Independent School District 15 • St. Francis, Minnesota

MISSION STATEMENT

Our mission is to equip all students with the knowledge and skills to empower them

to achieve their dreams and full potential while becoming responsible citizens in a dynamic world.

SCHOOL BOARD MEETING

November 23, 2015

Dialogue with the School Board

6:30

Regular Meeting

7:00 PM

Central Services Center - Community Room 4115 Ambassador Blvd.

763-753-7040

www.isd15.org/schoolboard

UPCOMING SCHOOL BOARD-ASSIGNED COMMITTEE MEETINGS

Insurance Advisory Committee December 14, 2015 4:15 p.m. CSC

Policy Committee December 14, 2015 5:00 p.m. CSC

Assessment Curriculum & Testing December 14, 2015 5:00 p.m. SFHS

Cabinet+3 School Board Members December 15, 2015 11:30 a.m CSC

Joint Standing Committee November 23, 2015 4:30 p.m. CSC

Health & Safety Committee December 17, 2015 1:45 p.m. CSC

Dialogue with the School Board December 14, 2015 6:30 p.m. CSC

School Board Meeting December 14, 2015 7:00 p.m. CSC

SCHOOL BOARD

INDEPENDENT SCHOOL DISTRICT No. 15

St. Francis, Minnesota

November 23, 2015

Dialogue with School Board – 6:30 PM

Regular Meeting - 7:00 PM

Central Services Center - Community Room

4115 Ambassador Blvd.

AGENDA

I. Call to order - Pledge of Allegiance

II. Adoption of Agenda

III. Consideration of Visitors

(To address the School Board, complete the card and submit to the Chair)

IV. Dialogue Session Report

V. Consent Agenda

A. Approval of November 9, 2015, Minutes 3

B. REVISED- Approval of Routine Personnel Items 8

C. Approval of Disbursements (emailed, November 20, 2015) 10

D. REVISED - Approval of Gift Acknowledgements 11

E. ADD - Approval of Extended Trip Request - SFHS Debate 12

VI. Information Items and Reports

A. Celebration of Indigenous People

Presenter: Ms. Sargent

B. Superintendent Communications and Report

C. REMOVE - First Reading Policy 310 Field Trips

D. First Reading Policy 510 Public and Private Personnel Data 13

VII. Student Report

VIII. Board Member Reports

IX. Adjournment

1

SCHOOL BOARD

INDEPENDENT SCHOOL DISTRICT No. 15

St. Francis, Minnesota

November 9, 2015

Dialogue with School Board - 6:30 p.m.

Regular Meeting - 7:00 p.m.

4115 Ambassador Blvd.

M I N U T E S

The regular meeting was called to order by Chairperson Marsha Van Denburgh at 7:00 p.m. with the

following members present: Directors Suzanne Erkel, Janet Hunt, Barbara Jahnke, Amy Kelly, Dave

Roberts, Scott Schwarz and Superintendent Troy Ferguson.

Others present were Director of Human Resources Brandon Nelson, Director of Special Services Tim

Finn, Director of Curriculum & Instruction Nichole Rens, staff and community members.

Agenda

Motion was made to approve the agenda by Mr. Roberts, second by Ms. Jahnke.

Motion carried 7-0.

Consideration of Visitors

None reported

Dialogue Session

Ms. Jahnke and Ms. Hunt reported students would like to have a swimming pool at one of the schools or

have access to a swimming pool at a nearby center. St. Francis Middle School (SFMS) student council

would like to have a representative be a part of the School Board meetings. Some activities happening at

SFMS are Acts of Kindness Rewards program, Core 71 Core Day, food drive and Toys for Tots will be

starting soon.

Consent Agenda

Ms. Van Denburgh inquired if any board member wanted to remove any items from the consent agenda.

Motion was made by Ms. Hunt, second by Ms. Kelly.

