Embed Size (px)
Citation preview
DAA 2014 Exhibition Manual Page 23
INDEMNITY FORM Conference Managers: Arinex Pty. Limited ABN 28 000 386 676 (‘Conference Managers’)
Company Name: ABN (‘Exhibitor’)
WHEREAS: The Conference Managers are professional conference organisers and the Exhibitor may participate in multiple Conferences organised by the Conference Managers, the Exhibitor agrees that: 1. Insurance The Exhibitor acknowledges that it is a term and condition of the Exhibition Booking that, prior to occupying any allocated space at the Exhibition, the Exhibitor must provide proof of a policy of Public and Product Liability insurance. Such insurance will cover all activities of the Exhibitor at the Exhibition and be for an insured amount of not less than A$10 million in respect of each claim. Insurance must be with a reputable insurer. A Certificate of Currency of such insurance must be provided to the Conference Managers prior to commencement of the exhibition in satisfaction of this condition of booking. 2. Indemnity The Exhibitor indemnifies the Conference Managers and the Brisbane Convention & Exhibition Centre, and their officers, agents, employees and other representatives against any liability, loss, damage, cost (including the cost of any settlement and legal costs and expenses on a solicitor and own client basis), compensation or expense arising out of or in any way in connection with:
a. a default or any unlawful, wilful or negligent act or omission on the part of the Exhibitor, its officers, employees, agents or other representatives; and
b. any claims for damage, loss, harm or injury to person, property or business of other exhibitors or any of their visitors, officers, agents, employees or other representatives, resulting from any negligent act or omission of the Exhibitor, their officers, agents, employees or other representatives; and
c. any action, claim, dispute, suit or proceeding brought by any third party in respect of any infringement or alleged infringement of that third party’s Intellectual Property including moral rights.
Exhibitors shall indemnify, defend and protect the Conference Managers and hold the Conference Managers, any Conference sponsor and the Brisbane Convention & Exhibition Centre or other exhibit space provider harmless from any and all claims, demands, suits, liability damages, losses, costs, solicitor’s fees and expenses which might result from any negligent actions or omissions of the Exhibitor, their officers, agents, employees or other representatives. Signed by (Name): ________________________________________________________
Title: ___________________________________________________________________
Signature:_________________________________________________________
Date: _________________________
By signing this form, the Exhibitor agrees to these terms for a period of 12 months from the date of signing. This form will be applicable to all conferences organised by the Conference Managers in which the Exhibitor participates.
THIS FORM MUST BE RETURNED TO THE CONFERENCE MANAGERS BEFORE 2 April 2014
Return To: Vera Stojanovic | Fax: +61 2 9267 5443 | Email: [email protected]
ECSF.021.02 Delivery Note – Exhibitor Freight Version: 5 Date: 28th June 2013 Page 1 of 1
DELIVERY ADDRESS:
GREAT HALL LOADING DOCK
BRISBANE CONVENTION & EXHIBITION CENTRE GLENELG STREET SOUTH BRISBANE QLD 4101 TEL 07 3308 3385 / 0419 612 895
E F EXHIBITOR FREIGHT
EVENT NAME: Dietitians Association of Australian National Conference 2014
EVENT NUMBER: 30913
EVENT DATE: Tuesday 13th – Saturday 17th May 2014
ROOM/ HALL: Great Hall 3&4
EVENT PLANNING MGR:
Rebecca Greene AV PROJECT MGR: Simon Hamilton
CONSIGNMENT DETAILS
SENDER: STAND #
CONTACT NAME: PHONE:
Courier Name Description of Items (e.g. cartons, pallets, boxes) Item No. of
NO GOODS WILL BE ACCEPTED PRIOR TO WEDNESDAY 14TH MAY 2014
ALL GOODS TO BE DELIVERED BETWEEN 7.00 AM & 4.30 PM WEEKDAYS
By signing for this shipment neither Agility nor the BCEC take any responsibility for the condition of the shipment or quantity delivered. All responsibility remains with the sender.
