Index

Symbols() (parentheses)

criteria and, 378function creation and, 479operator precedence and, 122, 123,

129subqueries in, 164, 165, 166, 175

. (period)aliases and, 125dot operator, 255field names and, 15, 76IntelliSense and, 390parameter queries and, 143

& (ampersand)aliases and, 125character operator, 98, 99, 106, 107MsgBox and, 482underscore (_) and, 367, 376

∗ (asterisk)% v., 378in Customer_ListA table, 62, 63multiplication operator, 122Query Design view and, 35SELECT ∗, 512wildcard, 43, 146, 378, 415, 492, 496,

497! (exclamation mark)

[!] wildcard, 496, 497aliases and, 125collection operator, 255field names and, 15, 76, 125parameter queries and, 143

# (pound symbol)date type field and, 265, 377number formatting and, 325wildcard, 496, 497

? (question mark)processing instructions (<?, ?>),

425wildcard, 496, 497

[ ] (square brackets)aliases and, 125field names and, 15, 76, 125forms and, 255parameter queries and, 143wildcard, 496, 497

AAberdeen example, 33–34Abs function, 521.accdb files, 355Access

563

COPYRIG

HTED M

ATERIAL

564 Index ■ A

Access (continued)Access from Excel (automation),

411–422compacting Access database,

420–422opening Access form, 419–420opening Access report, 419running Access macro, 418–419running Access parameter query,

413–418running Access query, 412–413

data entry process (XML), 434–439data entry form in Excel, 435–436data entry schema in Access,

434–435exporting results from Excel to

XML, 436–437getting results into Access,

437–439data evolution and, 9as data layer, 349, 391, 429data size and, 8data structure and, 9as ETL tool, 508as event-driven environment, 485/Excel data transfer. See data

transfer processes/Excel integration techniques. See

integration techniquesExcel v., 3–12forms. See formsfunctional complexity and, 9Help System, 519–520

data types and, 481functions and, 521

Help system, 519–520macros. See macrosObject Library, 389, 411objects, 13, 14. See also forms;

macros; modules; queries;reports; tables

queries. See queries

reports. See reportsresources (online), 520scalability in, 5separation of data/presentation in,

7–8shared processing and, 9–10tables. See tablestransparency of analytical

processes in, 5–6Access 2007 VBA Programming For

Dummies (Simpson, ISBN:0–470–04653–8), 477

Access database engine (ACE), 313,510, 513

Access Driver, 355Access Options dialog box, 513, 518account managers (example)Date function and, 128–129IIf function and, 154–156Make-Table query and, 502RevenueSummary table and, 68, 69subqueries and, 165–168

ACE (Access database engine), 313,510, 513

action arguments, 214action queries, 56–73, 85. See also

aggregate queries; appendqueries; delete queries;Make-Table queries; updatequeries

defined, 33reasons for using, 57select queries v., 56SQL-specific, 504–508subqueries in, 173–174via SQL statements, 502–503

actions (macro actions)defined, 210essential, 216–218trusted database and, 212

Activate method, 458ActiveX Data Objects. See ADO

Index ■ A 565

ADD, 506, 507ADD CONSTRAINT, 506, 508‘‘Add Else’’ hyperlink, 226, 231Address Block, 450adLockOptimistic, 369adLockReadOnly, 369ADO (ActiveX Data Objects)

ADO/SQL data extract, 374–376fundamentals, 366–374procedure, creation of, 369–374VBA, ADO, SQL one-two-three

combination, 365, 384, 387ADO Object Library, 370–371, 375adOpenDynamic, 369adOpenForwardOnly, 369adOpenStatic, 369advanced analysis. See also domain

aggregate functions; macros;subqueries

batch analysis, 209–241descriptive statistics, 189–207functions and, 127–136

aggregate functions, 51–56. See alsodomain aggregate functions;specific aggregate functions

SQL aggregate functions, 551–552types of, 51–56

aggregate queries, 47–56, 85. See alsoaction queries

creating, 47–51crosstab, 73–85descriptive statistics with, 190–191,

207domain aggregate functions v., 177results, Make-Table query and,

59–60aliases

ampersand and, 125AS clause and, 499for column names, 50–51correlated subqueries and, 171–172

defined, 50exclamation mark (!) and, 125invalid alias name (error message),

45period (.) and, 125square brackets and, 125table, 171, 172, 499

All Access Objects, 13, 14. See alsoforms; macros; modules; queries;reports; tables

Allow Zero Length, 65Alt + F11, 370ALTER COLUMN, 506, 507ALTER TABLE statement, 506–508ampersand (&)

aliases and, 125character operator, 98, 99, 106, 107MsgBox and, 482underscore (_) and, 367, 376

And operator, 122Annualized(), 248, 249Append dialog box, 66append queries, 64–69, 85

creating, 66–69hazards of, 64–65reasons for using, 60subqueries in, 173

Application.Wait, 460, 461, 463, 464arguments

action arguments, 214calculations as, 116–117connection strings and, 366custom functions and, 248–251parameters and, 146–149

AS clause, 171, 499Asc function, 102, 522Assign Macro dialog box, 373asterisk (∗)

% v., 378in Customer_ListA table, 62, 63multiplication operator, 122

566 Index ■ A–B

asterisk (∗) (continued)Query Design view and, 35SELECT ∗, 512wildcard, 43, 146, 378, 415, 492, 496,

497Atn function, 522Attachment (data type), 17attachments, in folder

(Outlook/Excel integration),470–474

attributesColumn Headings, 84, 85XML declaration and, 424–425XML documents and, 427–428

augmenting field values, 99–100AutoExec macro, 232–238automation. See also data transfer

processes; integration techniquesforms and, 255–260macros and, 12, 209, 232–240. See

also macrosmeanings of, 209, 389VBA and, 12, 209. See also VBA

automation techniquesAccess from Excel, 411–422

compacting Access database,420–422

opening Access form, 419–420opening Access report, 419running Access macro, 418–419running Access parameter query,

413–418running Access query, 412–413

binding and, 389–391Excel data to Word document,

445–448Excel from Access, 391–411

automating data export to Excel,394–398

automating Excel reports, 398–404

Excel automation procedure,391–394

running Excel macro, 406–407macro-generated code

adjusting, 404–406optimizing, 407–411

AutoNumber, 16, 17, 53, 54, 185, 192,197, 518, 551, 552

average (calculation), 194. See alsomedian

Avg function, 53, 551

Bbackground data processing,

260–265. See also VBAbenefits of, 260–261RunSQL statements and, 261–265,

266backups (database backups)

database corruption and, 517–518delete query and, 61

bang operator, 255batch analysis, 12, 209, 216, 218–232.