A. THAT the Minutes of October 26, 2015 be approved as presented.

B. THAT the Personnel Items be approved as presented.

NEW EMPLOYMENT

Name Position Replacement

for Site

Position

Status

Days/

Year

Hrs/

Day

Salary

Level Wage Effective

Behnken,

Katherine

Educational

Assistant NEW DW TEMP Varies N/A B21-1 $12.06 11/9/15

Brown,

Susan Bus Rider NEW TRANS CONT 172 6 B21-1 $13.52 11/3/15

Hanson,

Michael

Educational

Assistant

Amber

Basara CCCS CONT 172 2.5 A12-1 $11.01 11/16/15

Hildre,

Benjamin

9th Grade

Asst Girls

BK Coach

Michel

Weinhagen SFHS CONT 90 2.5

Schedule

C $3,032 11/16/15

Larson,

Elisha

Educational

Assistant NEW DW TEMP Varies N/A B21-2 $12.66 11/4/15

Orlando,

Gordon

Custodian-2nd

Shift

Doug

Kolodzienski LLC CONT 262 8 B21-2 $15.56 11/16/15

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2

Rolland,

Teresa

Educational

Assistant Jenny Jai TRANS TEMP 31 4.5 A12-2 $11.76 10/28/15

Schultz,

Roxanne Teacher Christy Meld CCCS CONT 186 8 T2-BA $46,312 11/23/15

Severtson,

Jessica Bus Driver

Jenelle

Johnson TRANS CONT 172 6.5 B21-1 $14.02 11/4/15

Trebesch,

Danielle

Yearbook

Advisor N/A SFMS CONT N/A N/A

Schedule

D $2,624 9/2/15

Waidelich,

Paula

Cafeteria

Monitor

Rhonda

Knudson SFE CONT 173 2 A11-1 $11.47 11/6/15

Zigas,

Melissa

Educational

Assistant

Amy

Rodrigue SFE CONT 172 6.75 B22-1 $12.41 11/9/15

INTERNAL TRANSFERS

Name Current Position/

Location

Current

Days/Hrs

Current

Salary

New Position/

Location

Days/

Hrs

New

Salary Effective

Anderson,

Janet

Office

Professional/OTL 173/6.5 $14.85

Office

Professional/OTL

Office

Professional for

Curriculum

173/6.5

Varies $14.85 11/9/15

Arvidson,

Steve Bus Rider/TRANS 172/6 $13.52

Bus

Driver/TRANS 172/7 $14.02 10/30/15

Langevin,

Jeffrey Cook/SFHS 176/7.25 $14.37 Cook/SFHS 176/7.5 $14.37 11/6/15

LEAVES OF ABSENCE

Expected Duration Most recent assignment

Name Position Location From To Days/

Year Hrs/ Day

Bernard,

Lynn Helper Clerk SFMS-A 9/8/15

12/1/15

Extension 173 3

Blanske,

Michelle Bus Driver TRANS 10/26/15 1/4/16 172 6

Bottema,

Bryan Custodian SFHS 3/26/15

11/12/15

Returning PT 262 8

Bursch,

Amanda Teacher CSVC 11/16/15 3/7/16 186 8

Fiereck,

Ryan Teacher EBCS 10/12/15 10/28/15 186 8

Kolb,

Katherine Teacher EBCS 9/2/15 6/3/16 186 8

Krupke,

Carol Teacher CCCS 10/20/15

11/3/15

Returned 186 8

Kuehl, Beth Teacher SFMS 9/1/15 10/5/15

Returned 186 8

Roppe,

Amber Helper Server EBCS 9/2/15

12/31/15

Extension 173 2.5

Schmidt,

Tyrone Teacher SFMS 10/1/15

10/14/15

Returned 186 8

Watson,

Patricia Helper Server SFHS 9/2/15

11/9/15

Returned 173 4.75

Zupko,

Amanda Educational Assistant CCCS 10/14/15

10/26/15

Returned 172 2.5

4

3

RESIGNATION/RETIREMENTS/TERMINATIONS/DISCONTINUANCE OF POSITION

Name Position Site Reason Effective

Basara,

Amber Educational Assistant CCCS Resignation 11/5/15

Hagen,

Cynthia Helper Server/Monitor SFMS Resignation 10/29/15

Kelley, Kay Bus Driver TRANS Resignation 10/29/15

Waller,

Cinda Bus Rider/Driver TRANS Resignation 10/23/15

C. THAT Disbursements are approved as presented.

BE IT RESOLVED by the School Board of Independent School District No. 15 that these

disbursements as presented, and excluding net payroll, be allowed and charged to funds as

follows:

Fund No Description

Amount

01

General

$ 1,374,242.45

02

Food Service

$ 37,432.22

04

Community Services

$

50,153.39

06

Construction

$

07

Debt Redemption Bond

Payments

$

09

Trust and Agency

$

400.00

20

Internal Service-Health Self

Insured

$ 48,461.58

21

Internal Service-Dental Self

Insured

$

47

OPEB Debt Service

$

TOTAL DISTRICT

$ 1,510,689.64 1

D. THAT Gift Acknowledgements be approved as presented.

BE IT RESOLVED by the School Board of Independent School District No. 15 that the following

gifts be hereby accepted:

$250.00 In-kind, Scott Smith, St. Francis High School, musical instrument (vibraphone)

$250.00, St. Francis Area Chamber of Commerce, donation to support continental breakfast for

staff at the All Staff Kick-Off event on September 2, 2015

E. APPROVAL of extended trip request- HOSA Fall Delegation Assembly

Motion carried 7-0.

Information Items and Reports

World Domination

SFMS social studies teachers Ms. Parson and Mr. Fredrickson explained the World Domination

Project program. Students begin by investigating a topic of interest, then a proposal process,

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followed by research and finally determine what information to present. SFMS 6th grade student

Lindsey Salmela gave a presentation on table hockey.

Superintendent Communications and Report

Laptops for School Board members should be here by Wednesday, November 11.

Susan Hintz, Transformation Systems LTD (TSL), will be here Friday, April 29, 2016 to assess

the progress of the Strategic Plan.

