Information for Assessors and Education Support Officers · Casual rates of pay are available as wage types in SAP. TPD will send the relative number of hours for each wage type to

TAFE Teacher Program Diary v4.6 New Classifications User Guide

Information for Assessors and

Education Support Officers

2015

TAFE Program Diary – User Guide

Table of Contents

Casual Education Support Officers & Assessors ……………………………………………..................................... 1

How Do I? – ENTER MY NEW TIMETABLE – Casual Assessors …………………………………………………………………….3 How Do I? – ENTER MY NEW TIMETABLE – Casual Educational Support Officer………………………………….……..6

Semester Hours Casuals ……………………………………………………………………………………………………….9 Enquiry Screen ……………………………………………………………………………………………………………………..9

Temporary Full Time & Part Time Education Support Officers & Assessors ………………………….….…10

How Do I? – ENTER MY NEW TIMETABLE – Temp FT & PT Assessors and Educational Support Officers …..12

Semester Hours Temp FT & PT …………………………………………………………………………………………… 15 Reporting …………………………………………………………………………………………………………………………… 16 Enquiry Screen……………………………………………………………………………………………………………………. 16


September 2016 Page | 1

Casual Education Support Officers & Assessors

The TPD casual role is required. SAP provides a position/assignment to TPD to display as a role in TPD for each teaching section for all casuals.

The employee must have ESO and/or ASSR assignment in SAP, and a position in each Teaching Section that the Casual ESO/ASSR employee is supporting. (This is standard process for all casuals and the timetables will load to each position appropriately via interface).

The activities recorded for Casual ESO and Assessor are:

Direct Contact

Administration and Consultation Duties

Hours of Work –

Casual Education Support Officers and Assessors shall be engaged and paid on an hourlybasis.

Education Support Officers and Assessors will be engaged and paid for a minimum of 2consecutive hours for each day worked.

Rates of Pay –

Casual Education Support Officers and Assessors shall be paid the ordinary hourly rate of pay calculated by the following formula for the hours worked per day:

Annual salary divided by 52.17857 divided by ordinary weekly hours for the classification

Loadings specified in this clause are in recognition of the casual nature of the employment and compensate the Casual Education Support Officers and Assessor for all leave other than long service leave, and all incidence of employment and shall be paid on the appropriate ordinary hourly rate of pay as follows:

Loading Rate % Work Performed On

25 Mondays to Fridays (inclusive)

50 Saturdays.

75 Sundays

150 public holidays.

Note: If the employee does not have ordinary hours of work on a public holiday, the employee is not entitled to payment. For example, the employee is a casual employee who is not programmed on for the public holiday, or is a part-time employee whose part-time hours do not include the day of the week on which the public holiday occurs. Payment for a public holiday is only paid where a casual Assessor /ESO has a regular defined approved program that spans the period in which the public holiday falls and ordinary hours were scheduled for that day.

Casual rates of pay are available as wage types in SAP. TPD will send the relative number of hours for each wage type to SAP for payroll purposes.

The casual rates for ESO and Assessors differ from part time casual teaching rates.



Wage rates for these casual classifications are:

Casual Education Support Officer

Ord Annual Rate

Ord Hrly Rate % applied Loading

Hourly Rate

Casual Rate Mon-Fri 67578 37.00 25% 9.25 46.25

Sat 67578 37.00 50% 18.50 55.50

Sun 67578 37.00 75% 27.75 64.75

Pub Hol 67578 37.00 150% 55.50 92.50

Casual Assessor

Ord Annual Rate

Ord Hrly Rate % applied Loading

Hourly Rate

Casual Rate Mon-Fri 73105 40.03 25% 10.00 50.03

Sat 73105 40.03 50% 20.02 60.05

Sun 73105 40.03 75% 30.02 70.05

Pub Hol 73105 40.03 150% 60.05 100.08

NOTE: TPD will distinguish the day worked for totaling hours and correctly load hours to wage type for Monday – Friday; Saturday; Sunday appropriately.

Leave –

Casual Education Support Officers and Assessors shall be entitled to leave in accordance with subclause 33.10 of clause 33, Leave for Teachers, Related Employees, Head Teachers Band 3, Education Support Officers and Assessors in the TAFE COMMISSION of NSW Teachers and Related Employees Enterprise Agreement 2013

Absences are recoded with an appropriate reason selection and start and end times into TPD by the Head Teacher.



