 and 6.8. Obtain radio to be cloned (called a slave).9. Turn slave OFF.10. Connect other end of cable to slave. Turn slave ON.11. Press # and Group number to put in proper group, e.g., group 3,

press #03; group 11, press # 11.12. Press the “*” button on the MASTER, display will flash PROG.13. Press FCN on MASTER. Program downloads.14. Done if MASTER display flashes PROG. Go to step 18.15. If error, MASTER display flashes FAIL.16. If FAIL, press CLR on MASTER, check cable, clone power, etc.17. If error, repeat steps 12 and 13.18. When done, turn off SLAVE and remove cable. If more SLAVES,

leave MASTER ON. Start at step 8 and repeat as necessary.19. When completely finished, turn off MASTER and remove cable/

plug.

Note: Check with the COMT for the most current cloningprocedures depending on the model of radio to be cloned.

55

APPENDIX H24-HOUR CLOCK

12 Hour 24 Hour Pronounced

1 AM ————— 0100 ——— Zero-one hundred2 AM ————— 0200 ——— Zero-two hundred3 AM ————— 0300 ——— Zero-three hundred4 AM ————— 0400 ——— Zero-four hundred5 AM ————— 0500 ——— Zero-five hundred6 AM ————— 0600 ——— Zero-six hundred7 AM ————— 0700 ——— Zero-seven hundred8 AM ————— 0800 ——— Zero-eight hundred9 AM ————— 0900 ——— Zero-nine hundred10 AM ————— 1000 ——— ten hundred11 AM ————— 1100 ——— eleven hundred12 NOON ——— 1200 ——— twelve hundred1 PM ————— 1300 ——— thirteen hundred2 PM ————— 1400 ——— fourteen hundred3 PM ————— 1500 ——— fifteen hundred4 PM ————— 1600 ——— sixteen hundred5 PM ————— 1700 ——— seventeen hundred6 PM ————— 1800 ——— eighteen hundred7 PM ————— 1900 ——— nineteen hundred8 PM ————— 2000 ——— twenty hundred9 PM ————— 2100 ——— twenty-one hundred10 PM ————— 2200 ——— twenty-two hundred11 PM ————— 2300 ——— twenty-three hundred12 Midnight——— 2400 ——— twenty-four hundred

To get 24 hour time, notice that you add 12 to the PM time to get the first twonumbers of the hour, i.e., 8 PM is twenty hundred (8 + 12 = 20).

56

57

APPENDIX IPHONETIC ALPHABET

Use the phonetic alphabet to spell out names or parts of names, and whencommunicating with aircraft.

A - Alpha J - Juliett S - SierraB - Bravo K - Kilo T - TangoC - Charlie L - Lima U - UniformD - Delta M - Mike V - VictorE - Echo N - November W - WhiskeyF - Foxtrot O - Oscar X - X-rayG - Golf P - Papa Y - YankeeH - Hotel Q - Quebec Z - ZuluI - India R - Romeo

Dispatching names can be accomplished accurately by:

1) PRONOUNCING THE COMPLETE NAME. JIM SMITH

2) SPELLING THE FIRST NAME, GIVE THE FIRST LETTER OF THENAME PHONETICALLY.

J - JULIETT, I - INDIA, M - MIKE Jim

3) PRONOUNCING THE LAST NAME, AND THEN SPELLING ITPHONETICALLY.

S - SIERRA, M - MIKE, I - INDIA, T - TANGO, H - HOTEL Smith

4) PRONOUNCING THE WHOLE NAME AGAIN. JIM SMITH

Proper identifiers assure you are transmitting to the correct station.

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59

APPENDIX JWORDS AND PHRASES

Clear Text

Words and Phrases Application

AFFIRMATIVE Yes

AVAILABLE Used when a unit is ready for a new assignmentor can return to quarters.

AVAILABLE AT SCENE Used when a unit is still committed to anincident, but could be dispatched to a newemergency if needed.

AVAILABLE AT Used by administrative personnel toRESIDENCE indicate they are available and on-call at their

residence.

AT/ON SCENE Indicates units have arrived at the scene of anincident.

BURNING OPERATION Self explanatory

CALL BY Self explanatoryPHONE

CAN HANDLE Indicates that the resources on scene of theincident are adequate.