Received a phone call from Linda Wolinski, parent of an ISD 15 student has a son with special

needs. Ms. Wolinski wanted to thank the School Board for their consideration of joining

Northeast Metropolitan Intermediate School District No. 916.

Attended St. Francis High School (SFHS) fall play.

Monday, November 16 activity routes will start at SFMS, they will be running Monday thru

Thursday.

Discussed options to secure elementary common Professional Learning Communities (PLC) for

the 2015-16 school year. The District will pay elementary teachers $25/hour up to 8 hours to meet

after their 8-hour work day. The following proposals are for future years: use seven or eight hours

from the 30 hours that are allocated to conferences and open house in one hour blocks throughout

the year, have an altered K-12 day one time per month as either a late start or early release,

decrease student contact days from 172 to171.

Continue to converse with Ms. Bishop about a concern that was brought forward at the last School

Board meeting.

The artwork on display in the Community Room is from Mr. Buettner’s grade 6 students from

SFMS.

Met with Ms. Calvert, teacher and student council advisor at SFMS, regarding a SFMS student

council reporting at School Board meetings.

Oak Land dissolution meeting with superintendents will be this Thursday, November 12, in

Cambridge.

Action Items

Approval of Policy 607 – Transportation of Public School Students

BE IT RESOLVED that the School Board of Independent School District No. 15 adopt

policy 607 – Transportation of Public School Students as revised and updated.

Motion was made by Ms. Hunt, second by Mr. Roberts.

Motion carried 7-0.

Resolution Authorizing Independent School District No. 15 To Become A Member And Participating School District of Northeast Metropolitan Intermediate School District No. 916

BE IT RESOLVED, by the School Board of Independent School District No. 15, State

of Minnesota, as follows:

1. Pursuant to Minnesota Statutes, Section 136D.76, as amended, this board hereby approves

the joiner of independent School District No. 15 as a member and participating school

district of Northeast Metropolitan Intermediate School District No. 916.

2. The superintendent is authorized and directed to submit a certified copy of this resolution to

the school board of Northeast Metropolitan Intermediate School District No. 916, together

with supporting correspondence urging the board to approve the request of Independent

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School District No. 15 to become a member and Participating school district of Northeast

Metropolitan Intermediate School District No. 916 on December 1, 2015.

3. Any specific terms and conditions of joinder shall be as specified on EXHIBIT A

attached hereto and incorporated herein by reference.

4. The next tax capacity of this school district shall become proportionately liable for any

indebtedness issued, outstanding or authorized of the Northeast Metropolitan Intermediate

School District No. 916 for taxes certified in 2015 and thereafter.

5. The superintendent and members of the administration are authorized and directed to take

such actions as may be necessary to allow this district to become a member and participating

school district of Northeast Metropolitan Intermediate School District No. 916 as of December

1, 2015.

Motion was made by Ms. Jahnke, second by Mr. Roberts.

Motion carried 6-1, nay being Mr. Schwarz.

Approval of Employment Agreement – Laundry Workers, Grounds, Custodians and Maintenance BE IT RESOLVED by the School Board of Independent School District No. 15 that the

2015-2017 terms and conditions of employment for laundry workers, grounds, custodians

and maintenance be approved as presented.

Motion was made by Ms. Hunt, second by Ms. Erkel.

Motion carried 7-0.

Student Report

None reported

School Board Member Reports

Ms. Hunt attended educational assistant (EA) and principal negotiations and finance and policy committee

meeting.

Mr. Roberts thanked the veterans that serve and are serving and is excited to have potential SFMS student

at School Board meetings.

Mr. Schwarz attended unaffiliated employee group and superintendent goals meeting.

Ms. Kelly attended EA negotiations, superintendent goals and finance and policy committee meeting.

Ms. Jahnke attended technology, EA and unaffiliated employee group negotiation meeting.

Ms. Erkel attended principal negotiations and chaperoned WE Day with Ms. Sargent’s SFHS students.

Ms. Van Denburgh volunteered at SFHS for college day and attended superintendent goals meeting.

Closed Session- Negotiation Strategy Closed Session: Motion was made by Ms. Hunt, second by Ms. Erkel.

Motion carried 7-0.

Time 8:40 p.m.

BE IT RESOLVED by the School Board of Independent School District No. 15 that a

closed session be conducted for the purpose of discussing labor negotiation strategies

under subd. 1 (b) of the Open Meetings Law, Minnesota Statutes Chapter 13D.03

Resume Open Meeting Motion was made by Mr. Roberts, second by Ms. Erkel.

Motion carried 7-0.

Time 9:20 p.m.

In closed session, the School Board discussed negotiation strategies for an employee group with contract

expiring June 30, 2015.

The regular meeting was adjourned at 8:28 p.m.

