Industries User Manual 03-07-2009.pdf

Centre for Good Governance

Draft User Manual 1

Industries Department Entrepreneur Memorandum Module

User Manual


Draft User Manual 2

This is a controlled document. Unauthorized access, copying, replication and usage for purpose other than for which is intended are prohibited.


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Document Release Note

Client: Commissionerate of Industries Department Module: Entrepreneur Memorandum Document Details: EM User Manual

Name Version No Description

Entrepreneur Memorandum 1.4 Online filing of EM by applicant and its status updation by the Department

The documents or revised pages are subject to document control. Please keep them up-to-date using the release notices from the distributor of the document. These are confidential documents. Unauthorized access or copying is prohibited. The total number of pages in this document, including the cover page is 59.


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Table of Contents

1.0 Introduction ............................................................................................................................................ 5

1.1 Applicant Registration ......................................................................................................................... 5

1.2 Change Password ................................................................................................................................ 7

2.0 How to file Entrepreneur Memorandum Online .................................................................................... 9

3.0 Status of Online filed application .......................................................................................................... 11

4.0 Entrepreneur Memorandum Part-I................................................................................................... 13

4.1 Section -1 of EM Part-I ...................................................................................................................... 13




4.5 Review & Submission of online Application ..................................................................................... 19

5.0 Entrepreneur Memorandum Part-II...................................................................................................... 28

5.1 Section -1 of EM Part-2 ..................................................................................................................... 28


5.3 Section -3 of EM Part-II ..................................................................................................................... 31

5.4 Section -4 of EM Part-II ..................................................................................................................... 33

5.5 Review & Submission of online Application ..................................................................................... 34

6.0 Status updation by the department ..................................................................................................... 42

6.1 Official Submission- Updation ........................................................................................................... 43

6.2 Application Scrutiny (applicable to EM Part II only) ......................................................................... 45

6.3 Application Satisfactory/Shortfalls- Updation .................................................................................. 45

6.3.1 Application Shortfalls- Updation .................................................................................................... 46

6.3.2 Application Satisfactory- Updation ................................................................................................ 48

6.4 Generation of Acknowledgement ..................................................................................................... 50

6.5 Issue of Acknowledgement ............................................................................................................... 55

7.0 Submission of modified application (M1) ............................................................................................. 57

8.0 Reports .................................................................................................................................................. 58

8.1 Online Registrations .................................................................................................................... 58

8.2 Investment/Employment ............................................................................................................ 59

8.3 Application Status ....................................................................................................................... 59


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Entrepreneur Memorandum (EM) 1.0 Introduction Centre for Good Governance (CGG) designed and developed Entrepreneur Memorandum Module (EM), a web based application for online filing of EM by the applicant. The industries department will update application status of the individual applications after submission of signed copy online filed application along with enclosures. The EM module consists of filing of following applications.

Entrepreneur Memorandum Part-I (EM I)

Entrepreneur Memorandum Part II (EM Part-II)

Addendum to EM Part II An Applicant can file EM Part-I followed by EM Part II and Addendum to EM Part II. However, applicant can file EM Part II directly without filing EM Part I also. The department will update the status of the application filed by the applicant at different stages till its approval/rejection. The status of the application is made available in the Applicant login account. Based on the online filed applications, the system generates following reports and is accessible to the department officials.

No. of applications filed online (Sector wise)

Investment/Employment generated

Online filed EM Application Status

1.1 Applicant Registration The EM Module can be accessed at http://industries.apcgg.gov.in through any browser (IE 6.0 recommended). A PC with Graphical User Interface (GUI) based operating system with internet connection is required to access the application as shown in Fig1.1

Fig. 1.1(Portal Home Page)


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The Applicant has to register his/her name and address in the site to get username and password to access the application. To get username and password,

Click on Entrepreneurs. Button under Login o Entrepreneur Login box will be displayed as shown in Fig 1.2.

Click on New Entrepreneurs Registration link o Applicant Registration form will be displayed as shown in Fig1.3.

Fig 1.2. (New Entrepreneurs Registration)

Fig1.3. (Entrepreneur Registration form)


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Enter Name of applicant, residential address, Contact Phone Number, Email, Username & password (as per applicant choice), Confirm password (entry of password again), Enter Code (as displayed in Verify) and Click on Create User to Get Username & Password to access the application. Note: 1. Red(*) Marked fields are mandatory fields

2. The applicant has to note down the User Name & Password to access the application. 1.2 Change Password Login into the application using UserName and Password created by the applicant as shown in Fig 1.4.