How Do I? – ENTER MY NEW TIMETABLE – Casual Assessors

1. Login to the DEC Portal and then to the TAFE Teacher Program (TPD Home)

2. On the menu, locate the My New Timetable link, and click.

Figure 1 - TPD menu – highlighting - My New Timetable

3. IMPORTANT: SELECT CORRECT EMPLOYEE ID for the classification – please note eachemployee ID number refers to relevant assigned classification in SAP – i.e. PT Casual TeacherAssignment Number will return options for PT Casual Teaching assignment under variousteaching sections, and ESO and/or ASSR Assignment Number will return options available forthis assignment under various teaching sections if /when employee has multiple assignments.See examples below –



Assignment below is for PT Casual Teaching position – NOT applicable for ESO and/or ASSR Assignment/s

Assignment below is for Assessor position – applicable for ASSR Assignment/s

4. Select appropriate ROLE – for the relevant teaching section.

5. Confirm all details including point 3 Timetable Details fields



6. Select the calendar year and the semester.

7. Click on the Create Timetable button. The Working Hours Timetable screen appears

8. Enter all details relating to the Timetable Hours.

9. Place a tick on each of the weeks this timetable operates.

10. Enter all details relating to Specially Funded Hours (if any).

11. Click on the Save & Validate button to save the form and validate the timetable.

12. When ready, click on the Submit button. Your timetable has now been submitted for approval.



How Do I? – ENTER MY NEW TIMETABLE – Casual Educational

Support Officer




3. IMPORTANT: SELECT CORRECT EMPLOYEE ID for the classification – please note eachemployee ID number refers to relevant assigned classification in SAP – i.e. PT Casual TeacherAssignment Number will return options for PT Casual Teaching assignment under variousteaching sections, and ESO and/or ASSR Assignment Number will return options available forthis assignment under various teaching sections if /when employee has multiple assignments.See examples below -



Assignment below is for PT Casual Teaching position – NOT applicable for ESO and/or ASSR Assignment

Assignment below is for ESO position – applicable for ESO Assignment/s



August 2016 Page | 8


6. Select the calendar year and the semester.



9. Place a tick on each of the weeks this timetable operates.

10. Enter all details relating to Specially Funded Hours (if any).





Semester Hours Casuals

The semester hours for casuals have been updated to record new columns for these classifications against their assignment number for each teaching section they are working in, with a direct link to the timetable form display.

Enquiry Screen

Extra Enquiry DDL has been made available to search for hours of these classifications. Standard extract of these hours and enquiry are available.



Temporary Full Time & Part Time Education Support Officers &

Assessors

SAP provides a position/assignment to TPD to display as a role in TPD for the relevant teaching section.

The employee must have ESO and/or ASSR assignment in SAP, and a position in the relevant ‘home’ Teaching Section that the full time or part time temporary ESO/ASSR employee is supporting.

For the trial period there will not be ‘permanent’ SAP employee group. Only Temporary FT and PT are available. Timetable activities can be flagged as visited sites within and external to the institute and the Teaching section recorded as standard TPD processing and workflow.

The items that will be available as activities for Temp employees in these classifications are:

Direct Contact

Administration and Consultation Duties

Professional Development

Hours of Work –

Education Support Officers and Assessors will work ordinary hours of 35 per week under an annualised program during the TAFE year, at a workplace or workplaces required by the TAFE Institute. Part Time employees will have their weekly standard hours reduced as per employment conditions.

The band of hours for Education Support Officers and Assessors shall be from 6.00am to10.00pm Monday to Friday.

The total annual hour requirements for Education Support Officers and Assessors are set out in the table below:

Employees are not restricted as to the number of direct contact hours they may undertakein any week, provided that the total number of hours meets the annual totals.

Education Support Officers and Assessors shall have 20 hours of professional development per annum to undertake activities related to their current and medium term individual development needs as identified in consultation with their line manager. This does not preclude access to other professional development opportunities provided by the Employer.



Rates of Pay –

Classification Education Support Officer effective 1.1.2015

Assessor effective 1.1.2015

Annual Salary $67,578.00 $73,105.00

NOTE: Part Time employees can claim additional Part Time hours which include 4/48ths in the payment.

Leave Entitlements –

Annual recreation leave of 20 days per annum (pro-rata for part time employees)

Sick Leave – 15 days per annum (pro-rata for part-time employee)

Other leave entitlements such as; FACS, Community Service, Personal/Carer’s, Compassionate leave



How Do I? – ENTER MY NEW TIMETABLE – Temp FT & PT Assessors

and Educational Support Officers








5. Click on Create Timetable – new timetable screen appears.

6. Select the calendar year and the semester


IMPORTANT: Part-Time Employees will need to OVERRIDE hours allocation at this step, under Approved Program TAB in order to adjust Annual Hours Allocation


9. Place a tick on each of the weeks this timetable operates



10. Enter all details relating to Specially Funded Hours (if any)





Semester Hours Temp FT & PT

New Columns have been added into the details of the Semester Hours to include new activities balances. Hours can be tracked in separate activities including PD, Direct Contact and Admin & Consult for the semester and year:

With totals of non-teach, weeks worked and timetabled.



Reporting

New columns have been added to the standard TPD reports to include hours on these new

activities.

Annual Excess Reconciliation

Perm Hours Excess Liability

Enquiry

Hours can be extracted specifically for these classifications using the Enquiry filters of hours:

Documents

Information for Assessors and Education Support Officers · Casual rates of pay are available as wage types in SAP. TPD will send the relative number of hours for each wage type to