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June 25, 2013
The Colonnade at Kentlands
Information
Contacts
Rules and Regulations
June 25, 2013 2 Contents
Contents
Information .................................................................................................................................................... 3
Contacts .................................................................................................................................................... 3
Letter from the CCA Board ............................................................................................................................. 4
The Colonnade Condominium Association Moving Rules & Regulations ........................................................ 5
Moves: ....................................................................................................................................................... 5
Policy for Garage Gate Openers and Door Fobs ........................................................................................ 6
Rules and Regulations for Garage and Parking ............................................................................................... 7
Rules .......................................................................................................................................................... 7
Towing Enforcement ................................................................................................................................. 8
Trash and Recycling Disposal Policy ............................................................................................................... 9
Balcony Rules and Regulations ..................................................................................................................... 10
Rules ........................................................................................................................................................ 10
Modification to Balcony .......................................................................................................................... 10
Enforcement ............................................................................................................................................ 10
Noise Restrictions ........................................................................................................................................ 11
City of Gaithersburg Requirements for Dryers ............................................................................................. 12
Mandatory Dryer Vent Cleaning Policy (policy?) .......................................................................................... 13
Pet Rules and Regulations ............................................................................................................................ 14
Items Considered to be a Nuisance ......................................................................................................... 15
Mandatory Pet Registration .................................................................................................................... 15
Rules for Use of the Fitness Center .............................................................................................................. 16
Rules for Use of the Swimming Pool............................................................................................................. 17
Amenity Amenities? Rules and Regulations ................................................................................................. 19
Liability: ................................................................................................................................................... 19
Operation: ............................................................................................................................................... 19
Reservation: ............................................................................................................................................ 19
Not for Profit: .......................................................................................................................................... 20
Guests: .................................................................................................................................................... 20
Pets:......................................................................................................................................................... 20
Furniture: ................................................................................................................................................ 20
Smoking: .................................................................................................................................................. 21
Food and Drinks: ..................................................................................................................................... 21
Clean-up: ................................................................................................................................................. 21
Restrooms: .............................................................................................................................................. 21
Audio/video equipment: ......................................................................................................................... 21
Reservation Fee Exception: ..................................................................................................................... 21
Maximum Occupancy Limits for Amenities Rooms are as follows: ......................................................... 19
Amenity Use Request Application ............................................................................................................... 22
Rules for Use of Max’s Pub owner and tenant? resident? .......................................................................... 23
Rules for Use of the Theater Room .............................................................................................................. 25
Amenity Rental Reminders .......................................................................................................................... 27
June 25, 2013 3 Information
Information
The Colonnade at Kentlands community is made up of 307 condo units, 7 of which are
commercial use, the rest are residential. The Colonnade Community Association (CCA) is
responsible for all common areas … and maintenance of exterior … of all buildings and of the
property.
There are five separate Condominiums which were established as sales of condo units were
completed in the ## buildings:
Condo One includes ## condo units in 1 Arch Place and …
Condo Two includes ## condo units in …
Condo Three includes ## condo units in …
Condo Four includes ## condo units in …
Condo Five includes ## condo units in 27 Booth Street and 31 Booth Street.
Each Condominium has a Board of Directors elected by… Meetings of each Condo Board, open
to all owners and residents of the Condo, are announced on Big Tent* and posted on the mail
room bulletin board and near the elevator in 23 Arch Place.
The CCA Board is made up of one director from each of the five Condominium Boards. Monthly
CCA Board meetings, open to all Colonnade owners and residents, are posted as indicated
above.
Contacts Property Management on-site (23 Arch Place MWRF 9:00-5:00, T 9:00-7:00) 301-258-7495
Will Stevenson, Bruce Sklar [email protected]
Abaris Realty Office 12009 Nebel Street, Rockville, MD 20852 301-468-8919
Shireen Ambush, Property Manager [email protected]
Abaris after hours emergency # 301-468-8919
Emergency police or fire (life threatening injury, gas leak) 9-1-1
Non-emergency police 301-279-8000
*Big Tent is the official Colonnade communication vehicle. Information from the Boards and
from Property Management is posted on the News tab including maintenance, safety, activities,
and meetings. Residents and owners may post classified ads. All are encouraged to look at Big
Tent for information as well as the bulletin board postings in 11 Arch Place and 23 Arch Place.
To gain access to Big Tent, contact the property management office.
June 25, 2013 4 Letter
Letter from the CCA Board June 25, 2013
Dear Colonnade Unit Owner: As all unit owners were previously notified, the CCA Board of Directors held its regular monthly Board meeting on June 25, 2013 at which time the proposed Rules and Regulations were reviewed and discussed and approved by the CCA Board after hearing comments from unit owners. These rules are designed to ensure that the living experience of all residents within the Colonnade is peaceful, comfortable and enjoyable. In addition, some rules are designed to enhance the physical and fiscal condition of the Colonnade community in general. We thank you for your cooperation and compliance with these rules. Sincerely, Colonnade Community Association Board of Directors
June 25, 2013 5 Moving
The Colonnade Condominium Association Moving Rules & Regulations
When planning your move into, out of, and between units at the Colonnade, the unit owner
must schedule the move in writing via email with the on-site management office
[email protected] no less than one (1) week in advance of the move date. Only unit
owners may schedule a move.
