INDEX [] -C3... · Web viewgalvanised over their entire length to SANS Specification No. 763/1977. Two galvanised nuts, two washers and one spring washer shall be supplied for each

THE CONTRACTELM/2/11/2017T

INSTALLATION OF HIGH-MAST LIGHTS IN CACADU TOWN AREA, CACADU TOWN BRIDGE ( WARD 4) AND DORDRECHT ( WARD 14)

C3 Scope of Work

EMALAHLENI MUNICIPALIY

BID NUMBER ELM/2/11/2017T

INSTALLATION OF HIGH-MAST LIGHTS IN CACADU TOWN AREA, CACADU TOWN BRIDGE (WARD 4) AND DORDRECHT (WARD 14)

C.3 SCOPE OF WORKS

All definitions, interpretations and general provisions for the General Conditions of Contract (2010) (2nd editions are applicable.

C3.1 Description of the WorksC3.2 EngineeringC3.3 ProcurementC3.4 ConstructionC3.5 ManagementC3.6 Health and SafetyC3.7 Projection Specifications

1 | P a g e



C3 Scope of Work

C3.1DESCRIPTION OF THE WORKS

TOPIC ASPECT COMMENTARY

DESCRIPTION OF THE WORKS

Employer’s objectives-

To install and commission high mast lights

Overview of the works-

Installation and commissioning of high mast lights

Location of the works - Lady Frere and Dordrecht

2 | P a g e



C3 Scope of Work

C3.2ENGINEERING

ENGINEERING

Design services and activity matrix

-

Works designed by: Emalahleni MunicipalityConcept, feasibility and overall process: Emalahleni MunicipalityBasic engineering and detail layouts to tender stage: Emalahleni MunicipalityTemporary works: Contractor

Operating and Maintenance Manuals

The Contractor shall ensure that the manuals shall cover the following areas:

A detailed overview of the systems installed Full description of the specific installation Full schematics showing the overall layout of the installation Floor layout drawings showing the location and designation of each

piece of equipment installed, location of cable trays and ducts. Full and detailed schematic diagram showing equipment layout in each

equipment rack. Full and detailed wiring diagram for each equipment rack

Soft copies – MSWORDMS EXCELAUTOCAD 2007-2012 in Dwg format

These manuals shall enable the client representative to hand over to end-user client to maintain, service and repair the system. This manual shall contain as a minimum requirement of the following information:

Maintenance schedules and instructions Logic and block diagrams Termination schedules Interfacing schedules All wiring diagrams As-built drawings Circuit diagrams and descriptions Component schedules Spare parts list.

3 | P a g e



C3 Scope of Work

C 3.3PROCUREMENT

PROCUREMENTThe Tenderers notice is drawn to the fact that the awarding of this tender will be in terms of the Supply Chain Management Policy of the Emalahleni Municipality and the Standard Conditions of tender as contained in Annexure F of the 28th May 2010 edition of the CIDB Standard for Uniformity in Construction Procurement

4 | P a g e



C3 Scope of Work

C3.4CONSTRUCTION

CONSTRUCTIONWorks specifications

The South African Bureau of Standards, Standard Specifications for Electrical Engineering (SABS

1200) shall apply.

Refer to PROJECT SPECIFICATIONS

Particular / generic specifications Refer to PROJECT SPECIFICATIONS

Existing services Known services There is three phase power reticulation

running along the sites.

Damage to services Contractor to be responsible for damage to services

Site establishment

Services and facilities provided by the employer

None-

Facilities provided by the contractor See PROJECT SPECIFICATIONS

Storage and laboratory facilities See PROJECT SPECIFICATIONS.

Other facilities and services See PROJECT SPECIFICATIONS

Notice boards See PROJECT SPECIFICATIONS

Water for construction purposes

-The Contractor must make all arrangements for the procurement, transportation and storage of water required for consumption and construction.

5 | P a g e



C3 Scope of Work

C3.5MANAGEMENT

MANAGEMENTParticular / generic specifications

See PROJECT SPECIFICATIONS

Planning and programming

Contractor to provide a programme in bar chart form which will remain as the Contract Programme but will also be updated as and when necessary or when instructed by the Engineer

Methods and procedures

Methods and procedures

The Contractor will ensure that the Project Steering Committee is kept fully informed as to where and when work will commence in different areas and what the particular work consists of.All labour is to be recruited from the local communities through the Project Steering Committee and, if required by the communities, rotated in order to share the work throughout the area.

Quality plans and control

Refer to the relevant standards for testing requirements etc.

EnvironmentCare must also be taken to avoid at all costs any contamination of any kind of existing water courses or dams

Testing, completion, commissioning and correction of defects

All testing in accordance with the requirements of the applicable standards must be carried out and approved in the presence of the Engineer before being accepted.Certificates of Practical Completion, Completion, and Final Completion will be issued in accordance with Clause 51 of the General Conditions of Contract and all other conditions detailed in the same Clause will then apply

Recording of weather A rain gauge must be set up and the rainfall recorded on a daily basis

6 | P a g e



C3 Scope of Work

Format of communications

A visitors Book must be placed on site which all visitors must be requested to sign.All Site Instructions will be issued in writing in a Site Instruction Book kept on siteAll requests for inspections by the Engineer must be made in writing at least 24 hours prior to being required

Management meetings Site Meetings will be held on a monthly basis at which the Contractor’s representative, representatives of the Project Steering Committee, representatives of the Employer and the Engineer, or his representative will attend.At this meeting the Contractor will be expected to table a marked up programme detailing progress and in the case of falling behind programme reasons why. The Contractor will also be expected to table any items of work which he feels need explanation or further detail.

Daily records All forms included in the Contract Document must be completed at the frequency indicated

Bonds and guarantees A Guarantee will be required as detailed in the Contract Data and Clause 7 of the General Conditions

Payment CertificatesMeasurements for Payment Certificates will be made jointly by the Engineer’s and the Contractor’s representatives.All claims for materials on site must be accompanied by a copy of the tax invoice for that particular item.

Permits Not applicable

Health and Safety

Health and safety requirements and procedures

The tenderers are to submit a provisional Health and Safety Plan with their Tender.

Measures against disease and epidemics

Not applicable

Aids awareness The Contractor will be issued with a HIV/AIDS Specification in the Tender Document

ANNEXES

7 | P a g e



C3 Scope of Work

C3.6HEALTH AND SAFETY

FOREWORD: *Complies with Occupational Health and Safety Act No. 85 of 1993 and Construction Regulations of July, 2003.*use as a management tool in order to comply with OH & S Act*Act takes preference over this document*Act must be used as the minimum requirement*contact originator of this document if unclear of anything.

1. TABLE OF CONTENTS *INTRODUCTION*BACKGROUND TO H & S SPECIFICATION*PURPOSE OF H & S SPECIFICATION*IMPLEMENTATION OF H & S SPECIFICATION

2. HEALTH AND SAFETY SPECIFICATION *SCOPE*INTERPRETATION

-Application-Definitions

*MINIMUM ADMINISTRATIVE REQUIREMENTS-Notification of intention to commence construction-P.C’s assignment of 16(2) responsible person-Competence of 16(2)-COID Act-Occupational h & s policy-H & S Organogram-Preliminary Hazard identification and Risk Assessment-H & S Representatives-H & S Committees-H & S Training

-Induction-AwarenessCompetence

-General Record Keeping-H & S Audits, Monitoring and Reporting-Emergency ProceduresFirst Aid boxes and equipment-Accident and incident reporting and investigating-Hazards and potentially hazardous situations- P.P.E.-OH & S Signage-Contractors and sub-contractors-Public and site visitor h & s-Penalties

*PHYSICAL REQUIREMENTS-Existing structures-Edge protection-Stacking of materials-Hazardous chemical substances-Asbestos and asbestos work

*PLANT AND MACHINERY

8 | P a g e



C3 Scope of Work

-Construction plant-Fire extinguishers and firefighting equipment-Hired plant and machinery-Scaffolding / working in elevated positions-Roof work-Formwork and support work-Ladders and ladder work-Electrical installations and portable electrical tools

*OCCUPATIONAL HEALTH-Occupational hygiene-Welfare facilities-Alcohol and other drugs

3.*PRINCIPAL CONTRACTOR COMPLIANCE DATES4.*ASSIGNMENT OF RESPONSIBLE PEOPLE

-Appointment forms5.*GENERAL COMPLIANCE REQUIREMENTS

-Progress meetings6.*PRELIMINARY Hazard identification and Risk Assessment7.*ACKNOWLEDGEMENT OF RECEIPT OF H & S SPECIFICATION

9 | P a g e



C3 Scope of Work

COMPANY:

HEALTH AND SAFETY SPECIFICATION

1. INTRODUCTION AND BACKGROUND

The Construction Regulations No. R1010 of 18 th July, 2003, requires the Client to prepare a pre-construction health and safety specification, with all existing risks identified.

PURPOSE OF HEALTH AND SAFETY SPECIFICATION

To assist in achieving compliances with the Occupational Health and Safety Act No. 85 of 1993 and the Construction Regulations of July, 2003, in order to, as far as is practicable, reduce or eliminate incidents or injuries.The Principal Contractor shall use this specification as a basis for the drafting of his and any Contractor’s construction health and safety plans.The Specification sets out the requirements to be followed by all Contractors so that the health and safety of all persons who may be affected by the construction may receive the same priority as other project facets.

IMPLEMENTATION

The health and safety specification forms an integral part of the contract, and the Principal Contractor is required to use it when drawing up his health and safety plan. He must forward a copy to all Contractors at their bidding stage to enable them to prepare their own health and safety plans.

2. HEALTH AND SAFETY SPECIFICATION.

2.1 SCOPEThis specification covers the requirements for eliminating and mitigating incidents and injuries at Company/Site/Project level. The scope addresses legal compliance, hazard identification and risk assessment, risk control, and promoting a health and safety culture on the project. The specification also provides for the protection of those persons other than employees.

2.2 INTERPRETATION.ApplicationThis specification is a compliance document drawn up in terms of the Occupational Health and Safety Act No.85 of 1993, and the Construction Regulations of July, 2003, and is therefore binding.

DefinitionsThe definitions as listed in the Occupational Health and Safety Act and Construction Regulations shall apply.

2.3 MINIMUM ADMINISTRATIVE REQUIREMENTS.

2.3.1 Notification of intention to commence construction work.The Principal Contractor shall notify the Provincial Director of Labour in writing before construction work commences, a copy of which shall be kept in the health and safety file.

2.3.2 Assignment of Principal Contractor’s/Contractor’s responsible person to supervise health and safety on site.The appointments shall be made in writing, a copy of which is to be kept in the health and safety file.

2.3.3 Competence of the responsible person/s.The criteria as stipulated under the definition of “competent” in the Construction Regulations shall apply.2.3.4 Compensation for Occupational Injuries and Diseases Act 130 of 1993.The Principal Contractor shall keep a copy of the letter of good standing with his Compensation Assuror in the health and safety file as proof of registration. Each contractor shall provide a copy of his letter of good standing to the Principal Contractor for the health and safety file.

2.3.5 Occupational health and safety policy.10 | P a g e



C3 Scope of Work

The Principal Contractor and each Contractor shall submit a health and safety policy signed by its Chief Executive Officer, outlining the Employers objectives and how they will be implemented.

2.3.6 Health and safety organogram.The Principal Contractor and each Contractor shall prepare an organogram detailing each site management health and safety appointment of the competent person.

2.3.7 Preliminary Hazard Identification and Risk Assessment. (HIRA)The Principal Contractor shall cause a hazard identification to be performed by a competent person before the commencement of construction work. The assessed risks shall form part of the construction phase health and safety plan submitted for approval by the Client. The assessment must include:a) a list of hazards and potential hazards;b) a documented risk assessment based on the list of hazards;c) a set of safe work procedures (method statements) to eliminate, reduce or control the risks;d) a monitoring and review procedure as the risks change.

The Principal Contractor shall ensure that all Contractors inform, instruct and train their workers regarding any hazards, risks and related safe work procedures before any work commences and thereafter at regular intervals as conditions change. Contractors are to conduct their own toolbox talks weekly, and submit proof of these talks to the Principal Contractor. Contractors are to conduct risk assessments specific to their operations and submit a copy to the Principal Contractor.

2.3.8 Health and safety representatives.The Principal Contractor and Contractors shall appoint in writing and provide training for health and safety representatives who shall carry out inspections of the workplace, keep records and report all findings to the responsible person, and at health and safety meetings. A representative is required once 20 employees are on site, and one representative for every 50 employees thereafter.

2.3.9 Health and safety committees.The Principal Contractor shall ensure that committee meetings are held monthly and minutes are kept. The responsible person shall chair the meetings and all representatives are to attend. Contractors shall hold their own meetings, with a copy being forwarded to the Principal Contractor’s responsible person.

2.3.10 Health and safety traininga) Induction. The Principal Contractor shall ensure that all site personnel undergo site-specific health and safety induction training before they start work. A record of attendance shall be kept in the health and safety file.b) Awareness. The Principal Contractor shall ensure that on-site toolbox talks take place at least once per week, dealing with risks relevant to the work at hand. Contractors shall provide proof to the Principal Contractor.

2.3.11 General record keeping. The Principal Contractor shall keep and maintain health and safety records to demonstrate compliance with this Specification, with the OH & S Act, and with the Construction Regulations. He shall ensure that all records of incidents/accidents, emergency procedures, training, inspections, audits, etc, are kept in the health and safety file. He shall ensure that all contractors maintain such a file.

2.3.12 Health and safety audits, monitoring and reporting.The Client shall conduct monthly health and safety audits of the work place as well as an audit of the administration of health and safety. The Principal Contractor shall conduct similar audits monthly of any contractor, who will in turn audit any sub-contractor.