Click on Entrepreneurs button under Login

Enter User Name and Password under Entrepreneur Login and Click on Submit button to enter into the application.

In the application home page, Click on Home Change Password to access the Change password form as shown in Fig 1.5.

Fig 1.4. (Entrepreneur Login)

Fig 1.5. (Home Change Password)


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To Change Password: Enter the Old password, New Password (Desired) and again Enter New Password against Confirm New Password and Click on Change Password button as shown in Fig 1.6.

Fig 1.6. (Change Password)


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2.0 How to file Entrepreneur Memorandum Online The Following points may be noted for filing of EM application.

1. For convenience of the applicant the EM application is divided into four (4) sections (Section1, Section2, Section3 and Section4). After filling of each section, the applicant has to Click on Next>> button to go to the Next Section (Page).

2. Before going to the next section, the system alerts the applicant Are you sure to confirm? as shown in Fig 2.2 whether to save or Edit the current Section.

If the User clicks on OK, the current section is saved and the next section is opened and if the User clicks on Edit the current page will in edit mode and the user can edit/modify the data in the current section.

3. The Red Asterisk (*) marked fields in the EM application are mandatory fields and the user must

enter data in those fields.

4. In the 2nd Section search option is provided to select the Main Activity (NIC codes) and Products (ASICC Codes) of manufacture/service.

In the main menu, NIC Codes link is provided to search for Line of Activity/ Manufacturing Product/Service to be provided.

5. In the fourth (4th) section, Submit button is provided to submit the application to the department online.

While submitting the application, the system alerts the user whether to review or submit the application. Once the Submit button is clicked it is not possible to edit the application. Therefore, the user is requested to review the application section wise before Submitting the application.

It is advised to print all the Four Sections and verify its correctness manually and modify

the application if any data entry errors are found . 6. If there are any data entry errors are found in the Review, modify the data accordingly and Click

on Save link provided on that section. Each Section is to be saved separately if any modifications are done in that section(s).

7. After verification of all the four section, Click on Submit link to submit the application to the department.


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8. Copy of application filed and status of application is made available in the applicant login under Application Status link in the main menu.

9. The online filed application will be processed only after receipt of Signed copy of Online filed application along with necessary enclosures/attachments by the respective District Industries Centre (DIC) located at the District Head quarters within 30 days after filing of the application.

If the signed copy of application is not submitted in the department even after 30 days of online filing date, then the application is deemed to be rejected and the applicant has to file a new application.

10. The applicant is advised to check the application status frequently to know the status of the application.

If the status shows Application Shortfalls then the applicant has to revise the online filed application/enclosures and has to submit the signed copy of application or enclosures as the case may to the department.

11. Filing type in the application status shows whether the application is F or M1 (First filing or Modified Filing1).

If the First filing (F) has any shortfalls, then the applicant has to file application again (i.e., Modified Filing M1).

If there any shortfalls in the Modified filing (M1) also, then the application is rejected and the applicant has to file a new application.



3.0 Status of Online filed application The online filed application will be processed only after receipt of Signed copy of the application with necessary enclosures/ attachments by the concerned DIC. The status of the application is displayed in the applicant login account under Application Status. The EM Application Status will have the following values.

EM Part-I

SNo Application Status Remarks When Action By Applicant

1 Online filed You are requested to send signed copies of online filed application (3 copies) within 30 days.

After filing of Online application.

--

2 Officially submitted

Your application is under process. After submission of signed copy of application in the dept.,

--

3 Application Shortfalls

Application Shortfalls If the application submitted has certain shortfalls

Submit revised application duly modifying the application as per dept., advise

4 Application Satisfactory

Your application found correct If the application submitted is found correct

--

5 Acknowledgement Generated

Congrats. Acknowledgement has been generated and you may kindly download the copy of that. However you may received signed copy of acknowledgement within 15 days'

After generation of Acknowledgement by the department

--

6 Acknowledgement Issued

Your acknowledgement has been issued through RPAD/Courier/In-person'

After Acknowledgement has been issued by the department

--

7 Rejected (Case-1)

Your application has been rejected as the signed copy of on-line filed application is not received even after 60 days of on-line filing. Hence , you are requested to file a new application'

If the signed copy of the application is not submitted in the department

The applicant has to file a new online application

8 Rejected (Case-2)

Your application has been rejected in view of identification of certain shortfalls in application/ documents even after re-submission. Hence, you are requested to file a new application'

If the applications submitted in the department has certain shortfalls even after modified submission (M1)




EM Part-II

SNo Application Status Remarks When Action By Applicant

1 Online filed You are requested to send signed copies of online filed application (3 copies) within 30 days.

After filing of Online application.