Before scheduling a move in, provide a copy of the HUD-1 form from your settlement company or copy of the negotiated LEASE. A ‘refundable-upon-inspection’ check of five hundred dollars ($500.00) for the move-in security deposit must be paid prior to your move-in date. Checks should be made payable to “The Colonnade” and submitted with the necessary paperwork. All above mentioned forms and monies MUST be paid prior to the move-in date. Move-ins and
move-outs and moves between units are scheduled on a first-come, first-served basis. Schedule
your moving date as early as possible, especially in the high-volume spring and summer
months.
Moves:
Are permitted Mondays through Fridays, 8:00 AM – 7:00 PM and Saturdays from 10 am - 6 pm. Moves are not permitted on Sundays or holidays.
When using the elevator in 11 Arch Place, using the side entrance located on Granite Place. There is no parking allowed directly in front of the entry on Granite Place, but ‘Moving’ vehicles may park at the back end of Granite Place to unload.
The elevator located in 23 Arch Place may NOT be used for moves.
Parking in front of the entryway to the freight elevator (see sign on the door) on the side of 17 Granite Place is not permitted as it blocks access to the garage. Vehicles illegally parked there will be ticketed and/or towed.
Under no circumstances should any vehicle block the garage entrance. This is a fire lane and must, in all cases, be kept clear for emergency vehicles. Vehicles illegally parked there will be ticketed and/or towed. All other vehicles associated with the move, including your car, must be parked legally.
When any move is in progress, all exterior doors will remain closed unless items are being
actively transported into or out of the building. Under no circumstances should any exterior
door be propped open as this compromises the security of the building.
All personal belongings and moving materials are to be placed directly in the elevator. When
items are removed from the elevator, they should be placed directly in the unit. At no time
should personal belongings or moving materials be left in any hallway or stairwell as this
creates a fire code violation.
Each Unit owner is responsible for the proper removal of trash, debris, crating or boxes
resulting from the move. Discarded mattresses or furniture should not be left on the property.
Arrangements for the disposal of bulk items at the owner’s/resident’s expense can be made by
June 25, 2013 6 Moving
calling Potomac Disposal at 301-294-9700 for scheduling a pick up. Under no circumstances
should any bulk trash items be left in the garage or placed inside the trash compactor.
Management does not loan dollies, tools, carts, pads, other equipment, or manpower for
moves.
As much as is possible, those involved in the move should realize that the Colonnade is a
multiple unit dwelling and that talking back and forth in the halls and elevator can be heard by
others in the building. Please be reminded that while your move is in progress, noise should be
kept minimal. Our residents expect to enjoy the quiet peace of their homes at all times.
The owner of the unit will be held fully responsible for any damage caused to any portion of the
common elements (including but not limited to hallway and stairwell walls, floors and ceilings
as well as the elevator) during the course of the move. Such damage shall be deducted from the
move policy deposit and if the damage exceeds the deposit amount, it will be assessed to the
unit owner’s condo fee account.
This policy does not apply to furniture delivery. However, if you intend to use the freight
elevator for your furniture delivery, you must notify the on-site management office in writing
via email at least 3 business days in advance so that arrangements can be made to place the
pads in the elevator to protect the walls from any damage.
Policy for Garage Gate Openers and Door Fobs Garage gate openers and door fobs are the property of the Colonnade Community
Association. Property Management is responsible for purchasing these devices. New residents will be issued the appropriate number of openers and door fobs based on
the size of their unit and parking spaces. Failed gate openers or fobs may be returned to property management for a no - cost
replacement. Residents who lose an opener or a door fob will pay a ‘replacement fee’ of $30.00. Owners selling a unit must convey all openers and fobs in their possession to the new unit
owners at settlement. The new owners must then bring the openers and fobs to the on-site Property? Management Office to be registered and activated.
Any violation of the provisions contained in this move policy including failing to schedule your
move one week in advance, will result in a fine in the amount of five hundred dollars ($500.00)
after due notice and opportunity for a hearing.
June 25, 2013 7 Garage & Parking
Rules and Regulations for Garage and Parking
No Owner shall have any right or easement to use or enjoy any Parking Unit that is not a Community Parking Space, except for the parking space owned by that Owner as a Parking Unit. All rights of Owners to Community Parking Spaces are limited to use in accordance with any Community Association restrictions, rules and regulations, pursuant to Section 6.3 of the Declaration hereto.
Delegation of Use: Use of the Parking Garage and Parking Units shall also be subject to such rules and regulations (including, without limitation, vehicle registration and security access) as may be from time to time enacted or amended by the Board of Directors.
The Parking Units shall be used for parking passenger cars, including sports utility vehicles (SUVS) and vans, and for no other purpose. No junk vehicle, commercial vehicle, truck (as defined by the Maryland Department of Motor Vehicles and/or by common usage and practice except for light pick-up trucks of three-quarter (3/4) ton capacity or less used for non-commercial purposes), unlicensed or inoperable motor vehicle (which shall include without limitation, any vehicle which should not pass applicable state inspection criteria), trailer, mobile home, recreational vehicle, boat or other similar vehicles, machinery or equipment of any kind or character (except for such equipment and machinery as the Community Association may require in connection with the maintenance and operation of the Property) shall be kept in any Parking Unit or other area of the Property. Except for bona fide emergencies, repair of automobiles or other vehicles shall not be permitted within the Parking Garage or other areas of the Property.
Notwithstanding the provisions of subsection 6.3 (a) (i) of the Declaration above, the Board of Directors may designate certain Parking Units, and certain of the Community Spaces, that are exempt from some or all of the restrictions of this subsection, including, without limitation, parking spaces for use by commercial vehicles providing services to the Residential Unit and/or Commercial Units or the Community Association.
