INFORMATION ONLINE 2019 CONFERENCE · • For any additional Information Online 2019 Conference booths or sponsorship packages purchased you will receive a 20% discount. • Opportunity

ALIAINFORMATION ONLINE 2019 CONFERENCE

SPONSORSHIP AND EXHIBITION

PROSPECTUS Mon 11 Feb – Fri 15 Feb 2019

Hilton Hotel • Sydney, Australia

2019

SPONSORSHIP AND EXHIBITION PROSPECTUSII

CONTENTSABOUT US 01

WHY PARTNER WITH US? 02

WHO WILL ATTEND? 03

VENUE 04

PROGRAM AT A GLANCE 05

PARTNERSHIPS OVERVIEW 06

SPONSORSHIP OPPORTUNITIES 08

ADVERTISING OPPORTUNITIES 20

EXHIBITION 21

EXHIBITION FLOOR PLAN 23

APPLICATION FORM 25

CONNECT WITH ALIA INFORMATION ONLINE 2019 CONFERENCE

@ALIAonline, #online19

facebook.com/ALIAnational

@ALIAnational

CONTACT USFor general information about ALIA Information Online 2019 Conference, please contact us at:

[email protected]

Christina GranataAssistant Director Conferences and Events +61 2 6215 8214

Michelle Yim Events Coordinator +61 2 6215 8219

Sarah HullEvents Coordinator+61 2 6215 8220

https://twitter.com/aliaconference

https://www.facebook.com/ALIANational/

https://www.instagram.com/alianational/

mailto:events%40alia.org.au?subject=APLIC%202018

ABOUT US

AUSTRALIAN LIBRARY AND INFORMATION ASSOCIATIONThe Australian Library and Information Association is the national professional organisation for the Australian library and information services sector.

Together we seek to empower the profession through the development, promotion and delivery of quality library and information services to the nation, though leadership, advocacy and mutual professional support.

www.alia.org.au

01ALIA INFORMATION ONLINE CONFERENCE 2019

https://www.alia.org.au

http://www.alia.org.au

02 SPONSORSHIP AND EXHIBITION PROSPECTUS

WHY PARTNER WITH US?• Promote and showcase your services and innovative products

• Prominently position your organisation as a key player in the area of library and information services

• Increase awareness and recognition of your brand in the library and information services sector

• Face to face sales to over 900 potential customers

• Maintain, develop and generate client relationships

• Gain industry knowledge through networking with delegates from all sectors

• Check out the competition, and stay ahead of the field

We know that sponsoring and exhibiting at conferences can sometimes be a time consuming and costly experience. So, that’s why when you sign up to be an industry partner with ALIA at any one of our conferences, you can be assured that we are here to help you make the most of your experience.

*results are from ALIA Information Online 2017 Conference survey, held in Sydney, Australia.

100% of vendors said they achieved their objectives of attending *

gained business leads *90%

would sponsor or exhibit again at a future ALIA Conference *100%

During the 5 day period @ALIAOnline

Twitter account earned

8.3k impressions per day

(41.4k impressions over the 5 day period) (Number of times user saw the Tweet

on Twitter).

Maximise your marketing by choosing

sponsorship opportunities that target ALIA’s social

media network.

WHO WILL ATTEND?Being the most well regarded, multi-sector library conference in Australia; our delegates range from students and new graduates to senior library managers and directors. This is your opportunity to reach the decision makers of our industry all in one place.

INDUSTRY SECTORS*Academic libraries 39%

Public libraries 25%

School libraries 4%

Special libraries 11%

Health libraries 4%

Law libraries 1%

Government libraries 16%

ALIA INFORMATION ONLINE CONFERENCE 2019 03

NT1%

International

7%QLD7%

WA3%

SA4% NSW

39%

ACT9%VIC

29%

TAS1%

AUDIENCE BY STATE*

VENUEALIA Information Online 2019 Conference will be held at the Hilton Hotel Sydney, Australia from Monday 11 February to Friday 15 February 2019.