--

2 Officially submitted

Your application is under process. After submission of signed copy of application in the dept.,

--

3 Application Scrutiny Completed

Your application is under process. After Department scrutinized the application

--

4 Application Shortfalls

Application Shortfalls If the application submitted has certain shortfalls

Submit revised application duly modifying the application as per dept., advise

5 Application Satisfactory

Your application found correct If the application submitted is found correct

--

6 Acknowledgement Generated

Congrats. Acknowledgement has been generated and you may kindly download the copy of that. However you may received signed copy of acknowledgement within 15 days'

After generation of Acknowledgement by the department

--

7 Acknowledgement Issued

Your acknowledgement has been issued through RPAD/Courier/In-person'

After Acknowledgement has been issued by the department

--

8 Rejected (Case-1)

Your application has been rejected as the signed copy of on-line filed application is not received even after 60 days of on-line filing. Hence , you are requested to file a new application'

If the signed copy of the application is not submitted in the department


9 Rejected (Case-2)

Your application has been rejected in view of identification of certain shortfalls in application/documents even after re-submission. Hence, you are requested to file a new application'

If the applications submitted in the department has certain shortfalls even after modified submission (M1)




4.0 Entrepreneur Memorandum Part-I To file EM Part-I, take the Mouse Pointer to Ent. Memorandum in the main menu and Click on Part-1 as shown in Fig 4.1

The EM Part-I application will be displayed as shown in Fig 4.2.

4.1 (EM Part-I)

4.1 Section -1 of EM Part-I

Item 1- Enter Surname, Middle Name (Optional) and Name of the applicant

Item 2- Address for communication & Permanent address. If both the addresses are

Different, Click Check box () provided above item (2) to activate the

Permanent address fields to enter data.

Item 3- Enter Name of the Proposed Unit/Industry Name

Item 4- Select District, Mandal, Village where the Unit/Industry is proposed to be located,

Area (Rural/Urban) and enter PIN code of the village/town.

Item 5- Select nature of activity (Manufacture / Service)

Item 6- Select category of enterprise (Micro/Small/ Medium)

Item 7- Select Nature of operation (Casual/Perennial/Seasonal)

Item 8- Select whether the unit is ancillary (Yes/No)

Item 9- Select proposed plant and machinery installation date (Month & Year).

Item 10- Select type of organization (Proprietary/ Hindu Undivided Family/ Partnership/

Co-operative/ Private Limited Company/Public Limited Company/ Self Help

Group/Others)



Fig 4.2 (Section-1 of EM Part I))




In this section the user has to select the Products to be manufactured/ Services to be provided by the proposed Unit/Industry as shown in Fig 4.3 to 4.4.

Fig 4.3 (Section-2 of EM Part-I)


1. Search option is provided to select Main Activity (NIC Code).

Enter appropriate word in Name of Activity (like Steel, Welding, Bakery, Pharma etc) and Click on Search button to filter the corresponding activities in Main Activity combo.

2. Select appropriate Main Activity in the Main activity combo.



3. Based on the selection, the Products to be manufactures/Services to be provided are displayed in a grid (table).

4. Select the appropriate product names by checking the Check boxes () and click on Add Products link.

5. The list of Products will be displayed in a table below the selection grid. These are the products of manufacture/ services to be provided by unit/industry. If desired, the user can delete the products if it found that the products are not correctly selected.

6. Click on Next>> to go to Section3.

The system alerts the user Are you sure to confirm, Click on OK to Confirm and Click on Edit if the data is to be edited.



Item 12- Proposed Investment in Fixed Assets i) Land Select Land Type (Owned/Rented/Leased) and enter Land Cost in Rupees Lakhs if

the land type is Owned only. ii) Building Select Building Type (Owned/Rented/Leased) and enter Building Cost in Rs

Lakhs if the building type of Owned only. iii) Plant & Machinery Applicable to Manufacture sector only and Enter value P&M in Rs

Lakhs.



iv) Equipment Applicable to Service sector only and Enter Equipment value in Rs Lakhs. v) Foreign Equity- Enter Foreign Equity if any in Rs Lakhs .