See also macrosDescription property and, 221naming conventions and, 218–220setting up, 222–223

BCC, 465, 466, 467, 468, 469Beginning Access 2007 VBA (Gosnell,

ISBN: 0–470–04684–8), 477benchmarksDateAdd function and, 132–134quartile, 200–201

BETWEEN operator, 43, 145, 153, 492binding, Object Library and,

389–391blank values, 96–98. See also empty

strings; Null valuesBookmark dialog box, 446bookmarks

Index ■ B–C 567

DataTableHere, 446, 447Excel data to Word document and,

445–448simulating Mail Merge feature

(from Excel) and, 452–456brackets. See square bracketsBranch_Number field, 175, 180, 190,

191, 203, 206btnRunAll, 258btnRunMarket command button, 257Byte, 16, 558, 560

CCalculated data types, 17, 137–139,

140calculation variables, 146, 147calculations, 113–140. See also date

calculationsas arguments in functions, 116–117average, 194constants in, 114errors, 122–125. See also Null values

Null values and, 123–125, 186NZ function and, 123–125, 186, 543operator precedence and, 122–123syntax and, 125

Expression Builder and, 117–121fields in, 115in functions (as arguments),

116–117median, 194–196online, 137real-time, 114, 137, 140results of aggregation in, 115, 116results of one calculation as

expression of another, 115–116stored, 113–114, 139–140

California (examples)filtering query results, 38, 39, 41, 42,

43leading/trailing spaces and, 103

subqueries and, 164, 168camel case, 220capitalization. See also case

sorting by, 102case

changing, 100–102LCase function and, 101, 539StrConv function and, 101, 553UCase function and, 101, 558

Category area (pivot charts),314–316

cboLocations combo box, 257central repository, of custom

functions, 246–247changing case. See casecharacter markers, parsing strings

with, 109–112character operator, ampersand, 98,

99, 106, 107Choose Builder dialog box, 258, 484Choose Data Source dialog box, 354,

355, 356Choose function, 522Chr function, 523ChrW function, 332, 335, 337, 344class modules, 478cleaning data. See data

transformationclient application, 390CloseWindow, 216Code Builder, 258, 484, 485collapsed state (macros), 222column alias, 499Column Headings attribute, 84, 85column names, aliases for, 50–51Columns dialog box, 288combo boxes, 255, 256, 257, 258–260command button control, 252, 253Command Button Wizard, 252, 484command lines, 238–240command-line switches, 238–240comments (XML), 425

568 Index ■ C

Compact and Repair utility, 27,420–422, 513, 518

CompanyNumber field, 90, 92, 95,107, 108

comparison operators, 43, 122, 169operator precedence and, 122subqueries and, 169WHERE clause and, 492

compound primary keys, 21–22concatenation, 98–100conditional analysis, 141–159

defined, 141, 159IIf functions, 141, 150–156, 159, 535

crosstabs and, 154–156mathematical errors and, 150–152nesting, 154–156, 157, 158saving time with, 152–154Switch function v., 157–158

parameter queries, 143–149, 159arguments and, 146–149calculation variables and, 146, 147defined, 141, 159Enter Parameter Value dialog box

and, 142, 143, 149, 159, 414,415

functionality of, 143ground rules of, 143–144multiple parameter conditions

and, 144operators and, 145wildcards and, 145–146, 254,

415–416working with, 144–149

Switch function, 141, 150, 156–158,159, 554–555

IIf function v., 157–158power of, 156syntax, 156–157

conditional formatting, 326–331Conditional Formatting dialog box,

327, 331

Conditional Formatting RulesManager dialog box, 337, 338

conditional functions, 149–158conditions, macros and, 223–228connection strings, 366–368ConnectString, 368constants

in calculations, 114defined, 114

Contact_FirstName field, 110, 111Contact_LastName field, 110, 111ContactName field, 109, 110, 112CopyFromRecordset, 372, 373, 375, 376,

381, 382, 383, 387, 394, 395, 396,397, 413, 417, 418

CopyPicture, 458, 459, 460, 461, 463,464

correlated subqueries, 170–173, 192corruption. See databasesCos function, 523Create PivotTable dialog box, 399CREATE TABLE statement, 506criteria, 38, 41, 42, 43

date criteria, 181, 377domain aggregate functions and,

180–181multiple criteria, 41, 42, 43, 377–378numeric criteria, 180–181, 377single criterion, 41, 144in SQL statements, 376–378textual criteria, 180, 377

criteria expressionDate function in, 127–128double quotes and, 180

crosstab queries, 73–85creation

Crosstab Query Wizard, 74–79manual creation, 79–82

customizing, 82–85Make-Table queries and, 78–79structure of, 73

Crosstab Query Wizard, 74–79

Index ■ C–D 569

crosstabs, 12IIf function and, 154–156TRANSFORM statement and, 503–504

Currency (data type), 17, 53, 54, 551,552

cursor types, 368–369CursorType, 368Custom Filter dialog box, 33, 272custom functions, 244–251, 265–266

central repository of, 246–247creating

accepts arguments, 248–251first, 245–247

in forms, 250in queries, 249–250uses for, 249–251

Customer_ListA table, 62, 63

DDAO (Microsoft Data Access

Objects), 411, 412, 413, 417, 515DAO Object Library, 411, 412dashboard graphics, 323, 331, 334,

335, 339–343, 344data

duplicate. See duplicate recordsimporting, 22–26linking, 27–28/presentation, separation of, 7–8presenting. See reportssplitting. See relational databases

Data Access Objects (DAO,Microsoft), 411, 412, 413, 417, 515

data analysis. See also advancedanalysis

ExcelAccess v., 3–12problem areas, 3–8

indicatorsdata evolution, 9data size, 8

data structure, 9functional complexity, 9shared processing, 9–10

data bars, 331–335data entry process (XML), 434–439

data entry form in Excel, 435–436data entry schema in Access,

434–435exporting results from Excel to

XML, 436–437getting results into Access, 437–439

data layer. See also presentation layerAccess as, 349, 391, 429data/presentation separation and,

7–8Data Link Properties dialog boxes,

351Data Source, 366data transfer processes. See also

integration techniquesAccess to Excel, 347–363

automation procedure, 391–398Drag and Drop method, 347–348,

362Export wizard, 348–350, 363Get External Data method,

350–353, 363MS Query, 353–363

Excel to Access, 22–26form to query, 251–255pivot charts and, 321pivot table to Excel, 303VBA (with ADO/SQL), 365–387

ADO fundamentals, 366–374ADO/SQL data extract, 374–376common scenarios, 380–387criteria in SQL statements,

376–379data transformation, 89–112

adding text in key positions,105–107

570 Index ■ D

data transformation, (continued)blank values, 96–98. See also empty

strings; Null valueschanging case. See caseconcatenation, 98–100duplicate records, 89–96leading/trailing spaces, 103, 557padding strings, 107–108parsing strings, 109–112replacing text, 103–104

data types, 15–17Attachment, 17AutoNumber, 16, 17, 53, 54, 185,

192, 197, 518, 551, 552Calculated, 17, 137–139, 140Currency, 17, 53, 54, 551, 552Date/Time, 17, 53, 54, 551, 552defined, 15delimited text, 26Help System and, 481Hyperlink, 16, 17Lookup Wizard and, 16Memo, 16Number, 16–17OLE Object, 17, 340–341, 344Text, 16, 18, 54, 552wrong data type for parameter