With exceptional facilities for business or leisure, Hilton Sydney is superbly located right in the heart of the city, with magnificent views and convenient access to Sydney’s favourite attractions.

At Hilton Sydney you can choose a range of hotel accommodation from guest rooms to spacious suites. Don’t forget to keep active at the LivingWell Premier Health Club with a 25m swimming pool and full gym facilities.

The Hilton Sydney also boasts stylish bars, with dining by celebrity Chef/Restaurateur Luke Mangan at the famous glass brassiere. Or relax with a cocktail on the rooftop terrace at Zeta Bar and enjoy live music at the iconic Marble Bar.

ADDRESS Hilton Sydney Hotel 488 George Street Sydney, NSW 2000

SPONSORSHIP AND EXHIBITION PROSPECTUS04


PROGRAM AT A GLANCEMONDAY 11 FEBRUARY 2019Pre conference workshops

Exhibition move in

TUESDAY 12 FEBRUARY 2019Conference open

Exhibition open

Conference sessions

Welcome reception

WEDNESDAY 13 FEBRUARY 2019 Exhibition open

Conference sessions

Conference dinner

THURSDAY 14 FEBRUARY 2019Exhibition open

Conference sessions

Exhibition move out

Members reception

Conference close

SPONSORSHIP AND EXHIBITION PROSPECTUS06 SPONSORSHIP AND EXHIBITION PROSPECTUS

PARTNERSHIPS OVERVIEWChoose from three options to gain exposure at the conference and exhibition:

CONFERENCE PARTNERSHIPSPlatinum partner $22,000

Gold partner $15,000

Welcome reception sponsor $5,000

Keynote speaker sponsor $5,000

Name badge and lanyard sponsor $6,000

Satchel sponsor $6,000

Charge spot sponsor $4,500

Session room sponsor $3,000

Notepad and pen sponsor $4,000

Daily catering sponsor $5,000

Speaker gift sponsor $2,500

ADVERTISING OPPORTUNITIESOpportunities available to maximise your exhibition attendance, gain exposure in the lead up to the conference and stay in delegate minds after the event:

Satchel insert $2,000

Video presentation $2,000

Conference handbook advertisement $1,000

EXHIBITION

Exhibition booth $4,300

NEED A DIFFERENT PARTNERSHIP OPPORTUNITY?Want to target a certain market? Want to “WOW” the delegates with a new idea? ALIA can work with you to create a tailor made partnership package that will help your company achieve results at ALIA Information Online 2019 Conference and into the future.

Contact us today to discuss your ideas.

ALIA INFORMATION ONLINE CONFERENCE 2019

Welcome to

SYDNEY

07


SPONSORSHIP OPPORTUNITIES

PLATINUM PARTNERAn exclusive opportunity!

This is a unique opportunity to gain maximum exposure to delegates. This package not only allows you two prime booth locations but also the exclusive opportunity to promote your organisation to delegates at every stage of the conference from our pre-conference marketing and the opening ceremony to the take home promotional items. We view the platinum partner as key in the success of the ALIA Information Online 2019 Conference and ALIA will work with you to ensure that this package is implemented to provide the best possible return on investment for your organisation.

PACKAGE INCLUSIONS Exclusive to this package

• Recognition as official platinum partner in all conference promotional material.

• Two 3m x 2m booths in a prime location (see page 21 for standard inclusions).

• Opportunity to co-host a dinner with the keynote speaker and conference program committee.

• For any additional Information Online 2019 Conference booths or sponsorship packages purchased you will receive a 20% discount.

• Opportunity to make a five minute address during the conference opening ceremony.

• Full page profile in INCITE Magazine in a 2019 issue (artwork to be provided by you and approved by ALIA).

• Quarter page colour advertisement in INCITE Magazine (artwork to be provided by you and approved by ALIA) to feature in a 2019 issue.

• Four posts to the ALIA social media network (Twitter and Facebook) in the lead-up or during the conference (schedule to be negotiated). Social media plays a huge role in the ALIA Conferences so why not take advantage of that audience?