Parking within the Community Facilities shall be subject to the following restrictions: Any rules and regulations governing parking in the Community Facilities that may be adopted in accordance with Section 6.3c of the Declaration below, including, without limitation, involuntary removal of any vehicle violating the provisions of this Declaration and/or such rules and regulations. No vehicle belonging to any Owner, or to any tenant, guest, invitee or family member of any Owner, shall be parked in a manner which unreasonably interferes with or impedes ready vehicular access to any adjoining parking space, including any Parking Unit.
The Board of Directors are authorized to adopt and amend rules and regulations regarding
parking and traffic control within the Property and the Parking Garage, provided such rules and regulations are not inconsistent with the provisions of this Declaration. Each Owner shall comply in all respects with such rules and regulations.
Rules
Unless specific portions of the Common Elements are designated by the Board of Directors for such purpose, no portion of the Common Elements shall be used for the storage or placement of furniture or any other article, including, but not limited to, plants, boxes, cans, tires, shopping carts, bicycles, shoes or other articles of clothing or the like.
June 25, 2013 8 Garage & Parking
A motorcycle and an automobile may be parked in the same space provided they are parked within the space provided.
All motor vehicles (including motorcycles) shall be parked in designated parking spaces only and shall not under any circumstances extend into the common elements or an adjoining space. Vehicles in violation of this rule shall be subject to immediate towing.
The Board of Directors may introduce rules governing unassigned parking spaces. Such resolutions shall supplement these rules.
No items may be stored in a parking space except vehicles, motorcycles, bicycles and foldable grocery carts. Unauthorized items are subject to removal at the owner’s expense.
Towing Enforcement
The owner of any residential or commercial unit deeded parking space may authorize the towing of any unauthorized vehicle from their deeded parking space by contacting the towing contractor for the Colonnade 24 hours a day, 7 days a week. The current contractor is G&G Towing at 301-762-6023. You must state your name, phone number and address and when the tow truck arrives, the owner of the deeded parking space must show proper photo ID and sign off on the towing company’s authorization form which confirms that you own the parking space in question. Please note that this enforcement only applies to privately owned/deeded parking spaces. You must own the space in question in order to authorize the towing of a vehicle from that space.
The management company is the only entity that may authorize the towing of any vehicle from a community owned/public spaces.
The owner of the unauthorized vehicle which is towed is responsible for payment of the towing fees at the time they retrieve their vehicle from the towing company’s lot.
The CCA Board and management strongly encourage using towing only as a last resort. We encourage good parking etiquette to include the following: o Park only in your own space o Take note of cars parked around your parking space. Sometimes people mistakenly
park in an adjacent space. Get to know your parking neighbors. o Try more informal means of discouraging unauthorized parking such as leaving a note
on the vehicle asking them not to park in your deeded space in the future. o Remember that your deeded parking space may only be used for parking of passenger
vehicles. All vehicles must display current registration and be in good working order. o Please respect the use of handicapped spaces by only parking in one if you have the
proper legal handicapped permit or tag and you have a need to use the handicapped parking space.
City of Gaithersburg Section 302.8 Motor Vehicles: No person shall store or maintain or allow
to be stored or maintained any dismantled or inoperative motor vehicle, or trailer, of any kind,
or any motor vehicle, or trailer, whose registration has expired or which does not bear current
license plates upon any property within the City zoned residential or other property containing
a dwelling unit unless such vehicle is stored within a completely enclosed garage or building.
June 25, 2013 9 Trash & Recycling
Trash and Recycling Disposal Policy
All normal household trash and recycle waste must be taken to the garage for proper disposal.
Each level of the garage has a trash chute door for disposal of bagged normal household
garbage. Near the trash chute door are blue recycle toters for disposal of recycling waste. Each
recycle toter is labeled for co-mingled recycle waste or paper/cardboard recycle waste.
All trash must be bagged and sealed before being placed in the trash chute to keep fluids from leaking and causing odor issues.
Recycle waste must be placed in the proper recycle toter and NOT in the trash chute.
All bulk trash must either be transported to the County Transfer Station located on Shady Grove Road in Gaithersburg, MD or placed in the designated marked area for “bulk trash” located in the lowest level of the parking garage. Bulk trash items (mattresses, furniture, etc.) must never be left in any other area on the Colonnade property including near the trash compactor located at the entrance of the garage or by the recycle enclosure area at the end of Granite Place.
Any person responsible for bulk trash dumping will be fined $500 per incident in accordance
with the City of Gaithersburg law in addition to the cost of the proper removal and disposal of
the bulk trash.
June 25, 2013 10 Balcony Rules
Balcony Rules and Regulations
Rules
No motorcycles or other motorized vehicles may be parked on patios, terraces, decks, balconies.
Trash shall not be stored or placed upon patios, terraces, decks, balconies or porches.
No outdoor cooking or barbequing shall be permitted on any balconies.
No clothing, laundry or the like shall be hung from any part of any Unit or upon any of the Common Elements or from or upon any patio, terrace, deck, balcony, or porch.
Balconies shall not be used as storage areas nor shall umbrellas be permitted on balconies.
No tile, carpet or other floor covering shall be installed or allowed to remain on any patio, terrace, deck, or balcony.
No objects of any kind shall be stored in any closets containing heating, ventilation and air conditioning systems or hot water heaters serving a Unit.
No planters are to be permitted on the balcony ledge outside the railing.
Appropriate seasonal patio furniture should be used on the balconies and patios.