The Total Investment is calculated as the sum of Land Cost(Owned), Building Cost(Owned), Plant & Machinery ( If Sector is Manufacture ) and Equipment ( If Sector is Service)

The limits of Total Investment for Manufacture and Service Sector are as follows.

SNo Activity Category of Enterprise Total Investment Ceiling

1

Manufacture

Micro Rs 25 Lakhs

2 Small Rs 25 Lakhs to 5.00 Crores

3 Medium Rs 5.00 to 10.00 Crores

4

Service

Micro Rs 10.00 Lakhs

5 Small Rs 10.00 Lakhs to 2.00 Crores

6 Medium Rs 2.00 Crores to 5.00 Crores

Item 13- Installed Capacity Per Annum- Enter quantity and Units. The products may be either in Plant A or Plant B or in both. Units may be (Metre, Thousand Metre, Kilometer, Square Meter, Litre, Cubic Metre, Tonne, Kilogram, Number, Thousand Number,Pairs, Thousand Pairs, Gross, Thousand Gross, Ream, Thousand Boxes, Lakh Numbers, Dozen, Grams, Kilowatt Hour, Million Cubic Centimetre, Carat, others) Item 14- Power Load- Select Horse Power (HP) or Kilowatt (KW) and Load required. If HP is selected, and 50 is entered Then the Power Load is 50HP

If KW is selected, and 50 is entered Then the Power Load is 50KW. Item 15- Other Source of Energy/Power Required

Select Source of Energy/Power, Enter Quantity of Energy/Power Required and their Units (HP/KW/Tons etc) and Click on Add link to save the source of energy selected. The user can add more than one source of energy. Click on Add link to create one more row for selection of Source of Energy.

Item 16- Expected Employment Enter Management/Office Staff personnel (Nos.), Supervisory Personnel (Nos.) & Workers (Nos.) and the Total Employment will be displayed as the sum of the above three. Click on Next>> to go to Section 4.




Fig 4.6 (Section-4 of EM Part-I) Item 17- Entrepreneur Profile

Enter Name of the Entrepreneur, Select Gender (Male/Female), Select Social Status/category (SC/ST/OBC/Others/Physically Challenged), Knowledge Level(Technical Graduate, Management Graduate, Post Graduate, Other Graduate, Under Graduate, Any other Lower), Equity Participation (%), Percentage of Total Equity, Stake in other enterprises (Yes/No), Remarks if any.

If the type of organization selected in Section 1 is Proprietary then applicant name will be displayed in Name.

Item 18- Expected Schedule of Commencement of Production/Activity

Select Month & Year of commencement. Click on Submit link to submit the application to the department. After Submitting the application, the system alerts the user Do you want to Review or Submit the Application? (Once Submitted it is not possible to edit the application) as shown in Fig 4.7

Fig 4.7

The user has to review the application filled and after, review the Submit button will be enabled as shown in Fig 4.7a.



Fig 4.7a Note: 1. Click on Review button to review the application and make necessary change if any.

2. Click on save link if any changes are made in any section. 3. After review of all sections, Click on Submit button to submit the application.

4.5 Review & Submission of online Application

After entry of Section-4 information, Click on Submit link, then the system alerts the user whether to Review or Submit the application. Click on Review button, then the application will be displayed with links to all the four sections (Section-1, Section-2, Section-3, Section-4) as shown in Fig 4.8.

Fig 4.8 (Review of Application) Click on Section-2 (say) the form will be will be displayed as shown in Fig 4.9.



Fig 4.9 (Review of Section 2) In the same way Review the four sections before submitting the application. If there is any modification to be done in any section, do the necessary modifications and Click on Save link provided in that section as shown in Fig 4.9 to save the modified data. After review of all the four sections, go to Section-4, and Click on Submit link and again the system alerts the user Do you want to Review or Submit the application? Since the Review of application is completed, the user can click on Submit button to submit the application to the department as shown in Fig 4.10.

Fig 4.10 (Application Submission)



After submission of application, the system will display message showing that Copy of application files is available in the user account as shown in Fig 4.11 and also the copy of the Application filed along with a letter as shown in Fig 4.12 to Fig 4.16.