COPY, COPIES Used to acknowledge message received.Example: “ENGINE TWELVE, TWELVECOPIES.”

DISREGARD LAST Self explanatoryMESSAGE

EMERGENCY TRAFFIC Term used to gain control of radio frequency toreport an emergency or an emergency inprogress. All other users will refrain from usingthat frequency until cleared for normal use.

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EN ROUTE Normally used by personnel to designatedestinations. En route is NOT a substitute forresponding.

FIRE CONTAINED Time/Date the fire is contained within boundariesof constructed fireline.

FIRE CONTROLLED Time/Date the fire is declared controlled and nolonger susceptible to escaping control lines.

FIRE STATUS UPDATE Update on the current conditions and workprogress on the incident.

HEADQUARTERS Used to indicate a unit has arrived at theheadquarters office. This could also indicate theunit is back at quarters if the personnel have theirduty station located there.

IN-SERVICE Out-of-service unit is now operational.

_______ IS AVAILABLE Self explanatoryFOR A PHONE CALL

LOUD AND CLEAR Self explanatory

NEGATIVE No

OUT-OF-SERVICE Indicates a unit is out-of-service. The unit couldhave mechanical problems or be understaffed.This could also indicate the unit is out- of- servicefor the shift.

REPEAT Self explanatory

RESPOND, Used during a dispatch - proceedRESPONDING to or proceeding to an incident.

RESUME NORMAL Opens a frequency to routineTRAFFIC transmissions.

RETURN TO Normally used by a dispatch center to direct unitsto return to their original location. For example:“ENGINE 6271, RETURN TO STATION.”

APPENDIX J (continued)

61

STANDBY Indicates a need to wait for further information byeither the sending or receiving party.

STOP TRANSMITTING Self explanatory

UNREADABLE Used when the signal received is not clear. Inmost cases, try to add the specific trouble.EXAMPLE: “UNREADABLE, BACKGROUNDNOISE.”

WEATHER Self explanatory

WHAT IS YOUR Self explanatoryLOCATION?

APPENDIX J (continued)

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63

APPENDIX KINCIDENT COMMUNICATIONS CENTER TIPS

The following list was compiled so all radio operators are aware of thesespecific communications problems, record keeping systems, andprocedural avenues to enhance smooth ICC operations.

Communications:

Talk to your RADOs about the items below.

1. RADOs do not have to wait for squelch tails to stop before keyingradio to respond.

2. Acknowledge every transmission immediately with COPY,STANDBY, etc., while finishing documenting the message. Do notleave the caller in suspense before acknowledging the call whilethe recorder is documenting the entire message.

3. Key the radio (1 to 2 sec.), THEN talk, otherwise the first word ormore will be cut off.

4. Enunciate. Speak clearly. DO NOT mumble or shout. Use cleartext.

5. Messages should be only repeated to the caller to verifycorrectness if the operator did not understand the message.Repeating everything the caller says ties up the radio system.(Exception: repeat aircraft check-in)

6. Use the standard phonetic alphabet for alpha characters, such asH-16 would be Hotel-16. This avoids confusion. Spellings over theradio should also be communicated with the standard phoneticalphabet.

7. Sign off to clear the net for other radio traffic.

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APPENDIX K (continued)ICC Procedures:

1. It is extremely important to have the RADOs monitor the radio atall times. Personnel should not have to call the ICC repeatedtimes to obtain a response from the RADOs. This becomes verydisconcerting to field personnel.

2. RADOs need to be very cognizant of names and positions ofpersonnel in the field. RADOs should strive to identify lineoverhead by name.

3. The Incident Action Plan (IAP) is an essential source of resourceinformation for the ICC. It is imperative that the RADOs know howto quickly find the location of personnel in the field. They shouldbe familiar with drop points, divisions, helispots, and operationsoverhead.

4. Valuable information can be obtained by close monitoring of allradio nets. Changes in location and events can be picked upthrough listening to conversations on the radio, e.g., divisionsupervisor calling the helibase to notify them of a helicopter crash.

5. It is important for RADOs to be able to see at least some of theincident area as soon as possible. This gives them a betterunderstanding of the lay of the land, transportation problems,particular drop point and helispot problems.

6. Depending upon experience and staffing requirements, the INCMcould monitor ICC operations for problems, only becoming moreinvolved in emergencies when necessary, rather than routinetraffic.