• Two sidebar advertisements in the ALIA Weekly enewsletter (artwork to be provided by you and approved by ALIA) in a 2019 edition.

• Your company banner on the stage in the plenary theatre for the duration of the conference (banner to be supplied by you).

• Your ninety second video advertisement played in the room prior to the start of the opening session (advertisement to be supplied by you).

• Naming rights to conference dinner (held Wednesday 13 February 2019).

$22,000(inc GST)


• Company banner on display at conference dinner venue (banner to be supplied by you).

• Recognition as conference dinner sponsor in all conference promotional materials.

• Acknowledgment and your company logo on holding slides at start of conference sessions.

• Early access to the delegate list. One month prior to the conference we will send you an early bird electronic delegate list which will only be available to you as the Platinum partner*.

Also included

• Two full sponsor registrations (in addition to the standard booth registration entitlements).

• Two complimentary tickets to the conference dinner.

• One full page colour advertisement in the conference handbook (artwork to be supplied by you and approved by ALIA).

• Your ninety second video advertisement played in the room prior to the start of a concurrent session and periodically in the exhibition hall (advertisement to be supplied by you).

• Acknowledgement and logo (linked to your website) on the conference website.

• Company name and logo listed in the conference handbook.

• Company contact details and 400 word promotional paragraph included in the conference handbook.

• Company logo and contact details included on the conference mobile app.

• Company logo on conference banners (where possible).

• Opportunity to include two promotional items in delegate satchels (excluding notepads and pens) (items subject to approval).

• Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).

• One electronic delegate list two weeks prior to the conference and one post conference*.

As recognition of your ongoing partnership and support of the ALIA Information Online 2019 Conference you will be offered first right of refusal for this partnership package at the next ALIA Information Online Conference.


GOLD PARTNERAn exclusive opportunity!

This package not only gives you a great booth location, but also ensures your company is noticed at every step. Make sure you’re noticed. With a package like this, how can you refuse?


• Recognition as official gold partner in all conference promotional material.

• One 3m x 2m space only booth in a prime location (see page 21 for standard inclusions).

• For any additional Information Online 2019 Conference booths or sponsorship packages purchased you will receive a 10% discount.

• Your company banner on stage in breakout room of choice throughout the conference (banner to be supplied by you) (excludes plenary theatre).

• Half page colour advertisement in conference handbook (artwork to be provided by you and approved by ALIA).

• Your ninety second video advertisement played in the room prior to the start of a concurrent session and periodically in the exhibition hall (advertisement to be supplied by you).

• Two posts to the ALIA social media network (Twitter and Facebook) in the lead-up or during the conference (schedule to be negotiated).

Also included

• One complimentary ticket to the conference dinner.

• One full sponsor registration.






• Opportunity to include one promotional item in delegate satchels (excluding notepads and pens) (item subject to approval).

• Unlimited visitor passes to allow you to invite potential clients to the exhibition (We encourage you to use these visitor passes to invite your valued clients to visit your stand. We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).


As recognition of your ongoing partnership and support of the ALIA Information Online 2019 Conference you will be offered first right of refusal for this partnership package at the next ALIA Information Online Conference.

$15,000(inc GST)


WELCOME RECEPTION SPONSORPosition your brand at the first official social function!

The welcome reception is the first official social function of the conference and the first chance to welcome delegates and position your brand at a “red carpet” event. This is an exclusive opportunity.


• Recognition as official welcome reception sponsor in all conference promotional material.

• Six complimentary tickets to the welcome reception.

• Opportunity to make a five minute address during the welcome reception.

• Opportunity to provide a promotional welcome gift (supplied by you) to all attendees.

• Your company banner displayed in the room during the welcome reception (banner to be provided by you).

Also included






• Opportunity to include one item of promotional literature in delegate satchels (excluding notepads and pens) (literature subject to approval).


$5,000(inc GST)

11


KEYNOTE SPEAKER SPONSORLimited opportunities available!

Take the opportunity to sponsor one of our keynote speakers and link your organisation to a high profile industry leader.