2.3.13 Emergency procedures.The Principal Contractor must prepare a detailed emergency procedure for approval by the Client prior to commencement on site. The procedure shall detail the response plan, including:a) list of key competent personnel;b) details of emergency services;c) actions to be taken in the event of an emergency;d) information on any hazardous material/situation.

11 | P a g e



C3 Scope of Work

Emergency procedures shall include: fire; chemical spill; injury; damage; hazardous substances; bomb threat; major incident/accident. The Principal Contractor shall advise the Client in writing of any such event, including action taken. A contact list of all service providers (fire dept. ambulance, police, doctor, hospital) shall be available to site personnel.

2.3.14 First aid boxes and first aid equipment.The Principal Contractor shall appoint a certified first aider in writing. A copy of the certificate shall be placed in the health and safety file. An adequately stocked first aid box must be provided by the Principal Contractor, as well as a first aid station. A contractor with 5 or more employees must provide his own first aid box. Where there are 10 or more employees, a certified first aider must be appointed and be on site at all times.

2.3.15 Accident/incident reporting and investigation.The Principal Contractor must investigate all injuries and report to the Client.The P.C. may categorize incidents as follows: incidents; first aid; medical; disabling; fatal. He will detail the procedure to follow for each such event.

2.3.16 Hazards and potentially hazardous situations.The Principal Contractor shall immediately notify any contractors and the Client in writing of any hazardous or potentially hazardous situation that may arise during the performance of construction activities.

2.3.17 Personal Protective Equipment.The Principal Contractor shall ensure that all site employees wear the P.P.E. as identified in the risk assessment. He is to ensure that an adequate supply of P.P.E. is available on request as either replacement for lost items or worn out items. A record is to be kept of issues to each employee. Each contractor is responsible for supplying his own staff with P.P.E.

2.3.18 Occupational health and safety signage.The Principal Contractor must provide adequate on-site signage. Examples are: no unauthorized entry; visitors report to site office; site office; hard hat area; construction vehicles; noise zone; first aid. Signs are to be posted on access routes, entrances, scaffolding, and other risk areas.

2.3.19 Contractors and sub-contractors.The Principal Contractor shall ensure that all contractors comply with this Specification, the OH & S Act, Construction Regulations and any other relevant legislation that may relate to the activities. A contractor shall ensure compliance of any sub-contractor appointed by him.

12 | P a g e



C3 Scope of Work

2.3.20 Public and site visitor health and safety.The Principal Contractor shall ensure that every person working on or visiting the site, as well as the general public, shall be made aware of the dangers likely to arise from site activities, including the precautions to be taken to avoid or minimize those dangers. Appropriate health and safety notices and signs shall be posted up.Both the Client and the Principal Contractor have a duty in terms of the OH & S Act to do all that is reasonably practicable to prevent members of the public and site visitors from being affected by the construction activities.The site must be suitably hoarded at all times with a limited number of restricted access points. Adequate notices are to be displayed.Hoarding is to be inspected daily and gates locked at the end of each work day.

2.3.21 PenaltiesPenalties may be imposed on Contractors who do not comply with this health and safety Specification.

2.4 PHYSICAL REQUIREMENTS

2.4.1 Existing structures.Any existing structure must be deemed safe by means of a structural inspection and report compiled by a competent person and forwarded to the Client and the Principal Contractor.

2.4.2 Edge protection and penetrations.The Principal Contractor must ensure that all edges and openings are guarded and demarcated at all times until permanent protection is erected. The guards must be constructed of scaffold type tubing, with guardrails, painted yellow, located one meter above floor level.

2.4.3 Stacking of materials.The Principal Contractor must appoint in writing a stacking supervisor and all materials, formwork and other equipment is stacked and stored safely, on level, firm ground, out of access ways and height complying with regulations.

2.4.4 Hazardous Chemical Substances. (h.c.s)The Principal Contractor is to appoint a competent person in writing to control the storage, transport and use of any h.c.s. Material safety data sheets (msds) are to be maintained and available on site. First aiders are to be informed of the presence of h.c.s. and how to treat incidents.

2.4.5 Asbestos and asbestos work.The removal and maintenance of asbestos containing products must be conducted under controlled conditions as specified in the Asbestos Regulations.A set of safe work procedures must be drawn up by the Principal Contractor and submitted to the Client for approval.

2.4.6 Demolition work.A competent person is to be appointed in writing to supervise and control all demolition work on site.A method statement on the procedure to be followed in demolishing the structure is to be developed by a competent person prior to the work being carried out.The Construction Regulations section 12 conditions shall apply.

2.5 PLANT AND MACHINERY

2.5.1 Construction plant.This includes all types of plant used in the construction process, and must comply with the OH & S Act and the Construction Regulations.The Principal Contractor shall appoint a competent person in writing to inspect and record the findings of such inspections.Only authorized competent persons are to operate such machinery. Appropriate p.p.e. and clothing must be provided, used and maintained.

2.5.2 Fire extinguishers and firefighting equipment.13 | P a g e



C3 Scope of Work

The Principal Contractor and Contractors shall provide adequate, serviced and maintained firefighting equipment, located at suitable locations on site. Appropriate notices and signs must be posted up.

2.5.3 Hired plant and machinery.The Principal Contractor shall ensure that the hired plant and machinery is safe for use and complies with 2.5.1 above.

2.5.4 Scaffolding/working in elevated positions.The Principal Contractor must submit a risk-specific fall protection plan to the Client for approval before any work commences. All scaffolding must comply with SANS 10085 standards.Scaffolding must be declared safe for use by a competent person who has been appointed in writing, with the register being updated weekly, after inclement weather, after alterations, after an accident, and before dismantling.Adequate protection must be provided over a walkway, pavement or public access.The fall protection plan must include a risk assessment and safe work procedures. All persons working at height must be evaluated for physical and psychological fitness. Training must be provided. All openings and edges must be adequately guarded. Workers must be trained in the use of fall harnesses, which must be kept in a good condition.All scaffolding must be complete with guard rails and toe boards and be fully boarded.

2.5.5 Roof work.All roof work must be conducted in accordance with Construction Regulation 8, with a fall protection plan in place.

2.5.6 Formwork and support work.The Principal Contractor shall appoint a competent person in writing to inspect the formwork and support work immediately before, during and after the placement of concrete and thereafter on a daily basis until the removal thereof.Notices and signs are to be posted. Walkways, passages and pavements are to be protected from falling objects.

2.5.7 Ladders and ladder work.The Principal Contractor shall appoint a competent person in writing to inspect all ladders monthly and record such findings in a register. Ladders are to extend one meter above a landing and must be secured at the top and have a secure, non-slip base.

2.5.8 Electrical installations and portable electric tools.The Client must ensure that the Principal Contractor is aware of the position of all electrical power lines. The P.C. must comply with the electrical installation regulations, electrical machinery regulations and the construction regulations. The P.C. shall carry a copy of the Certificate of Compliance. Temporary electrical installations must be inspected weekly. Portable electrical tools are to be visually inspected daily with a register updated monthly.

14 | P a g e



C3 Scope of Work

2.6 OCCUPATIONAL HEALTH.

2.6.1 Occupational hygiene.Exposure to occupational health hazards in construction is common and Contractors must ensure that proper health and hygiene measures are in place to prevent exposure to such hazards. Prevent inhalation, ingestion, absorption and noise induced hearing loss.

2.6.2 Welfare facilities.The Principal Contractor must supply sufficient toilets (1 per 30 workers), changing facilities, hand wash facilities, soap, toilet paper and hand drying material. There must be safe, clean storage areas for workers to store personal belongings and clean, sheltered eating areas.

2.6.3 Alcohol and other drugs.No alcohol or other drugs will be allowed on site. No one under the influence of alcohol or drugs will be allowed on site. Any person suffering from any illness/condition which may affect his safety on site must report to his supervisor.Disciplinary action is to be taken against anyone found under the influence whilst on site.

3. PRINCIPAL CONTRACTOR COMPLIANCE DATES

Requirement Submission date

a) Health and safety plan Before commencement on site. b) Notification of intention to Before commencement on

Commence construction site. c) Assignment of responsible Before commencement on Persons to supervise site. Construction work.d) Competence of responsible Together with H & S Plan Personse) Occupational health and safety policy Together with H&S Planf) Health and safety organogram Together with H&S Plang) Initial hazard identification Together with H&S Plan And risk assessment

15 | P a g e



C3 Scope of Work

4. ASSIGNMENT OF PRINCIPAL CONTRACTOR’S RESPONSIBLE PERSONSAppointment Reference CEO Assignee OH&S Act sect. 16(2)Construction work supervisor CR 6.1Subordinate supervisor CR6.2Health & safety representatives OH&S Act sect. 17Incident investigator GAR 8Risk assessment co-ordinator CR7Fall protection plan co-ord. CR8First aiders GSR 3Scaffold inspector/supervisor SANS 10085 & CR14Scaffold erector GSR13DFormwork/support work CR10Excavation inspector CR11Ladder inspector GSR13ATemporary electrical installation CR22Fire fighting equipment inspector CR27Safety officer CR6.6

18. Demolition Supervisor CR 12(1)

16 | P a g e



C3 Scope of Work

5. GENERAL COMPLIANCE REQUIREMENTS

1. Construction health and safety plan. Monthly review.

2. Health and safety file. Open, at meetings.

3. OH&S Act regulations Monthly review.

4 Induction training. Every worker

5. Toolbox talks. Weekly

6. Health & safety reports Monthly.

7. Emergency procedures Monthly.

8. Risk assessments Monthly.

9. Safe work procedures Before start.

10. General inspections. Daily, weekly.

11. List of contractors. Update weekly.

12. Workman’s compensation. Ongoing.

13. Section 37 Mandatary Ongoing.

6. PRELIMINARY RISK ASSESSMENT

(Available from the MBA upon request)

7. ACKNOWLEDGEMENT OF RECEIPT

I, ……………………….., representing…………………………….

Principal Contractor/Contractor, have received the Health and Safety Specification in good order and shall ensure that the Principal Contractor/Contractor and its personnel comply with all obligations/requirements/specifications in respect thereof.

This document is legally binding in terms of Regulation 4(1)(a) of the Construction Regulations 2003.

Signature of Principal Contractor/Contractor………………………………DATE…………………

Signature of Client/Client’s Agent……………………………………………DATE………………….

17 | P a g e



C3 Scope of Work

C3.7PROJECT SPECIFICATIONS

PROJECT SPECIFICATIONS FOR THE INSTALLATION AND COMMISSIONING OF HIGH MAST LIGHTS…….............................

SCOPE____________________________________________________________________1PORTION 1___________________________________________________________________________1PORTION 2___________________________________________________________________________2PORTION 3___________________________________________________________________________2PS 1 SUPPLY AUTHORITY_____________________________________________________________2PS 2 ELECTRICAL CONNECTION_________________________________________________________2PS 3 SYSTEM REQUIREMENTS__________________________________________________________2PS 4 FOUNDATIONS___________________________________________________________________2PS 5 MAST___________________________________________________________________________3PS 6 LUMINAIRES_____________________________________________________________________5PS 7 RELIABILITY______________________________________________________________________5PS 8 MAINTAINABILIITY_________________________________________________________________5PS 10 AVAILABILITY____________________________________________________________________5PS 11 ELECTROMEGNETIC RADIATION and SUSCEPTIBILITY_________________________________6PS 12 QUALITY OF ELECTRICAL WORKMANSHIP___________________________________________6PS 13 ERGONIMICS____________________________________________________________________6PS 14 CABLING PRACTICE______________________________________________________________6PS 15 LOGISTIC SUPPORT REQUIREMENTS_______________________________________________7PS 16 WARRANTY_____________________________________________________________________8PS 17 DISCLAIMER____________________________________________________________________8PS 18 APPLICABLE STANDARDS_________________________________________________________8PS 19 SITE FACILITIES_________________________________________________________________8

HEALTH AND SAFETY______________________________________________________11PAM 2.2 Interpretations_________________________________________________________________11PAM 2.3 Minimum Administrative Requirements of the Department of Agriculture_____________________12PAM 2.4 SPECIFIC PROJECT REQUIREMENTS__________________________________________16PAM 2.5 Occupational Health____________________________________________________________19PAM 3 MEASUREMENT AND PAYMENT___________________________________________________20PAM 4 TASK COMPLETION FORM_______________________________________________________20PAM 5 ASSIGNMENT OF PRINCIPAL CONTRACTOR’S RESPONSIBLE PERSONS______________21PAM 6 OTHER REQUIREMENTS______________________________________________________21PAM 7 MEASUREMENT AND PAYMENT________________________________________________22

ENVIRONMENTAL MANAGEMENT PLAN_______________________________________23PEM.1PURPOSE_____________________________________________________________________24PEM.2 RESPONSIBILITIES FOR ENVIRONMENTAL MANAGEMENT____________________________24PEM.3 TRAINING AND INDUCTION OF EMPLOYEES________________________________________24PEM.4 COMPLAINTS REGISTER AND ENVIRONMENTAL INCIDENT BOOK______________________24PEM.5 ENVIRONMENTAL SAFETY_______________________________________________________24PEM.6 MEASUREMENTS AND PAYMENT_________________________________________________31

1 | P a g e



C3 Scope of Work

SCOPE

PORTION 1

Supply, installation, testing and handing over fully operational (12) new high mast lights in accordance with the electrical technical specification, including the casting of mast pole foundations.

Lady Frere Area: x7 new high mast lights Lady Frere Bridge area: x1 new high mast light Dordrecht: x4 new high mast lights

PORTION 2

Supply and installation of complete earthing of the mast in the accordance with the relevant SANS specifications.