7. No more than two radio nets should be assigned per radiooperator. Net phone sets/radios need to be arranged for ease ofmovement from one radio operator to the other for conversations.

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APPENDIX K (continued)

8. The ICC is involved in relaying messages. Care must be taken tocomplete the relay. Be sure to follow through completely to allpersonnel involved.

9. Use of a “Medevac in progress, please come back later” signis helpful to keep congestion out of the ICC during a crisis.

10. Priorities and procedures for use of telephones must beestablished. If this is not strictly enforced in the beginning, theICC will have problems for the duration of the incident deciding onpersonal vs. business calls.

11. Be sure RADOs concentrate on one problem at a time and followthrough until resolution to ensure all details are completed andnothing is left hanging.

12. Radio and battery checkout needs to be in a different location thanthe dispatch operation. This does not mean that RADOs cannotassist with these duties, however, congestion could be a problem.

13. Ensure RADOs relay messages only if necessary. Second handcommunications are susceptible to misinterpretation.

Record Keeping Procedures:

1. Each radio net should have its own radio log book with pagesnumbered sequentially. Mixing log pages from different radio netsinto one combined sequentially numbered folder createsconfusion.

2. Use of abbreviations should be encouraged to shorten writing inthe radio log, however, abbreviations have to be understandable. Ifnot, extended descriptions should be added as soon as possible.

3. It is important to begin a filing system for paperwork during theinitial start-up. Radio logs and other documentation should befiled daily. Like documentation should be grouped together withinthese daily files.

66

4. Have a file for all undeliverable messages. A message board,located outside, should have names on it of personnel withmessages in the file.

5. Use a telephone log to track all phone calls. Log should includename, city, state, date/time, outgoing number, and nature of call.

6. Radio checkout form should include the individual’s incidentposition along with their name. Print information so it is legible -NO SIGNATURES!

7. Phone lists which are important for RADOs to have:

• Frequently used local and long distance numbers• Other incident numbers if the incident is a complex• Emergency numbers list (includes medical and others)

Local unit dispatch (expanded dispatch)• Cell phone numbers of key personnel

8. Post a list of aircraft tail numbers for the incident and other aircraftwhich could fly into the area from a fixed wing base.

9. Distribute phone extension list to other units, as well as all otherpertinent phone numbers, emergency numbers, and keep the listcurrent.

10. Towards the end of the incident, during heavy demobilization,make a clean list of personnel who have radios. It is a handyreference as the radio operators sign the ICS 221, DemobilizationCheckout.

11. If the Fire Behavior Analyst (FBAN) requests RADOs to recordweather observations for the incident, the FBAN should supply aform easy to fill out. Calls can come from camps, lookouts, andfield observers with these observations.


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12. Information posted for RADOs:

• Incident map - to include constant update of new helispotsand drop points. The situations unit should have thelatest information.

• Telephone list• Medevac plan• Radio frequency plan• Organizational chart• Operational period schedule• Incident action plan• Air operations organization chart

- Instructions on how to request a helicopter- Position which decides on requests for helicopter- Procedure for requesting retardant drops from

dispatch.


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69

APPENDIX L

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71

APPENDIX M

MEDEVAC OPERATIONS INFORMATION

NOTE: This operational information should come from the MEDL and beagreed upon by the MEDL and COML. The COML should brief the ICCstaff with this information. The INJURY NOTIFICATION PROTOCOL FORTHE ICC form should be used in conjunction with this information.

1. INCIDENT/ACCIDENT

• LOCATION• TYPE OF INCIDENT/ACCIDENT• NUMBER OF PERSONNEL INVOLVED• EMT LOCATION (WHO IS CLOSEST, IS THERE ONE ON

SCENE)

2. MEDICAL UNIT EMERGENCY MEDICAL TECHNICIAN (EMT)SENT TO ASSESS/ASSIST IF REQUIRED.

3. SCENE EMT GIVES PATIENT(S) STATUS AND REQUESTSPECIAL NEEDS/RESOURCES FROM THE ICP MEDL(THROUGH THE ICC).

4. PATIENT CATEGORIES:Obtain this information from the EMT on site.

LEVEL 1: Critical/Potential Critical - Medevac by airPatient(s) transported to hospital by incidenthelicopter or arrangements are made for closestarea lifeflight.Phone number for lifeflight:: _________________

LEVEL 2: Serious - Medical Transport Patient(s)transported to nearest hospital by incidenthelicopter (for convenience/patient comfort) orambulance.