(error message), 45Yes/No, 11, 16, 17, 53

data visualizations. See visualizationtechniques

database objects, 13, 14. See alsoforms; macros; modules; queries;reports; tables

databases. See also tablesbackups. See backupsCompact and Repair utility, 27,

420–422, 513, 518corruption, 513–519

interruption of service and,518–519

preventing, 517–519

recovering, 516–517.laccdb file and, 517, 519relational database concept, 28–32on removable media, 519trusted, 211–213, 214, 216, 217, 218,

233ZalexCorp, 347, 348, 355, 356, 357,

358ZalexCorp Restaurant Equipment

and Supply.accdb, 372, 373,375, 376, 382, 383, 391, 395, 412,417, 418, 419, 420

Datasheet view, 14, 18, 19, 33, 302,514

Date area (pivot charts), 314date calculations, 125–137, 140

adding days to dates, 126advanced, functions and, 127–137Day function, 130–132, 528days between dates, 126grouping dates into quarters,

134–135Month function, 130–132, 5411900 system and, 125simple, 126Weekday function, 130–132, 560Year function, 130–132, 561

date criteria, 181, 377Date function, 127–130, 523

in criteria expression, 127–128differences between two dates

days, 127years, 128–130

date parameters, from form, 265date type field, # and, 265, 377DateAdd function, 132–134, 523–524DateDiff function, 146–147, 167,

524–525DatePart function, 526–527DateSerial function, 136–137, 527Date/Time (data type), 17, 53, 54,

551, 552

Index ■ D 571

Date/Time functions, 127–137DateValue function, 527DAvg function, 187, 529Day function, 130–132, 528DCount function, 178, 183, 184, 187,

226, 230, 530DDB function, 528Decimal, 17, 558, 560Decimal Places (field property), 21declaration, XML, 424–425Default Value (field property), 21delete queries, 60–63, 85

creating, 61–63DELETE statement and, 503deleting records from tables (based

on records from another),62–63

hazards of, 61reasons for using, 60subqueries in, 174

DELETE statement, 503DeleteObject, 216delimited text, 26Description property, 221descriptive statistics, 189–207

advanced, 198–207with aggregate queries, 190–191,

207basic, 190–198frequency distributions and,

202–204inferential statistics v., 189median and, 194–196mode and, 192–194percentile ranking and, 198–200quartile standings and, 200–202random sampling and, 196–198rank and, 191–192

designnormalizing database design, 510query design, 512

Design view. See also Query Designview

defined, 15query creation in, 48reports and, 273–275, 285–289table creation and, 17–19

Detail section (reports), 275DFirst function, 179, 187, 530dialog box

Access Options, 513, 518Append, 66Assign Macro, 373Bookmark, 446Choose Builder, 258, 484Choose Data Source, 354, 355, 356Columns, 288Conditional Formatting, 327, 331Conditional Formatting Rules

Manager, 337, 338Create PivotTable, 399Custom Filter, 33, 272Data Link Properties, 351Edit Formatting Rule, 329Enter Parameter Value, 142, 143,

149, 159, 414, 415Export XML, 430, 435Export-XML File, 429External Data Properties, 361Field Properties, 51Get External Data-XML File, 438Import, 360Insert Page Numbers, 276Links, 444Macro, 400Manage Data Tasks, 430, 431Microsoft Office Security Options,

212New Formatting Rule, 328New Query, 74, 91ODBC Microsoft Access Setup, 356Paste Special, 443Paste Table As, 94

572 Index ■ D–E

dialog box (continued)Properties, 221, 239, 304, 306, 311,

312, 319, 361Property Sheet, 50, 51, 96, 174, 302,

500Query Properties, 84References, 370, 371, 392, 446Replace, 405Run, 234Save As, 19, 486Save Import Steps, 25–26Show Table, 34, 35, 48, 491Totals, 281Zoom, 166, 175, 176

Dim_Customers table, 14, 15, 35, 39,70, 164, 501, 502

Dim_Transactions table, 39–40, 74,178, 179, 180

DisplayAlerts property, 404. See alsoSetWarnings action

DISTINCT, 165, 496DISTINCTROW, 498division by zero (error message), 44DLast function, 179, 187, 530DLookup function, 179, 184, 185, 187,

530DMax function, 179, 187, 530DMin function, 179, 187, 530DoCmd, 253, 257, 261, 262, 420documents, XML

attributes, 427–428comments, 425components, 424–429elements, 425–426namespaces, 428–429processing instructions, 425root element, 426–427

domain aggregate functions, 6, 163,177–186, 187, 529–530

aggregate queries v., 177anatomy of, 178guidelines for building, 179–181

list of, 178–179parameter queries and, 178uses for, 177, 181–186

dot operator (.), 255. See also periodDouble, 16, 17, 558, 560double quotes

attributes (XML documents) and,427

criteria expression and, 180SQL and, 381

Drag and Drop method, 347–348,362

DROP COLUMN, 506, 507DStDev function, 187, 530DStDevP function, 179, 187, 530DSum function, 178, 182, 184, 187, 333,

334, 529duplicate records, 89–96

defining, 90–91finding, 91–94flat-file format and, 30primary keys and, 21relational databases and, 30–31removing, 94–96

DVar function, 179, 187, 530DVarP function, 179, 187, 530dynamic link (to Excel table),

442–445

Eearly binding, 390, 391Edit Formatting Rule dialog box, 329elements (XML), 425–426ellipses, 227EmailDatabaseObject, 218embedding. See also nesting

Calculated data type and, 137–139,140

OLE Object field and, 340–341, 344empty strings, 97. See also Null

values

Index ■ E 573

encoding attribute (XMLdeclaration), 424

Enter Parameter Value dialog box,142, 143, 149, 159, 414, 415

enumerating through combo box,258–260

equal (=)Like operator v., 496WHERE and, 492

errorscalculation errors, 122–125. See also

Null valuesNull values and, 123–125, 186NZ function and, 123–125, 186, 543operator precedence and, 122–123syntax and, 125

database corruption, 515–516mathematical, IIf function and,

150–152query errors, 44–45

append queries, 64–65delete queries, 61Make-Table queries, 57–58update queries, 72–73

SQL statements, 378–379ETL (Extract, Transform, Load) tool,

508event-driven environment, 485Excel

/Access data transfer. See datatransfer processes

/Access integration techniques. Seeintegration techniques

Access v., 3–12data entry process (XML), 434–439

data entry form in Excel, 435–436data entry schema in Access,

434–435exporting results from Excel to

XML, 436–437getting results into Access,

437–439

data evolution and, 9data size and, 8data structure and, 9Excel from Access (automation),

391–411automating data export to Excel,

394–398automating Excel reports, 398–404Excel automation procedure,

391–394running Excel macro, 406–407

flat-file format and, 29–30functional complexity and, 9Object Library, 389, 391, 392, 402Outlook/Excel integration

techniquesmailing specific range, 466–468mailing to email addresses in

contact list, 468–469making active workbook, 465–466saving attachments in folder,

470–474PowerPoint/Excel integration

techniquesconverting workbook to

presentation, 462–465copy cells to presentation,

458–459PowerPoint slide with title,

456–458sending Excel charts to

presentation, 460–462as presentation layer, 327, 429problem areas, 3–8records, Access table and, 384–386scalability in, 5separation of data/presentation in,

7–8shared processing and, 9–10table, appending records to,

382–383

574 Index ■ E–F

Excel (continued)transparency of analytical

processes in, 5–6Word/Excel integration techniques

dynamic link to Excel table,442–445

Excel data to Word (automation),445–448

simulating Mail Merge featurefrom Excel, 452–456

Word Mail Merge feature,448–452

workbook, query data from,380–382

Excel 2007 Pivot Table Data Crunching(ISBN: 0789736012), 291

Excel 2007 VBA Programmer’sReference (Wiley, ISBN:978–0–470–04643–2), 434

ExcelMaster.xlsx file, 22exclamation mark (!)