DAA 2014 CONFERENCE FOOD & BEVERAGE SAMPLING & COOKING APPROVAL
ORDER FORM
Complete this form and fax back by 14 April 2014 to: Att: Exhibitor Services Brisbane Convention & Exhibition Centre Fax: 07 3308 3138 or email: [email protected] Copy to: Vera Stojanovic DAA 2014 Conference Managers Fax: 02 9267 5443 or email: [email protected]
Event Name: DAA 2014 Conference & Exhibition
Event Date: 15 to 17 May 2014 Room Name: Great Halls 3 & 4 Tick relevant box:
We seek approval to conduct food sampling from our stand
We seek approval to conduct cooking from our stand Company Name:
Stand Number:
Contact Person: Tel: Email:
Provide a description of the food sampling:
What is the product being sampled: ______________________________________________________________________________ ______________________________________________________________________________ How is the product related to the normal conduct of your business: ______________________________________________________________________________ ______________________________________________________________________________ What size portion is being sampled: ______________________________________________________________________________ If cooking on the stand, provide a brief description of the activity: (for example what food item/s is being cooked and the method and portion samples) _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________
Page 1
TRANSPORT QUOTE REQUEST FORM
AGILITY FAIRS & EVENTS………………………..The easy way to exhibit!
Agility Fairs & Events is able to offer a full door to stand transport service. If you would like a quote for this service, please complete Sections A and B below.
If you require any on-site services (ie. forklift and storage) please complete Sections A, C and D.
Section A – BILLING DETAILS
Company: ABN:
Address:
Suburb/Town: Post Code: Tel: Fax:
Contact Name: Mobile:
Email Address: Agility Customer Code #
Section B – TRANSPORT REQUIREMENTS
Description of Consignment: (if weights/dimensions are unknown at this stage, please estimate in the spaces provided)
Pallets Crates Loose Cartons Other Dangerous Goods: Yes No
No. of Items: Weight (approx.): kgs Volume (m³): (L) x (W) x (H) = m³
Available for Pick-Up / Preferred Date for Pick-Up:
Day & Date: Time: Close:
Pick-up address (if different to billing address above):
Company:
Address:
Suburb/Town: Post Code:
Contact: Telephone: Mobile:
Forklift available at pick-up point? YES NO Is a Tailgate Vehicle Required: YES NO
Special Requirements/Instructions:
Deliver to:
Hall: Stand: Delivery Date:
Do you require us to return freight after the exhibition? YES NO
Section C – FORKLIFT SERVICES
Day/Date: ETA: Estimated time required:
Estimated weight of heaviest piece (kgs): Extended tynes required? Yes No
Section D – STORAGE
Pre-Show During Show After Show
Description/Details:
Approximate volume: (L) x (W) x (H) = m³
I have read and accept Agility’s Standard Terms & Conditions (refer to page 2). X _________________________________________________________________________________________________________________
Accepted by (Signature):
Dietitians Association of Australia 31st National Conference
Brisbane Convention & Exhibition Centre
15 - 17 May 2014
PLEASE COMPLETE THIS FORM AND RETURN BY THURSDAY 24TH APRIL, 2014 TO
[email protected] OR FAX 02 9642 6899
FOR INFORMATION CALL FIONA GANATZOS ON (02) 8755 8808.