LEVEL 3: Non-Critical - Medical Transport Patient(s)transported by ground and/or helicopter withnormal shuttle.

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73

GLOSSARY OF TERMS AND ACRONYMS

For additional fireline terms, refer to Wildland FireTerminology, PMS 205, NFES 1832

Accountable Items with a purchase price ofProperty $5,000.00 or more or items that

the agency considers sensitive(cameras, chainsaws, items withproperty numbers).

A/C Aircraft, fixed or rotor wing.

AD Administratively Determined (ratesand pay plan for emergencyworkers.)

AGL Above Ground Level, altitudeexpressed in feet above theground.

AIDS Aerial Ignition Devices - usuallyrefers to a ping pong ball machineor a helitorch.

Air Contact Particular aviation resource tocontact when reporting to a fire.

Air Show Multiple aircraft over a fire, usuallyincluding air tankers.

APPENDIX N

74

Air Tactical ICS position within the operationssection. Air Tactical GroupSupervisor (ATGS), synonymouswith air attack.

Air A weather data collection andTransportable forecasting facility consisting ofModular Unit seven modules, weighing a total(ATMU) of 355 pounds and occupying

34.2 cubic feet of space whentransported. Requires asupplemental order of helium,procured locally.

Alumigel® Jelly like substance produced bymixing gasoline and Alumigel®powder. It is then applied with anignition device such as a helitorchto ignite fires.

ALS Advanced Life Support

ATA Actual Time of Arrival

Air Tanker Fixed wing aircraft capable ofdelivering fire retardant (liquid andfoam).

ATD Actual Time of Departure

APPENDIX N (continued)

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Av Gas Fuel for aircraft with internalcombustion engines(reciprocating engines).

Azimuth The horizontal distance in angulardegrees in a clockwise directionfrom the north point.

Back Haul Excess supplies, equipment ortrash returned from a location onan incident.

Base The location at which primarylogistical functions for an incidentare coordinated and administered.There is only one base perincident, e.g., incident commandpost (ICP).

Bearing Position of an object withreference to a point on acompass.

Backpack A collapsible backpack made ofPump neoprene or high strength nylon

fabric that carries approximatelyfive gallons of water fittedwith a hand pump. (bladder bag)

BDU Battle Dress Uniform; fire resistantpants


76

Booster Pump An intermediary pump forsupplying additional lift in pumpingwater uphill past the capacity ofthe first pump.

Casual(EFF) An employee who is picked uptemporarily for a fire emergency,see AD. Also referredto as Emergency Fire Fighter(EFF)

Chief of Party Person in charge of passengerswhile traveling.

Clamshell Reusable battery holder for King®radios. Holds 9 AA batteries.Listed as Holder,Battery, King,NFES 1034.

Compressed A generic term used to describeAir foam systems consisting of an airFoam System compressor (air source), water(CAFS) pump and foam solution.

Commo Communications

Consumable Items that are expected to beProperty consumed on the incident

(batteries, MREs, canteens).


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Coordination Regional/Zone/State level centerCenter for mobilization of resources to

incidents, etc. (dispatch)

Coupling, hose A fitting on the end of a hose thatconnects the ends of adjacenthoses or other components ofhose, e.g., male, female, quickconnect, pin lug.

Coyote Tactics A progressive line constructiontechnique involving self-sufficientcrews which build fire line until theend of the operational period,remain at or near that point while inan unavailable status and beginbuilding fireline at that point at thestart of the next operationalperiod.

CSJRL Cotton-Synthetic Jacketed,Rubber Lined hose.

Cubie Cubitainer: a five gallon containerused for transporting drinkingwater.

Demob Demobilization, process ofremoving resources, usually offincidents.

DHS Department of Homeland Security


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Dispatch Dispatch center; a facility fromwhich resources are assigned toan incident.

Division Incident division, usuallydesignated by a letter, e.g.,Division A.

DJRL Double Jacketed Rubber Linedhose.

Dozer A tracked vehicle with a frontmounted blade used for buildingfireline; bulldozer.