PORTION 3

Compilation of electrical certificate of compliance and structural engineering certificate for each and every high mast light installation.

PS 1 SUPPLY AUTHORITY

The supply authority for Lady Frere is Eskom and for Dordrecht is the local municipality.

PS 2 ELECTRICAL CONNECTION

Contractor to apply for an electrical bulk supply connection per area.

PS 2.1 FEEDER CABLES

All cables shall be supplied and installed along the routes as shown on the drawings, and as specified in the Technical Specification.

PS 2.2 SYSTEM AND SITE PARTICULARS

The lighting installations shall be suitable for a 415/240 volt 50 Hz supply of electricity. The transformers supplying the networks vary in size but may be rated up to 500 kVA three phase.

The sites are located in towns and areas in the Emalahleni Municipal area of jurisdiction, and are townships of conventional design. The masts will be located in the road reserves and normal access will therefore be available for trucks, cranes and temporary stays.

The specific locations of the masts will be disclosed at a site inspection, which will be held with the successful tenderer before commencement of the work. Provision must be made for rocky soil and transport.

PS 3 SYSTEM REQUIREMENTS

The minimum illumination at a distance of 150 meters from a single mast shall be 1 lux.

The complete system shall be designed, manufactured and finished to afford a maintenance free life span and materials shall be chosen to prevent wear, fatigue and corrosion.

2 | P a g e



C3 Scope of Work

PS 4 FOUNDATIONS

The contractor shall appoint a geo-technical consultant to report on the soil conditions and the foundations shall be designed based on this data. A copy of the consultant’s report and the foundation design calculations shall be submitted to the engineer at least four weeks before site work is due to commence. Ready mixed concrete of the design strength shall be obtained locally for the foundations. The Engineer shall inspect foundation steel immediately before concrete pouring. Concrete foundations shall protrude at least 300 mm above ground level and shall be finished smooth.

Each mast shall be supplied with foundation bolts and templates. The bolts shall be hot dipgalvanised over their entire length to SANS Specification No. 763/1977. Two galvanised nuts, two washers and one spring washer shall be supplied for each bolt. The number of foundation bolts shall be determined according to the design above. Calculations shall be submitted upon request.

A foundation plan, adequately designed for the conditions , and based on a soil bearing capacity of 150kPa, giving details of the reinforcing required shall be submitted.Soil pressure and overturning safety factor shall be stated. All reinforcing and foundation bolts shall have a minimum of 100mm concrete cover. The 28 days cube strength of the concrete shall be 25 Mpa.

All foundations shall have a circular flat base from which a square plinth shall rise to above the surrounding ground level.

One or two PVC, Class B cable sleeves shall be provided from the centre of the top of the foundation plinth, through the concrete to a point 500 mm below ground level on the side of the plinth.After casting of the foundation, the slab shall be covered by earth, properly compacted. The area around the plinth shall be brought to the original level and shall be left neat and tidy.

PS 5 MAST

PS 5.1 CONSTRUCTION

The masts shall be constructed from conical sections which, when assembled, will form a tapered column of circular cross section. There shall be no fillet welds of the overlaps.The sections shall be joined by friction fit only.

The masts shall be of lightweight construction and a base plate shall be welded to the bottom end of the lowest section suitable drilled for foundation bolts.All welding to be subject to SANS Spec 044 Part 3 Grade B and shall be carried out by SANS coded welders only. Proof that all welders have been tested by the SANS must be submitted on request. Inspection and acceptance certificates shall be furnished on request.The steel used in the manufacture of the mast shall have an ultimate tensile strength of between 450 and 620 Mpa and identical to SANS 1431 grade 300WA steel.Proof must be supplied that the manufacturer is ISO 9001 accredited.

PS 5.2 DIMENSIONS

The masts offered shall give an overall flood light mounting height of 30 m.The cross-section and wall thickness of the mast must be determined on the basis of the working loads.

PS 5.3 WORKING LOADS

The masts shall be designed in accordance with the SANS 02254 Code of Practice for the design and construction of lighting masts. The following site factors shall be considered:Design wind speed = 144kmClass of structure = BCategory of terrain = 2

3 | P a g e



C3 Scope of Work

Altitude of site = 1200 m

The mast shall carry at its top 9 x 279W LED Flood lights evenly spread around its circumference.Data on wind induced oscillations and the dynamic behavior of the mast shall be submitted.

PS 5.4 RAISING AND LOWERING DEVISE

Each mast shall be equipped with a three-point hoisting mechanism, consisting of three 6mm diameter stainless steel wire ropes, running over three pairs of aluminum pulleys on the head frame of the mast. The pulleys running on shafts manufactured from Stainless steel and bearings/housings are manufactured from Vesconite. All split points, bolts, nuts and washers shall be of stainless steel. Pulley shafts shall be positively prevented from rotating in their housings. 2 (two) – Rope systems shall not be considered.

The luminaire carriage shall be drawn against three inverted cones to ensure level positioning of the fittings in the operating position. The hoisting ropes, which will remain under tension at all times, shall terminate inside the mast on a clevis plate, to which the rope of the hoisting unit can be connected or to which, when in the raised position, the locking device can be attached. The locking device shall be secured to a structurally sound member of the mast base. The other ends of the hoisting ropes shall be firmly secured to the luminaire carriage. Rope ends shall not be secured by Crosby clamps and only "Talurit" type ferrules of compatible material shall be used. In addition, a safety chain shall be provided between the clevis plate and a structurally sound member of the mast base. All fasteners connected with the raising and lowering device shall be secured by Nylok type nuts or stainless steel split pins.

PS 5.5 HOISTING UNIT

This shall be a single drum worm gear winch with a 50:1 ratio and suitable for manual or power operation. The winch shall run in a fully enclosed oil bath.It shall be possible for the winch to be removed, if so desired, thus not requiring a winch in each mast.

PS 5.6 ACCESS OPENING

An access door adequately protected against the weather shall be provided in the mast, with the bottom lintel 600mm above the base plate. The door shall be adequately protected against vandalism and secured by three screws requiring a special opening tool.A door-frame shall reinforce the opening in the mast.The mounting strips welded opposite the door opening shall be drilled for the mounting of a control board. Earth terminals, as well as a support bar for the incoming supply cables, shall be provided below the door opening.

PS 5.7 CORROSION PROTECTION

All parts of the mast and raising and lowering device, not specified as manufactured from stainless steel, shall be hot dip galvanised to SANS Specification No. 763/1977 and inspection certificates provided if required. No welding, drilling, punching, bending or removal of burrs shall be carried out after the galvanising process has been completed.

PS 5.8 ELECTRICAL CONNECTION TO THE LUMINAIRES

A flexible, heavy-duty 5-core trailing cable of the correct size, which runs over a separate set of Aluminum sheaves at the head frame, shall be provided. Sheaves shall be of Aluminum, running on Vesconite shafts. The shafts shall be positively secured from rotating in their housings. The Aluminum sheaves shall be adequately sized to prevent deformation of the cable.The trailing cable shall be firmly connected to the luminaire carriage at its one end and to the clevis plate at the other end. Suitable connectors of the CEE type of connectors meeting IP55 within DIN 40-050 shall be provided.A fully enclosed distribution board shall be provided for each mast, containing:1 – 3 pole isolator (main switch)3 – Single pole MCB’s (lights)

4 | P a g e



C3 Scope of Work

1 – Single phase switched socket outlet for the use of a power tool1 – Two pole earth leakage unit protecting the single phase outlet1 – 5 pin CEE socket1 – Adequately rated contactor1 – Single pole MCB acting as by-pass switch1 – Single pole MCB protecting the contactor1 – Photo cell1 –15 Amp 3 phase C/B connected to a 25 Amp female welding socket outlet.

All circuit breakers and isolators shall have a rupturing capacity of 5 kA and shall bear the mark of the SANS and shall be accessible through cut-outs in the cover without having to remove the cover.

All equipment shall be clearly marked with engraved labels. No stick-on embossed tape shall be used.The distribution board shall be fully wired and ready for connection to the incoming supply cables.

PS 5.9 EARTHING

The contractor shall ensure that the complete installation is earthed in accordance with the latest SANS 10142-1 and the local Authority requirements.

PS 6 LUMINAIRES

Luminaires shall be designed and mounted to give a uniform circular light distribution on the ground. Luminaires shall be manufactured from materials which will not degrade from ultraviolet light or corrosion. Reflectors shall be guaranteed not to lose reflectivity over the life span of the luminaire. All control gear shall be mounted in a compartment attached to the luminaire. The control gear and the compartment shall be adequately rated to operate in the high ambient temperatures in the Emalahleni area, without undue ageing. Plastic trays, brackets and retaining clips will not be accepted.The luminaire size shall be chosen to meet the specifications stated in the BOQ in this document.

The luminaire shall bear the SANS 10225 mark and the SANS 1464 safety mark.

The luminaire shall have a degree of protection that complies with SANS 1222:Lamp compartment: IP65Control gear compartment: IP65The IP rating shall be certified by a SANS test report.

PS 7 RELIABILITY

The useful life of offered equipment must be clearly indicated in the tender attachment of technical brochures assuming normal usage. The incidence of failure of offered equipment leading to the different conditions given below shall also be indicated:

Failure leading to total operational collapse or widespread loss of facilities sufficient to render the system inoperative.Failures of equipment or units that render that piece of equipment or unit inoperative but not influencing the system operation greatly.Failure of field replaceable units e.g. circuit cards etc.

The high reliability and availability of the system with minimum down time is an important requirement and tenderers shall provide quantitative information about guaranteed maximum downtime.

PS 8 MAINTAINABILIITY

The system must be well documented for ease of maintenance. Diagnostic facilities must provide the operator and maintenance personnel with a good maintenance tool in the sense of fault finding, logging and reporting.

5 | P a g e



C3 Scope of Work

The diagnostic facilities must form part of the maintenance document, which shall be handed over to the client during the official site hand over.

PS 10 AVAILABILITY

All equipment supplied must be backed up with enough local stock to be able to provide the maintenance staff with all equipment and components to keep the system operational for at least the next ten years after installation.

Any updates or changes necessary to overcome failures or deficiencies within the system must be carried out free of charge for a minimum period of five years. All documentation that needs to be updated as a result thereof must also be free of charge.

PS 11 ELECTROMEGNETIC RADIATION and SUSCEPTIBILITY

The contractor shall take cognisance of the environment in which the system must operate and ensure that the equipment supplied will work satisfactory without causing interference caused by other equipment. (e.g. radios Antenna, switching and electric arcs, etc).

PS 12 QUALITY OF ELECTRICAL WORKMANSHIP

The contractor shall be fully responsible for the following:

Installation and execution of the Works according to this document Provision of logistic all systems and infrastructure required Full time supervision on-site over the execution of the Works Programming and management of the Works. Ensure that all conduiting are installed for relevant services and liaise with relevant electrical engineer. Check all conduits timeously to ensure that there is no blockage prior to installation of the cabling and if a

problem is picked up resolve with relevant contractor and site engineer to avoid delays in installation.

Compliance to the relevant Codes, Standards, Specifications and Regulations. Provision for registered and qualified skill and labour as required by the appropriate Acts and Regulations.

The Engineer shall inspect and monitor the progress of the Works. The Contractor shall correct all deviations at his own expense. The Contractor will on no account be relieved by these inspections from his responsibility as specified in this document. These inspections shall not be seen as final approval of any work or any part thereof.

PS 13 ERGONIMICS

Ergonomic principles and procedures shall be applied throughout the detailed design, manufacture, construction, and installation and testing of all equipment.

PS 14 CABLING PRACTICE

All cables shall be run and installed in a workmanlike manner and in routes approved. The Contractor shall plan the cabling system and routing to ensure system integrity and performance, and that it does not present problems of maintenance, access nor conflict with the operation and maintenance of other systems. The Contractor shall in his tender submission, give full details of the type of cables used including the type of termination, color scheme, identification method, method of installation and shielding, limitations (if any) and any other relevant telecommunication.

6 | P a g e



C3 Scope of Work

Support all cabling within the false ceiling space or under raised flooring by steel cable tray, trunking and/or duct, catenary wires, fixed by approved hangers and methods.

Group cables neatly together in bundles not exceeding 50 cables per bundle. Do not try to arrange cables in bundles in straight lines leave in a random lay, to help eliminate crosstalk between cables and bundles.

Maintain at all times a minimum of 150mm spacing from parallel runs of electrical cabling and 300mm from fluorescent lights. Where telecommunications cables cross, electrical cables this shall be at right angles with approved local regulations for separation/segregation adhered to, with a minimum of 6mm of durable insulation material 300mm long with at least 25mm of overlap. Provide adequate support for all cabling that is vertically installed, ensuring that the weight of the cables is sufficiently supported. Provide and use screwed moulded plastic bushes to protect cable, with the use of locknuts inside the trunking or tray work to ensure bush remains securely in place.

Before cable is installed and after installation ensure that trunking and tray is thoroughly clean of any extraneous material, such as cable scraps, dust, dirt and construction debris. Co-ordinate all trunking and tray work fully with other services on site as necessary.

All cable trays and centenary wires shall be earthed to a protective earth from the electrical distribution board on the floor where such cable tray is installed. It shall be the contractor’s responsibility to ensure that the reticulating contractor has properly earth all wire ways according to the stipulated rules and regulation set out.

The contract shall ensure that no interference/disturbances/noise in picked up by the communications cabling and shall ensure that all lighting and air-conditioning duct does not affect the minimum requirements of telecommunication cabling and systems.

Cables shall be secured with plastic or Velcro cable ties on cable trays and professionally properly labelled.