No bicycles are to be stored on the balcony/patios
No storage containers permitted on the balcony or patio
Modification to Balcony
It shall be prohibited for any Unit Owner to install, erect, attach, apply, paste, hinge, screw, nail, build, alter, remove or construct any lighting, shades, screens, awnings, patio covers, decorations, fences, walls, signs, exterior antennas (except as specifically permitted by applicable federal government regulations), radio broadcasting or receiving devices on terraces, decks, balconies or porches.
Enforcement The CCA will issue the notice of violation letter to any unit owner who violates any of the above
listed provisions. However, if the violation is of a nature that would require access to enter the
balcony in order to abate the violation, that access shall be performed by the Condominium
Board of Directors for the Condominium within which that particular unit is located.
June 25, 2013 11 Noise
Noise Restrictions
No Unit Owner or occupant shall make or permit to be made any disturbing noise in the Common Elements or in the Units by the Unit Owner, or the Unit Owner’s family, friends, tenants, employees, servants or invitees, not permit anything to be done by any such persons as would interfere with the rights, comfort or convenience of other Unit Owner or occupants.
No Unit Owner or occupant shall play or allow to be played any musical instrument, radio, TV, stereo, tape recorder or the like if the same shall unreasonably disturb or annoy any other Unit Owners or occupants.
Work by contractors within Units and any construction related work within Units that may cause noise or other disturbance may only be performed between the hours of 8:00 am - 6:00 pm Mondays through Fridays and 9:00am-1:00pm on Saturdays. Advanced notice should be given to neighbors when work is being done on a Saturday. Any unit located directly above any of the first floor commercial units within Condominium 1 or 2 at the Colonnade must provide the commercial unit owner with a minimum of 5 days advanced notice of any construction work which will create noise disturbances during normal business hours which are 9 am - 5 pm, Monday - Friday.
(City of Gaithersburg) The operation of lawnmowers, power tools, bulldozers, construction or building equipment, or other power driven labor-saving devices between the hours of 9:00 p.m. and 7:00 a.m. on weekdays, or between the hours of 9:00 p.m. and 9:00 a.m. on weekends and federal holidays, which are audible beyond the nearest common property line is prohibited.
(City of Gaithersburg) The playing or operation of radios, stereos, television sets or similar devices between the hours of 10:00 p.m. and 8:00 a.m. which are audible beyond the confines of the dwelling unit within which such sound is played or relayed; or if such devices are placed or operated in an outdoor area, which are audible beyond the nearest common property line at the hours specified herein is prohibited.
(City of Gaithersburg) Noise discharged from any motor vehicle or motorcycle, or the operation of the same in such a manner as to disturb the peace and quiet of residents of the city is prohibited. This prohibition shall include engine, exhaust, or tire noise, music and improper use of the horn.
June 25, 2013 12 City Dryer Requirements
City of Gaithersburg Requirements for Dryers
The City has confirmed that the following dryer model is acceptable for installation in any unit
within the Colonnade Community Association:
GE Model DLS483EE
The City of Gaithersburg has informed the Association that some of the units in the
condominium are required to have a specialized model of dryers installed. The affected units
were posted with a plaque by the Declarant and the plaque notes that a long vent capacity
dryer is required to be installed in the units. The Association is working to confirm with the
City, which units must have a specialized dryer installed.
Additionally, the City has confirmed that certain ductless dryers (as outlined below are)
acceptable for use in any unit in the Association:
Since the Colonnade is under the [International Building Code or] IBC, the IBC references a
document called the International Mechanical Code (IMC) for clothes dryer regulations. The
IMC, in Section 504.1 states that, “Dryer exhaust systems shall be independent of all other
systems and shall convey the moisture and any products of combustion to the exterior.”
However, there is one exception to that section that reads as follows: "Exception: This section
shall not apply to listed and labeled condensing (ductless) clothes dryers. Therefore a dryer that
fits that exception, and is installed precisely per the manufacturer’s instructions, would be
permitted."
June 25, 2013 13 Required Dryer Vent Cleaning
Mandatory Dryer Vent Cleaning Policy
The CCA requires that all unit owners are required to have their dryer vents cleaned by a
company licensed to perform such service at least once every 3 years. In 2011, each
Condominium paid for the cleaning of all dryer vents within the Colonnade. Subsequently, a
legal review of the governing documents revealed that the dryer vent cleaning is the
responsibility of each individual unit owner because each vent exclusively serves each unit and
is therefore not considered a common element. Notice will be sent to each unit owner in the
year that the dryer vent cleaning is due.
Unit owners may use any professional duct cleaning company of their choice to satisfy the
mandatory dryer vent cleaning requirement. Each unit owner is required to submit written
evidence to the property management office that the service has been completed.
Clogged dryer vents can pose a serious safety hazard for the entire building which is the reason
why the dryer vent cleaning is mandatory. When a dryer cannot vent properly due to lint, bird
nest material, etc., clogging the vent, it can cause the dryer motor to overheat which could lead
to a FIRE! Those owners who do not comply with the mandatory dryer vent cleaning will be
reported to the Fire Marshall’s Office and will also be subject to further enforcement action
being taken by the Board of Directors which we certainly hope can be avoided.