[!] wildcard, 496, 497aliases and, 125collection operator, 255field names and, 15, 76, 125parameter queries and, 143

Exp function, 531Export wizard, 348–350, 363Export XML dialog box, 430, 435ExportWithFormatting, 217Export-XML File dialog box, 429Expression aggregate function, 54–55Expression Builder, 117–121, 137,

246expressions

correlated subqueries as, 173custom functions and, 244–245. See

also custom functionsdefined, 114expression too complex (error

message), 44nested, 44

subqueries as, 170in update queries, 72

Extended Properties, 366–367external data properties, 361–362External Data Properties dialog box,

361Extract, Transform, Load (ETL) tool,

508

Ffailures. See errorsfield names, 15

brackets/period/exclamation markand, 15, 76, 125

spaces in, 15field properties, 19–21Field Properties dialog box, 51Field Size, 19–20field values, augmenting, 99–100fields. See also specific fields

blank, 96–98Branch_Number, 175, 180, 190, 191,

203, 206in calculations, 115CompanyNumber, 90, 92, 95, 107,

108Contact_FirstName, 110, 111Contact_LastName, 110, 111ContactName, 109, 110, 112date type, # and, 265, 377defined, 15Forecast, 124, 125, 151indexes on, 9, 23–25, 510–512Memo, 16MyTest, 98, 99, 100, 105, 106, 152,

153OLE Object, 17, 340–341, 344Overdue, 133, 134Percent Increase, 137–138Product_Category, 68, 69, 81, 277,

278, 279, 280

Index ■ F 575

Revenue, 180, 203, 248, 296, 297,298, 300, 301, 303, 316, 330, 333

True/False, 17. See also Yes/Noas utility, 54Warning, 133, 134

filling blank fields, 96–98Filter area (pivot charts), 316filtering. See also criteria

query results, 38–39/sorting, for on-the-fly analysis,

33–34Find and Replace feature, 104. See

also Replace functionFind Duplicates Query Wizard, 91,

92, 93, 94First function, 54, 552FirstDayLastMonth function, 250, 251flat-file format, 29–30Forecast field, 124, 125, 151form controls

combo boxes, 255, 256, 257, 258–260list boxes, 255, 355, 357option groups, 255text boxes, 251, 252, 287

form modules, 478Format (field property), 20Format function, 134–135FormatCurrency function, 531FormatDateTime function, 532FormatNumber function, 532–533FormatPercent function, 533–534formatting

conditional, 326–331number formatting (for reports),

324–326pivot charts, 319–321

forms (Access forms), 251–260, 266automation and, 255–260custom functions in, 250data transfer (form to query),

251–255date parameters from, 265

defined, 251frmMktRpts, 255–256, 258functions in, 484–485numeric parameters from, 265syntax for referencing, 255textual parameters from, 264–265

For...Next loop, 259, 456frequency distributions, 202–204frmMktRpts form, 255–256, 258FROM, 379, 495functional complexity, 9functions. See also arguments;

domain aggregate functions;specific functions

advanced analysis and, 127–136calculations (as arguments) in,

116–117compiling, 482conditional, 149–158creating, 478–482custom, 244–251, 265–266date calculations with, 127–137defined, 478DStDevP, 179, 187, 530Expression Builder and, 117–121,

137, 246in forms, 484–485Help System and, 521Insert Function wizard, 118, 119.

See also Expression Builderin macros, 483nested, 106procedures and, 479–480reference list, 521–561Abs, 521Asc, 102, 522Atn, 522Avg, 53, 551Choose, 522Chr, 523ChrW, 332, 335, 337, 344Cos, 523

576 Index ■ F

functions. (continued)Date function. See Date functionDateAdd, 132–134, 523–524DateDiff, 146–147, 167, 524–525DatePart, 526–527DateSerial, 136–137, 527DateValue, 527DAvg, 187, 529Day, 130–132, 528DCount, 178, 183, 184, 187, 226, 230,

530DDB, 528DFirst, 179, 187, 530DLast, 179, 187, 530DLookup, 179, 184, 185, 187, 530DMax, 179, 187, 530DMin, 179, 187, 530DStDev, 187, 530DSum, 178, 182, 184, 187, 333, 334,

529DVar, 179, 187, 530DVarP, 179, 187, 530Exp, 531Expression, 54–55First, 54, 552FirstDayLastMonth, 250, 251Format, 134–135FormatCurrency, 531FormatDateTime, 532FormatNumber, 532–533FormatPercent, 533–534FV, 534Group By, 52–53Hour, 535IIf. See IIf functionsInStr, 109–110, 148, 149, 473,

535–536InStrRev, 536Int, 116–117, 129, 130, 195IPmt, 537IRR, 537IsError, 538

IsNull, 538IsNumeric, 538Last, 54, 552LCase, 101, 539Left, 105–106, 110, 539Len, 197, 539Log, 540LTrim, 103, 557Max, 54, 552Mid, 105–106, 107, 110, 540Min, 54, 552Minute, 540–541MIRR, 541Month, 130–132, 541MonthName, 542Now, 542NPer, 542–543NPV, 543NZ, 123–125, 186, 543Partition, 202–204, 205, 544Pmt, 544–545PPmt, 545PV, 546Rate, 546–547Replace, 104, 547–548Right, 105–106, 107, 108, 110, 548Rnd, 196–197, 548–549Round, 120, 121, 129, 549RTrim, 103, 557Second, 549Sgn, 550Sin, 550SLN, 550Space, 551Sqr, 552StDev, 53, 551StrConv, 101, 553STRING, 331–334, 344, 554StrReverse, 554Sum, 53, 551Switch. See Switch functionSYD, 555