• Recognition as official keynote speaker sponsor in all conference promotional material.

• One full sponsor registration.

• Two complimentary tickets to the conference dinner.

• Opportunity for you to chair the keynote session and introduce the keynote.

• Four session passes to allow you to invite clients to the keynote session (allows access to this session only).

• Your company banner displayed in the room during the session (banner to be provided by you).

• Acknowledgment and your company logo on holding slides at start of the keynote session.

• Your ninety second advertisement played in the room prior to the start of a concurrent session (advertisement to be supplied by you).

Also included








$5,000(inc GST)


NAME BADGE AND LANYARD SPONSORMaximum exposure sponsorship package!

Your company name and logo will be printed on the name badge and lanyard of every registered delegate. This package will ensure that you are seen by every delegate who attends the conference. This is an exclusive opportunity.


• Recognition as official Name badge and lanyard sponsor in all conference promotional material.

• Your company name and/or logo displayed on every delegate's name badge and lanyard.

Also included








$6,000(inc GST)

2019

DELEGATE

HIGHDEMAND


SATCHEL SPONSORMaximum exposure of your brand to delegates!

Every delegate will receive a conference satchel branded with the conference logo and your company logo. Maximum exposure not only during the conference but also beyond. This is an exclusive opportunity.


• Company logo printed on every delegate satchel (ALIA reserves the right to choose the type and amount of satchels).

• Recognition as official satchel sponsor in all conference promotional material.

Also included






• Opportunity to include two items of promotional literature in delegate satchels (excluding notepads and pens) (literature subject to approval).


$6,000(inc GST)

HIGHDEMAND


CHARGE SPOT SPONSORBack by popular demand!

The Charge Spot will be a key hub for delegates during the conference. This is an exclusive opportunity for one sponsor only to obtain prime exposure and provide a valuable service for attendees.


• Two charge units placed in the exhibition hall (location at our discretion and subject to floor plan and venue approval).

• Recognition as the official charge spot sponsor in all conference promotional material.

• Opportunity to brand the charge spot units (artwork to be supplied by you).

Also included



• Company contact details and 100 word promotional paragraph included in the Conference handbook.



• Opportunity to include one item of promotional item in delegate satchels (excluding notepads and pens) (subject to approval).

• One electronic delegate list two weeks prior to the conference and one post Conference*.

$4,500(inc GST)


SESSION ROOM SPONSORDelegates will see your brand – all day, every day!

The session room can be branded with your pull up banners, pamphlets, giveaways and signage. Every delegate who attends sessions in that room will see your brand – all day, every day for the duration of the conference. This is an exclusive opportunity.


• Your company banner on stage in a breakout room, throughout the conference (banner to be supplied by you).

• Opportunity to supply handouts, leaflets, giveaways and marketing materials on chairs within the breakout room.

• Recognition as an official session room sponsor in all conference promotional material.

Also included





• Company logo on conference banners and signage (where possible).


$3,000(inc GST)

NEWOPPORTUNITY


NOTEPAD AND PEN SPONSORGet your brand into the hands of every delegate

Your branded notepads and pens (supplied by you) will be inserted into every delegate satchel and made available in all sessions rooms. This is an exclusive opportunity.


• Recognition as official notepad and pen sponsor in all conference promotional material.

• Branded notepads and pens (supplied by you) inserted into every delegate satchel (minimum of 1,200 pens should be provided).

Also included







$4,000(inc GST)


DAILY CATERING SPONSORBe seen every day, at every break!

Catering is a memorable part of every conference experience for all delegates and the catering at the Information Online 2019 Conference is going to be no exception! Link your brand to a fun and memorable experience and gain great exposure at the same time. This is an exclusive opportunity.


• Exclusive naming rights to conference day catering (choice to be agreed).

• Sponsor banner to be displayed in the room during catering breaks (banner to be provided by you).

• Acknowledgment of the sponsor by the chairperson in the session immediately prior to each catering break.

• Recognition as official day catering sponsor in all conference promotional material.