June 25, 2013 14 Pet Rules
Pet Rules and Regulations
Pets shall be attended at all times and shall be registered, licensed and inoculated as may from time to time be required by law. Pets shall not be permitted upon the Community Facilities unless accompanied by a responsible person and unless they are carried or leashed. All persons that bring pets upon the Community Facilities shall be responsible for the clean-up and proper disposal of any waste deposited on the Community Facilities by such pets. The Community Association shall not be liable for any loss, damage, or injury caused by any animal within or in the vicinity of the Property. Any person who keeps or maintains any pet upon any portion for the Property shall indemnity and hold harmless the Community Association, and each Owner against any loss, damage, injury, claim or liability of any kind or character whatever arising by reason of keeping or maintaining such pet within the Property. Pets that are permitted to roam free or that are determined by the Board in its sole discretion to endanger health and safety of any other Owner(s), make objectionable noise, or constitute a nuisance or inconvenience to any other Owner(s), shall be promptly removed from the Property upon the request of the Board of Directors. The Board of Directors shall have the right to adopt or amend additional rules and regulations regarding pets, consistent with this subsection, as it may from time to time consider necessary or appropriate.
Any dog which has been determined to be a “pit bull,” shall not be allowed on any common areas of the Condominium except while muzzled and on a leash. The County/City Laws requiring all pets to be leashed and under the complete control of its caretaker are strictly enforced. This rule is intended to address the additional liability to the Condominium which could result in increased insurance premiums or cancellation thereof. Violation of this rule will result in a fine in the amount of $200 per incident. Notice and a hearing is a prerequisite of any fine being imposed.
Under no circumstances are animals of any kind permitted in Max’s Pub, Fitness Center, pool area, Wine Tasting Room, Theater Room, restrooms or other indoor portions of the building with the exception of hallways, stairwells, elevators, the mailroom and individual units.
Pets must have identification tags and collars when outside of a Unit.
All animal waste, including cat litter, is to be securely tied in a plastic bag before being deposited in a waste receptacle.
No more than two (2) pets shall be permitted in any Unit.
Permitted animals include small domestic animals such as dogs, cats, fish or caged birds.
The following types of animals are not permitted: non-domestic dogs, cats, insects, amphibians, and mammals other than small domestic pets otherwise allowed pursuant to these Pet Policies.
No breed of dog or any other animal specifically excluded from the insurance policies of the Condominium shall be allowed or allowed to remain within the Condominium.
Pet owners are responsible for removing their pet’s wastes from the Common Elements. Pet wastes and odors shall not be permitted to accumulate in Units so as to create unattractive or unsanitary conditions.
No pet shall be permitted to bark, howl, whine, or make other noises for such time as it disturbs any resident’s rest or enjoyment of their home.
June 25, 2013 15 Pet Rules
No pet shall be left unattended on a terrace or balcony for extended periods of time.
Except when within its Owner’s Unit, a pet must be carried or on a leash that enables close control of the pet and attended by a responsible owner.
No animal may be leashed or tied to any object on the Common Elements.
Pet owners are fully responsible for any property damage, personal injuries, property damage, or disturbances their pet may cause or inflict.
Pets may not be kept or maintained for commercial or breeding purposes.
Every female dog or cat, while in heat, shall be kept confined inside the Unit in such a manner that she will not be in contact with other dogs or cats nor create a nuisance by attracting other dogs or cats.
All pets shall be registered and inoculated as required by law.
Each Owner of a pet shall have routine pest control service performed in his or her Unit to control fleas and other vermin associated with pets.
Owners who lease their property shall obtain from the lessee a written agreement (whether on the lease form itself or in a separate document) to abide by these rules and shall submit a copy of that agreement to the managing agent.
Items Considered to be a Nuisance
Pets allowed to run at large
Pets allowed to damage, soil, defecate on or defile the Common Elements or private property
Unsanitary, dangerous or offensive conditions created by a pet either inside a Unit or anywhere on the Common Elements
Ordering or allowing a pet to molest, attack, or otherwise interfere with the freedom of movement of people on the Common Elements, and including chasing vehicles, attacking other pets, or other kind of disturbance
Pets making or causing noise of sufficient volume that interfere with another resident’s rest and peaceful enjoyment of his or her property
Failing to confine a female animal in heat so as to prevent attracting of other animals
Keeping a pet in a vehicle.
Mandatory Pet Registration
The purpose of pet registration is to aid in indentifying a pet and its owner in the case of injury to the pet or another animal or person, in the case of a violation of the Condominium documents, and to prevent false accusations when a problem animal is from outside the community.
All pets that reside in a Unit shall be registered with the Council of Unit Owners using the appropriate Pet Registration form for that respective Condominium. Pet registration forms are available at the Property Management Office.
No pet shall weigh more than twenty-five (25) pounds.
June 25, 2013 16 Fitness Center Rules
Rules for Use of the Fitness Center
To ensure a comfortable atmosphere for everyone, please be courteous and respectful of others.
During peak hours (or while others are waiting), limit your time on the treadmill, stair climber, stationary bike, etc. to 20-30 minutes.
Take your towels, water bottles, newspapers or magazines with you.
Wipe down each piece of equipment for the next user.
Wear proper attire (no “Cut-off shorts” or sandals)
No food or beverages (except water)
Do not drop weights on the floor
After using equipment such as strip bars, plates and dumbbells, please return to the proper storage areas.
Ease the weights into position on the machines. Do not allow them to be slammed down.
Access volume for TV’s through headphones
No pets are permitted in the Fitness Center.
No smoking is allowed in the Fitness Center.
An adult must accompany children under fourteen (14) years of age while in the Fitness Center.
Appropriate gym or exercise clothing, including shirts, must be worn. Rubber soled shoes that cover the entire foot must be worn at all times. For health and safety reasons, sandals, spiked shoes, work boots and flip flop types of shoes are not permitted.
Individual users will be held responsible for damages to equipment resulting from improper or inappropriate use of the equipment.
Any problem with equipment should be immediately reported to the property management office.