__________________________________

Barbara Jahnke, School Board Clerk

7

V. B. ROUTINE PERSONNEL ITEMS REVISED

BE IT RESOLVED by the School Board of Independent School District No. 15 that the

Personnel actions as listed below be approved:

NEW EMPLOYMENT

Name Position Replacement

for Site

Position

Status

Days/

Year

Hrs/

Day

Salary

Level Wage Effective

Antinozzi,

Sarah

Kids

Connectin

Assistant

NEW SFE CONT N/A N/A CED $9.25 11/23/15

Beich, Nathan Wrestling

Coach NEW SFMS TEMP 70 2

Schedule

C $1,924 11/16/15

Boone,

Christina Helper Server

Amber Roppe

LOA EBCS TEMP 25 2.5 A11-1 $11.47 11/16/15

Calvert, Katie

Asst

Knowledge

Bowl Coach

Katie Calvert SFMS TEMP 60 2 Schedule

D $991 11/3/15

Denny,

Taylor

Asst

Gymnastics

Spotter

Kelsey

Klema SFHS CONT 90 2

Schedule

C $2,798 11/11/15

Gehring, Ted

Knowledge

Bowl Head

Coach

Ted Gehring SFMS TEMP 60 2 Schedule

D $1,604 11/3/15

Jansen,

Kimberly

Educational

Assistant

Katlynn

Lambeth SFHS CONT 172 7.25 B22-4 $14.21 11/17/15

Johnson,

Candice

Asst

Gymnastics

Spotter

Katie

Windsperger SFHS CONT 90 2

Schedule

C $3,148 11/2/15

Johnson,

Mary

Kids

Connection

Instructor

NEW SFE CONT Varies N/A CED $10.00 11/9/15

Jurek, Rianna Teacher Sara Hill

LOA CCCS TEMP 125 8 T1-BA $26,676 11/16/15

Keenan,

Michelle

Head

Gymnastics

Coach

SFHS TEMP 100 3 Schedule

C $5,597 11/9/15

Kostecka,

Kevin

Seasonal

Snow Plower NEW MTCE TEMP N/A N/A N/A $25.00 11/23/15

Li, Xia Educational

Assistant

Amanda

Thao CCCS CONT 172 2.5 A12-1 $11.01 11/17/15

Lundquist,

John Teacher

Amanda

Bursch LOA CSVC TEMP 27 8 Sub $125/day 12/1/15

Moore,

Phenwadee

Educational

Assistant

Amber

Basara CCCS CONT 172 2.5 A12-1 $11.01 11/16/15

Pedley,

Kathleen Helper Server

Cynthia

Hagen SFMS CONT 173 1.75 A11-2 $11.84 11/16/15

Plaisance,

Suzanne

Asst

Knowledge

Bowl Coach

N/A SFMS TEMP 60 2 Schedule

D $991 11/5/15

Sederski, Guy Educational

Assistant NEW DW CONT N/A N/A B21-2 $12.66 11/18/15

Thobe,

Jeffrey

Kitchen

Manager

Patricia

Lewis SFHS CONT 178 8 KM-3 $18.47 11/12/15

Tramm,

Corey

Seasonal

Snow Plower NEW MTCE TEMP N/A N/A N/A $25.00 11/23/15

Zabinski,

Darren

Asst Girls

Hockey Coach

Dean

Armstrong SFHS CONT 90 2

Schedule

C $3,591 11/12/15

8

INTERNAL TRANSFERS

Name Current Position/

Location

Current

Days/Hrs

Current

Salary

New Position/

Location

Days/

Hrs

New

Salary Effective

Glanz, Mike Driver/Transportation 172/6 $14.02 Driver/Transportation 172/6.5 $14.02 9/8/15

Lancrain,

Shannon Driver/Transportation 172/7.5 $14.49 Driver/Transportation 172/8 $14.49 10/26/15

Robinson,

Lakkhana

Educational

Assistant/EBCS 172/3 $11.16

Educational

Assistant/SFMS 172/7.5 $12.41 11/25/15

Schwab,

David Driver/Transportation

157/3

126/1.5 $16.07 Driver/Transportation

157/4.25

126/1.5 $16.07 9/8/15

LEAVES OF ABSENCE

Expected Duration Most recent

assignment

Name Position Location From To Days/

Year Hrs/ Day

Arens, Alvin Driver Transportation 9/2/14 2/1/16 172 6

Cicha, Lisa Educational Assistant CCCS 11/9/15 11/17/15 172

Danner,

Ashley Teacher EBCS 9/16/15

11/19/15

Returned 186 8

RESIGNATION/RETIREMENTS/TERMINATIONS/DISCONTINUANCE OF POSITION

Name Position Site Reason Effective

Bruggenthies,

Christy Office Professional SFHS Resignation 11/20/15

Hanson,

Michael Educational Assistant CCCS Resignation 11/10/15

Hutchinson,

LeAnn Educational Assistant SFHS Resignation 2/5/16

Katzner,

Jessica Driver TRANS Termination 11/20/15

Li, Xia Educational Assistant CCCS Resignation 12/4/15

Lysne,

Joshua Cook SFHS Resignation 11/17/15

Matson, Mark Driver TRANS Resignation 11/25/15

Tagg,

Andrew Grounds DW End of Temporary Asgn 11/2/15

Thao,

Amanda Educational Assistant CCCS Resignation 11/16/15

Thao,

Amanda Kids Connection Instructor CCCS Resignation 10/7/15

Vogtlin,

Kristine ECSE Program Supervisor LLC Resignation 11/20/15

MOTION:

SECOND:

11/23/15

9

V. C. APPROVAL OF DISBURSEMENTS

SCHOOL BOARD MEETING DATE: 11/23/2015

BE IT RESOLVED by the School Board of Independent School District No. 15 that these disbursements as presented, and excluding

net payroll, be allowed and charged to funds as follows:

Fund No. Description Amount

01 General

02 Food Service

04 Community Services

06 Construction

07 Debt Redemption Bond Payments

09 Trust and Agency

20 Internal Service - Health Self Insured

21 Internal Service - Dental Self Insured

47 OPEB Debt Service

TOTAL DISTRICT

$ 1,645,633.25

$ 128,194.73

$ 49,696.43

$

$

$ 309.04

$ 24,590.31

$ 28,979.92

$

$ 1,877,403.68

MOTION

SECOND

11/23/15

10

Revised V. D. GIFT ACKNOWLEDGMENT(S)

BE IT RESOLVED by the School Board of Independent School District No. 15 that the

following gifts be hereby accepted:

$150.00 In - kind, Deb Kleinman, Crossroads School & Vocational Center, wheel barrow

and dump cart to be used for Landscaping/School yard garden

$4659.55, Girls Soccer Booster Club, St. Francis High School (SFHS), to be used to

cover girls soccer expenses: HUDL $250.00, coach bus $647.60, coach salaries $3761.95

$1445.00, Cedar Creek Community School (CCCS) PTO, to be used to cover 4th

gr.

kindness retreat

$73.08, Wells Fargo Community Support Campaign, CCCS, to be used as principal

discretion

$471.63, St. Francis Elementary School (SFE) APT, to be used for playground equipment

repairs

$70.00, Wells Fargo Community Support Campaign, East Bethel Community School, to

be used as principal discretion

$91.00, Wells Fargo Matching Gift Program, St. Francis Middle School, to be used to

purchase supplies

$423.00, Charter Textbooks, Curriculum & Instruction, to be used to purchase supplies

$213.50, Wells Fargo Community Support Campaign, SFE, to be used as needed

$54.39, Wells Fargo Community Support Campaign, SFHS, to be used as principal

discretion

$100.00 In - kind, DRIVE Retirees, CCCS, hats, scarves and mittens for students

$1,000.00, Robert & Jeanine Engler, SFHS, to be used for Nicholas Engler

scholarship program 2014-15

MOTION:

SECOND:

11/23/15

11

V. E. APPROVAL OF EXTENDED TRIP REQUEST - DEBATE

BE IT RESOLVED by the School Board of Independent School District No. 15 that the

High School Debate team attend the Congressional Debate tournament in Brainerd,

December 11-12, 2015 be approved as requested.

MOTION:

SECOND:

11/23/15

12

VI. D. APPROVAL OF POLICY 510 – PUBLIC AND PRIVATE PERSONNEL DATA

BE IT RESOLVED that the School Board of Independent School District No. 15

adopt policy 510 – Public and Private Personnel Data as revised and updated.

Background:

School districts are required to have a policy regarding public and private personnel data.

The revisions to the policy presented are based on the Minnesota School Boards

Association model policy.

The current policy includes the form for an employee to authorize the release of

information. It is recommended that the form be removed from the policy and stand

alone to be consistent with other policies that have a form. This form will be located on

the school district website next to the link to the policy. The new form is included for

informational purposes.

The policy has been reviewed by administration and the finance policy committee and

approval is recommended.

FIRST READING

11/23/15

13

510 PUBLIC AND PRIVATE PERSONNEL DATA [Note: The provisions of this policy accurately reflect the Minnesota Government Data Practices Act and are not discretionary in nature.] I. PURPOSE

The purpose of this policy is to provide guidance to school district employees as to the data the school district collects and maintains regarding its personnel.

II. GENERAL STATEMENT OF POLICY

A. All data on individuals collected, created, received, maintained or disseminated by the school district, which is classified by statute or federal law as public, shall be accessible to the public pursuant to the procedures established by the school district.

B. All other data on individuals is private or confidential.

III. DEFINITIONS

A. “Public” means that the data is available to anyone who requests it.

B. “Private” means the data is available to the subject of the data and to school district staff who need it to conduct the business of the school district.

C. “Confidential” means the data is not available to the subject.

D. “Parking space leasing data” means the following government data on an

application for, or lease of, a parking space: residence address, home telephone number, beginning and ending work hours, place of employment, location of parking space, and work telephone number.

E. “Personnel data” means government data on individuals collectedmaintained

because they are or were employees of the school district, applicants for employment, or volunteers or independent contractors for the school district, or members of or applicants for an advisory board or commission. Personnel data include data submitted to the school district by an employee as part of an organized self-evaluation effort by the school district to request suggestions from all employees on ways to cut costs, make the school district more efficient, or to improve school district operations. An employee who is identified in a suggestion shall have access to all data in the suggestion except the identity of the employee making the suggestion.