Also included








$5,000for 3 days(inc GST)


SPEAKER GIFT SPONSORPromote your brand to every speaker

Opportunity to have your company name and logos on each of the speaker gifts. A great opportunity to promote your brand to every speaker. This is an exclusive opportunity.


• Recognition as official speaker gift sponsor in all conference promotional material.

• Your company name and logo on each of the speaker gifts.

Also included







$2,500(inc GST)

*delegate list is subject to privacy laws and will exclude any delegate who has not given consent for their details to be provided.


ADVERTISING OPPORTUNITIES

CONFERENCE HANDBOOK ADVERTISEMENT Half-page colour advertisement in the conference handbook (artwork to be supplied by you and approved by ALIA).

$1,000(inc GST)

VIDEO PRESENTATIONYour ninety second video advertisement played in every session room prior to the start of a chosen session (example: concurrent 1, 2, 3) (advertisement to be supplied by you. Limit of one advertisement per session). This is a fantastic chance to position your brand in front of every delegate!

$2,000(inc GST)

SATCHEL INSERT One item of promotional literature in delegate satchels (excluding notepads and pens) (literature subject to approval).

TIP: Think outside the box. We find delegates respond to satchel items they can re-use again (example USBs, audio books and stickers).

$2,000(inc GST)


EXHIBITIONEXHIBITION BOOTH3m x 2m x 2.5m

BOOTH INCLUSIONS

$4,300(inc GST)

Walls 2500mm high matt anodised aluminum frame with white laminated infills.

Fascia Matt anodised aluminum frame 380mm high with while laminate infill.

Signage One digital print lettering on white laminate infill per aisle (maximum 30 characters).

Lighting 2 x 150-watt spotlights per booth mounted on light track inside fascia.

Power One 4amp power lead.

Equipment hire

Furniture and audio visual equipment is available for you to hire. Moreton Hire will provide this information closer to the conference.

PLEASE NOTE:

• Exhibition spaces are limited and cannot be extended once sold out.• Institutional and corporate members are entitled to a 10% discount off the price of

exhibition booths.• All exhibition display, furniture and equipment needs to be kept strictly within your

allocated space. There can be no exception to this.


EXHIBITOR REGISTRATION ENTITLEMENTS• Two exhibitor registrations which entitle you to access the conference sessions.

These registrations also include tickets to the welcome and farewell receptions. Conference dinner tickets can be purchased subject to availability during the registration process.

• Additional exhibition passes can be purchased for $450 (inc GST) per person, for all three conference days, for staff who may be attending to help assist in staffing your stand. These registrations also include tickets to the welcome and farewell receptions. This does not include access to conference sessions. Conference dinner tickets can be purchased subject to availability during the registration process.

• Unlimited exhibition visitor passes to allow you to invite potential and valued clients to your stand. (We do ask that these visitors not attend during planned catering breaks to allow us to plan catering and venue numbers).

EXHIBITOR PROMOTIONAL ENTITLEMENTS• Acknowledgement and logo (linked to your website) on the conference

website.






45 44 43 42 41 40 39

38

37

36

32 33 34 35

22 23 24 25

12 13 14 15

31 30 29 28 27 26

21 20 19 18 17 16

11 10 9 8 7 6

1 2 3 4 5

EXHIBITION FLOOR PLAN

Please note: the floor plan is indicative at this stage and is subject to change.

LEVEL 3

REGISTRATIONDESK

PLENARY ENTRANCE GOLD BOOTH

SOLD ENTRANCES

MAIN PLENARY PLATINUM BOOTHS

REGISTRATION DESKR

R


46 47 48 49 50 51

54 53 52

55 56 57

60 59 58

61 62 63

66 65 64

67 68 69

72 71 70

73 74 75

78 77 76

79 80 81

84 83 82

LEVEL 4

APPLICATION FORMOrganisation details

Company name

Contact person

Position

Address

Town/Suburb State Postcode

Country

Phone Mobile

Email

Website

Twitter handle

All prices below are inclusive of GST.