Any personal injuries should be immediately reported to the property management office.
Radios, MP3 players, CD players, tape players or other portable audio devices are not permitted unless used with headphones and should not be audible to others.
Talking on cell phones is not permitted unless there is an emergency.
No equipment is to be removed from the Fitness Center.
June 25, 2013 17 Swimming Pool Rules
Rules for Use of the Swimming Pool
Only residents and guests of The Colonnade are permitted access to the pool. Residents include unit owners and tenants of unit owners who are in good standing (no delinquencies, assessments or covenant violations).
No person shall use the pool or enter the pool area unless the pool is officially open and there is a lifeguard on duty. No person is permitted on the pool deck unless the pool is officially open.
Smoking is prohibited in the pool area and the bathrooms adjacent to the swimming pool.
Beverages are permitted in the pool area in non-breakable, sealable containers. Alcoholic beverages are prohibited in the pool area.
Children of diaper age are permitted in the pool provided that they are wearing swim diapers or both cloth diapers and rubber pants. The use of disposable diapers is not permitted in the pool.
All refuse must be placed in containers provided for this purpose.
Radios, MP3 players. CD players, tape players and other portable audio devices are not permitted unless used with headphones and should not be audible to other pool users.
Admission to the pool may be refused to persons with obvious infections (ie. cold, cough, cold sores, lesions, inflamed eyes) or with open wounds, cuts or abrasions.
Running, pushing, dunking, standing or sitting on another’s shoulders, profanity and other boisterous behavior is prohibited.
The Property Manager, pool manager or lifeguard has the authority to ask any resident or guest to leave the pool area for infractions of the pool rules or unsafe conduct.
Any problem with the pool or any pool-area equipment should be immediately reported to the management office.
Any personal injuries should be immediately reported to the lifeguard and Property Management office
Reserving of chairs in the pool is not permitted.
The pool is accessed through the bathrooms only.
The gate on Granite Place is for emergency exit only or use by contractors.
You are responsible for those in your care at all times. Adults, parents and caregivers are responsible for watching accompanied individuals while at the facility.
Children under thirteen (13) years of age should not use the pool without adult supervision.
2 guests are permitted when accompanied by a resident.
Proper swim wear is required
No pets allowed
No diving
Management is not responsible for accidents
Children are required to have an adult in the water who is within arm’s reach at all times, regardless of flotation devices.
Children who pass a swim test have access to the entire pool except during break.
June 25, 2013 18 Swimming Pool Rules
At the lifeguard’s discretion, children who can’t pass the swim test, but are tall enough to touch the bottom of the pool, are not required to have an adult in the pool. However, the child must be in the shallow end of the pool with the adult actively watching.
The adult is responsible for ensuring the child remains in the water where water depth is chest level when flat footed.
Those who aren’t proficient swimmers are restricted to areas of the pool where water depth is chest level or less when flat footed.
You may be asked to pass a swim test if you attempt to swim in deep water and demonstrate questionable swimming skills.
The Break period is the time for staff to test chemical levels, check bathrooms and perform needed pool maintenance.
June 25, 2013 19 Amenity Use Rules
Amenity Rules and Regulations
Maximum Occupancy Limits for Amenities Rooms are as follows:
Lobby Area at 23 Arch Place 40 max.
Lower Fitness Center 16 max.
Upper Fitness Center 22 max.
Max's Pub 40 max
Library 12 max.
Cyber Café 26 max.
Wine Tasting Room 20 max.
Enclosed Pool Seating Area 16 max.
Media Room 25 max.
Upper Conference Room 16 max.
The following regulations are for the benefit and protection of The Colonnade Condominium
Association residents and their guests.
Liability:
All persons using the amenities do so at their own risk and sole responsibility. The Association does not assume responsibility or liability for any occurrence, accident, or injury in connection with such use.
No resident or guest of a resident shall make any claim against the Association, its agents, or employees, for or on account of any loss or damage to life, limb or property sustained as a result of or in connection with any such use of the amenities.
Operation:
Use of the amenities shall be permitted only during the hours established by the Board of Directors. Currently the established hours are 6:00 AM to 12:00 AM daily. Hours are subject to change without advanced notice.
The amenities may be closed at any time due to breakdown of equipment, operational defects or other causes at the discretion of property management.
Reservation:
A reservation will not be approved for any unit owner or tenant of a unit owner if the unit owner is not current in the payment of assessment fees, has other outstanding charges to be paid or the Board of Directors has suspended amenity use privileges.
June 25, 2013 20 Amenity Use Rules
Reservations may be made by residents up to 90 days in advance and are subject to availability. The Association having priority use of the amenities may make reservations up to one (1) year in advance of the event.
To confirm your reservation you must pay the appropriate rental fee ($50.00 per room, per reservation) at the same time that you are making your reservation. You must also submit a security deposit fee ($200.00 per room per reservation) as a separate check.
The resident reserving the room should document any pre-existing damages and submit to Property Management before their event takes place.
The Managing Agent (or designee) will conduct a post-use inspection of the room that has been reserved. If there are no damages, the security deposit will be refunded within 3 working days. If there is damage to the room, the cost of any required cleaning or repairs will be deducted from the security deposit. If the damages exceed the amount of the security deposit, the managing agent shall invoice the reserving party for the amount by which the cost of repairs exceeded the security deposit.
If your event is canceled, we will return your rental payment and security deposit.
Reservations are accepted on a first come first served basis.
A reservation will cover the period specified on the Request Application. Events shall not continue beyond 11:00 PM.