Index ■ F–I 577

Tan, 555Time, 556. See also Date/Time

functionsTimeSerial, 556TimeValue, 460, 463, 556–557Trim, 103, 557TypeName, 557–558UCase, 101, 558Var, 53, 552VarType, 559–560Weekday, 130–132, 560WeekdayName, 561Year, 130–132, 561

saving, 482–483SQL aggregate functions, 551–552testing, 480

FV function, 534

G‘‘garbage in, garbage out,’’ 510Get External Data method, 350–353,

363Get External Data-XML File dialog

box, 438GetAccessData, 371, 372, 373, 375Gosnell, Denise, 477graphics table, 340, 341–342greater than (>), 43, 492greater than or equal to (>=), 43, 492Greeting Line, 451Group, Sort, and Total pane, 277,

279, 280, 282, 286Group By aggregate function, 52–53GROUP BY clause, 165, 379, 498group-by queries. See aggregate

queriesgrouped reports, 276–282

Hhash symbol. See pound symbolHAVING clause, 498

hazards. See errorsHelp System (Access), 519–520

data types and, 481functions and, 521

histogram chart, 204–207HLOOKUP, 31Holidays table, 131–132Hour function, 535hyperlink, ‘‘Add Else’’, 226, 231Hyperlink (data type), 16, 17

IIf...Then, 224–225If...Then...Else, 154, 157, 225–228,

243, 245, 266, 365, 387IIf functions, 141, 150–156, 159, 535

crosstabs and, 154–156mathematical errors and, 150–152nesting, 154–156, 157, 158saving time with, 152–154Switch function v., 157–158

Import dialog box, 360Import Spreadsheet Wizard, 22–26ImportExportData, 212, 217ImportExportSpreadsheet, 218ImportExportText, 218importing data. See data transfer

processesIN operator, 43, 168–169Indexed property, 511indexes, 9, 23–25, 510–512inferential statistics, 189inner joins, 493Input Mask, 20–21Insert Function wizard, 118, 119. See

also Expression BuilderINSERT INTO, 173, 263, 503Insert Page Numbers dialog box, 276InStr function, 109–110, 148, 149,

473, 535–536InStrRev function, 536

578 Index ■ I–L

Int function, (continued)Int function, 116–117, 129, 130, 195Integer, 16, 481, 558integration techniques. See also

automation; data transferprocesses

Excel/Outlook, 465–474mailing specific range, 466–468mailing to email addresses in

contact list, 468–469making active workbook, 465–466saving attachments in folder,

470–474Excel/PowerPoint, 456–465

converting workbook topresentation, 462–465

copy cells to presentation,458–459

PowerPoint slide with title,456–458

sending Excel charts topresentation, 460–462

Excel/Word, 441–456dynamic link to Excel table,

442–445Excel data to Word (automation),

445–448simulating Mail Merge feature

from Excel, 452–456Word Mail Merge feature,

448–452XML and, 423–440

integrative techniques,Excel/PowerPoint

converting workbook topresentation, 462–465

copy cells to presentation, 458–459PowerPoint slide with title,

456–458sending Excel charts to

presentation, 460–462IntelliSense, 390, 391, 479, 480

interruption of service, 518–519

invalid alias name (error message),

45

invalid argument (error message), 45

IPmt function, 537

IRR function, 537

Is Null operator, 43

IsError function, 538

IsNull function, 538

IsNumeric function, 538

JJet, 313. See also ACE

joins, 493–495

Kkey violation, 64

L.laccdb file, 517, 519

‘‘LARGE’’ update value, 152, 153

Last function, 54, 552

LastDayThisWeek(), 245–246

late binding, 390–391

Layout View, 273, 276, 277, 279, 280,

282

LCase function, 101, 539

leading/trailing spaces, 103

LTrim function and, 103, 557

RTrim function and, 103, 557

Trim function and, 103, 557

LeadList table, 90, 92, 94, 95, 100, 111

LeadList_NoDups table, 94, 95

Left function, 105–106, 110, 539

Len function, 197, 539

Index ■ L–M 579

less than (<), 43, 492less than or equal to (<=), 43, 492Like operator, 43, 378, 496–497Link Spreadsheet Wizard, 27–28linking data, Excel worksheet to

Access, 27–28Links dialog box, 444list boxes, 255, 355, 357LocationMaster table, 226lock violation, 64LockType, 368Log function, 540Long Integer, 16, 17, 558, 559. See also

AutoNumberLookup Wizard, 16loopingFor...Next, 259, 456with macros, 228–232

LoopList table, 229, 230, 231LTrim function, 103, 557

MMacro dialog box, 400macros (Access macros), 209–241

actionsdefined, 210essential, 216–218trusted database and, 212

advantages of, 209–210automation and, 12, 209, 232–240collapsed state, 222conditions and, 223–228conversion, to VBA code, 485–488creating, 213–216editing, 216functions in, 483If...Then scenario, 224–225If...Then...Else scenario, 225–228introduction to, 210–218looping with, 228–232scheduling, 232–240

AutoExec macro and, 232–238command lines and, 238–240

security and, 210–213, 418mail merge, 448Mail Merge feature

creating document, 448–452simulating, from Excel, 452–456

MailMerge.docx document, 453MainSummary table, 172, 396Make-Table queries, 57–60, 85, 502

aggregate query results and, 59–60CREATE TABLE statement v., 506creating, 58–60crosstab queries and, 78–79hazards of, 57–58Query Design view and, 58, 68subqueries in, 173

Manage Data Tasks dialog box, 430,431

many-to-many relationships, 32many-to-one-to-many relationship,

45, 73mathematical errors, IIf function

and, 150–152mathematical operators. See

comparison operatorsMax function, 54, 552.mdb files, 355median, 194–196Memo field, 16Microsoft ActiveX Data Objects

Library, 370, 371. See also ADOMicrosoft Data Access Objects

(DAO), 411, 412, 413, 417, 515Microsoft Office applications. See

Access; Excel; integrationtechniques

Microsoft Office Security Optionsdialog box, 212

Microsoft Query. See MS QueryMicrosoft Query wizard, 354, 357,

359

580 Index ■ M–O

Mid function, 105–106, 107, 110, 540Min function, 54, 552Minute function, 540–541MIRR function, 541mode, 192–194modules (VBA), 478Month function, 130–132, 541MonthName function, 542moving data. See data transfer

processesMS Query (Microsoft Query),

353–363MS Query wizard, 354, 357, 359multi-column report layout, 288–289multiple criteria, 41, 42, 43, 377–378multiple tables, queries on, 39–41MyCell, 454, 469MyContacts, 469MyDatabase, 413, 417MyParametersQuery, 416, 418MyQueryDef, 412, 413, 417MyRange, 383, 447, 464MyRecordSet, 372, 373, 381, 382, 385,

386, 395, 413, 417MySQL variable, 264, 376, 381, 385MyTest field, 98, 99, 100, 105, 106,

152, 153MyTitle, 463, 464

NName property, 252, 253, 258namespaces, 428–429naming conventions, 218–220

field names, 15brackets/period/exclamation

mark and, 15, 76spaces in, 15

object names, 218–220overwrite warnings and, 25, 57–58,

59, 349, 404, 473query names, 219–220

nesting. See also embedding;subqueries

expressions, 44functions, 106IIf functions, 154–156, 157, 158InStr function, 110subqueries and, 44, 164, 165, 186