Dozer tender Bulldozer service unit

Drum Lifter A device used to transport a 55gallon drum via a sling on ahelicopter.

Durable Non-accountable items, withProperty useful life expectancy longer than

one incident.

Engine A truck mounted with a pump andtank (water), used in firesuppression.

EMS Emergency Medical Service

EMT Emergency Medical Technician


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ETA Estimated Time of Arrival

ETD Estimated Time of Departure

ETE Estimated Time En Route.

Expanded The organization in dispatch that isDispatch activated when the complexity of

logistics coordination approachesa level the initial attack dispatchorganization can no longersupport.

FAA Federal Aviation Administration

FBO Fixed Base Operator; usually thelocal airport.

Fill or Kill Policy designed to indicate abilityto fill an order or if it can not befilled within a reasonable amountof time (1 hour is standard), then“kill” it. Determine whetherto reorder at a later time or cancelthe order. This policy isreferenced in the NationalInteragency Mobilization Guide.


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Fire Cache A supply of fire tools andequipment assembled in plannedquantities or standard units at astrategic point for exclusive use infire suppression.

Fixed Wing Aircraft with stationary wings; anairplane.

FLE Fire Line Explosives, used forrapid construction of fire line witha small number of speciallytrained personnel.

FMO Fire Management Officer

Foam An extinguishing agent, chemicallyand/or mechanically produced,that blankets and adheres to thefuels to reduce combustion.When foam products are mixed at1% or less, the foam will remaineffective at preventing ignition for12 hours. Works with currentclass A foam delivery systems.

Fol-da-tank® A portable, collapsible water tankwith a tubular frame; varies incapacity from 500-1500 gallons.

FTS Federal Telephone System


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Gated Wye A gated valve used in hose lays toallow connection of other hoseswithin the trunk line, e.g., 1” lateralhose with nozzle.

GHT Garden Hose Thread, 3/4 inchhose fittings

Gorman Rupp Small, portable water pump.

Gray Water Used water from the kitchen and(Grey) shower units.

Greenwich The time at “0” longitude,Mean Greenwich, England (Zulu time).Time

Hazardous Substances that are identified,Material classified and regulated in the

Code of Federal Regulations,Title 49 and Hazardous MaterialsRegulation 175. A hazardousmaterial is a substance or materialwhich has been determined by theDepartment of Transportation tobe capable of posing anunreasonable risk to health, safetyand property when transported incommerce and which has been sodesignated.


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Head (water Pressure due to elevation ofpressure) water. Equals 0.433 pounds per

square inch per foot of elevation.

Helibucket Specially designed bucket carriedby a helicopter like a sling loadand used for aerial delivery ofwater or fire retardants.

Helitorch An aerial ignition device slungbeneath a helicopter to disperseignited lumps of jelled gasoline(Alumigel®).

Hot Food/ Nonreusable cans that are used toDrink Cans ship hot or cold drinks and food to

remote locations.

Hot Shots, IHC Specially trained seasonal handcrew (type 1).

Hoverfill Tank Large, portable tank from whichhelitankers can hoverfill.

IA Initial Attack, first effort tosuppress a fire

IC Incident Commander


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Impeller Rotating part of a centrifugalpump which imparts energy to theliquid to be moved. For shearingpurposes, the impeller is on arotating shaft within the body ofliquid.

IMSR Incident Management SituationReport (Sit Report). Daily reportgiving the current fire situation inthe United States.

Incident An event (fire, flood, earthquake,other disasters)

Incident An organization used to manageCommand an emergency incident or a non-System (ICS) emergency event. It can be used

equally well for both small andlarge situations. The system hasconsiderable internal flexibility. Itcan grow or shrink to meetdiffering needs. This makes it avery cost-effective and efficientmanagement system. Thesystem can be applied to a widevariety of emergency andnon-emergency situations.


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Incident Action Contains objectives reflecting thePlan (IAP) overall incident strategy and

specific control actions for thenext operational period. Theplan may be oral or written.

Incident All supervisory positionsOverhead described in the incident

command system.

Increaser Increasing coupling used on hose,pump or nozzles to permitconnection of a larger size ofhose.

Inductor A control mechanism that allows aregulated quantity of foamconcentrate to be introduced intothe main hose line.