Not for Profit:
Residents may not use any of the amenity rooms for commercial functions.
A Commercial function, or business, is defined as an activity engaged in as a means of livelihood or trade. This is not intended to include personal meetings in which business is discussed or personal, social parties where items are ordered secondarily to the event (i.e., Tupperware parties).
Reservations for functions requiring tickets or that is an income-generating event will not be granted.
There shall be no sale of any items during a private function, including the sale of alcoholic beverages.
Guests:
The amenities are for the exclusive use of association residents and their guests. Residents are responsible for the conduct of his or her guest(s).
The resident reserving the specific amenity room shall provide the number of guests expected to attend their function.
Pets:
No pets are allowed in any of the amenity rooms.
Furniture:
Furniture that is the property of the Colonnade Condominium Association shall not be removed from any amenity area.
Residents must remove personal items immediately upon their departure from any of the amenity rooms.
June 25, 2013 21 Amenity Use Rules
Smoking:
Smoking is not permitted in any of the common areas, building corridors, lobbies and
amenity areas of The Colonnade, including the pool.
Food and Drinks:
Food and drinks are permitted.
Restrooms:
There are facilities to use for convenience; entrances are located in the hallway
connecting the amenity rooms.
Audio/video equipment:
Equipment may be played at a volume that does not transmit to the adjacent units.
Reservation Fee Exception:
CCA Board of Directors, Condominium Directors from each of the five condominiums,
Association committees, or other events sanctioned or sponsored by the Association
Clean-up:
The user shall be responsible for cleaning the area and for all damages resulting from food and beverage spills.
At the time the room is vacated, all personal items including food, beverages, stereos, and other possessions must be removed.
All trash must be removed from the room and placed in the appropriate garbage containers in the garage area. The users shall bring their own trash bags, cleaning supplies, paper towels and cleaning utensils.
All furniture shall be restored to its original placement.
Restroom facilities shall be left in clean condition.
Please see that the room is left in a clean and orderly manner, or your deposit fee may be withheld.
June 25, 2013 22 Amenity Use Rules
Amenity Use Request Application
Application is hereby made for the use of the _________________________ room at the
Colonnade at Kentlands Condominium on ______________________________ from _________
until ___________ o’clock. Approximately __________ guests will attend this function.
I hereby release the Colonnade Condominium Association of any liability of any
occurrence, accident or injury in connection with the use of the facilities. I agree to hold
the Colonnade Condominium Association, its agents and employees harmless from any
actions which give rise to claims.
Receipt of the Amenities Rules and Regulations is hereby acknowledged:
______________________________________________________________________
Resident Signature Date
Building and Unit Number: __________________________________
Contact Telephone Number: __________________________________
Make checks payable to: The Colonnade
($35.00 charge for checks returned for insufficient funds)
Rental Fee Amount: ______________ Check # _________________________
Deposit Fee Amount: _______________ Check # _______________________
Approved by: ________________________________________
Date: ______________________________________________________
==================================================================For Office Use
Only:
Reservation Date: ___________________________
Time of Function: ____________________________
Reserved Sign issued: _________________________
Guest List Received: ___________________________
June 25, 2013 23 Max’s Pub Use Rules
Rules for Use of Max’s Pub
Max’s Pub shall be available for use by residents and their guests during the hours established by the Colonnade Community Association Board of Directors.
An owner or tenant may reserve the private use of the Theater by completing a reservation form with the Management Office. Tenants must obtain and submit to the Management Office, written permission and acceptance of responsibility from the Unit Owner prior to approval of a reserved use.
The Unit Owner or Tenant reserving Max’s Pub must be present at all times when guests are present.
No one under the age of 18 is permitted in Max’s Pub without direct supervision of an adult.
Any social event involving juveniles must be supervised by one parent for every 8 juveniles under the age of 21. One of the supervising parents must be a resident of the Colonnade and must be the individual reserving the room.
Reservations of the Max’s Pub shall not exceed 4 hours unless the Managing Agent or the CCA Board of Directors has provided an extension.
A reservation shall only be permitted during Amenity operating hours as set by the CCA Board of Directors.
Occupancy of Max’s Pub shall not exceed: 40 persons.
Food and drinks are permitted.
Alcoholic beverages are permitted. a. The hosting resident assumes responsibility and liability for compliance with all State
of Maryland, Montgomery County, and the City of Gaithersburg laws governing the dispensing and consumption of alcoholic beverages. Additionally, the host bears all responsibility for the condition of the amenities following their use and is responsible for their guests’ behavior and safety.
b. Legal information and guidelines concerning liquor licensing and usage for the State of Maryland and Montgomery County may be found on the county’s website at: www.montgomerycountymd.gov.
c. No persons under legal drinking age or any obviously intoxicated persons shall be provided, or allowed to consume any alcoholic beverage.
The resident reserving the room must ensure that guests confine their activities to Max’s Pub and are not permitted access to other areas of The Colonnade.
Clean-up: a. The user shall be responsible for cleaning the area and for all damages resulting from
food and beverage spills. b. At the time the room is vacated, all personal items including food, beverages, stereos,
and other possessions must be removed. c. All trash must be removed from the room and placed in the appropriate garbage
containers in the garage area. The users shall bring their own trash bags, cleaning supplies, paper towels and cleaning utensils.
d. All furniture shall be restored to its original placement. e. Kitchen/bar and restroom facilities shall be left in clean condition.