Where cabling is installed in partitions and similar enclosures, install cables in free spaces free from protrusion of screws and similar fasteners. Remove all sharp edges and allow slack in cable runs.

Where cables are installed in partitions or false walls through studs, ensure bushing is secured in these fittings to protect cables.

Cables shall be installed using a bending radius not less than eight (8) times the overall diameter of the cable. Cables shall be installed ensuring that the hauling tension does not exceed 11.3Kg. Restrict any single pull to no more than two (2) 90-degree bends, in conduit and ducts.

PS 15 LOGISTIC SUPPORT REQUIREMENTS

PS 15.1 MAINTENANCE

The contractor shall maintain and guarantee the total installation for at least 12 calendar months with no cost to the owner. The Contractor shall submit quarterly reports listing full details of all equipment or system defects and repairs affected during the guarantee period. The terms of the guarantee and warranty shall not be limited to the tenderer's covering letters or documentation.

The contractor shall in the course of such maintenance be on call at all times during the maintenance period, to repair or replace defective parts if required and shall use only genuine parts produced by the manufacturer of the original part.The contractor shall provide all spare parts and labour and all related services during the guarantee and maintenance period free of charge. Repairs resulting from misuse of equipment by the Client however will not be made at the expense of the Contractor.

Any tool or test equipment required for maintenance of the system which is not normally found in a standard tool kit or available as a normal test instrument in a maintenance workshop shall be provided with the system or offered as an option.

7 | P a g e



C3 Scope of Work

The Contractor shall propose a preventative maintenance procedure including the frequency of such procedures to ensure reliable operation of the system.

PS 15.2 SUPPLIERS

A proposed list of spare parts and items needed to be kept in stores for the maintenance of the system after the guarantee period shall be submitted by the tenderer, with a cost schedule. All equipment major spares shall have agents in the Eastern Cape Province area.

PS 15.3 FACILITIES AND EQUIPMENT

To support the maintenance of the system by the maintenance staff, facilities for the repair, maintenance exchange and purchase of spare parts and items shall be available for a minimum period of 10 years from the commissioning date of the equipment, at a cost that is competitive with normal purchase prices for similar items.

The contactor shall give full particulars of the maintenance, spare parts and service facilities available in South Africa. The names and addresses of the persons concerned shall be furnished. A waiting time to import spares will not be acceptable. The spares response time shall be 2 hours.

PS 16 WARRANTY

All electrical equipment and systems shall carry a complete twelve (12) month warranty after practical completion certificate has been signed.

The electrical contractor must issue the suppliers warranty, in the name of the end-client department, to the client electrical engineering representative and/or principal agent prior to the advent of the warranty period. All relevant issues (such as scheduled services etc), provisions and conditions pertaining to the warranty shall be the responsibility of the electrical contractor and must be strictly adhered to and explained to the end-user client.

A copy of the log sheet and all relevant filled in schedules must accompany the hand over documentation. Over and above the requirements of the warranty of the following items must be completed during this project period:

Submit all relevant contact details to the foreman on site. Make all necessary adjustments for the correct operation of the lights Maintain the installation inclusive of the making good any defect due to inferior material and or

workmanship. For item not covered by warrantee’s all services necessary must be performed in accordance with the

operating and maintenance manuals, the service and maintenance service schedules sheet found in the standard quality specification for the specific service and the service schedules in this document.

Complete all maintenance schedules as per the standard quality specification for the relevant service

PS 17 DISCLAIMER

The information regarding subsurface conditions, materials on site and site information supplied, is provided in good faith for the contractor’s convenience as an indication of conditions likely to be encountered. No responsibility will be accepted for, and there is no guarantee of the information being representative of the whole area of the works or materials.

The information provided will not be regarded as in way limiting. The contractor will be held to have satisfied himself of all conditions to be encountered on site and to allow accordingly in his tendered rates.

PS 18 APPLICABLE STANDARDS

All equipment or parts manufactured to an SANS or other standard shall be so described in the literature accompanying the tender document. Materials shall likewise be listed.

8 | P a g e



C3 Scope of Work

PS 19 SITE FACILITIES

PS 19.1 FACILITIES FOR THE ENGINEER

No facilities are required for the Engineer; the Engineer will however make use of the Contractor’s site office for the site meetings.

PS 19.2 SANITARY FACILITIES

The Contractor shall supply chemical toilets for use by his employees and temporary workers and shall be entirely responsible for maintaining such toilets in a clean and sanitary condition to the satisfaction of the Engineer and the health authorities. The number of toilets shall be based on one toilet per fifteen personnel on site and the Contractor shall make his own arrangements and pay all charges for the removal of sewage. (Also see PAM 2.5.2)

PS 19.3 CONTRACTOR’S CAMP SITE

The establishment of all labour, plant and materials on site and all arrangements in this respect is the responsibility of the Contractor.

The Contractor shall provide within his own on-site facilities, a suitably furnished office or other venue capable of comfortably accommodating a minimum of ten (10) persons at site meetings. The Engineer shall be allowed free use of such a venue for the conducting of any other meetings concerning the Contract at all reasonable times. The cost of providing the above facility will be viewed to be inclusive of the Contractor’s establishment costs.

Before the erection of his camp, office, stores, plant and accommodation units or any facilities, the Contractor shall satisfy the Engineer that he is familiar with and has taken due cognizance of any pertinent local by-laws, availability of services and statutory regulations. The Contractor’s attention is specifically drawn to the regulations pertaining to the accommodation of labourers.

PS 19.4 TELEPHONE AND COMMUNICATION FACILITIES

The Contractor shall provide and maintain a continuous means of on-site communication between his site supervision staff (i.e. the people responsible for the day to day running of the Contract) and the staff of the Engineer’s Representative.

The Engineer and his Representative will use their own cellular and office telephones for this contract. The provision and use of cellular phones for the Contractor’s personnel will be for his own cost.

PS 19.5 ACCOMMODATION FOR EMPLOYEES

The Contractor shall make his own arrangements for the accommodation of his employees.

PS 19.6 SECURITY

The Contractor shall be responsible for the security of his personnel and constructional plant on and around the site of the works and for the security of his camp, and no claims in this regard will be considered by the Employer.

PS 19.7 SETTING OUT OF WORKS

The Engineer shall stake out the positions of the high mast lights. The contractor must use these set out points to position and dimension the rest of the works. Construction may only commence after the points have been staked out.

9 | P a g e



C3 Scope of Work

PS 19.8 WATER, POWER SUPPLY AND OTHER SERVICES

The Contractor shall make his own arrangements concerning the supply of water, electrical power and all other services for use at the site camps, as well as for all construction and maintenance purposes. No direct payment will be made for the provision of water, electrical power and other services. The cost thereof shall be deemed to be included in the rates and amounts tendered for the various items of work.

PS 19.9 FEATURES REQUIRING SPECIAL ATTENTIONPS 19.9.1 PUBLIC SAFETY

The Contractor shall at all times ensure that his operations do not endanger any member of the public or of his own personnel.

PS 19.9.2 ADJOINING PROPERTIES

The Contractor shall exercise strict control over his employees to ensure that they do not trespass outside the road reserve or interfere in any way with the adjacent owners, tenants and their properties. In addition, the Contractor shall liaise with the owners regarding all matters that may affect them such as the provision of water and the like.

PS 19.9.3 CONSTRUCTION AND MAINTENANCE ACTIVITIES IN CONFINED AREAS

It may be necessary for the Contractor to work within confined areas. Except where provided for in the project specifications, no additional payment will be made for work done in restricted areas.

The Contractor must note that measurement and payment will be in accordance with the specified cross-sections and dimensions only, irrespective of the method used for achieving these cross-sections and dimensions and that the tendered rates and amounts shall include full compensation for all special equipment and construction / maintenance methods and for all difficulties encountered when working in confined areas and narrow widths, and at or around obstructions, and that no extra payment will be made nor will any claim for additional payment be considered in such cases.

PS 19.9.4 EXISTING SERVICES

Items have been allowed in the Bill of Quantities for dealing with and protecting existing services where they are known.

The Contractor will, however, ensure that prior to construction all the necessary Record Drawings and Way-leaves for all services have been obtained and verified on site by the relevant Service Providers in his presence. The Contractor must request in writing the relevant Official to indicate the said services within 48 hours prior to commencement of work, after which the responsibility rests with the Service Department if the services are not indicated to the Contractor as requested.

The Contractor shall take whatever extra precautions are required to protect all existing services from damage during the period of the Contract. Any damage to existing services indicated by the relevant service providers or other damage as a result thereof, shall be for the Contractor’s account.

PS 20 COMMUNICATION WITH LOCAL COMMUNITIES

A Project Steering Committee will be formed by the Contractor through the appropriate Local Ward Councillors or existing official structures if required, to act as the communication channel between the Contractor and the residents. This Project Steering Committee will identify a Community Liaison Officer to be appointed by the Contractor. A provisional sum is allowed in the schedule of quantities to cover the cost of the Community Liaison Officer.

10 | P a g e



C3 Scope of Work

The Contractor shall use the Community Liaison Officer, and the Project Steering Committee to timeously reach mutually acceptable employment agreements with the affected communities and to deal with any labour-related issues.

The Contractor must include in his rates for the cost of attending an average of one Project Steering Committee meeting each month. The meetings will not necessarily be during normal working hours and it is accepted that the Contractor tendering for the works is familiar with dealing with communities and understands the implications of keeping the community informed. Minutes of such meetings must be recorded and distributed by the Contractor and the cost is deemed to be included in the rates.

The Community Liaison Officer (CLO) is to be selected by the Project Steering Committee (PSC) and the Employer (through his agent) and appointed by the Contractor. The Contractor shall, however, accept the appointment as part of his management personnel.

PS 20.1 the duties of the CLO will be:

To be available on site daily during normal working hours and at other times as the need arises. His normal working day and his period of employment will be mutually agreed upon by the Employer and the Engineer accordingly.

To determine, in consultation with the Contractor, the needs of the local labour for relevant training.

To communicate daily with the Contractor and the Engineer to determine the labour requirements with regard to numbers and skill, to identify possible labour disputes and to assist in their resolution.

To attend all meetings in which the community and/or labour is present or is required to be represented. In particular, he will attend the first part of the monthly/site meeting to report on the local community involvement.

To inform local labour of their conditions of temporary employment and to inform local labourers as early as possible when their period of employment will be terminated.

To attend disciplinary proceedings to ensure that hearings are fair and reasonable.

To keep a daily written record of his interviews and project liaison conducted.

All such other duties as agreed upon between all parties concerned.

11 | P a g e



C3 Scope of Work

HEALTH AND SAFETY

PAM 2.2 Interpretations

PAM 2.2.1 Application

This specification is a compliance document drawn up in terms of South African legislation and is therefore binding. It must be read in conjunction with relevant legislation as noted previously.

PAM 2.2.2 Definitions

The definitions as listed in the Occupational Health & Safety Act 85/1993 and Construction Regulations (July 2003) shall apply.

PAM 2.3 Minimum Administrative Requirements of the Department of Agriculture

PAM 2.3.1 Notification of Intention to Commence Construction Work

The Contractor shall notify the Provincial Director of the Department of Labour in writing before construction work commences. A copy of this notification must be forwarded to the Employer prior to work commencing on site.

PAM 2.3.2 Assignment of Contractor’s Responsible Persons to Supervise Health and Safety on Site

The Contractor shall submit supervisory appointments as well as any relevant appointments in writing (as stipulated by the OHS Act and Construction Regulations), prior to commencement of work. Proof of competency must be included. See Annexure B.

PAM 2.3.3 Competency for Contractor’s Appointed Competent Persons

Contractors’ competent persons for the various risk management portfolios shall fulfil the criteria as stipulated under the definition of Competent in accordance with the Construction Regulations (July 2003). Proof of competence for the various appointments must be included.

PAM 2.3.4 Compensation of Occupational Injuries and Diseases Act 130 of 1993(COIDA)

The Principal Contractor shall submit a letter of good standing with its Compensation Insurer to the Employer as proof of registration. Sub - Contractors shall submit proof of registration to the Principal Contractor before they commence work on site.

PAM 2.3.5 Occupational Health and Safety Policy

The Principal Contractor and all Sub Contractors shall submit a Health and Safety Policy signed by their Chief Executive Officer. The Policy must outline objectives and how they will be achieved and implemented by the Company / Contractor.

PAM 2.3.6 Health and Safety Organogram

12 | P a g e



C3 Scope of Work

The Principal Contractor and all Sub Contractors shall submit an organogram, outlining the Health and Safety Site Management Structure including the relevant appointments/competent persons. In cases where appointments have not been made, the organogram shall reflect the intended positions. The organogram shall be updated when there are any changes in the Site Management Structure.

PAM 2.3.7Preliminary Hazard Identification and Risk Assessment and Progress Hazard Identification and Risk Assessment

The Contractor shall cause a hazard identification to be performed by a competent person before commencement of construction work, and the assessed risks shall form part of the construction phase health and safety plan submitted for approval to the Employer. The risk assessment must include;

A list of hazards identified as well as potentially hazardous tasks;A documented risk assessment based on the list of hazards and tasks;A set of safe working procedures (method statements) to eliminate, reduce and/or control the risks assessed;A monitoring and review procedure of the risks assessment as the risks change.

The Principal Contractor shall ensure that all Sub Contractors are informed, instructed and trained by a competent person regarding any hazards, risks and related safe work procedures before any work commences and thereafter at regular intervals as the risks change and as new risks develop. Proof of this must be kept for inspection by the Employer or the Employer’s Representative.

The Principal Contractor shall be responsible for ensuring that all persons who could be negatively affected by its operations are informed and trained according to the hazards and risks and are conversant with the safe work procedures, control measures and other related rules (tool box talk strategy to be implemented).