Infrared A heat detection system used forfire detection, mapping and heatsource identification.

Inside The internal diameter of a tube,Diameter conductor or coupling as

distinguished from the outsidediameter. Fire hose sizes areclassified by a nominal internaldiameter.


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IR Scan Infrared survey of a fire

Iron Pipe Standard system of thread forStandard connecting various types of rigidThread piping. These threads are much

finer and more difficult to connectin the field than National Standardthreads.

Kamlock Type of fitting that provides quickconnecting/disconnecting hose.

Lead Line Line or set of lines made of rope,webbing or cable and used inhelicopter external loadoperations. Placed between aswivel or the cargo hook and theload.

Lead Plane Aircraft with pilot used to maketrial runs over the target area tocheck wind, smoke conditions,topography and lead air tankersto the target.

Lined Fire Fire hose with a smooth innerHose coating of rubber or plastic to

reduce friction loss.


86

Liquid Liquid phosphate fertilizers usedConcentrate as fire retardants, usually diluted

three to five times prior toapplication.

Live Line Hose line or reel on a fire engine,or Reel carried connected to the pump,

ready for use without makingconnection to pump or attachingnozzle.

Load An agency form used to calculateCalculation helicopter load weight.Form

Local Agency An agency having jurisdictionalresponsibility for all or part of anincident.

Longline A line or set of lines, usually in 50feet increments, used in externalload operations that allow thehelicopter to place loads in areaswhich the helicopter can notland.

MAC Multi-Agency Coordinating Group


87

MAFFS Modular Airborne Fire FightingSystem, the military’s air tankerprogram (used when more tankersare needed than there areavailable on contract).

Mark III Small, portable water pump

Mark 26 Portable water pump (smaller thana Mark III)

Medevac Emergency medical evacuation

Misery Whip Crosscut saw

MIST Minimum impact suppressiontactics

Mix Ratio The ratio of liquid foamconcentrate to water, usuallyexpressed as a percent.

Monitor Turret type nozzle usuallymounted on an engine.

Mob Guides Reference used to facilitate themobilization of resources.Includes policies, procedures,and where to find the resources.


88

Mopup Extinquish or remove burningmaterial near control lines after anarea has burned to secure the fireor to reduce residual smoke.

MRE Meals Ready to Eat, light weight,packaged food used on fires

Multicom A VHF/AM aircraft radio frequency(122.9 MHz) assigned by the FAAfor use in air-to-aircommunications.

Mud Fire retardant

NH National Fire Hose, couplingthreads used for fire hose 1½"and larger.

NFES Catalog Referred to as the National FireEquipment System Catalog. Thiscatalog is used to orderequipment and supplies from firecaches.

NICC National Interagency CoordinationCenter at Boise, ID.

NIFC National Interagency Fire Centerat Boise, ID


89

Nomex® A fire resistant synthetic materialused in the manufacturing of flightsuits, pants and shirts forfirefighters.

Nozzle A foam generating device thatAspirated mixes air at atmospheric pressureFoam System with foam solution in a nozzle

chamber.

Nozzle, Twin-tip combination nozzle for 1”Forester hose. Combination fog/straight

stream nozzle tip; low volume.

Nozzle, KK Combination barrel nozzle. Highervolume than the Forester nozzle.

NPSH National Pipe Straight Hosecoupling threads (straight pipethreads for hose couplings andnipple).

NPT National Pipe Threads/AmericanStandard Taper pipe threads

NTE Not to exceed; a personnel termused for positions that have alimited duration due to funding orproject length.


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Payload Weight of passengers and/orcargo being carried by an aircraft.

PAX Passengers

PC Paracargo, cargo delivered bymeans of fixed wing aircraft andparachutes specialty packed andrigged, usually by smokejumperparacargo specialists.

PG Personal gear bag

Phoschek® Long term red colored fireretardant

PIC Pilot in Command

Piston Pump Positive displacement pump with2, 4, and 6 reciprocating pistonsto force water from the pumpchamber in conjunction withappropriate action of inlet anddischarge valves.

Probeye® Infrared scanning device thatpicks up hotspots on fires.

Proportioner A device that adds apredetermined amount of foamconcentrate to water to form afoam solution.