Fig 4.11



Fig 4.12 Letter to the Applicant Giving an advice for official submission of the application



Fig 4.13 Page-1 of EM Part-I Filed Application



Fig 4.14 Page-2 EM Part-I Filed Application)



A copy of the application filed is made available in the login account of the user. To view/ print copy of the application,

Take the mouse pointer on to the Application Status and Click on Ent.Memorandumas shown in Fig 4.17.

An application status window is opened as shown in Fig 4.18 and Click on symbol under Application PDF.

Fig 4.17 (Application Status Ent.Memorandum)

Fig 4.18 (Application Status after online filing)



5.0 Entrepreneur Memorandum Part-II Filing of EM Part-II application is similar to Part-I application as described in Chapter 4.0. If the EM Part-I is already submitted, then the data entered in EM Part-I is reflected in EM Part-II. The additional fields required to be filled in the EM Part II are marked with yellow colour. However the existing EM Part-I data can be modified if required. To file EM Part-II, take the Mouse Pointer to Ent. Memorandum in the main menu and Click on Part-2 as shown in Fig 5.1

5.1 (EM Part-2)

5.1 Section -1 of EM Part-2

Item 1- Enter Surname, Middle Name (Optional) and Name of the applicant

Item 2- Address for communication & Permanent address. If both the addresses are

Different, Click Check box () provided above item (2) to activate the

Permanent address fields to enter data.

Item 3- Enter Name of the Proposed Unit/Industry Name

Item 4- Select District, Mandal, Village where the Unit/Industry is proposed to be located,

Area (Rural/Urban) and enter PIN code of the village/town.

Item 5- Select nature of activity (Manufacture / Service)

Item 6- Select category of enterprise (Micro/Small/ Medium)

Item 7- Select Nature of operation (Casual/Perennial/Seasonal)

Item 8- Select whether the unit is ancillary (Yes/No)

Item 9- Select Month of installation of plant & machinery (Month & Year).

Item 10- Select Whether the unit is registered under factory act

Under Section 2m(i)/2m(ii)

85(i)/85(ii)

Not Registered

Item 11- Select type of organization (Proprietary/ Hindu Undivided Family/ Partnership/

Co-operative/ Private Limited Company/Public Limited Company/ Self Help

Group/Others)



Fig 5.2




In this section the user has to select the Products to be manufactured/ Services to be provided by the proposed Unit/Industry as shown in Fig 5.3 to 5.4.

Fig 5.3 (Section-2 of EM Part-II)

Fig 5.4 (Section-2 of EM Part-II)

1. Search option is provided to select Main Activity (NIC Code).

Enter appropriate word in Name of Activity (like Steel, Welding, Bakery, Pharma etc) and Click on Search button to filter the corresponding activities in Main Activity combo.

2. Select appropriate Main Activity in the Main activity combo. 3. Based on the selection, the Products to be manufactures/Services to be provided are displayed

in a grid (table). 4. Select the appropriate product names by checking the Check boxes () and click on Add

Products link.



5. The list of Products will be displayed in a table below the selection grid. These are the products of manufacture/ services to be provided by unit/industry. If desired, the user can delete the products if it found that the products are not correctly selected.

6. Click on Next>> to go to Section3.

The system alerts the user Are you sure to confirm, Click on OK to Confirm and Click on Edit if the data is to be edited.

5.3 Section -3 of EM Part-II

Fig 5.5 (Section-3 of EM Part-II) Item 13- Investment in Fixed Assets (Rupees Lakh)

i) Land Select Land Type (Owned/Rented/Leased) and enter Land Cost in Rupees Lakhs if the land type is Owned only.

ii) Building Select Building Type (Owned/Rented/Leased) and enter Building Cost in Rs Lakhs if the building type of Owned only.

iii) Plant & Machinery Applicable to Manufacture sector only and Enter value P&M in Rs Lakhs.

iv) Equipment Applicable to Service sector only and Enter Equipment value in Rs Lakhs.



v) Foreign Equity- Enter Foreign Equity if any in Rs Lakhs .

The Total Investment is calculated as the sum of Land Cost(Owned), Building Cost(Owned), Plant & Machinery ( If Sector is Manufacture ) and Equipment ( If Sector is Service)

vi) Date of Investment: Enter date of investment (Select from the Calendar) The limits of Total Investment for Manufacture and Service Sector are as follows.