F. “Finalist” means an individual who is selected to be interviewed by the school

board for a position.

G. “Protected health information” means individually identifiable health information

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transmitted in electronic form by a school district acting as a health care provider. “Protected health information” excludes health information in education records covered by FERPAthe federal Family Educational Rights and Privacy Act and employment records held by a school district in its role as employer.

H. “Public officials” means business managers; human resource directors; athletic

directors whose duties include at least 50 percent of their time spent in administration, personnel, supervision, and evaluation; chief financial officers; directors; and individuals defined as superintendents and principals.

IV. PUBLIC PERSONNEL DATA

A. The following information on employees, including volunteers and independent contractors, is public:

1. name;

2. employee identification number, which may not be the employee’s social

security number;

3. actual gross salary;

4. salary range;

5. terms and conditions of employment relationship;

6. contract fees;

7. actual gross pension;

8. the value and nature of employer-paid fringe benefits;

9. the basis for and the amount of any added remuneration, including expense reimbursement, in addition to salary;

10. job title;

11. bargaining unit;

12. job description;

13. education and training background;

14. previous work experience;

15. date of first and last employment;

16. the existence and status of any complaints or charges against the

15

employee, regardless of whether the complaint or charge resulted in a disciplinary action;

17. the final disposition of any disciplinary action, as defined in Minn. Stat. §

13.43, Subd. 2(b), together with the specific reasons for the action and data documenting the basis of the action, excluding data that would identify confidential sources who are employees of the school district;

18. the complete terms of any agreement settling any dispute arising out of the

employment relationship, including superintendent buyout agreements, except that the agreement must include specific reasons for the agreement if it involves the payment of more than $10,000 of public money, and such agreement may not have the purpose or effect of limiting access to or disclosure of personnel data or limiting the discussion of information or opinions related to personnel data;

19. work location;

20. work telephone number;

21. badge number;

22. work-related continuing education;

23. honors and awards received; and

24. payroll time sheets or other comparable data that are used only to account

for employee’s work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee’s reasons for the use of sick or other medical leave or other not public data.

B. The following information on applicants for employment or to an advisory

board/ commission is public:

1. veteran status;

2. relevant test scores;

3. rank on eligible list;

4. job history;

5. education and training; and

6. work availability.

C. Names of applicants are private data except when certified as eligible for appointment to a vacancy or when they become finalists for an employment

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position. D. Applicants for appointment to a public body.

1. Data about applicants for appointment to a public body are private data on

individuals except that the following are public:

a. name;

b. city of residence, except when the appointment has a residency requirement that requires the entire address to be public;

c. education and training;

d. employment history;

e. volunteer work;

f. awards and honors;

g. prior government service;

h. any data required to be provided or that are voluntarily provided in

an application for appointment to a multimember agency pursuant to Minn. Stat. § 15.0597; and

i. veteran status.

2. Once an individual is appointed to a public body, the following additional

items of data are public:

a. residential address;

b. either a telephone number or electronic mail address where the appointee can be reached, or both at the request of the appointee;

c. first and last dates of service on the public body;

d. the existence and status of any complaints or charges against an

appointee; and

e. upon completion of an investigation of a complaint or charge against an appointee, the final investigative report is public, unless access to the data would jeopardize an active investigation.

3. Notwithstanding paragraph 2., any electronic mail address or telephone

number provided by a public body for use by an appointee shall be public. An appointee may use an electronic mail address or telephone number

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provided by the public body as the designated electronic mail address or telephone number at which the appointee can be reached.

E. Regardless of whether there has been a final disposition as defined in Minn. Stat.

§ 13.43, Subd. 2(b), upon completion of an investigation of a complaint or charge against a public official, as defined in Minn. Stat. § 13.43, Subd. 2(e), or if a public official resigns or is terminated from employment while the complaint or charge is pending, all data relating to the complaint or charge are public, unless access to the data would jeopardize an active investigation or reveal confidential sources.

F. Data relating to a complaint or charge against a public official is public only if:

(1) the complaint or charge results in disciplinary action or the employee resigns or is terminated from employment while the complaint or charge is pending; or (2) potential legal claims arising out of the conduct that is the subject of the complaint or charge are released as part of a settlement agreement. Data that is classified as private under another law is not made public by this provision.

V. PRIVATE PERSONNEL DATA

A. All other personnel data are private and will only be shared with school district staff whose work requires such access. Private data will not be otherwise released unless authorized by law or by the employee’s informed written consent.

B. Data pertaining to an employee’s dependents are private data on individuals.

C. Data created, collected or maintained by the school district to administer

employee assistance programs are private.

D. Parking space leasing data are private.

E. An individual’s checking account number is private when submitted to a government entity.

F. Personnel data may be disseminated to labor organizations to the extent the school

district determines it is necessary for the labor organization to conduct its business or when ordered or authorized by the Commissioner of the Bureau of Mediation Services.