PAM 2.3.8 Health and Safety Representative(s)

The Principal Contractor and all other Contractors shall, after due consultation with the parties concerned, ensure that an H&S Representative is appointed in writing as soon as there are 20 persons employed on a site. Additional H&S Representatives are required once the workforce exceeds 50 persons. Copies of the appointments are to be attached to the H&S plan. Each H&S Representative(s) is to be trained to carry out their respective functions and must carry out regular inspections, keep records, and report all findings to the responsible person forthwith, and also at the next H&S meeting. Copies of these documents are to be kept in the Project H&S File.

PAM 2.3.9 Health and Safety Committees

The Principal Contractor shall ensure that project health and safety meetings are held monthly and minutes are kept on record. Meetings must be organised and chaired by the Principal Contractor’s Responsible Person. All Contractors’ Responsible Persons and Health & Safety Representatives shall attend the monthly health & safety meetings. Sub-Contractors shall also have their own internal health & safety committees in accordance with the OHS Act 85/1993 and minutes of their meetings shall be forwarded to the Principal Contractor on a monthly basis.

PAM 2.3.10 Health and Safety Training

PAM 2.3.10.1 Induction

The Principal Contractor shall ensure that all site personnel undergo a risk-specific health & safety induction training session before starting work. A record of attendance shall be kept in the health & safety file. A suitable venue must be supplied to house this training.

PAM 2.3.10.2 Awareness

The Principal Contractor shall ensure that, on site, periodic toolbox talks take place at least once per week. These talks should deal with risks relevant to the construction work at hand. A record of attendance shall be kept in the health & safety file. All Contractors have to comply with this minimum requirement. At least one of the Toolbox talks shall be on an environmental related issue.

13 | P a g e



C3 Scope of Work

PAM 2.3.10.3 Competency of Site Personnel

All competent persons shall have the knowledge, experience, training, and qualifications specific to the work they have been appointed to supervise, control, and carry out. This will have to be assessed on regular basis e.g. periodic audits by the Employer, progress meetings, etc. The Principal Contractor is responsible to ensure that competent Sub Contractors are appointed to carry out construction work.

PAM 2.3.10.4 Rules of conduct.

Principal contractors, their sub-contractors and all employees under their control, including any visitor brought onto site must adhere to the following rules of conduct on site.

YOU MAY NOT:Partake, possess or sell drugs or alcoholic beverages on site. Any employee or visitor whose action and demeanour show symptoms of possible narcosis or drunkenness shall be removed from site.Indulge in practical jokes, horseplay, fighting or gambling.Destroy or tamper with safety devices, symbolic signs, or wilfully and unnecessarily discharge fire extinguishers.Bring onto site or have in your possession a firearm or lethal weapon.Assault, intimidate or abuse any other person.Operate construction equipment (vehicles or plant) without the necessary training, license and authorization.Display insubordination towards any supervisor, foreman or Manager, in respect of carrying out properly issued instructions or orders for health and Safety reasons.Enter any area where you have no business, unless authorized to do so by the person in charge.Negligently, carelessly or wilfully cause damage to property of others.Refuse to give evidence, or deliberately make false statements during investigations.

PAM 2.3.11 General Record Keeping

The Principal Contractor and all Sub Contractors shall keep and maintain Health and Safety records to demonstrate compliance with this Specification, with the OHS Act 85/1993; and with the Construction Regulations (July 2003). The Principal Contractor shall ensure that all records of incidents/accidents, training, inspections, audits, etc. are kept in a health & safety file held in the site office. The Principal Contractor must ensure that every Sub Contractor opens its own health & safety file, maintains the file and makes it available on request.

PAM 2.3.11.1 Inspections

The following items must be regularly inspected and maintained (where applicable) and appropriate records kept on site:First Aid dressing registers.Fire equipmentLifting equipmentLifting GearPortable electrical equipmentStacking and storage inspectionsExplosive power toolsMaterials hoist (were applicable)Pressure VesselsLaddersExcavationsSafety harnessesScaffold - static and mobile.Pneumatic toolsConstruction vehicles and mobile plant.Health and Safety Representative’s checklists.

PAM 2.3.12 Health & Safety Audits, Monitoring and reporting14 | P a g e



C3 Scope of Work

The Employer (or the Employer’s Representative) shall conduct monthly health & safety audits of the work operations including a full audit of physical site activities as well as an audit of the administration of health & safety. The Principal Contractor is obligated to conduct similar audits on all Sub Contractors appointed by them. Detailed reports of the audit findings and results shall be reported on at all levels of project management meetings/forums. Copies of the Employer’s audit reports shall be kept in the Primary Project Health & Safety File while the Principal Contractor audit reports shall be kept in their file, a copy being forwarded to the Employer. Sub-Contractors have to audit their sub-contractors and keep records of these audits in their health & safety files, and make them available on request.

PAM 2.3.13 Emergency Procedures

The Principal Contractor shall submit a detailed Emergency Procedure for approval by the Employer prior to commencement of work on site. The procedure shall detail the response plan including the following key elements:List of key competent personnel;Details of emergency services;Actions or steps to be taken in the event of specific types of emergencies;Information on hazardous material/situations.

Emergency procedure(s) shall include, but shall not be limited to fire, spills, accidents to employees, use of hazardous substances, bomb threats, major incidents/accidents, etc. The Principal Contractor shall advise the Employer in writing forthwith of any emergencies, together with a record of action taken. A contact list of all service providers (Fire Department, Ambulance, Police, Medical and Hospital, etc.) must be maintained and available to site personnel.

PAM 2.3.14 First Aid Boxes and First Aid Equipment

The Principal Contractor and all Sub Contractors shall appoint in writing First aider(s). The appointed First aider(s) are to be qualified or sent for accredited first aid training. Valid certificates are to be kept on site. The Principal Contractor shall provide an on-site First Aid Station with first aid facilities, including first aid boxes adequately stocked at all times. All Sub Contractors with more than 5 employees shall supply their own first aid box. Sub-Contractors with more than 10 employees shall have a trained, certified first aider on site at all times.

PAM 2.3.15 Accident/Incident Reporting and Investigation

Injuries are to be categorized into first aid; medical; disabling; and fatal. The Principal Contractor must stipulate in its construction phase health & safety plans how it will handle each of these categories. When reporting injuries to the Employer, these categories shall be used. The Principal Contractor shall investigate all injuries, with a report being forwarded to the Employer forthwith. All Contractors have to report on the 4 categories of injuries to the Principal Contractor at least monthly. The Principal Contractor must report all injuries to the Employer in the form of a detailed injury report at least monthly. Where necessary, in terms of Clause 24(1) of the Occupational Health & Safety Act, incidents shall be reported to an inspector.

PAM 2.3.16 Hazards and Potential Situations

The Principal Contractor shall immediately notify other Sub Contractors as well as the Employer of any hazardous or potentially hazardous situations that may arise during performance of construction activities.

PAM 2.3.17 Personal Protective Equipment (PPE) and Clothing

The Principal Contractor shall ensure that all workers are issued and wear hard hats, safe footwear and overalls. The Principal Contractor and all Sub Contractors shall make provision and keep adequate quantities of SABS approved PPE on site at all times. The Principal Contractor shall clearly outline procedures to be taken when PPE or Clothing is:Lost or stolen;

15 | P a g e



C3 Scope of Work

Worn out or damaged.The above procedure applies to Sub Contractors and their contractors, as they are all Employers in their own right.

PAM 2.3.18 Occupational Health and Safety Signage

The Contractor shall provide adequate on-site OHS signage. Including but not limited to ‘no unauthorised entry’, ‘report to site office‘, ’site office’, ‘beware of overhead work’, ‘hard hat area’. Signage shall be posted up at all entrances to site as well as on site in strategic locations e.g. access routes, stairways, entrances to structures and buildings, scaffolding, and other potential risk areas/operations.

PAM 2.3.19 Permits

Permits may be required for certain activities and these are not limited to but may include the following:Use of Explosives and BlastingWork for which a fall prevention plan is requiredUse of cradlesExcavation

PAM 2.3.20 Contractors and their Sub-contractors

The Principal Contractor shall ensure that all Sub Contractors under its control comply with this Specification, the OHS Act 85/1993, Construction Regulations (July 2003), and all other relevant legislation that may relate to the activities directly or indirectly. The Contractor, when appointing other Contractors as ‘Sub-contractors’, shall mutatis mutandis ensure compliance.

PAM 2.3.21 Non-Compliance

Should the Contractor fail to comply with the provisions of the Regulations 3 to 28 as listed in Regulation 30, he will be guilty of an offence and will be liable, upon conviction, to the fines or imprisonment as set out in Regulation 30.

PAM 2.4 SPECIFIC PROJECT REQUIREMENTS

PAM 2.4.1 Excavations, Shoring, Dewatering or Drainage

The Principal Contractor and any relevant Sub Contractors shall make provision in their tender for shoring, dewatering or drainage of any excavation as per this specification.

The Contractor shall make sure that:The excavations are inspected before every shift, each occurrence of rain or change to the excavation / shoring and a record is kept thereof;Any excavation shall be adequately shored if people are required to work in the excavation and the depth is more than 1.5 metres or where conditions render this necessary at lesser depths. Undercutting is not allowed; Safe work procedures have been communicated to the workers; Excavated material shall be placed as far from the trench as practically possible and a close watch shall be maintained at all times for signs of slipping(e.g. cracks developing at the edges of the excavation);Safe work procedures are enforced and maintained by the Contractor’s Responsible Persons at all times;The requirements as per section 11 of the Construction Regulations are adhered to.

PAM 2.4.2 Edge Protection and Penetrations

The Principal Contractor must ensure that all exposed edges and openings are guarded and demarcated at all times until permanent protection has been erected. The Principal Contractor’s risk assessment must include

16 | P a g e



C3 Scope of Work

(where applicable) protection of decking edges, finished floor slab edges, stairways, floor penetrations, lift shafts, and all other openings and areas where a person may fall.

PAM 2.4.3 Explosives and Blasting

The Principal Contractor shall ensure that a competent Contractor undertakes the use of explosives and blasting (where required). A Safe Work Procedure (SWP) must be submitted to the Employer for approval before commencement of blasting work. All blasting work shall comply with Explosives Act and Regulations.

PAM 2.4.4 Piling

The Contractor shall ensure that piling is undertaken by a competent Contractor. A SWP shall be submitted to the Employer for approval before commencement of this work.

PAM 2.4.5Stacking of Materials

The Principal Contractor and other relevant Sub Contractors shall ensure that there is an appointed staking supervisor and all materials, formwork and all equipment is stacked and stored safely.

PAM 2.4.6 Speed Restrictions and Protection

The Principal Contractor shall ensure that all persons in its employ, all Sub Contractors, and all those that are visiting the site are aware and comply with the site speed restriction(s). Separate vehicle and pedestrian access routes shall be provided, maintained, controlled, and enforced.

PAM 2.4.7 Hazardous Chemical Substances (HCS)

The Principal Contractor and other relevant Sub Contractors shall provide the necessary training and information regarding the use, transport, and storage of HCS. The Principal Contractor shall ensure that the use, transport, and storage of HCS are carried out as prescribed by the HCS Regulations. The Contractor shall ensure that all hazardous chemicals on site have a Material Safety Data Sheet (MSDS) on site and the users are made aware of the hazards and precautions that need to be taken when using the chemicals. The First aider’s must be made aware of the MSDS and how to treat HCS incidents appropriately.

PAM 2.4.8 Construction Equipment

“Construction Equipment” includes all types of equipment including but not limited to, cranes, piling rigs, excavators, road vehicles, and all lifting equipment.

The Principal Contractor shall ensure that all such construction equipment complies with the requirements of the OHS Act 85/1993 and Construction Regulations (July 2003). The Principal Contractor and all relevant Sub Contractors shall inspect and keep records of inspections of the construction equipment used on site. Only authorised/competent persons are to use machinery and only under proper supervision. Appropriate PPE and clothing must be provided and maintained in good condition at all times. Proof of medical tests as required by the Construction regulations shall be made available for inspection by the Employer.

Vehicles shall not enter the site with:

Defective exhaust systemsSerious oil or fuel leaksUnsafe bodywork or loadsNon-standard equipment fitted.Improperly seated passengersAny obvious mechanical defects.

17 | P a g e



C3 Scope of Work

All earth moving equipment shall be operated in accordance with good safety practice so as to protect the safety of the operator and other workers or persons in the area. All earth moving equipment shall be equipped with a reverse siren

PAM 2.4.9 Vessels under Pressure (VuP) and Gas Bottles

The Principal Contractor and all relevant Sub Contractors shall comply with the Vessels under Pressure Regulations, including:

Providing competency and awareness training to the operators;Providing PPE or clothing;Inspect equipment regularly and keep records of inspections;Providing appropriate fire fighting equipment (Fire Extinguishers) on hand.

PAM 2.4.10 Fire Extinguishers and Fire Fighting Equipment

The Principal Contractor and relevant Sub Contractors shall provide adequate and regularly serviced firefighting equipment, located at strategic points on site, specific to the classes of fire likely to occur. The appropriate notices and signs must be posted up as required. A competent person must conduct a Fire risk survey and proof of this survey must be kept in the Site Safety File.

PAM 2.4.11 Hired Construction Equipment and Machinery

The Principal Contractor shall ensure that any hired construction equipment and machinery used on site is safe for use. The necessary requirements as stipulated by the OHS Act 85/1993 and Construction Regulations (July 2003) shall apply. The Principal Contractor shall ensure that operators hired with machinery are competent and that certificates are kept on site in the health & safety file. All relevant Sub Contractors must ensure the same.