Page 2
more personal - more choice
www.bcec.com.au
Exhibitor Services Order Form
Contact and Event Details(Please complete all details. Please print clearly)
Event Name: Event Dates:
Stand Name: Stand Number:
Contact Name: Telephone:
Company Name: Mobile:
Billing Address: Fax:
Post Code: Email Address:
Services Qty Total $
CONVEX CARDSConvex cards are in-house debit cards for venue service
Deposit per card $400.00 x No. Req’d
FOOD & BEVERAGE15 litre water bottle (includes cooler) $28.00 x No. Req’d Additional 15 litre water bottles $28.00 x No. Req’d Delivery date & time Pick up date & time
TELECOMMUNICATIONS
Telephone - handset, line (Incl call deposit $100.00) $210.00 x No. Req’d Fax machine - Desktop, Plain paper(Incl call deposit $100.00) $315.00 x No. Req’d Modem line only - does not include modem(incl call deposit $100.00) $210.00 x No. Req’d Eftpos line only - does not include Eftpos Machine(incl call deposit $100.00) $210.00 x No. Req’d
STAND CLEANINGStand Cleaning - Dusting & Vacuum of stand 9 m2 $33.00 flat rate 10 + m2 $22.00 + $1.10 per m2
100 + m2 $POA
Total m2 x no of days requiredPlease specify date/s & times:
TOTAL SERVICES OTHER SERVICES
Additional Services (Please tick to arrange quote)
AUDIO VISUAL & RIGGING SERVICESRigging Services ®Banner Rigging ®Points & Trussing
Audio Visual Sevices ®Audio Systems ®Lighting System ® Visual Systems ®Video Services (LCD Screen & Projection)
CAD & GRAPHICS: In-House Services ®Banner, Poster & Signage Production ®Portable Display Systems®Large Format Printing Services
COMPUTER / INTERNET ACCESS ®Wideband / Broadband Internet Access®Computer Hire Printer Hire
FOOD & BEVERAGE Stand catering ®Send stand catering menus ®Espresso Machines available on stand
UTILITY SERVICES ®Sink Hire®Plumbing / Compressed air
ADDITIONAL EXHIBITOR SERVICES AVAILABLE ON SITEThe following services are available from our Exhibitor Services Office (Prices on application)• Photocopying • Stand supplies• Stationery supplies • Multi Exit car park passes
An administration fee for credit card payment over $10,000 or more will be calculated at 3% of the payment amount. All orders, together with payment, must be received 7 days prior to the commencement of the event by cheque or credit card (card details to be completed above). If payment is not received, your request for service will not be processed. To secure your requirements please forward payment for all services immediately following receipt and confirmation of your additional services quotation.Payment Details
® Visa ® Mastercard ® Amex ® Diners ® Cheque Total $
Card Number Credit Card Expiry Date / Amex ID# Card holders name (as it appears on credit card) Signature of card holder
Cheque Payment - I hereby enclose my cheque for $ Cheque no. Please make cheques payable to Brisbane Convention & Exhibition Centre. Prices valid until 30 June 2013 are subject to change without notice.
Postal: PO Box 3869, South Bank, Queensland 4101, Australia
Exhibitor Services OfficeEnquiries: Phone (07) 3308 3134 Fax: (07) 3308 3138 Email: [email protected]
On completion of this form please return to:Exhibitor Services OfficeBrisbane Convention & Exhibition CentreFax: (07) 3308 3138 or free faxback 1800 063 302Email to: [email protected]
CSEF.006.01 / Version 2 / April 2012
Official Supplier
EXHIBITION VENUE DATES
FORMS DUE
Dietitians Association 2014 Brisbane Convention & Exhibition Centre 15/05/2014 – 17/05/2014
24/04/2014
PG 2 of 10
24/04/2014
The following features are incorporated into your Stand Package:
STAND SIZE
WALLS
FASCIA SIGN
Refer to the show floorplan for your specific stand size.
2.5mH White walls in an aluminium Octanorm frame.
Aluminium frame with Green fascia board. Company names will be installed on each open aisle fascia. Company logo to be displayed on fin extension. Lettering will be computer cut vinyl in White on the fascia board. Each sign will be a maximum of 30 UPPERCASE characters including spaces.
2 x 120W on arm spotlights per 9 square metres.
1x 4amp Powerpoint per single stand. Located in rear corner of stand unless otherwise specified.
The existing venue flooring will constitute the flooring of your stand.