G. The school district may display a photograph of a current or former employee to

prospective witnesses as part of the school district’s investigation of any complaint or charge against the employee.

H. The school district may, if the responsible authority or designee reasonably

determines that the release of personnel data is necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, release data that are relevant to the concerns for safety to:

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1. the person who may be harmed and to the attorney representing the person when the data are relevant to obtaining a restraining order;

2. a pre-petition screening team conducting an investigation of the employee

under Minn. Stat. § 253B.07, Subd. 1; or

3. a court, law enforcement agency, or prosecuting authority.

I. Private personnel data or confidential investigative data on employees may be disseminated to a law enforcement agency for the purpose of reporting a crime or alleged crime committed by an employee, or for the purpose of assisting law enforcement in the investigation of such a crime or alleged crime.

J. A complainant has access to a statement provided by the complainant to the

school district in connection with a complaint or charge against an employee.

K. When allegations of sexual or other types of harassment are made against an employee, the employee shall not have access to data that would identify the complainant or other witnesses if the school district determines that the employee’s access to that data would:

1. threaten the personal safety of the complainant or a witness; or

2. subject the complainant or witness to harassment.

If a disciplinary proceeding is initiated against the employee, data on the complainant or witness shall be available to the employee as may be necessary for the employee to prepare for the proceeding.

L. The school district shall make any report to the board of teaching or the state

board of education as required by Minn. Stat. § 122A.20, Subd. 2, and shall, upon written request from the licensing board having jurisdiction over a teacher’s license, provide the licensing board with information about the teacher from the school district’s files, any termination or disciplinary proceeding, and settlement or compromise, or any investigative file in accordance with Minn. Stat. § 122A.20, Subd. 2.

M. Private personnel data shall be disclosed to the department of economic security

for the purpose of administration of the unemployment insurance program under Minn. Stat. Ch. 268.

N. When a report of alleged maltreatment of a student in a school is made to the

Commissioner of Education, data that are relevant and collected by the school about the person alleged to have committed maltreatment must be provided to the Commissioner on request for purposes of an assessment or investigation of the maltreatment report. Additionally, personnel data may be released for purposes of informing a parent, legal guardian, or custodian of a child that an incident has occurred that may constitute maltreatment of the child, when the incident

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occurred, and the nature of the conduct that may constitute maltreatment.

O. The school district shall release to a requesting school district or charter school private personnel data on a current or former employee related to acts of violence toward or sexual contact with a student, if an investigation conducted by or on behalf of the school district or law enforcement affirmed the allegations in writing prior to release and the investigation resulted in the resignation of the subject of the data; or the employee resigned while a complaint or charge involving the allegations was pending, the allegations involved acts of sexual contact with a student, and the employer informed the employee in writing, before the employee resigned, that if the employee resigns while the complaint or charge is still pending, the employer must release private personnel data about the employee’s alleged sexual contact with a student to a school district or charter school requesting the data after the employee applies for employment with that school district or charter school and the data remain classified as provided in Minn. Stat. Ch. 13. Data that are released under this paragraph must not include data on the student.

P. The identity of an employee making a suggestion as part of an organized self-

evaluation effort by the school district to cut costs, make the school district more efficient, or to improve school district operations is private.

Q. Health information on employees is private unless otherwise provided by law. To

the extent that the school district transmits protected health information, the school district will comply with all privacy requirements.

R. Personal home contact information for employees may be used by the school

district and shared with another government entity in the event of an emergency or other disruption to ensure continuity of operation for the school district or government entity.

S. The personal telephone number, home address, and electronic mail address of a

current or former employee of a contractor or subcontractor maintained as a result of a contractual relationship between the school district and a contractor or subcontractor entered on or after August 1, 2012, are private data. These data must be shared with another government entity to perform a function authorized by law. The data also must be disclosed to a government entity or any person for prevailing wage purposes.

T. When a teacher is discharged immediately because the teacher’s license has been

revoked due to a conviction for child abuse or sexual abuse or when the Commissioner of the Minnesota Department of Education (MDE) makes a final determination of child maltreatment involving a teacher, the school principal or other person having administrative control of the school must include in the teacher’s employment record the information contained in the record of the disciplinary action or the final maltreatment determination, consistent with the definition of public data under Minn. Stat. § 13.41, Subd. 5, and must provide the Board of Teaching and the licensing division at MDE with the necessary and

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relevant information to enable the Board of Teaching and MDE’s licensing division to fulfill their statutory and administrative duties related to issuing, renewing, suspending, or revoking a teacher’s license. In addition to the background check required under Minn. Stat. § 123B.03, a school board or other school hiring authority must contact the Board of Teaching and MDE to determine whether the teacher’s license has been suspended or revoked, consistent with the discharge and final maltreatment determinations. Unless restricted by federal or state data practices law or by the terms of a collective bargaining agreement, the responsible authority for a school district must disseminate to another school district private personnel data on a current or former teacher (employee or contractor) of the district, including the results of background investigations, if the requesting school district seeks the information because the subject of the data has applied for employment with the requesting school district.