PAM 2.4.12 Scaffolding / Working at Heights

Working at heights includes any work that takes place in an elevated position. The Principal Contractor must submit a risk-specific fall prevention plan in accordance with the Construction Regulations (July 2003) before this work is undertaken. The Employer must approve the fall prevention plan before work may commence.

PAM 2.4.13 Formwork and Support work for Structures

The Principal Contractor shall ensure that the provisions of section 10 of the Construction Regulations (July 2003) are adhered to. These provisions must include but not be limited to ensuring that all equipment used is examined for suitability before use; that all formwork and support work is inspected by a competent person immediately before, during and after placement of concrete or any other imposed load and thereafter on a daily basis until the formwork and support work has been removed. Records of all inspections must be kept in a register on site.

PAM 2.4.14 Lifting Machines and Tackle

The Principal Contractor and all Contractors shall ensure that lifting machinery and tackle is inspected before use and thereafter in accordance with the Driven Machinery Regulations and the Construction Regulations (section 20). There must be competent lifting machinery and a tackle inspector must inspect the equipment daily or before use, taking into account that:All lifting machinery and tackle has a safe working load clearly indicated;Regular inspection and servicing is carried out;Records are kept of inspections and of service certificates;There is proper supervision in terms of guiding the loads that includes a trained banks man to direct lifting operations and check lifting tackle;The tower crane bases have been approved by an engineer;The operators are competent as well as physically and psychologically fit to work and in possession of a medical certificate of fitness to be available on site.

18 | P a g e



C3 Scope of Work

PAM 2.4.15 Ladders and Ladder Work

The Principal Contractor shall ensure that all ladders are inspected monthly, are in good safe working order, are the correct height for the task, extend at least 1m above the landing, are fastened and secured, and at a safe angle. Records of inspections must be kept in a register on site. Sub-Contractors using their own ladders must ensure the same. Ladders shall not be used as horizontal walkways or as scaffolding. Tools or equipment must be carried in suitable slung containers or hoisted up to the working position.

PAM 2.4.16 General Machinery

The Principal Contractor and relevant Sub Contractors shall ensure compliance with the Driven Machinery Regulations, which include inspecting machinery regularly, appointing a competent person to inspect and ensure maintenance, issuing PPE or clothing, and training those who use machinery

PAM 2.4.16 Portable Electrical Tools and Explosive Powered Tools

The Principal Contractor shall ensure that use and storage of all explosive powered tools and portable electrical tools are in compliance with relevant legislation. The Principal Contractor shall ensure that all-electrical tools, electrical distribution boards, extension leads, and plugs are kept in safe working order. Regular inspections and toolbox talks must be conducted to make workers aware of the dangers and control measures to be implemented e.g. personal protection equipment, guards, etc.

The Principal Contractor shall ensure the following:A competent person undertakes routine inspections and records are kept;Only authorised trained persons use the tools;The safe working procedures apply;Awareness training is carried out and compliance is enforced at all times; PPE and clothing is provided and maintained;A register indicating the issue and return of all explosive rounds is kept;Ensure that the cartridges and explosive tool is lock up separately; andSigns are posted up in the areas where explosive powered tools are being used. (WARNING - EXPLOSIVE POWERED TOOL IN USE - KEEP CLEAR).

PAM 2.4.17 High Voltage Electrical Equipment

There are overhead high voltage electrical cables present on the site.

PAM 2.4.18 Public and Site Visitor Health & Safety

The Principal Contractor shall ensure that every person working on or visiting the site, as well as the public in general, shall be made aware of the dangers likely to arise from site activities, including the precautions to be taken to avoid or minimise those dangers. Appropriate health and safety notices and signs shall be posted up, but shall not be the only measure taken.

Both the Employer and the Principal Contractor have a duty in terms of the OHS Act 85/1993 to do all that is reasonably practicable to prevent members of the public and site visitors from being affected by the construction activities.

Site visitors must be briefed on the hazards and risks they may be exposed to and what measures are in place or should be taken to control these hazards and risks. A record of these ‘inductions’ must be kept on site in accordance with the Construction Regulations.

PAM 2.4.19 Night Work

The Principal Contractor must ensure that adequate lighting is provided to allow for work to be carried out safely.

PAM 2.4.20 Transport of Workers

19 | P a g e



C3 Scope of Work

The Principal Contractor and other Sub Contractors shall not:Transport persons together with goods or tools unless there is an appropriate area or section to store them;Transport persons in a non-enclosed vehicle, e.g. truck; there must be a proper canopy (properly covering the back and top) with suitable sitting area. Workers shall not be permitted to stand or sit at the edge of the transporting vehicle.

PAM 2.5 Occupational Health

PAM 2.5.1 Occupational Hygiene

Exposure of workers to occupational health hazards and risks is very common in any work environment, especially in construction. Occupational exposure is a major problem and all Principal Contractors must ensure that proper health and hygiene measures are put in place to prevent exposure to these hazards. Prevent inhalation, ingestion, and absorption of any hazardous substance and high noise level exposure. Site-specific health risks are tabled in Annexure C (e.g. cement dust, wet cement, wood-dust, noise, etc.).

PAM 2.5.2 Welfare Facilities

The Principal Contractor must supply sufficient toilets (1 toilet per 15 workers), showers (1 for every 15 workers), changing facilities, hand washing facilities, soap, toilet paper, and hand drying material. Waste bins must be strategically placed and emptied regularly. Safe, clean storage areas must be provided for workers to store personal belongings and personal protective equipment. Workers should not be exposed to hazardous materials/substances while eating and must be provided with sheltered eating areas.

PAM 2.5.3 Alcohol and other Drugs

No alcohol and other drugs will be allowed on site. No person may be under the influence of alcohol or any other drugs while on the construction site. Any person on prescription drugs must inform his/her superior, who shall in turn report this to the Principal Contractor forthwith. Any person suffering from any illness/condition that may have a negative effect on his/her safety performance must report this to his/her superior, who shall in turn report, this to the Principal Contractor forthwith. Any person suspected of being under the influence of alcohol or other drugs must be sent home immediately, to report back the next day for a preliminary inquiry. A full disciplinary procedure must be followed by the Principal Contractor or Sub Contractor concerned and a copy of the disciplinary action must be forwarded to the Principal Contractor for his records.

PAM 3 MEASUREMENT AND PAYMENT

PAM 3.1 Principles

Tenderers (including those sub-contractors and/or suppliers who are preparing prices/quotations for submission to the main Tenderer) must ensure that they make adequate financial provision in their tenders for full compliance with the OHS Act, the Regulations thereto and this H&S specification. Financial provision shall therefore be made by each Tenderer for, inter alia, the following:Carrying out and documenting risk assessments of all work to be carried out under the contract.Preparation of safe work procedures.Preparation of an H&S plan, discussing it with the Employer, and then amending it as agreed.Preparation of a Project H&S File.Regular updating of all of the foregoing.Provision of PPE and protective clothing for employees Complying with all H&S requirements for the duration of the contract.Provision of forced ventilation (as required when working in confined spaces).The completion and checking of the safety file upon completion of the works and handing it over to the Employer.

To enable the Employer to appraise the allowances that Tenderers have made for H&S in their tenders, so that he/she can fulfil his/her obligations in terms of Clause 4 (h) of the Construction Regulations, separate items have been included in the Bill of Quantities for Health and Safety.

20 | P a g e



C3 Scope of Work

Failure by a Tenderer to submit realistic prices for the scheduled H&S items may prejudice his tender. ANNEXURE A (to H&S specification)

PAM 4 TASK COMPLETION FORM

The Principal Contractor and Sub Contractors must submit proof of compliance with Annexure A with the construction phase H&S plan where applicable.

PAMItem No .Requirement OHSA Requirement Submission Date2.3.1 Notification of Intention to Commence Construction Complete Schedule 1 (Construction Regulations) before commencement on site2.3.2 Assignment of Responsible Person to Supervise Construction Work All relevant appointments, as per OHS Act and Construction Regulations.Before commencement on site2.3.3 Competence of Responsible Persons Employer Requirement & OHS Act Together with H&S plan2.3.4 Compensation of Occupational Injuries and Diseases Act (COIDA) 130 of 1993 COIDA Requirement Together with H&S plan2.3.5 Occupational Health and Safety Policy OHS Act together with H&S plan2.3.6 Health and Safety Organogram Employer Requirement Together with H&S plan2.3.7 Initial Hazard Identification and Risk Assessment based on the Employer’s assessment

Construction Regulations Together with H&S plan2.3.8 Health and Safety Representative OHS ActSubmit as soon as there are more than 20 employees on site

Other ANNEXURE B (to H&S specification)

PAM 5 ASSIGNMENT OF PRINCIPAL CONTRACTOR’S RESPONSIBLE PERSONS

The Principal Contractor shall make the following appointments according to the initial risk assessment: (further appointments could become necessary as project progresses)

Appointment OHSA Reference RequirementCEO Assigned Section 16(2)A competent person to assist with the on-site H&S overall responsibility – Contractor’s Responsible PersonConstruction Work Supervisor CR 6.1A competent person to supervise and be responsible of Health & Safety related issues on site. The person is appointed to assist the CEO with his/ her overall duties.Subordinate Construction Work Supervisors CR 6.2A competent person to assist with daily supervision of construction. The person assists the Construction Work Supervisor.Health & Safety Representative(s) Section 17A competent person(s) to inspect H&S in reference to plant, machinery and Health & Safety of persons in the workplace.Health & Safety Committee Member(s) Section 19A competent person(s) representing the employer to assist with the onsite Health & Safety matters.Incident Investigator GAR 8A competent person to investigate incidents / accidents on site and could be:• The employer• H&S Representative• Designated person• Member of the H&S CommitteeRisk assessment co-ordinator CR 7A competent person to co-ordinate all risk assessments on behalf of the Principal Contractor. The same applies to Contractors.Fall protection plan co-ordinator CR 8A competent person to prepare & amend the fall protection plan.First Aiders GSR 3. A qualified person to address all on site first aid cases.Machinery Inspector. GSR 2.1A competent person to supervise machinery.Lifting machine & equipment inspector. DMR 18A competent person to inspect lifting machines equipment & tackle.Scaffolding Inspector. SABS 085A competent person to inspect scaffolding before use and every time after bad weather, etc.Scaffolding erector. GSR 13D A competent person to erect scaffolding.

21 | P a g e



C3 Scope of Work

Scaffolding supervisor SABS 085A competent person to supervise scaffolding.Formwork & support work inspector CR 10A competent person to inspect formwork & support work.Excavation Inspector CR 11A competent person to inspect excavation work and ensure that approved safe working procedures. are followed at all times.Appointment OHSA Reference RequirementLadder Inspector GSR 13AA competent person to inspect ladders daily and ensures they are safe for use, keeping monthly record.Stacking Supervisor CR 26A competent person to supervise all stacking and storage operations.Explosive powered tools inspector/supervisor CR 19A competent person to inspect & clean the tool daily and controlling all operations thereof.Temporary electrical installations supervisor CR 22A competent person to control all temporary electrical installations.Fire-fighting equipment inspector CR 27A competent person to inspect fire-fighting equipment.

ANNEXURE C (to H&S specification)

PAM 6 OTHER REQUIREMENTS

The Principal Contractor shall comply but not be limited to the following requirements and shall report on these to the Employer at progress meetings or at least monthly whichever is sooner.What When Output Accepted by Employer & dateInduction trainingEvery worker before he/she starts work. Attendance registersAwareness Training (Tool Box Talks) At least weekly ,Attendance registersHealth & Safety Reports

Monthly Report covering:• Incidents / accidents and investigations• Non-conformances by employees & contractors• Internal & External H&S audit reportsEmergency procedures

Ongoing evaluation of procedureTable procedure in writing as well as tel. numbersRisk assessment Updated and signed off at least monthly Documented risk assessmentSafe work proceduresDrawn up before workers are exposed to new risks Documented set of safe work procedures (method statements) updated and signed off.General Inspections

Weekly & daily Report OHS Act compliance:• Scaffolding• Excavations• Formwork & support work

General InspectionsMonthly • Firefighting equipment

• Portable electrical equipment• Ladders• Lifting equipment/slingsList of contractors

List to be updated weeklyTable list, number of workers and Company tel. numbers Workman’s CompensationOngoingTable a list of Contractors’ workman’s compensation proof of good standing.Construction site rules & Section 37.2 Mandatory Agreement Ongoing Table a report of all signed up Mandatories.

PAM 7 MEASUREMENT AND PAYMENT

Basic principles

22 | P a g e



C3 Scope of Work

In addition to those aspects covered by 7.2 below, Occupational Health and safety aspects related to particular items of work will be held to be covered by the tendered sum or rate for that work.

Scheduled items

General safety obligations……………………………………………………………………………………………………. Unit: Sum

Compliance with the general health and safety obligations will be measured and paid by the sum. This item may be scheduled as a fixed charge item and a time-related item.

The tendered sum(s) shall cover the cost, not included under the scheduled work items nor under 7.2.2 to 7.2.6 below, of establishing and maintaining, on an on-going basis, the general health and safety systems and general compliance with the Act and its construction regulations.

Risk assessment……………………………………………………………………………………………………. Unit: Sum

Risk assessment will be measured and paid by the sum. This work may be scheduled as a fixed-charge item only.

The tendered sum shall cover the cost of carrying out a risk assessment in terms of PAM 2.3.7 above at the start of the Contract and any subsequent risk assessment that is proved necessary as the work proceeds and the inclusion thereof in the health and safety plan.

Health and safety plan……………………………………………………………………………………………………. Unit: Sum

The health and safety plan will be measured and paid by the sum. This item may be scheduled as a fixed-charge item and a time-related item.