LIGHTING
POWER
FLOORING
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
Deluxe Stand
Company Logo
Company Logo
Company Logo
PG 3 of 10
Show Details. Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
The following features are incorporated into your Stand Package:
STAND SIZE
WALLS
FASCIA SIGN
Refer to the show floorplan for your specific stand size.
2.5mH White walls in an aluminium Octanorm frame.
Aluminium frame with Green fascia board. Company names will be installed on each open aisle fascia. Lettering will be computer cut vinyl in White on the fascia board. Each sign will be a maximum of 30 UPPERCASE characters including spaces.
2x 120W track mounted spotlights per 9 square metres mounted onto the light track inside the fascia
1x 4amp Powerpoint per single stand. Located in rear corner of stand unless otherwise specified.
The existing venue flooring will constitute the flooring of your stand.
LIGHTING
POWER
FLOORING
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Standard Stand
24/04/2014
PG 4 of 10
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
24/04/2014
Dietitians Association 2014
Error!
24/04/14
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Deluxe Package: Please provide company logo for your fascia in either EPS or Illustrator Format and send logo through to [email protected]
PG 5 of 10
24/04/2014
Dietitians Association 2014
ABOUT THIS FORM: This form is only required if you wish to order changes to your exhibition stand such as adding walls, doors, storage areas or changing the type of flooring or carpet colour.
YOUR STAND: The standard stand wall colour for this event is White with Venue Carpet. Prices shown include installation.
24/04/14
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
PG 6 of 10
24/04/2014
Dietitians Association 2014
24/04/14
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
PG 7 of 10
24/04/2014
Dietitians Association 2014
ABOUT THIS FORM: This form is required if you need to order furniture in addition to what is provided in your Stand Package (pg 2).
Please refer to our Product Catalogue for product codes, names and prices.
SPACE ONLY EXHIBITORS: Space only exhibitors must also complete this form. You currently have NO furniture included.
$
$
$
$
$
$
$
$
$
$
$
$
Hire Charge Total Add 20% Cartage and Placement (min $75, max $600)
Add 7.5% Damage Waiver
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
SUB TOTAL Add 3% Credit Card Surcharge
TOTAL
Add 10% GST
INVOICE TOTAL
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
PG 8 of 10
24/04/2014
Dietitians Association 2014
ABOUT THIS FORM: This form is required if you need to order power or lighting in addition to what is provided in your Stand Package (pg 2).
SPACE ONLY EXHIBITORS: Space only exhibitors must also complete this form. You currently have NO Power included.
2701
2702
2703
2705
2706
2759
2710
2711
2712
2739
2719
120W Spotlight on Track
120W Spotlight on Arm
300W Floodlight on Track
300W Floodlight on Arm
Low Voltage 50W 12V Downlight on Arm
Fluorescent Light - 4ft Double
Single 240V Powerpoint 1000W (max 4amp)
Single 240V Powerpoint 2400W (max 10amp)
Single 240V Powerpoint 3600W (max 15amp)
415V 32amp 3-Phase power outlet (5-pin plug)
415V 32amp 3-Phase point outlet with board
$89.00
$111.00
$110.00
$122.00
$117.00
$106.00
$97.00
$117.00
$147.00
$420.00
$620.00
$
$
$
$
$
$
$
$
$
$
$
$
$
Hire Charge Total Add 7.5% Damage Waiver
$
$
$
$
$
$
$
SUB TOTAL
24/04/14 Add 3% Credit Card Surcharge
TOTAL
Add 10% GST
INVOICE TOTAL
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
PG 9 of 10
24/04/2014
Dietitians Association 2014
24/04/14
Return To Exhibitor Services Department.
Fax Phone Email Post
02 9645 5300 02 9645 7000 [email protected] See Last Page
Show Details.
Exhibition: Dietitians Association 2014 Dates: 15/05/14 – 17/05/2014 Venue: Brisbane Convention & Exhibition Centre www.EXPONET.com.au
PG 10 of 10
24/04/2014