June 25, 2013 24 Max’s Pub Use Rules
Noise: a. Noise and music must be kept at a reasonable level in accordance with the City of
Gaithersburg Noise Ordinance and The Association Rules. b. Doors shall be kept closed at all times. c. Upon hearing excessive noise, residents have the right to request the noise level be
reduced. If the occupants do not comply, and a formal complaint is filed with the Management Office, the unit owner or tenant may forfeit all or part of the security deposit.
d. After two reported noise incidents, a hearing maybe called before the Board. The Board may decide that a suspension of privileges lasting no longer than 6 months may be issued.
The outside doors of the property are not to be propped open for any reason.
June 25, 2013 25 Theater Room Use Rules
Rules for Use of the Media Room
The Media Room shall be available for use by residents and their guests during the hours
established by the Colonnade Community Association Board of Directors.
An owner or tenant may reserve the private use of the Media Room by completing a reservation form with the Management Office. Tenants must obtain and submit to the Management Office, written permission and acceptance of responsibility from the Unit Owner prior to approval of a reserved use.
The Unit Owner or Tenant reserving the Media Room must be present at all times when guests are present
Any social event involving juveniles must be supervised by one parent for every 8 juveniles under the age of 21. One of the supervising parents must be a resident of the Colonnade and must be the individual reserving the room.
The Media Room is kept locked when not reserved.
Reservations of the Media Room shall not exceed 4 hours unless the Managing Agent or the CCA Board of Directors has provided an extension.
A reservation shall only be permitted during Amenity operating hours as set by the CCA Board of Directors.
Occupancy of the Media Room shall not exceed: 25 persons.
Food and drinks are permitted.
Alcoholic beverages are permitted. a. The hosting resident assumes responsibility and liability for compliance with all State of Maryland, Montgomery County, and the City of Gaithersburg laws governing the dispensing and consumption of alcoholic beverages. Additionally, the host bears all responsibility for the condition of the amenities following their use and is responsible for their guests’ behavior and safety. b. Legal information and guidelines concerning liquor licensing and usage for the State of Maryland and Montgomery County may be found on the county’s website at: www.montgomerycountymd.gov. c. No persons under legal drinking age or any obviously intoxicated persons shall be provided, or allowed to consume any alcoholic beverage.
The resident reserving the room must ensure that guests confine their activities to the Media Room and are not permitted access to other areas of The Colonnade.
Clean-up: a. The user shall be responsible for cleaning the area and for all damages resulting from
food and beverage spills. b. At the time the room is vacated, all personal items including food, beverages, stereos,
and other possessions must be removed. c. All trash must be removed from the room and placed in the appropriate garbage
containers in the garage area. The users shall bring their own trash bags, cleaning supplies, paper towels and cleaning utensils.
d. All furniture shall be restored to its original placement. e. Restroom facilities shall be left in clean condition.
June 25, 2013 26 Theater Room Use Rules
Noise: a. Noise and music must be kept at a reasonable level in accordance with the City of
Gaithersburg Noise Ordinance and The Association Rules. b. Doors shall be kept closed at all times. c. Upon hearing excessive noise, residents have the right to request the noise level be
reduced. If the occupants do not comply, and a formal complaint is filed with the Management Office, the unit owner or tenant may forfeit all or part of the security deposit.
d. After two reported noise incidents, and upon a review by the Board, it is possible that a suspension of privileges lasting no longer than 6 months may be issued.
The outside doors of the property are not to be propped open for any reason.
June 25, 2013 27 Amenity Reminders
Amenity Rental Reminders
In an effort to keep the Colonnade amenity rooms in pristine condition and to keep rental
usage fees as low as possible, please adhere to the following reminders when renting an
amenity room for a private event:
1) Please inform the on-site property manager or Abaris Realty of any event(s) in advance
of the event date and of cancellation of an event. You can contact the on-site
management office at 301-258-7495 or via email at [email protected].
2) When making your reservation, be sure to specify which amenity room or rooms will be
needed for your event.
3) Please provide an estimate of the number of people that will be attending the event.
4) Please provide the on site manager with a point of contact person and cell phone
number.
5) Please leave the amenity room in the same condition as it was before the start of your
event.
6) Please bring your own trash bags, cleaning supplies, paper towels and cleaning utensils.
7) Please dispose of all trash and decorations in the 4 trash toters located in the garage.
Please do not leave any trash or decorations in the amenity rooms after your event is
over.
8) Please keep the amenity room(s) and both bathrooms clean during your event.
9) No smoking is permitted in any amenity room. There are smoker poles located outside
for proper disposal of cigarette butts.
10) Please use only the amenity rooms reserved for your event.
11) Please inform the on-site management office of any special circumstances or needs.
12) Please turn off all televisions, lights, machines, etc.. off after your event is over.
13) Please don't place any food or drinks on the pool table
14) Please don't remove or relocate any furniture from any amenity room unless you obtain
permission from the on-site management office. All furniture must be placed back in
their original locations at the conclusion of your event.
June 25, 2013 28 Amenity Reminders
Maximum Occupancy Limits for Amenities Rooms are as follows:
Lobby Area at 23 Arch Place 40 max.
Lower Fitness Center 16 max.
Upper Fitness Center 22 max.
Max's Pub 40 max
Library 12 max.
Cyber Cafe 26 max.
Wine Tasting Room 20 max.
Enclosed Pool Seating Area (by Tasting Room) 16 max.
Media Room 25 max.
Upper Conference Room 16 max.
If the amenity rooms, hallways or bathrooms require cleaning after your event is over, the cost
of the cleaning will be deducted from your $200 security deposit. Thank you for your
cooperation in abiding by these reminders which are intended for the benefit of all Colonnade
residents.