New Formatting Rule dialog box, 328New Query dialog box, 74, 911900 system, 125non-workdays/workdays, 131–132normalizing database design, 510not equal (<>), 492NOT IN operator, 168–169, 175Not operator, 43, 122Now function, 542NPer function, 542–543NPV function, 543Null values

calculation errors and, 123–125, 186defined, 123filling in, 96–98NZ function and, 123–125, 186, 543

Number (data type), 16–17number formatting (for reports),

324–326numeric criteria, 180–181, 377numeric parameters, from form, 265NZ function, 123–125, 186, 543

OObject Library

Access, 389, 411ADO, 370–371, 375binding and, 389–391DAO, 411, 412Excel, 389, 391, 392, 402Outlook, 465PowerPoint, 456references and, 411–412Word, 446

Index ■ O–P 581

Object Linking and Embedding. SeeOLE

ODBC Microsoft Access Setup dialogbox, 356

Offset method, 455OLApp, 465, 466, 468, 469OLApp.Session.Logon, 465, 466, 467,

468, 469OLE (Object Linking and

Embedding), 340OLE Object field, 17, 340–341, 344OLMail, 465, 466, 468, 469On Click event, 253, 258one-to-many relationships, 31–32one-to-one relationships, 31one-two-three combination (VBA,

ADO, SQL), 365, 384, 387online calculations, 137. See also

Calculated data typeson-the-fly analysis. See also

subqueriessorting/filtering for, 33–34subqueries and, 165

OpenForm, 216, 420OpenQuery, 216, 223, 230, 231, 253, 261,

262OpenReport, 216, 419OpenTable, 214, 215, 216‘‘operation must use an updateable

query,’’ 45, 72–73operator precedence, 122–123operators. See also specific operators

comparison, 43, 122, 169, 492Like, 43, 378, 496–497parameter queries and, 145in select queries, 41–44

optimizing query performance. Seequery performance

option groups, 255Or operator, 42, 122ORDER BY clause, 499out of memory (error), 44

outer joins, 494–495Outlook Object Library, 465Outlook/Excel integration

techniquesmailing specific range, 466–468mailing to email addresses in

contact list, 468–469making active workbook, 465–466saving attachments in folder,

470–474Overdue field, 133, 134overflow message, 44overwrite warnings, 25, 57–58, 59,

349, 404, 473

Ppadding strings, 107–108page break issues, 282Page Footer section, 275–276Page Header section, 274, 275–276parameter prompt, 143, 145, 148–149parameter queries, 143–149, 159

arguments and, 146–149calculation variables and, 146, 147defined, 141, 159domain aggregate functions and,

178Enter Parameter Value dialog box

and, 142, 143, 149, 159, 414, 415functionality of, 143ground rules of, 143–144multiple parameter conditions and,

144operators and, 145wildcards and, 145–146, 254,

415–416working with, 144–149

parameters, user-defined, 264–265parentheses ( )

criteria and, 378function creation and, 479

582 Index ■ P

parentheses ( ) (continued)operator precedence and, 122, 123,

129subqueries in, 164, 165, 166, 175

parsing strings, 109–112Partition function, 202–204, 205, 544passing data. See data transfer

processespassing parameters, from form,

264–265Password argument, 367Paste Special dialog box, 443Paste Table As dialog box, 94PasteTable.docx, 446percent (%) character, 378, 533Percent Increase field, 137–138percent of total (domain aggregate

functions), 182–183percentile ranking, 198–200period (.)

aliases and, 125dot operator, 255field names and, 15, 76, 125IntelliSense and, 390parameter queries and, 143

pivot cache, 4, 303, 352pivot charts, 291, 313–321

Category area, 314–316creating, 316–318Date area, 314Filter area, 316formatting, 319–321fundamentals, 314–316Series area, 314

pivot tables, 291–313, 321anatomy of, 292–295creating

advanced, 300–302basic, 295–300

Excel 2007 Pivot Table DataCrunching, 291

options, 303–313

adding calculated total, 311–313changing field captions, 304–305date groupings, 308–309expanding/collapsing fields, 304filter for top/bottom records, 310grouping data, 306–308sorting data, 306

saving, 302sending to Excel, 303

Pmt function, 544–545pound symbol (#)

date type field and, 265, 377number formatting and, 325wildcard, 496, 497

Powering Office 2003 with XML (ISBN:0764541226), 439

PowerPoint Object Library, 456PowerPoint/Excel (integration

techniques)converting workbook to

presentation, 462–465copy cells to presentation, 458–459PowerPoint slide with title,

456–458sending Excel charts to

presentation, 460–462PP, 457, 459, 461, 463ppLayoutBlank, 457, 460, 462ppLayoutTitleOnly, 457, 458, 459, 463,

464PPmt function, 545PPPres, 457, 459, 461, 464PPSlide, 457, 459, 461, 464PPSlideCount, 460, 461, 464precedence (operator precedence),

122–123preprogrammed functions. See

actionspresentation layer. See also data

layer; Excel; reportsExcel as, 327, 429forms as, 251, 266

Index ■ P–Q 583

reports as, 11, 269, 289separation of presentation/data,

7–8presentations (PowerPoint)

cells copied to, 458–459Excel charts sent to, 460–462workbook converted to, 462–465

presenting data. See reportsprimary keys, 19, 21–22

compound, 21–22defined, 21relational databases and, 30–31

PrintOut, 217procedures (routines), 479–480processing instructions, 425Product_Category field, 68, 69, 81,

277, 278, 279, 280ProductID, 52, 56, 74, 75, 77Properties dialog box, 221, 239, 304,

306, 311, 312, 319, 361Property Sheet dialog box, 50, 51, 96,

174, 302, 500Property Sheet pane, 275, 283, 284,

324Provider, 366, 367, 368PV function, 546PvTblFeed table, 180, 394, 395, 396

QQBD. See Query Design viewQBE. See Query Design viewquarters, converting dates into,

134–136quartiles

of dataset (example), 174–176defined, 200quartile standings, 200–202

queries (Access queries), 11. See alsoaction queries; aggregate queries;parameter queries; select queries;SQL; specific queries

basics, 32–45custom functions in, 249–250data bars and, 331–335defined, 33, 46errors, 44–45hazards. See errorsnaming convention, 219–220SQL-specific, 504–508symbols and, 335–339visualizations and. See

visualization techniquesworkdays/non-workdays and,

131–132Query Builder, 283Query by Design. See Query Design

viewQuery by Example. See Query

Design viewquery design, 512Query Design view

append query and, 66Make-Table query and, 58, 68MyParametersQuery and, 416, 418ProductID and, 52query creation and, 520select query creation and, 34–44, 48subquery in, 164update query and, 70

query grid, 35, 36, 37, 38, 40, 43, 49,63, 67, 70, 80, 81, 84, 96, 118, 121,166, 174, 500, 504

query optimizer, 509–510, 518query performance, 509–513Query Properties dialog box, 84querying text files, 386–387Query_Products, 270, 271, 273, 274,

277, 372, 373, 382, 383question mark (?)

processing instructions (<?, ?>),425

wildcard, 496, 497QuitAccess, 212, 216, 233

584 Index ■ R

Rrandom sampling, 196–198ranking records, 191–192Rate function, 546–547

real timecalculations in, 114, 137, 140linked Excel sheets in, 27reports in, 271, 273

Record Source property, 283, 284record-level testing, 243, 245, 261,

266, 365, 387records

defined, 14duplicate. See duplicate recordsquartile standings of, 200–202ranking, 191–192

Recordset, 368–369‘‘recordset is not updateable,’’ 45,

72–73recovering corrupted databases,

516–517reference list. See functionsReferences dialog box, 370, 371, 392,

446relational databases, 28–32. See also

databasesrelationship types, 31–32

many-to-many relationships, 32many-to-one-to-many relationship,

45, 73one-to-many relationships, 31–32one-to-one relationships, 31

removable media, databases on, 519removing leading/trailing spaces.