Sponsorship packages

Platinum partner $22,000

Gold partner $15,000

Welcome reception sponsor $5,000

Keynote speaker sponsor $5,000

Name badge and lanyard sponsor $6,000

Satchel sponsor $6,000

Charge spot sponsor $4,500

Session room sponsor $3,000

Notepad and pen sponsor $4,000

Daily catering sponsor $5,000

Speaker gift sponsor $2,500

Advertising opportunities

Satchel insert $2,000

Video presentation $2,000

Conference handbook advertisement $1,000

Exhibition packages

Exhibition booth $4,300 (per booth)

Booth location: 1st preference 2nd preference 3rd preference

* Institutional and Corporate ALIA Members are entitled to a 10% discount off the price of exhibition booths at Information Online 2019 Conference.


Authorisation

I have read and agree to the terms and conditions

Name

Signature Date / /

Payment details

Total amount payable AUD $ (INC. GST)

A tax invoice will be issued for payments made by EFT or cheque.

I am paying via Electronic Funds Transfer (EFT) for the total amount as shown above to the following bank account:

BSB No. 062-905

Swift Code CTBAAU2S

Account No. 10082198

Account Name Australian Library & Information Association Ltd

I enclose a cheque/money order for the total amount as shown above

Please debit the total amount to my credit card

Credit card type: Mastercard VISA

Card No. Expiry CVC

Name on card Signature

Please send your completed agreements to:

Australian Library and Information Association

POST PO Box 6335, Kingston ACT 2604

EMAIL [email protected]

FAX +61 2 6282 2249

1. By signing and returning this agreement you are agreeing to a non-exclusive sponsorship/exhibition agreement between yourselves and the Australian Library and Information Association on the terms and conditions set out below and in the agreement.

2. The ALIA Information Online 2019 Conference will be held at the Hilton Sydney Hotel from 11 to 15 February 2019.

3. Sponsorship and exhibition applications will be acknowledged in writing on receipt. Confirmation of acceptance of your application will be sent in writing together with a tax invoice.

4. Sponsorship/exhibition package entitlements will be guaranteed only on payment of all monies owing. Full payment is required within 30 days from date of invoice unless your sponsorship/exhibition application is submitted on or after 12 November 2018 in which case full payment will be required immediately. Package entitlements will not begin until payment is made.

5. Sponsorship packages are limited in accordance with the prospectus and booth allocations and are sold on a “first-in” basis based on full payment. If your first preference is unavailable we will contact you to discuss an alternative preference.

6. ALIA reserves the right to decline sponsors or exhibitors.

7. All amounts are inclusive of Goods and Services Tax (GST) of 10% and are priced in Australian dollars (AUD).

8. We reserve the right to vary package entitlements or booth allocations if necessary.

9. Cancellation/Amendments: If you wish to cancel or change your sponsorship/exhibition package you must advise us in writing to [email protected]. We reserve the right to charge the cancellation fees as follows: a) On or prior to 12 November 2018: 50% of the total value of the sponsorship/exhibition package. b) After 12 November 2018: 100% of the total value of the sponsorship/exhibition package.

10. All cheques are to be made payable to ‘Australian Library and Information Association Ltd’ and are to be payable in Australian dollars. Payment can also be made by credit card (Mastercard and VISA only) or direct bank deposit by EFT.

11. ALIA reserves the right to cancel this event and refund your sponsorship payment in full. In this case liability will be limited to that amount and the exhibitor/sponsor shall have no further claim for damages or loss.

12. All exhibition times noted are indicative and ALIA reserves the right to alter all times. Exhibitors and sponsors agree not to hold offsite events that may remove delegates from the conference and exhibition venue during exhibition hours.

13. Please check your booth location carefully. ALIA cannot be held responsible for positioning of any competitor.


mailto:events%40alia.org.au?subject=APLIC%202018

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Documents

INFORMATION ONLINE 2019 CONFERENCE · • For any additional Information Online 2019 Conference booths or sponsorship packages purchased you will receive a 20% discount. • Opportunity