The tendered sums shall cover the Contractor’s cost of the preparation, approval process, maintenance and implementation of an approved health and safety plan required in terms of 7.2.2 above.

Construction Safety Officer and other appointments……………………………………………………………………………………………………. Unit: Sum

The Construction (Health and Safety Officer) and other appointments will be measured and paid by the sum. This item may be scheduled as a time-related item only.

The tendered sum shall cover the cost of the provision of a Construction (Health and Safety Officer) and such other appointments of competent persons as required on the site in terms of the Act.

Training……………………………………………………………………………………………………. Unit: Sum

Training, as required by the Construction Regulations will be measured and paid by the sum. Training may be scheduled as a fixed-charge item only and may, through sub items distinguish between the various aspects of training.

Medical assessment of employees………………………………………………………………………………………………Unit: Sum

Medical assessment of employees will be measured and paid by the sum. This work may be scheduled as a fixed-charge item only.

23 | P a g e



C3 Scope of Work

The tendered sum shall cover the cost of having the Contractor’s employees medically assessed with regard to their medical fitness for the work that they will be required to perform and/or vehicles or plant they are required to operate and the provision of the appropriate certificate.

.

ENVIRONMENTAL MANAGEMENT PLAN

PEM ENVIRONMENTAL MANAGEMENT PLAN

PEM.1PURPOSE

The purpose of the EMP is to encourage good management practices through planning and commitment with respect to environmental issues, and to provide rational and practical environmental guidelines to minimise disturbance of the natural environment.

PEM.2 RESPONSIBILITIES FOR ENVIRONMENTAL MANAGEMENT

The contractor will be responsible for environmental control on site during construction and the maintenance period. The construction activities will be monitored by an independent environmental specialist and audited against the EMP.

PEM.3 TRAINING AND INDUCTION OF EMPLOYEES

The contractor has a responsibility to ensure that all those people involved in the project are aware of and familiar with the environmental requirements for the project (this includes sub-contractors, casual labour, etc.).

PEM.4 COMPLAINTS REGISTER AND ENVIRONMENTAL INCIDENT BOOK

Any complaints received by the project team from the community will be recorded. The complaint will be brought to the attention of the site manager.

All complaints received will be investigated and a response given to the complainant within 28 days.

24 | P a g e



C3 Scope of Work

All environmental incidents occurring on the site will also be recorded.

PEM.5 ENVIRONMENTAL SAFETY

The management of impacts associated with various categories of concern is discussed as separate topics, indicated below.

PEM.5.1 Soil

Topsoil should be temporarily stockpiled, separately from (clay) subsoil and rocky material, when areas are cleared. If mixed with clay sub-soil the usefulness of the topsoil for rehabilitation of the site will be lost.

Stockpiled topsoil should not be compacted and should be replaced as the final soil layer. No vehicles are allowed access onto the stockpiles after they have been placed.

Stockpiled soil should be protected by erosion-control berms if exposed for a period of greater than 14 days during the wet season. The need for such measures will be indicated in the site-specific report.

Topsoil stripped from different sites must be stockpiled separately and clearly identified as such. Topsoil obtained from sites with different soil types must not be mixed.

Topsoil stockpiles must not be contaminated with oil, diesel, petrol, waste or any other foreign matter, which may inhibit the later growth of vegetation and microorganisms in the soil.

Soil must not be stockpiled on drainage lines or near watercourses without prior consent from the Project Manager.

Soil should be exposed for the minimum time possible once cleared of invasive vegetation, that is the timing of clearing and grubbing should be co-ordinated as much as possible to avoid prolonged exposure of soils to wind and water erosion. Stockpiled topsoil must be either vegetated with indigenous grasses or covered with a suitable fabric to prevent erosion and invasion by weeds.

Limited vehicular access is allowed across rocky outcrops and ridges.

All cut and fill surfaces need to be stabilized with appropriate material or measures when major civil works are complete.

Erosion and donga crossings must be dealt with as river crossings. Appropriate soil erosion and control procedures must be applied to all embankments that are disturbed and de-stabilized.

All equipment must be inspected regularly for oil or fuel leaks before it is operated. Leakages must be repaired on mobile equipment or containment trays placed underneath immobile equipment until such leakage has been repaired.

Soil contaminated with oil must be appropriately treated and disposed of at a permitted landfill site or the soil can be regenerated using bio-remediation methods.

Runoff must be reduced by channelling water into existing surface drainage system.

PEM.5.2 Water

Adequate sedimentation control measures must be instituted at any river crossings when excavations or disturbance of a riverbanks or riverbeds takes place.

Adequate sedimentation control measures must be implemented where excavations or disturbance of drainage lines of a wetland may take place.

25 | P a g e



C3 Scope of Work

All fuel, chemical, oil, etc spills must be confined to areas where the drainage of water can be controlled. Use appropriate structures and methods to confine spillages such as the construction of berms and pans, or through the application of surface treatments that neutralise the toxic effects prior to the entry into a watercourse.

Oil absorbent fibres must be used to contain oil spilt in water.

During construction through a wetland, the majority of the flow of the wetland should be allowed to pass downstream.

Vehicular traffic across wetland areas must be avoided.

No dumping of foreign material in streams, rivers and/or wetland areas is allowed.

The wetland area and/or river must not be drained, filled or altered in any way including alteration of a bed and/or, banks, without prior consent from the DWAF. The necessary licenses must be obtained in terms of Section 21 and 22 of the National Water Act, 36 of 1998 from DWAF.

No fires or open flames are allowed in the vicinity of the wetland, especially during the dry season.

No swimming, washing (including vehicles and equipment), fishing or related activity is permitted in a wetland or river without written permission from the Project Manager.

Disturbances to nesting, breeding and roaming sites of animals in or adjacent to wetland areas must be minimized.

PEM.5.3 Air

Speed limits must be implemented in all areas, including public roads and private property to limit the levels of dust pollution.

Dust must be suppressed on access roads and construction sites during dry periods by the regular application of water or a biodegradable soil stabilisation agent. Water used for this purpose must be used in quantities that must not result in the generation of run-off.

The site-specific investigation will quantify the impact of dust on nearby wetlands, rivers and dams in terms of sedimentation. Mitigation measures identified during the site specific study must be implemented.

The Contractor must notify the Principal of all schools within 50m of the site of proposed activities. The Principal must in turn ensure that children with allergies and respiratory ailments take the necessary precautionary measures during the construction period. The Contractor must ensure that construction activities do not disturb school activities e.g. dust clouds may reduce visibility affecting sports activities.

Waste must be disposed of, as soon as possible at a municipal transfer station, skip or on a permitted landfill site. Waste must not be allowed to stand on site to decay, resulting in malodours.

Noise control measures must be implemented. All noise levels must be controlled at the source. All employees must be given the necessary ear protection gear. IAP’s must be informed of the excessive noise factors.

The Contractor must inform all adjacent landowners of any after-hour construction activities and any other activity that could cause a nuisance e.g. the application of chemicals to the work surface. Normal working hours must be clearly indicated to adjacent land owners.

No loud music is allowed on site and in construction camps.

No fires are allowed if smoke from such fires will cause a nuisance to IAP's.

PEM.5.4 Social and Cultural

26 | P a g e



C3 Scope of Work

Access by non-construction people onto any construction sites must be restricted. The Contractors activities and movement of staff must be restricted to designated construction areas only.

The Contractors crew must be easily identifiable due to clothing, identification cards or other methods.

Rapid migration of job seekers could lead to squatting and social conflict with resident communities and increase in social pathologies if not properly addressed. The Contractor must ensure that signs indicating the availability of jobs are installed.

Criteria for selection and appointment (by the Contractor) of construction labour must be established to allow for preferential employment of local communities. The Local Authority must be actively involved in the process of appointing temporary labourers.

Sub-Contractors and their employees must comply with all the requirements of this document and supporting documents e.g. the Contract document that applies to the Contractor. Absence of specific reference to the sub-contractor in any specification does not imply that the sub-contractor is not bound by this document.

No member of the construction workforce is allowed to wander around private property, except within the immediate surrounding of the site.

The Contractor must provide suitable sanitation facilities for site staff. Sanitation provided during the construction phase should be managed so that it does not cause environmental health problems. The use of the surrounding fields or grounds for toilet purposes is not permitted under any circumstance.

The Contractor must arrange for all his employees and those of his sub-contractors to be informed of the findings of the environmental report before the commencement of construction to ensure:A basic understanding of the key environmental features of the work site and environments, and

Familiarity with the requirements of this document and the site specific report.

Supervisory staff of the Contractor or his sub-contractors must not direct any person to undertake any activities which would place such person in contravention of the specifications of this document endanger his/her life or cause him/her to damage the environment.

The demand for construction materials and supplies will have an effect on the local economy. This impact can be optimised by sourcing and purchasing materials locally and regionally wherever possible, insofar as the material complies with the design specification.

The Contractor must maintain a detailed complaints register. This must be forwarded, together with solutions, to the authorities when requested.

PEM.5.5 Aesthetics

(a) Scenic Quality

Damage to the natural environment must be minimized.

Trees and tall woody shrubs must be protected from damage to provide a natural visual shield. Excavated material must not be placed on such plants and movement across them must not be allowed, as far as practical.

The clearing of all sites must be kept to a minimum and surrounding vegetation must, as far as possible, be left intact as a natural shield.

No painting or marking of natural features must be allowed.

(b) All above ground structures could be treated or painted to blend in with the natural environment.

27 | P a g e



C3 Scope of Work

Cut and fill areas, river and stream crossings and other soil stabilisation works must be constructed to blend in with the natural environment.

Natural outcrops, rocky ridges and other natural linear features, must not be bisected. Vegetation on such features must, as far as possible, not be cut unless absolutely necessary for construction.

Excavated material must be flattened (not compacted) or removed from site. No heaps of spoil material must be left on site once the Contractor has moved off site either temporarily or permanently.

Any complaints from interest groups regarding the appearance of the construction site must be recorded and addressed promptly by the Contractor.

PEM.5.6 Archaeology and Cultural Sites

All finds of human remains must be reported to the nearest police station.

Human remains from the graves of victims of conflict, or any burial ground or part thereof which contains such graves and any other graves that are deemed to be of cultural significance may not be destroyed, damaged, altered, exhumed or removed from their original positions without a permit from the South African Heritage and Resource Agency (SAHRA).

Work in areas where artefacts are found must cease immediately.

Under no circumstances must the Contractor, his/her employees, his/her sub-contractors or his/her sub-contractors’ employees remove, destroy or interfere with archaeological artefacts. Any person who causes intentional damage to archaeological or historical sites and/or artefacts could be penalised or legally prosecuted in terms of the National Heritage Resources Act, 25 of 1999.

A fence at least 2 m outside the extremities of the site must be erected to protect archaeological sites.

All known and identified archaeological and historical sites must be left untouched.

Work in the area can only be resumed once the site has been completely investigated. The Project Manager will inform the Contractor when work can resume.

PEM.5.7 Flora

All suitable and rare flora and seeds must be rescued and removed from the site. They must be suitably stored, for future use in rehabilitation.

The felling and/or cutting of trees and clearing of bush must be minimised.

Bush must only be cleared to provide essential access for construction purposes.

The spread of alien vegetation must be minimized.

Any incident of unauthorised removal of plant material, as well as accidental damage to priority plants, must be documented by the Contractor.

Woody vegetative matter stripped during construction must either be spread randomly throughout the surrounding fields so as to provide biomass for other microorganisms and habitats for small mammals and birds, or it may be stockpiled for later redistribution over the reinstated top soiled surface. No vegetative matter must be burnt or removed for firewood other than those removed during the grubbing and clearing phase. Such vegetation can be made available to the local inhabitants to be used as firewood.

No tree outside the footprint of the Works area must be damaged.

PEM.5.8 Fauna

28 | P a g e



C3 Scope of Work

No species of animal may be poached, snared, hunted, captured or wilfully damaged or destroyed.

Snakes and other reptiles that may be encountered on the construction site must not be killed unless the animal endangers the life of an employee.

Anthills and/or termite nests that occur must not be disturbed unless it is unavoidable for construction purposes.

Disturbances to nesting sites of birds must be minimized.

The Contractor must ensure that the work site is kept clean and free from rubbish, which could attract pests.

PEM.5.9 Infrastructure

The relevant authorities must be notified of any interruptions of services, especially the District Municipality, Local Municipality, National Road Agency, Spoornet, TELKOM and ESKOM. In addition, care must be taken to avoid damaging major and minor pipelines and other services.

The integrity of property fences must be maintained.

No telephone lines must be dropped during the construction operations, except were prior agreement by relevant parties is obtained. All crossings must be protected, raised or relocated as necessary.

All complaints and/or problems related to impacts on man-made facilities and activities must be promptly addressed by the Contractor and documented.

Storage Facilities

Proper storage facilities should be provided for the storage of oils, grease, fuels, chemicals and hazardous materials.

The Contractor must ensure that accidental spillage does not pollute soil and water resources.

Fuel stock reconciliation must be done on all underground tanks to ensure no loss of oil, which could pollute groundwater resources.

Cement must be stored and mixed on an impermeable substratum.

Traffic Control

All reasonable precautions must be taken during construction to avoid severely interrupting the traffic flow on existing roads, especially during peak periods.

Before any work can start the Local Traffic Department must be consulted about measures to be taken regarding pedestrian and vehicular traffic control.

Access Roads

The Contractor and the affected landowner must collaborate on the planning and construction of new access routes and the repair or upgrading of existing routes.

Access to the site must be controlled such that only vehicles and persons directly associated with the work gains access to the site.

Temporary access roads must not be opened until required and must be restored to its former state as soon as the road is no longer needed.