VI. MULTIPLE CLASSIFICATIONS

If data on individuals are classified as both private and confidential by Minn. Stat. Ch. 13, or any other state or federal law, the data are private.

VII. CHANGE IN CLASSIFICATIONS

The school district shall change the classification of data in its possession if it is required to do so to comply with other judicial or administrative rules pertaining to the conduct of legal actions or with a specific statute applicable to the data in the possession of the disseminating or receiving agency.

VIII. RESPONSIBLE AUTHORITY

The school district has designated David Lindberg or DesigneeTroy Ferguson, Superintendent, 763-753-7041 as the authority responsible authorityfor personnel data. If you have any questions, contact him.

IX. EMPLOYEE AUTHORIZATION/RELEASE FORM

An employee authorization form is included as an addendum to this policy. Legal References: Minn. Stat. Ch. 13 (Minnesota Government Data Practices Act)

Minn. Stat. § 13.02 (Definitions) Minn. Stat. § 13.37 (General Nonpublic Data) Minn. Stat. § 13.39 (Civil Investigation Data) Minn. Stat. § 13.43 (Personnel Data) Minn. Stat. § 122A.20, Subd. 2 (Mandatory Reporting) Minn. Stat. § 122A.40, Subds. 13 and 16 (Employment; Contracts; Termination) Minn. Stat. § 626.556, Subd. 7 (Reporting of Maltreatment of Minors) P.L. 104-191 (HIPAA)

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45 C.F.R. Parts 160 and 164 (HIPAA Regulations) Cross References: ISD No. 15 Policy 109 (Public Participation in School Board

Meetings/Complaints about Persons at School Board Meetings and Data Privacy Considerations) ISD No. 15 Policy 415 (Protection and Privacy of Pupil Records) MSBA Service Manual, Chapter 13, School Law Bulletin “I” (School Records – Privacy – Access to Data)

Adopted: February 13, 2012 School Board Independent School District No. 15

St. Francis, Minnesota

FORM: EMPLOYEE AUTHORIZATION FOR RELEASE OF INFORMATION TO: [School District] RE: Personnel Records of [name] (Date of Birth and/or Social Security Number) This is your full and sufficient authorization, pursuant to Minn. Stat. § 13.05, Subd. 4 and Minn. Rules 1205.1400, Subp. 4, to release to , their representatives or employees, all information pertaining to [describe]

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maintained by the employer school district, with the following exceptions: The information is needed for the purpose of [specify] This authorization specifically includes records prepared prior to the date of this authorization and records prepared after the date of this authorization, such records to be used only for the purpose specified. I do not authorize re-release of this information by the third party. I understand that I may revoke this consent in writing at any time. Upon the fulfillment of the above-stated purpose, this consent will automatically expire without my express revocation. A photocopy of this authorization will be treated in the same manner as an original. Dated: Signature of Employee ATTENTION PUBLIC FACILITIES: Minn. Stat. § 13.05 requires automatic expiration of this authorization one (1) year from the date of authorization.

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Consent to Release – Request from an Individual

An individual asks the government entity to release his/her private data to an outside entity

or person. Because the entity does not have statutory authority to release the data, it must

get the individual’s written informed consent.

Explanation of Your Rights

If you have a question about anything on this form, or would like more explanation, please talk to

Brandon Nelson, 763-753-7039 before you sign it.

___________________________________________________________________________________

I, _____________________________________, give my permission for Independent School District 15

[name of individual data subject]

to release data about me to __________________________________as described on this form.

[name of other entity or person]

1. The specific data I want Independent School District 15 to release ________________________. [explanation of data]

2. I understand that I have asked Independent School District 15 to release the data.

3. I understand that although the data are classified as private at Independent School District 15, the

classification/treatment of the data at ___________________________depends on laws or

[name of other entity or person]

policies that apply to______________________________.

[name of other entity or person]

This authorization to release expires _____________________.

[date/time of expiration]

Individual data subject’s signature ____________________________________ Date______________

Parent/guardian’s signature [if needed] ________________________________ Date______________

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CoverAgendaCall to order - Pledge of AllegianceAdoption of AgendaConsideration of VisitorsDialogue Session ReportConsent Agenda Approval of November 9, 2015, Minutes11_09_15 Minutes.docx

REVISED- Approval of Routine Personnel Items2015.11.23.docx

Approval of Disbursements (emailed, November 20, 2015)DISBURSE BD RPT 11-23-15 MEETING.docx

REVISED - Approval of Gift Acknowledgements11-23-15.docx

ADD - Approval of Extended Trip Request - SFHS DebateDebate - Brainerd.docx

Information Items and ReportsCelebration of Indigenous PeopleSuperintendent Communications and ReportREMOVE - First Reading Policy 310 Field TripsFirst Reading Policy 510 Public and Private Personnel DataResolution 510 Public & Private Personnel Data (1).docxPolicy 510 Public & Personnel Data redlined.pdfForm 510 Consent to Release-Request from an Individual (1).docx

Student ReportBoard Member ReportsAdjournment