Trestle Theatre Company

Participation & Participation & Participation & Participation &

Company CoordinatorCompany CoordinatorCompany CoordinatorCompany Coordinator

Application Information Pack

Trestle Arts Base, Russet Drive St Albans

Trestle Participation & Company Coordinator Information March 2015

Dear Applicant,

Thank you for your interest in Trestle and this role.

Our current Company Co-ordinator Annie Smith will be leaving us in April to take

up the post of Lead Officer Arts Operations at Hemel’s Old Town Hall. Annie’s role at

Trestle has provided support across all areas of the Company and we are taking this

opportunity to focus the position on our participatory work, hence the title change

to Participation & Company Coordinator.

We are looking for someone who wants to be a crucial part of a small team of

hardworking and friendly people. There are five full time and a number of part time

and freelance staff and practitioners, who make up the Trestle team. Although each

person has a specialism and area of responsibility, we work together to develop

projects and evolve the Company. We are currently in the process of creating a three

year plan from April 2015 to March 2018 and our new Participation & Company

Coordinator will become part of the planning team.

The ideal candidate would have some experience of working in arts education;

however, their attitude to Trestle and aptitude to our working environment are of

paramount importance. Everyone in the Company supports the workings of Trestle

Arts Base and contributes to the running of the office.

Trestle’s workshop programme of mask and physical theatre workshops, training

and residencies continues throughout the year and each year a new strand is

introduced to the workshop offer. In the coming year we will be developing and

launching a new educational project inspired by the true story of Yarico, a Native

American Indian who was sold into slavery. The new Participation & Company

Coordinator will work closely with the Artistic Director to develop, market and

administrate this new programme of workshops for formal and informal

educational settings.

ProcessProcessProcessProcess

Please fill in an application form and email it to emily@trestle.org.uk, copying in

clare@trestle.org.uk by 5pm on Tuesday 7th April. We will shortlist during the week of

7th April and invite candidates to an interview on Tuesday 14th April at Trestle Arts

Base in St Albans. The ideal starting date would be 18th May (or before); however, we

are prepared to be flexible.

We welcome applications from all people regardless of race, ethnic or national

origin, religious or political beliefs, disability, gender, age, sexual orientation, social

or marital status or personal circumstances.

Please call Emily Gray, Trestle’s Artistic Director, on 01727 850950 if you would like

to discuss the role.

We look forward to hearing from you,

Emily Gray, Artistic Director & Chief Executive, Trestle Theatre Company

Trestle Participation & Company Coordinator Information March 2015

IIIInformation:nformation:nformation:nformation:

Trestle is a mask and physical theatre company, with a highly regarded arts

education programme. As a charity, our mission is to engage children, young

people and adults in creative activity, which aims to enhance the cultural quality of

their experiences.

Trestle has been making innovative and inspirational physical theatre and

participation projects since 1981. All of our work is influenced by full and half mask;

however, over the past decade, collaborations with artists from India, Spain, Eastern

Europe and Africa, along with our partners in the UK, have inspired

the evolution of the work we create.

Trestle is one of the leading providers of school workshops, teacher training and

participation programmes in the country. We run mask, half mask, physical theatre

and bespoke workshops, projects and residencies nationally and internationally.

Trestle Arts Base in St Albans is home to Trestle Theatre Company; from here we

support the development and performance of new, high quality, professional

productions. There are weekly classes, community events and meetings, as well as

spaces for performance research and development.

Our Equal opportunities and diversity statement reads: Trestle Arts Base is fully

accessible. Trestle Theatre Company strives to be an equal opportunities employer

and we welcome applications from people from all sectors of the community.

