Information Session for Applicants for Contract Renewal – Fall 2011

Faculty of Arts & Science – June 2011

Agenda

• Introduction of Faculty Affairs’ team members• Overview of the Contract Renewal Process

- Documents to be submitted

- Dossier – submission procedures

- Process following submission

• Advice to Candidates• Question period

2

Documents to be Submitted - Contract Renewal Checklist

The following documents must be submitted:•Contract Renewal Checklist•Letter of application•Curriculum Vitae•Research Statement (encouraged, not required for ETA)•Teaching Statement (encouraged)•Service Statement (encouraged)•Research Dossier (not required for ETA)•Teaching Dossier•Service Dossier

3

Documents to be submitted

• For more detailed information, please refer to the following articles of the CUFA CA:

- Article 14.01 - Article 14.02

4

Dossier - Submission procedures

Candidate’s Dossier - Submission Procedures2 ways to submit your dossier:– Paper– Electronic

All dossiers, whether submitted in paper or electronic format must follow the order laid out in the checklist

Reviewers will all receive electronic copies of the dossier. Faculty Affairs Office will make all appropriate copies.

5

Submission of paper dossiers

• Scanned into .pdf format• A CD will be sent to you with your electronic file• Important rules to follow:

– 1 continuous document of 8 ½ x 11 pages– All pages must be single sided– No staples or paper clips– Divisions between parts:

• No dividers made of cardboard or thick paper• No separation of sections• If you choose to put paper dividers, better to write the section titles on them.

• Supplementary material• Books, articles, monographs, non-print material

6

Submission of electronic dossiers

• Follow the checklist order (please include checklist with submission)

• The dossier must be presented in a single .pdf document– Text searchable– No folders– No separate parts for the dossier

• Supplementary material: books, articles, monographs, non print material – first page only will be scanned

7

Important facts about electronic dossiers

• Faculty Affairs Office only scans into black & white.

• If dossiers are submitted close to the deadline, applicant’s responsibility to provide your department with a copy of your submission.

• Also provide your department with your supplementary material directly if close to the deadline.

8

9

TIMELINE OF CONTRACT RENEWAL PROCESS

Where to find more information?

• The Faculty of Arts & Science Website

http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/

• CUFA collective agreement

http://www.cufa.net/

• Faculty Affairs – Support staff team members:

– Sheila Anderson, Faculty Affairs Administrator

– Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements)

– Monica Chiriac, Faculty Affairs Assistant

10

Advice to Candidates

• Know the relevant articles in your collective agreement (Articles 14 & 16)

• Submit an updated CV

• Your dossier should include Teaching, Research and Service statements

11

Question Period

12