91

PSD Plastic Sphere Dispenser - refersto a machine installed in ahelicopter that dispenses plasticspheres (ping pong balls) filledwith potassium permanganate.The machine injects a smallamount of ethylene glycol intoeach sphere and then dispensesthem out of the helicopter. Theexothermal reaction of the twochemicals creates enough heat toignite the plastic sphere, in 25 to30 seconds, which in turn ignitesthe fuel bed. Aerial SphereDispenser Kit, NFES 3410

PTO Power Take-Off, a supplementarymechanism enabling the enginepower to be used to operate non-automotive apparatus (such as apump).

Pumpkin Collapsible, soft-sided,freestanding portable water tank.

Ramp Parking area for aircraft adjacentto a runway.

Red Card Fire qualification card issued topersonnel showing theirqualifications to fill specificfire positions.


92

Reel A frame on which hose is wound(3/4 to 1 inch hose) supplied by awater tank on the apparatus.

Resource Any person, aircraft, supply orequipment available forassignment to an incident.Described by kind and type, e.g.,T2 Crew, ICT1, T6 Engine.

Resource Form used by dispatchers,Order service personnel and logistics

coordinators to document therequest, ordering or releaseof resources and the tracking ofthose resources on an incident.

Respirator A simple filter mask for individualprotection against smoke andfumes for use on wildland fires.

Retardant A chemical having a retardingaction on fire, usually applied withan air tanker.

Retrograde Reversal of an order; shippingsupply items from the incidentback to the cache or to anotherincident.


93

Requisition A form/procedure for purchasingsupplies.

RH Relative Humidity, a measure ofmoisture in the air.

Rocker Lug Hose coupling in which the lugsCoupling used for tightening or loosening

are semicircular in shape anddesigned to pass overobstructions.

Rotor Wash The air turbulence caused by themovement of the rotor blades of ahelicopter.

Rotorwing Aircraft with a rotor system thatrotates about an axis to provide liftand/or thrust for a helicopter.

RX Prescribed fire

SIPT Straight Iron Pipe Thread

Slurry Fire retardant

SMJ or SJ Smokejumper; fire suppressionpersonnel who parachute to firesvia fixed wing aircraft.

SOP Standard Operating Procedures


94

Spotter Smokejumper supervisor incharge of a jumper load; performsnavigation, communication andparacargo duties.

Stocking Minimum levels of supplies keptLevels on hand at a fire cache.

Strainer A wire or metal guard used tokeep debris from clogging pipe orother openings made for pumpingwater. Placed on suction hoseit will protect pumps from foreignmaterials.

Surfactant A surface active agent. Aformulation which, when added towater in proper amounts, willreduce the surface tension andincrease penetration capabilitiesof the water, e.g., wet water, classA foam, soap.

Swamper Assistant to an equipmentoperator

T&A Time and Attendance


95

Tail Number FAA number used to identifyaircraft, located on the tail of theship. American aircraft tailnumbers begin with the letter N,e.g., N543TY, N67344.

Tanker Air tanker

TFR Temporary Flight Restriction. Thisairspace restriction is obtainedthrough the FAA. It is an area ofairspace over an incident that isdefined both laterally andvertically, which has beentemporarily or partially closed tononessential aircraft for a specificperiod of time.

Thread The specific dimensions of screwthread employed to couple firehose and equipment. AmericanNational Standard Hose Threadhas been adopted for firehose couplings.

Torch, Drip A hand-held device for ignitingfires by dripping flaming liquid fuelon the materials to be burned.Fuel used is generally a mixture ofdiesel and gasoline.


96

Trash Pump Medium sized pump used formoving large amounts of liquids,e.g., grey water, retardant. Thesepumps are ordered as volumepumps.

UTF Unable to fill; pertaining toresource orders.

Water Buffalo Liquid storage unit

Water Tender Ground vehicle capable oftransporting specified quantitiesof water, e.g., Type 1 watertender; 5000 gallon capacity, 300gallon per minute pumpingcapability.

WFSA Wildland Fire Situation Analysis.An analysis tool used todetermine the mostappropriate management strategyfor a wildfire that has escapedinitial attack.

WX Weather

Xedar® Type of heat seeking videodisplay unit that identifies hotspots during mopup.


97

100 hour Mandatory maintenance done toaircraft every 100 hours (there isalso a 50 hour, 1000 hour, etc.)


NOTES