Trestle Participation & Company Coordinator Information March 2015

Trestle Participation & Company Trestle Participation & Company Trestle Participation & Company Trestle Participation & Company CoordinatorCoordinatorCoordinatorCoordinator: Job : Job : Job : Job DDDDescriptionescriptionescriptionescription

Trestle NEW Half Masks

Reporting to Artistic DirectorArtistic DirectorArtistic DirectorArtistic Director

Purpose of post To co-ordinate and administrate Trestle’s participatory work,

and to support the administration of Trestle Theatre Company

and Trestle Arts Base

Duties:

ParticipationParticipationParticipationParticipation

• To take enquiries for mask and physical theatre workshops,

training and residencies and discuss possible content and

delivery

• To book workshop leaders for mask and physical theatre work,

in consultation with the Artistic Director where necessary

• To negotiate and issue contracts

• To raise sales invoices on Sage for all participation work and

chase for payment when overdue

• To arrange travel and accommodation for workshop leaders

• To ensure feedback is gathered from workshops leaders and

those receiving Trestle’s work

Trestle Participation & Company Coordinator Information March 2015

• To be the leading staff member for Trestle on matters of Child

Protection, with responsibility for DBS checks and risk

assessments

• To administrate and co-ordinate Trestle’s youth theatre,

Marvellous Masks

Marketing and Communications Marketing and Communications Marketing and Communications Marketing and Communications

• To assist in the delivery of the marketing strategy for

Company activities, including Participation and Performance

• To maintain and update the Company mailing lists for

participation and education contacts

• To update the stakeholders lists regularly

• To update the website and Facebook as required with new

information on events, etc.

• To engage in social networking, primarily twitter

• To proof read copy as required

TouringTouringTouringTouring

• To support with administration in the lead up to tours

• To support with travel and accommodation arrangements

• To invoice venues for the shows

• To chase payments from venues, including royalties

payments

• To ensure the venues mailing list and filing is kept up to date

• To assist the Marketing Manager in coordinating end of tour

reports and statistics

Trestle Theatre OfficeTrestle Theatre OfficeTrestle Theatre OfficeTrestle Theatre Office

• To approve and authorise invoices/payments for workshop

leaders

• To maintain computer back up tape daily

• To ensure invoices received by the Company are stamped and

passed to budget holders for payment

• To discuss customers’ requirements and upsell Trestle

products

• To open the post and distribute and to take the post to the post

office

• To order stationery and other consumables

• To process ticket sales using Databox software when

necessary

• To support hires within the building where necessary

• To support Front of House when needed

• To provide general assistance to the Artistic Director as and

when required

• To provide general assistance to other members of staff

• To take minutes at Company’s meetings and circulate them

Trestle Participation & Company Coordinator Information March 2015

OtherOtherOtherOther

• To contribute actively to the general running of the office

with the rest of the staff

• To be a designated First Aider

• To comply with the Company’s Equal Opportunities,

Diversity, Health & Safety, Child Protection and other policies

• To pursue an active and continuing programme of training

• To undertake any other duties as reasonably required

Person specificationPerson specificationPerson specificationPerson specification

ESSENTIALESSENTIALESSENTIALESSENTIAL

• Excellent administrative, organisational and interpersonal

skills

• Excellent communication skills, both written and verbal

• The ability to communicate with clarity throughout all aspects

of the Company’s work

• Experience within the formal and informal education sectors

• Excellent IT and computer skills

• Ability to work as part of a team and in consultation with

others

• Motivation to work well alone

• Familiarity with methods of collecting and presenting

information

• Enthusiastic and flexible approach plus ability to problem

solve

DESIRABLEDESIRABLEDESIRABLEDESIRABLE

• Trained First Aider

• Willingness to take up training as required

• Degree level or equivalent experience in arts/education

• Experience of the theatre industry and cultural sector

• Familiarity with Word, Excel, Sage and Databox box office

software (Databox training to be given)

• Knowledge of school curriculum

• Understanding of finance and budgets

Terms and Conditions:Terms and Conditions:Terms and Conditions:Terms and Conditions: A permanent contract following a review after three

months’ successful probationary period. Salary range £20k-£22k pa, depending on

experience.