SNo Activity Category of Enterprise Total Investment Ceiling

1

Manufacture

Micro Rs 25 Lakhs

2 Small Rs 25 Lakhs to 5.00 Crores

3 Medium Rs 5.00 to 10.00 Crores

4

Service

Micro Rs 10.00 Lakhs

5 Small Rs 10.00 Lakhs to 2.00 Crores

6 Medium Rs 2.00 Crores to 5.00 Crores

Item 14- Installed Capacity Per Annum- Enter quantity and Units. The products may be either in Plant A or Plant B or in both. Units may be (Metre, Thousand Metre, Kilometer, Square Meter, Litre, Cubic Metre, Tonne, Kilogram, Number, Thousand Number,Pairs, Thousand Pairs, Gross, Thousand Gross, Ream, Thousand Boxes, Lakh Numbers, Dozen, Grams, Kilowatt Hour, Million Cubic Centimetre, Carat, others)

Item 15- Power Load- Select Horse Power (HP) or Kilowatt (KW) and Load required. If HP is selected, and 50 is entered Then the Power Load is 50HP

If KW is selected, and 50 is entered Then the Power Load is 50KW.

Item 16- Other Source of Energy/Power Required Select Source of Energy/Power, Enter Quantity of Energy/Power Required and their Units (HP/KW/Tons etc) and Click on Add link to save the source of energy selected. The user can add more than one source of energy. Click on Add link to create one more row for selection of Source of Energy.

Item 17- Employment Enter Male and Female staff against Management/Office Staff (Nos.),

Supervisory l (Nos.) & Workers (Nos.) and the Total Employment will be displayed as the sum of the above three.

Item 18- Total Annual Turnover (Rs) Enter annual turnover in Rupees

Item 19 Export If any (Rs) Enter Export amount in Rupees

Click on Next>> to go to Section 4.



5.4 Section -4 of EM Part-II

Fig 5.6 (Section-4 of EM Part-II) Item 20- Entrepreneur Profile

Enter Name of the Entrepreneur, Select Gender (Male/Female), Select Social Status/category ( SC/ST/OBC/Others/Physically Challenged), Knowledge Level( Technical Graduate, Management Graduate, Post Graduate, Other Graduate, Under Graduate, Any other Lower), Equity Participation (%), Percentage of Total Equity, Stake in other enterprises (Yes/No), Remarks if any.

If the type of organization selected in Section 1 is Proprietary then applicant name will be displayed in Name.

Item 18- Date of Commencement of Production/Activity

Select Month & Year of commencement.

Click on Submit link to submit the application to the department. The system alerts the user Do you want to Review or Submit the Application? and (Once Submitted it is not possible to edit the application) as shown in Fig 5.7

Fig 5.7

The user has to review the application filled and after, review the Submit button will be enabled as shown in Fig 5.7a.



Fig 5.7a Note: 1. Click on Review button to review the application and make necessary change if any.

2. Click on save link if any changes are made in any section. 3. After review of all sections, Click on Submit button to submit the application.

5.5 Review & Submission of online Application

After entry of Section-4 information, Click on Submit link, then the system alerts the user whether to Review or Submit the application. Click on Review button, then the application will be displayed with links to all the four sections (Section-1, Section-2, Section-3, and Section-4) as shown in Fig 5.7.

Fig 5.7 (Review of Application)

Click on Section-2 (say) the form will be will be displayed as shown in Fig 5.8



Fig 5.8 (Review of Section 2) In the same way Review the four sections before submitting the application. If there is any modification to be done in any section, do the necessary modifications and Click on Save link provided in that section as shown in Fig 5.8 to save the modified data. After review of all the four sections, go to Section-4, and Click on Submit link and again the system alerts the user Do you want to Review or Submit the application? Since the Review of application is completed, the user can click on Submit button to submit the application to the department as shown in Fig 5.9.

Fig 5.9 (Application Submission) After submission of application, the system will display message showing that Copy of application files is available in the user account as shown in Fig 5.10 and also the copy of the Application filed along with a letter as shown in Fig 5.11 to Fig 5.15.



Fig 5.10

Fig 5.11 (Letter to the Applicant Giving an advice for official submission of the application)



Fig 5.12 ( Page-1 of EM Part-II)



Fig 5.15 ( Page-4 of EM Part-II) A copy of the application filed is made available in the login account of the user. To view/ print copy of the application,

Take the mouse pointer on to the Application Status and Click on Ent.Memorandumas shown in Fig 5.16.

An application status window is opened as shown in Fig 5.17 and Click on symbol under Application PDF.