See leading/trailing spacesReplace dialog box, 405Replace function, 104, 547–548Replication ID, 16Report Footer section, 276Report Header section, 274report modules, 478

Report View, 271–272, 273, 282, 287,326, 328, 335

Report wizard, 289reports (Access reports), 11–12,

269–289basics, 269–276creating, 269–271, 283–289data bars and, 331–335Design view and, 273–275, 285–289Excel reports automation, 398–404grouped, 276–282Layout View and, 273, 276, 277,

279, 280, 282multi-column report layout,

288–289number formatting and, 324–326as presentation layer, 11, 269, 289sections of, 274–276sorting, 279–282symbols and, 335–339totaling, 279–282viewing, 271–276visualizations and. See

visualization techniquesXML reporting solution, 429–434

repository, of custom functions,246–247

Required (field property), 21Required Field set to yes, 65Revenue field, 180, 203, 248, 296, 297,

298, 300, 301, 303, 316, 330, 333RevenueSummary table, 68, 69Right function, 105–106, 107, 108,

110, 548right joins, 494Rnd function, 196–197, 548–549root element, 426–427Round function, 120, 121, 129, 549routines. See proceduresRTrim function, 103, 557Run command, 233Run dialog box, 234

Index ■ R–S 585

RunCode, 217, 483RunMacro, 217, 226, 230running count (domain aggregate

functions), 183–184RunSavedImportExport, 212, 350, 431RunSQL action, 217RunSQL method, 261–262, 264RunSQL statements, 261–265, 266

advanced techniques, 263–265anatomy of, 262

SSalesHistory table, 59, 61, 66, 67, 72Save As dialog box, 19, 486Save Import Steps dialog box, 25–26scalability (Excel problem area), 4–5Scheduled Task Wizard, 234scheduling macros, 232–240

AutoExec macro and, 232–238command lines and, 238–240

Second function, 549second quartile of dataset (example),

174–176security

Access, 211, 213, 233, 244, 418macros and, 210–213, 418

Select Database dialog box, 350, 356,357

SELECT DISTINCT, 498select queries. See also action queries;

aggregate queriesaction queries v., 56creating, 34–44defined, 33on multiple tables, 39–41operators in, 41–44

SELECT statement, 164, 165, 491–492,500

SELECT TOP PERCENT statement, 502SELECT TOP statement, 500–502SELECT...INTO, 217, 502

semicolons, 466, 468, 491separation, data/presentation, 7–8Series area (pivot charts), 314server application, 390SET, 503SetWarnings action, 211, 212, 217, 222,

230, 231, 263, 404Sgn function, 550shared processing, 9–10Show Table dialog box, 34, 35, 48, 491Simpson, Alan, 477simulating Mail Merge feature from

Excel, 452–456Sin function, 550Single, 16, 558, 559single criterion, 41, 144single quotes

comments and, 425SQL and, 381textual criteria and, 180, 265, 377

slide with title (PowerPoint),456–458

SlideTitle, 457, 459SLN function, 550‘‘SMALL’’ update value, 152, 153Social Security numbers, 21sorting

by capitalization, 102/filtering, for on-the-fly analysis,

33–34query results, 37–38reports, 279–282

Source, 368source data, report creation and,

283–284Space function, 551spaces

in field names, 15leading/trailing, 103LTrim function and, 103, 557RTrim function and, 103, 557Trim function and, 103, 557

586 Index ■ S

spaces (continued)object names and, 220

SQL (Structured Query Language),489–508. See also queries

advanced, 495–504aggregate functions, 551–552basic, 489–495data transfer processes (with

VBA/ADO), 365–387ADO fundamentals, 366–374ADO/SQL data extract, 374–376common scenarios, 380–387criteria in SQL statements,

376–379single/double quotes and, 381VBA, ADO, SQL one-two-three

combination, 365, 384, 387SQL statementsFROM, 379, 495action queries via, 502–503ADD, 506, 507ADD CONSTRAINT, 506, 508ALTER COLUMN, 506, 507ALTER TABLE, 506–508CREATE TABLE, 506DELETE, 503DISTINCT, 165, 496DISTINCTROW, 498DROP COLUMN, 506, 507GROUP BY, 165, 379, 498HAVING, 498INSERT INTO, 173, 263, 503Like operator and, 43, 378, 496–497ORDER BY, 499SELECT DISTINCT, 498SELECT statement, 164, 165, 491–492,

500SELECT TOP PERCENT statement, 502SELECT TOP statement, 500–502SELECT...INTO, 217, 502SET, 503subquery creation and, 165–168

TRANSFORM, 503–504troubleshooting errors, 378–379user-defined parameters and,

264–265as variables, 264WHERE clause, 492

wildcards and, 378SQL view, 164, 166, 167, 174, 263,

490, 491, 504, 505, 506, 507, 508SQL-specific queries, 504–508Sqr function, 552square brackets [ ]

aliases and, 125field names and, 15, 76, 125forms and, 255parameter queries and, 143wildcard, 496, 497

standalone attribute (XMLdeclaration), 425

standard modules, 478statistics. See descriptive statisticsSTATS macro, 238StDev function, 53, 551StopMacro, 217stored calculations, 113–114,

139–140Str function, 552–553StrConv function, 101, 553STRING function, 331–334, 344, 554strings

adding text in key positions,105–107

empty, 97. See also Null valuespadding, 107–108parsing, 109–112

StrReverse function, 554Structured Query Language. See SQLsubqueries, 163, 164–176, 186–187

in action queries, 173–174comparison operators and, 169correlated, 170–173, 192

Index ■ S–T 587

creating, SQL statements and,165–168

as expressions, 170ground rules, 165nesting and, 44, 164, 165, 186NOT IN operator and, 168–169, 175IN operator and, 168–169reasons for using, 165top values, 174–176uncorrelated, 171

subselect queries. See subqueriesSum function, 53, 551suppressing warning messages, 263Switch function, 141, 150, 156–158,

