INDABA 11 13 May 2013 EXHIBITOR BRIEFING Presented by Slide 2
Agenda Introduction to the Team Venue Navigation Our Service
Partners on site Contract & Invoices Indaba Website Sharing
Exhibitor Registration Services Stand Packages Important Dates
Increasing Exposure Sponsorship & Advertising Slide 3 Zaida
Enver CEO/Project Manager Adila Adams Assistant Show Manager Elana
Namhing Media and Visitor Liaison Exhibitor and Floor Plan Liaison
Johan Wildenboer Sponsorship Manager Odette Bennette Finance
Manager Mel Mkhize Events/Provincial Liaison Pat Kubeka
International Portfolio/Logistics Witch & Wizard Creative Team
Witch & Wizard Creative Team Slide 4 Our On-Site Partners
Telecommunication Stand Security Catering Stand Cleaning
ACCOMMODATION CONSTRUCTION AND LOGISTICS COURIER SERVICES ON SITE
SERVICES VEHICLE HIRE SERVICES PRINTING AND GRAPHIC PRODUCTION
MEDIA CENTRE MANAGEMENT THE BLD GROUP SHUTTLE SERVICE DELEGATE
REGISTRATION IT EVENT MANAGEMENT Slide 5 Indaba Website
www.indaba-southafrica.co.za My Indaba Catalogue Listing Sharing
Exhibitor Registration Online Diary Name Badges Events Calendar
Travel Information On Stand Services Slide 6 Slide 7 Slide 8 Slide
9 Slide 10 Slide 11 Sharing Exhibitor Registration Website >
username and password>exhibitor zone>sharing applications
Main Stand Holder > lists sharing stand partner on his/her
application form. Sharing stand partner> receives and invite and
reference number with a link to the Indaba website. Ensure that you
complete the application >access Online Diary, Exhibitor/Visitor
lists and My Indaba zone. If the application is incomplete, Sharer
cannot be listed on the Trade Catalogue, electronic i-point touch
screens or Pocket Site Map. Will not be able to order name badges
through the main stand holder. Main Stand holder ensure that
invoicing has been received and payment is processed. Slide 12
Services Download exhibitor manual on website 1/11 and disc
provided. Expo Solutions service forms: furniture, electricity,
fascia, carpets, plants, audio visual equipment etc. ICC order
forms: catering, telecommunication, additional security etc. WWC
will take applications for stand events and events held within the
premises of the exhibition venue NB: Exhibitors take responsibility
for orders made directly with independent suppliers and follow
through. WWC will not take responsibility for non- delivery or late
delivery of services Slide 13 Package Example Slide 14 Slide 15
Packages Example Slide 16 Customized Stand All Space only stand
builders are required to submit a detailed plan/drawing of the
proposed stand incorporating front, side and top elevations.
Deadline for receiving plans is the Friday, 22 March 2013, all
plans can be sent to: Contact:Mel Mkhize
Email:[email protected] Custom built stands over three (3)
metres in height need to be certified by a structural engineer and
the safety officer. This comes into effect only after the
completion of the relevant Structural Certification Form (located
exhibitor manual) and signed off by the venue structural engineer.
Contractors are urged to prepare a Safety File and Safety Plan to
be presented to the venue Safety Officer on or prior to contractor
registration. If the Safety File/Plan is not submitted by your
contractors, they will not be given access to the venue Slide 17
IMPORTANT DATES AND DEADLINES 01 MarchFinal payment date for all
invoices 13 MarchExhibitor Request to change Company details 18
MarchSubmission for Catalogue Entries for Main stand and Sharing
Exhibitors 22 MarchSubmission of Designs for Custom Designed Stands
Slide 18 30 AprilSharers omitted from Electronic You R Here 04
AprilPocket Site Map 12 AprilApplications for Events 18 AprilAll
Services Forms 18 AprilSharer applications completed omitted from
Pocket Site Map 18 AprilName Badge Deadline Slide 19 Increasing
your exposure Daily Newspaper: Junxion Newspaper Contact: Martin
van Niekerk Tel: +27 12 804 8812 Email: [email protected]
Slide 20 Sponsorship, Branding and Advertising Opportunities INDABA
2013 Slide 21 Sponsorship Packages Package:Previous Sponsors:
Wellness CentreSpa Association of SA Loyalty Club LoungeKWV and
Cape Thai Holdings Media Lounge and HardwareACSA ICC Restaurant and
Outdoor Area 1AVIS Outdoor Seating Area 2MTN Traveller Outdoor
Seating Areas 3 & 4Lets Sell Lobster and Distell Business
Centre and Internet CafeBBC World News Business Meeting
HubMastercard Mistrals Beer GardenMercedes Benz DEC Snack BarAnanzi
Search Engine / Brabys Eco Vehicle Display and Meeting StandLand
Rover / Jaguar Slide 22 Branding Opportunities Package:Previous
Sponsors: T-Shirt BrandingMercedes Benz Main Hall EntrancesOcean
Rock Media Escalator BrandingEuropcar Pillar BrandingEuropcar
Information BoothsStill available Daily Planner and Business
GuideStill available Media GuideStill available Exterior Fence
BrandingStill available Digital You Are Here BoardsStill available
Lead Pads and PensStill available Brochure Stand BrandingStill
available Slide 23 Advertising Opportunities Website Online
Advertising Digital Catalogue Advertising Exhibitor Newsflash
Footer/Side Bar Pocket Map Advertising Business and Media Guide
Advertising Plasma Screen Advertising Digital You Are Here Boards
Directional Signage Slide 24 Contact Us Johan Wildenboer
Sponsorship Manager: Indaba South Africa 25 Nursery Road The
Gardens Norwood Tel: +27 11 483-2501/20 Fax: +27 11 483-0031 Cell:
+27 (0)83 260 1889 www.witch-wizard.co.za
www.indaba-southafrica.co.za