Fig 5.16 (Application Status Ent.Memorandum)

Fig 5.17 (Application Status after online filing)



6.0 Status updation by the department Login in to the application as Department Officials... as shown in Fig 6.1

Fig 6.1 (Department official Login...)

Click on Department Officials... button.

Select Office Name, Enter Username, Password and Click on Submit under Department Login as shown in Fig 6.1

Then a new window will be opened and Click on EM Status link in the main menu as shown in Fig 6.2

Entrepreneurs application status form will be displayed as shown in Fig 6.3

Fig 6.2 (EM Status Updation by the dept.,)



Fig 6.3 (Entrepreneurs Application Status updation)

Select District (Dist.Users need not to select), Application Name (EM Part I, EM Part II, Addendum) and Status (Not Issued/ Issued/ALL) and Click on Display Applications.

o Till issue of Acknowledgement, applications status will be Not Issued o After issue of Acknowledgement, application status will be Issued

As per selection, the list of applications will be displayed in a grid as shown in Fig 6.3

Move the horizontal scroll bar of the grid to view display of all fields.

Click on Update button provided at the end of each row to update status of the application.

6.1 Official Submission- Updation

o Select Form Number/ Applicant name and Click on Update button o In the Update Application-Status frame enter official submission Date (dd/mm/yyyy) and

Click on Confirm button as shown in Fig 6.4. o In the department login, the application Status is changed from Online Filed to Officially

Submitted and remarks showing Application Under Process as shown in Fig 6.5 o In the applicant login also , the status is changed to Officially Submitted and remarks showing

Your application under process as shown in Fig 6.6



Fig 6.4 (Updation - Official submission)

Fig 6.5 (Application Status in Dept., login- Officially Submitted)

Fig 6.6 (Application Status in Applicant login- Officially Submitted)



6.2 Application Scrutiny (applicable to EM Part II only)

Under application scrutiny, select scrutiny completed and enters date of scrutiny and Click on Confirm.

Application scrutiny status is applicable to the EM Part II only as shown in Fig 6.7

Fig 6.7 (Updation of application scrutiny) 6.3 Application Satisfactory/Shortfalls- Updation After official submission date is entered in case of Part-I/ Scrutiny Completed in case of EM Part-II, the application is to be updated whether it is satisfactory or has any shortfalls. o Against the Form Number/Applicant Name, Click the Update button. o Under Application Shortfalls/Satisfactory, the following verification check lists have been provided

to verify whether required information/enclosures are furnished. EM Part-I

i. Application is in Full Shape ii. Three (3) sets of application submitted.

iii. Eligible line of activity. iv. NIC code check. v. Located in Non restricted area

vi. Authorized signature vii. Undertaking signed

viii. Enclosed copy of PA/BS/SR (PA-Power of Attorney / BR-Board Resolution /SR- Society Resolution )



ix. Enclosed copy of PD/MoA/AoA (PD- Partnership Deed /MoA- Memorandum of Association /AoA- Articles of Association) Applicable to medium enterprises only. Note: If the category of the unit is either Micro or Small, this check is not applicable.

EM Part-II

i. Three (3) Sets of Applications submitted

ii. Eligible Line of Activity

iii. NIC Code Check

iv. Located in Non Restricted Area

v. Authorized Signature

vi. Undertaking Signed

vii. Enclosed copy of PA/BS/SR

viii. Enclosed copy of PD/MoA/AoA(Medium Ent.)

ix. Whether the Unit is existing

x. Whether the Unit is in Operation

xi. Enclosed copy of Power Connection/ VAT Registration/ Excise Registration etc

(supporting document stating the Unit is in Operation)

xii. Whether the information furnished in Application is correct

Check the items for which information is available & correct. The leftover items are the shortfalls in the application.

For the application to be satisfactory, check all the items. Note: If the application has any shortfalls, the department can enter shortfall remarks. These remarks will be reflected in the Applicant login account .

6.3.1 Application Shortfalls- Updation

If the application has shortfalls, leave the shortfall items unchecked as shown in Fig 6.8 and 6.9 (For EM Part-I &II respectively) and the Application Status will be shown as Application Shortfalls in the Department login and Applicant login as shown in Fig 6.8 and 6.9 respectively. Note: In case of EM Part-II, the details of inspection (Inspection Date, Name & Designation of the office inspected) as shown in Fig 6.9



Fig 6.8 (Updation Shortfalls in EM Part-I)

Fig 6.9 (Updation Shortfalls in EM Part-II)



Fig 6.10 (Application Status in Dept., login- Application Shortfalls )

Fig 6.11 (Application Status in Applicant login- Application Shortfalls)

6.3.2 Application Satisfactory- Updation

Check all the Check list items and Click on Satisfactory Radio button as shown in Fig 6.12 and the status of the application in the department login and Applicant login are as shown in Fig 6.13 and 6.14 respectively.