159, 554–555IIf function v., 157–158power of, 156quartile standings and, 201–202syntax, 156–157

switches, command-line, 238–240SYD function, 555symbols (for reports/queries),

335–339syntax, calculation errors and, 125

Ttable aliases, 171, 172, 499tables (Access tables), 10–11. See also

databases; pivot tablesADO/SQL data extract and,

374–376appending Excel records to,

384–386basics, 13–28creating, 17–19Customer_ListA, 62, 63defined, 13–14, 46Dim_Customers, 14, 15, 35, 39, 70,

164, 501, 502Dim_Transactions, 39–40, 74, 178,

179, 180

elements of, 14–15Excel. See Excelgraphics, 340, 341–342Holidays, 131–132importing data into, 22–26LeadList, 90, 92, 94, 95, 100, 111LeadList_NoDups, 94, 95LocationMaster, 226LoopList, 229, 230, 231MainSummary, 172, 396multiple, queries on, 39–41PvTblFeed, 180, 394, 395, 396RevenueSummary, 68, 69SalesHistory, 59, 61, 66, 67, 72tblJobCodes, 263TopTenList, 228, 229, 231TransactionMaster, 157, 197, 529,

530Tan function, 555Task Scheduler, 233–238tblJobCodes table, 263template (mail merge document), 448testing functions, 480Text (data type), 16, 18, 54, 552text boxes, 251, 252, 287text files, querying, 386–387textual criteria, 180, 377textual parameters, from form,

264–265Time function, 556. See also

Date/Time functionsTimeSerial function, 556TimeValue function, 460, 463, 556–557Top Values property, 174, 193, 194,

196, 197, 198, 229, 500, 501top values queries, 174, 193, 194, 196,

197, 198, 500–502SELECT TOP PERCENT statement, 502SELECT TOP statement, 500–502

top values subquery, 174–176TopTenB_Child macro, 230, 231, 232,

485, 486, 487

588 Index ■ T–V

TopTenList table, 228, 229, 231totaling reports, 279–282Totals dialog box, 281Totals row, 48, 49, 68–69trailing spaces. See leading/trailing

spacesTransactionMaster table, 157, 197,

529, 530TransferDatabase, 212, 217transferring data. See data transfer

processesTRANSFORM statement, 503–504transformation tasks. See data

transformationtransparency, of analytical processes,

5–6Trim function, 103, 557True/False field, 17. See also Yes/Notrusted databases, 211–213, 214, 216,

217, 218, 233trusted locations, 2132009_Projections, 137–138txtPath text box, 256type conversion failure, 64type mismatch in expression (error

message), 44TypeName function, 557–558

UUCase function, 101, 558uncorrelated subqueries, 171underscore character (_), 15, 76, 220,

367, 376, 426UNION operator, 504–505unique identifier, 30, 252, 427. See

also primary keysUnique Values property, 45, 73, 96update queries, 70–73, 85

case conversion and, 101concatenation and, 98–100creating, 70–72

expressions in, 72failures, 72–73hazards of, 70parsing and, 110–112reasons for using, 70subqueries in, 174UPDATE/SET and, 503

updateable datasets, 72–73upper camel case, 220User ID argument, 367user-defined parameters, 264–265utility, field as, 54

VVal function, 559validation rule violation, 64, 65VALUE, 154#VALUE error, 362value from previous record (domain

aggregate functions), 184–186Var function, 53, 552variables

assigning value to, 481–482connection strings and, 366declaring, 481defined, 481SQL statements as, 264

VarType function, 559–560VBA, ADO, SQL one-two-three

combination, 365, 384, 387VBA (Visual Basic for Applications),

12, 243–266, 477–488advantages of, 243, 260automation and, 12, 209background data processing,

260–265books

Beginning Access 2007 VBA, 477Excel 2007 VBA Programmer’s

Reference, 434

Index ■ V–W 589

custom functions, 244–251,265–266

data transfer processes (withADO/SQL), 365–387

ADO fundamentals, 366–374ADO/SQL data extract, 374–376common scenarios, 380–387criteria in SQL statements,

376–379functions

compiling, 482creating, 478–482defined, 478in forms, 484–485in macros, 483procedures and, 479–480saving, 482–483testing, 480

fundamentals, 477–488macros converted to, 485–488RunSQL statements, 261–265,

266VBA Editor, 253, 257, 258, 264, 485,

520VBE. See VBA Editorversion attribute (XML declaration),

424views. See specific viewsVisual Basic for Applications. See

VBAvisualization techniques, 323–344

advanced, 331–343conditional formatting, 326–331dashboard graphics, 323, 331, 334,

335, 339–343, 344data bars, 331–335number formatting (for reports),

324–326symbols, 335–339

VLOOKUP, 11, 31

WWarning field, 133, 134warning messages, suppressing, 263Weekday function, 130–132, 560WeekdayName function, 561WHERE clause, 378, 492Where clause, 54, 55–56wildcards

∗ (asterisk), 43, 146, 378, 415, 492,496, 497

? (question mark), 496, 497[ ] (square brackets), 496, 497parameters with, 145–146, 254,

415–416pound symbol (#), 496, 497WHERE clause and, 378

wiley.com, 169wiley.com/go/excelanalystguide,

228Windows Task Scheduler, 233–238wizards

Command Button Wizard, 252, 484Crosstab Query Wizard, 74–79Export wizard, 348–350, 363Find Duplicates Query Wizard, 91,

92, 93, 94Import Spreadsheet Wizard, 22–26Insert Function wizard, 118, 119Link Spreadsheet Wizard, 27–28Lookup Wizard, 16Microsoft Query wizard, 354, 357,

359Report wizard, 289Scheduled Task Wizard, 234

Word Object Library, 446Word/Excel integration techniques

dynamic link to Excel table,442–445

Excel data to Word (automation),445–448

590 Index ■ W–Z

Word/Excel integration techniques(continued)

simulating Mail Merge featurefrom Excel, 452–456

Word Mail Merge feature, 448–452WorkbooktoPowerpoint.xlsm, 462workdays/non-workdays, 131–132wrong data type for parameter (error

message), 45wrox.com, 189, 391

Xxlwksht, 462, 463, 464XML, 423–440

data entry process, 434–439data entry form in Excel,

435–436data entry schema in Access,

434–435exporting results from Excel to

XML, 436–437getting results into Access,

437–439declaration, 424–425documents

attributes, 427–428comments, 425components, 424–429

elements, 425–426namespaces, 428–429processing instructions, 425root element, 426–427

reasons for using, 423–424reporting solution, 429–434

exporting XML data from Access,429–431

utilize XML data in Excel, 432–434

YYear function, 130–132, 561Yes/No (data type), 11, 16, 17, 53

ZZalexCorp Restaurant Equipment

and Supply.accdb sampledatabase, 372, 373, 375, 376, 382,383, 391, 395, 412, 417, 418, 419,420

ZalexCorp sample database, 347,348, 355, 356, 357, 358

zerosdivision by zero (error message), 44Null values and, 123. See also Null

valueszip codes example, 70–71Zoom dialog box, 166, 175, 176