Batching Plants

29 | P a g e



C3 Scope of Work

Concrete must be mixed only in an area demarcated for this purpose. All concrete spilled outside this area, must be promptly removed by the Contractor and taken to a permitted waste disposal site. After all concrete mixing has been completed, all waste concrete must be removed from the batching area and disposed of at an approved dumpsite. Stormwater must not be allowed to flow through the batching area. Water laden with cement must be collected in a retention area for evaporation and not allowed to escape the batching area. Operators must wear suitable safety clothing.

Chemical toilet facilities should be managed and serviced by a qualified company. No disposal or leakage of sewerage should occur on or near the site.

Blasting

Blasting must not endanger public or private property.

Noise mufflers and/or soft explosives must be used to minimize the impact on animals.

All the provisions of the Explosives Act, 26 of 1956 and the Minerals Act, 50 of 1991 must be complied with.

The Contractor must take measures to limit fly rock.

PEM.5.10 Safety

Measures must be taken to prevent any interference that could result in flashover of power lines due to breaching of clearances or the collapse of power lines due to collisions by vehicles and equipment.

Measures must be taken during thunderstorms to protect workers and equipment from lightning strikes.

All tall structures must be properly earthed and protected against lightning strikes.

The process of excavation and back filling must be carried out as a sequential process following one another as quickly as possible. Excavations must only remain open for a minimum period of time and during this time they must be clearly demarcated. If excavations place the public at risk these sites must be fenced.

The residents directly affected by open trenches must be notified of the dangers. This will be done during the site-specific phase.

PEM.5.11 Waste

PEM 5.11.1 Solid Waste

Littering on site and the surrounding areas is prohibited.

Clearly marked litterbins must be provided on site. The Contractor must monitor the presence of litter on the work sites as well as the construction campsite.

All bins must be cleaned of litter regularly.

All waste removed from site must be disposed at a municipal/permitted waste disposal site.

Excess concrete, building rubble or other material must be disposed of in areas designated specifically for this purpose and not indiscriminately over the construction site.

The entire works area and all construction sites must be swept of all pieces of wire, metal, wood or other material foreign to the natural environment.

Contaminated soil must be treated and disposed of at a permitted waste disposal site, or be removed and the area rehabilitated immediately.

Waste must be recycled wherever possible.30 | P a g e



C3 Scope of Work

PEM 5.11.2 Liquid Waste

The Contractor must maintain mobile toilets on site.

The Contractor must provide adequate and approved facilities for the storage and recycling of used oil and contaminated hydrocarbons. Such facilities must be designed and sited with the intention of preventing pollution of the surrounding area and environment.

All vehicles must be regularly serviced in designated area within the Contractors camp such that they do not drip oil.

All chemical spills must be contained and cleaned up by the supplier or professional pollution control personnel. Run-off from wash bays must be intercepted.

PEM 5.11.3 Hazardous Waste

No hazardous materials must be disposed of in the field or anyplace other than a registered landfill for hazardous material. Hazardous waste must be stored in containers with tight lids that must be sealed and must be disposed at an appropriately permitted hazardous waste disposal site. Such containers must not be used for purposes other than those originally designed for.

The Contractor must maintain a hazardous material register.

PEM.5.12 Rehabilitation and Site clearance

When all major construction activities are completed, the site must be inspected to determine site-specific rehabilitation measures. This may be considered as unplanned work e.g. soil rehabilitation due to oil spills.

All temporary buildings and foundations, equipment, lumber, refuse, surplus materials, waste, construction rubble fencing and other materials foreign to the area must be removed.

If waste products cannot be recycled they must be disposed of at a permitted landfill site.

All drainage deficiencies including abandoned pit latrines and waste pits must be corrected.

Cut and fill areas must be restored and re-shaped.

The area must be restored to its natural vegetation condition using indigenous trees, shrubs and grasses as directed by a grassland and/or rehabilitation expert.

Borrow pits must be re-shaped into even slopes and surfaces to blend with the natural terrain and topsoil must be replaced.

The grass mix, shrubs and trees used for rehabilitation must be compatible with the species identified in the site-specific investigation.

Areas compacted by vehicles during construction must be scarified to allow penetration of plant roots and the regrowth of natural vegetation.

PEM.6 MEASUREMENTS AND PAYMENT

No additional payment will be made to the Contractor to comply with the above actions as it will be deemed to be included in the rates tendered.

31 | P a g e



C3 Scope of Work

32 | P a g e



C3 Scope of Work

MONTHLY REPORT FORMS TO BE COMPLETED BY THE CONTRACTOR

Form Description

MATERIALS ON SITE

OVERALL PROJECT WORKER SCHEDULE

WEEKLY TASK WAGE REGISTER

LOCAL LABOUR AND MATERIAL SCHEDULE

NOTE: THESE FORMS ARE FOR INFORMATION ONLY DURING TENDER STAGE AND WILL ONLY NEED TO BE COMPLETED ON A MONTHLY BASIS BY THE APPOINTED CONTRACTOR ONCE THE CONTRACT IS AWARDED.

THE COMPLETION OF THESE FORMS BY THE APPOINTED CONTRACTOR IS MANDATORY AND PAYMENT CERTIFICATES WILL NOT BE PROCESSED IF THEY ARE NOT ACCOMPANIED BY THE PROPERLY COMPLETED FORMS

33 | P a g e



C3 Scope of Work

MATERIALS ON SITE – TRANSFER OF RIGHTS

ELM/7/10/2017T INSTALLATION AND COMMISSIONING OF HIGH MAST LIGHTS

CONTRACTOR: ……………………………………………………………………………………………………………..

CLAIM FOR PAYMENT NO: …………………………………… DATE: ………………………..

I, the undersigned, ………………………………………………………………………………………

in my capacity as …………………………………………………………………………………………………….

of …………………………………………………………………………………………………….

(hereinafter referred to as “the TRANSFEROR”) (I having been duly authorised hereto by virtue of Resolution of the Board of Directors of the Transferor passed on the . . . . . . . . . . . . . . . . .day of . . . . . . . . . 20. . . . . . . . . .) hereby warrant that the materials and goods listed are the Transferor’s bona -fide property, ownership of which vests in the Transferor, and I hereby transfer, cede and assign all the Transferor’s rights, title and interest in and to the said materials and goods unto and in favour of

………………………………………………………………………………………………………………………..

(hereinafter referred to as “the TRANSFEREE”). Insofar as the Transferor retains actual control of the materials and goods, the right of ownership thereof passes to the Transferee by constitutum possessorium.

This transfer shall become effective upon conclusion of the Transferor receiving payment from the Transferee or from any other person on behalf of the Transferee for the materials and goods as Materials on Site (payment of retention money thereon excluded).

I further confirm that I am fully responsible for all materials and goods listed under this transfer of rights and that they have been insured adequately against all risks and will remain insured until they are built into or used in the permanent works and taken over by the Employer.

TOTAL VALUE OF CLAIM FOR MATERIALS ON SITE IN ACCORDANCE WITH THE ATTACHED LIST :

………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………

……………………………………………………………………………( R ……………………………………………)

SIGNED: …………………………………………………………………………………………………………..

DATE: …………………………………………………………………………………………………………..

34 | P a g e



C3 Scope of Work

PART : 1CONTRACTOR MONTHLY REPORT

Project No: …………………. Project Name: ………………………….

Contract No: ………………..

Contractor Name: ………………………………………………………………………

Claim No: …………………….. For Period Ending: ………………………………

Date of Report: ……………………………….

The Contractors Monthly Report comprises an integral part of the Contractors Payment Claim and processing of the payment claim is not permitted without this report also being submitted i.e. “NO REPORT – NO PAYMENT”.

Attachments:Part 2 Overall Project Worker Schedule: Schedule of all local labourers employed since the start of the projectPart 3 Weekly Task Wage RegisterPart 4 Local Labour Schedule

35 | P a g e


INSTALLATION OF HIGH-MAST LIGHTS IN CACADU TOWN AREA, CACADU TOWN BRIDGE ( WARD 4) AND DORDRECHT ( WARD 14) C3 Scope of Work

19. OVERALL PROJECT WORKER SCHEDULE (local labourers only) Contract No: …………… PART 2Project No. ELM/2/11/2017T……………………………….. Project Name: Installation of High-Mast Lights In Cacadu Town Area, Cacadu Town Bridge ( Ward 4) and Dordrecht ( Ward 14) ………………………………………………………………….Month of Report: ………………………………………………. Sheet: ………….. of ………….

Names of all Local Workers employed at any time on the project are to be entered in the table below irrespective of how long they worked on the project.No. Name of Local

LabourerIdentity Number Month

Worker Started

AgeTick if Yes

Place a tick in the box which corresponds to the Gender andAge of the Worker

Fem

ale

Hea

d of

H

ouse

hold

with

D

epen

dant

s

Dis

able

d

Labo

urer

Sem

i-Ski

lled

Ski

lled

Sup

ervi

sor

Cle

rical

Man

ager

ial

Pro

fess

iona

l

Women Men

Over 25 yrs2A

25 yrs & under2B

Over 25 yrs2C

25 yrs & under2D

Totals for this sheetTotals from previous sheetTotals carried forward

(A) (B) (C) (D) (E) (F) (G) (H) (I)(J) (K) (L) (M) (N) = (J+K+L)

20.Completed by: Name: …………………………… Signature:…………………………… Capacity …………………… Date:…..………..


INSTALLATION OF HIGH-MAST LIGHTS IN CACADU TOWN AREA, CACADU TOWN BRIDGE ( WARD 4) AND DORDRECHT ( WARD 14) C3 Scope of Work

21. WEEKLY TASK WAGE REGISTER (local labourers only) Contract No: ………………… PART 3

Project No. ELM/2/11/2017T…………………….. Project Name: Installation of High-Mast Lights In Cacadu Town Area, Cacadu Town Bridge ( Ward 4) and Dordrecht ( Ward 14)…. Week Ending: ……………………. Sheet:….. of ….Entries in this portion to be completed by Foreman Entries in this portion to be Completed by Contractor

No. Name of local worker

Day Tasks Worked Payment

Mon Tue Wed Thu Fri Sat Sun

Total DAY TASKS worked this week

Rate per DAY TASK

Total Payment due to Worker

Workers signature on receipt of Payment

Date Payment Received by Worker

Totals This SheetTotals Brought Forward From previous Totals Carried Forward

(A) (B)

Completed by: Name: ……………………. Signature: ………………… Capacity: ……………… Date: …………………….


INSTALLATION OF High-Mast Lights In Cacadu Town Area, Cacadu Town Bridge ( Ward 4) and Dordrecht C3 Scope of Work

LOCAL LABOUR AND MATERIAL SCHEDULE PART 4Contract No: ELM/2/11/2017T. Date of Report: ……………………………….Project No: Installation of High-Mast Lights in Cacadu Town Area, Cacadu Town Bridge ( Ward 4) and Dordrecht ( Ward 14)Project Name: …………………………………Claim No: …………………….. For Period Ending: …………………………….Contractor Name: ……………………………...………………………………………………Summary of Day Tasks worked and Amount Spent on Local Labour this monthWeek No.

Week Ending Total Day Tasks / Person Days Worked

Total Amount Paid

(Total of (A) from Form 4 for each week)

(Total of (B) from Form 4 for each week)

1 R2 R3 R4 R5 R6 RTotal RSummary of Amount Spent on Local Labour to date1. Previous Amount Spent on Local Labour (From previous claim) R2. Amount Spent on Local Labour this month (From Total above) R

3. Total Amount Spent on Local Labour to date (3)=(1+2) R

Local Labour Schedule

Summary of Local Labour Employed No. of local workers who worked on the project to date(From Part 2)

% of Total

Columns refer to Columns in Part 2

1. Total No. of individual local workers who have worked on the Project (Column N) 100%

10. How many of the Total No. are local youth (25 yrs and under) (Column B & D)

11. How many of the Total No. are local women (Column A + B)

Summary of Amount Spent on Material to Date (Cumulative)

Item This Month Total to date

1. Material from Local Municipality

2. Material from Local District Municipality3. Material from Outside the Eastern Cape

4. Material from other areas within the Eastern Cape

Total Material

Total material as percentage of contractor expenditure

Total as percentage of contractor budget

5. Training of Local WorkersCategory of training Name of course No. trained Days trained Comments on

progress(a) Technical training



for implementation

(b) Institutional training for local management beyond construction(c ) Technical training for OMM(d) Institutional training for implementation(e) HIV/ Aids etc.Other – Please specifyTotal

Completed by: ………………………. …..……………………… …..………………. ……………………….Name Signature Capacity Date






C.4: SITE INFORMATION

Site information will be finalised at the time of the site meeting and forwarded to all parties involved.

C4.1 Tender Drawings



C.4.1:LOCALITY PLAN



C4.2:TENDER DRAWINGS

Tender drawings are issued separately in a Book of Reduced Drawings.






C5: APPENDICES

The following documents are attached hereto and form part of the Contract.

Appendix A Annex F (Normative) Standard Conditions of TenderAppendix B Emalahleni Municipality Supply Chain Management PolicyAppendix C Emalahleni Municipality Health and Safety Specification



APPENDIX A:ANNEX F (NORMATIVE)

STANDARD CONDITIONS OF TENDER



APPENDIX B:EMALAHLENI MUNICIPALITY

SUPPLY CHAIN MANAGEMENT POLICY



APPENDIX C:EMALAHLENI MUNICIPALITY

HEALTH AND SAFETY SPECIFICATION

Documents

INDEX [] -C3... · Web viewgalvanised over their entire length to SANS Specification No. 763/1977. Two galvanised nuts, two washers and one spring washer shall be supplied for each