Fig 6.12 (Updation - Satisfactory)

Fig 6.13 (Status in Dept Login Application Satisfactory)



Fig 6.14 (Status in Applicant Login Application Satisfactory)

6.4 Generation of Acknowledgement

If the application is found satisfactory, then the Acknowledgement can be generated as shown in Fig

6.15 and the Status of the application in the department login and Applicant login are as shown in Fig

6.16 and 6.17.

Click on Generate PDF button and Click on Confirm button to generate Acknowledgement.

Copy of the Acknowledgement is made available in the Department & Applicant login Accounts

under Ack.PDF. Copy of Acknowledgement is as shown in Fig 6.18.



6.15 (Updation Generation of Acknowledgement)

Fig 6.16 (Application Status in Dept.login- Acknowledgement Generated)



Fig 6.17 (Application Status in Applicant login- Acknowledgement Generated)



Fig 6.18-A (EM Part-I Acknowledgement)



Fig 6.18-B (EM Part-II Acknowledgement)



6.5 Issue of Acknowledgement

After generation of Acknowledgement, the issue of Acknowledgement is to be entered as shown in Fig 6.18. The status of issue of Acknowledgement will be displayed in the Dept., login account and Applicant login account are as shown in Fig 6.20 and 6.21 respectively.

Fig 6.19 (Updation Issue of Acknowledgement)



Fig 6.20(Application Status in Dept Loign - Issue of Acknowledgement)

Fig 6.21 (Application Status in Applicant Loign - Issue of Acknowledgement)



7.0 Submission of modified application (M1) If the application is identified with shortfalls by the department, then the Applicant has to revise the

online filed application or submit the shortfall documents or both. The applicant has to submit the

revised online filed application along with shortfall information if any to the department within 30 days

from the date notification of shortfalls.

After online filing of modified application (M1), the application status in the applicant login will be as

shown in Fig 6.1. Print online filed application & affix signature and submit three copies in the concerned

District Industries Centre (DIC) to initiate the application processing.

Fig 7.1 (Application Status in Applicant login- Online filed Filing Type M1)

Fig 7.2 (Application Status in Dept., login- Online filed Filing Type M1)



8.0 Reports Reports will be generated based on the data entry in the Online filed applications and can be accessible to the department officials. To access the reports click on Reports in the main menu as shown in Fig 8.1

Fig 8.1

1. Online Registrations 2. Investment/Employment 3. Application Status

8.1 Online Registrations

Click on District Wise Registrations

Select EM Part (EM Part-I/EM Part-II/All), Activity ( Manufacturing/Service/ALL) and Online filing From & To dates from the respective combo boxes and Click on View Report to view the report as shown in Fig 8.2.

Fig 8.2 (Online Registrations)



Click on Any number to view the details of Entrepreneur Memorandum as shown in Fig 8.3

Fig 8.3 8.2 Investment/Employment

Click on Sector wise Investments

Select EM Part (EM Part-I/EM Part-II), District, Month & Year from the respective combo boxes and Click on View Report to view the report as shown in Fig 8.4.

Sector Category No.of Units Investment(Rs in Lakhs) Employment

ULM DM Total Land Building Machinery ULM DM Total

ULM DM Total ULM DM Total ULM DM Total

MANUFACTURE SMALL 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0

Total 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 0 0

SERVICE SMALL 0 1 1 0.00 34.00 34.00 0.00 56.00 56.00 0.00 0.00 0.00 0 246 246

Total 0 1 1 0.00 34.00 34.00 0.00 56.00 56.00 0.00 0.00 0.00 0 246 246

GrandTotal 0 1 1 0.00 34.00 34.00 0.00 56.00 56.00 0.00 0.00 0.00 0 246 246

Fig 8.4 ( Sector wise Investments/Employment) 8.3 Application Status

Click on Online Files Appl.Status

Select District, Application Status ( EM Part-I, Part-II ,Addendum) from the respective combo boxes and Click on View Report to view the report as shown in Fig 8.5.

Fig 8.5 (Application Status)

Documents

Industries User Manual 03-07-2009.pdf