Information Society Technologies Information Society Technologies Proposal submission and evaluation IST Call 4 Brussels – 17 January 2005

Information Society TechnologiesInformation Society Technologies

Proposal submission and evaluationProposal submission and evaluation

IST Call 4IST Call 4

Brussels – 17 January 2005Brussels – 17 January 2005

Proposals can Proposals can onlyonly be submitted in response to publicly be submitted in response to publicly announced calls for proposalsannounced calls for proposals

Always detailed at http://www.cordis.lu/istAlways detailed at http://www.cordis.lu/ist

All proposals * are presented by consortia of at least three All proposals * are presented by consortia of at least three mutually-independent organisations from different Member mutually-independent organisations from different Member or Associated Statesor Associated States

We offer a number of partner search facilities, run conferences and We offer a number of partner search facilities, run conferences and proposers´days, launch calls for expressions of interest, to assist you to proposers´days, launch calls for expressions of interest, to assist you to find partners for your proposalfind partners for your proposal

Register with your National Contact Point, who handles partner search Register with your National Contact Point, who handles partner search enquires from other countriesenquires from other countries

* except Specific support actions* except Specific support actions

Basic principles of FP6Basic principles of FP6

Proposals are submitted electronically via the InternetProposals are submitted electronically via the Internet Online or offline preparationOnline or offline preparation But always online submissionBut always online submission

Proposals are evaluated by independent expertsProposals are evaluated by independent experts Pre-defined evaluation criteria are used, scored 1-5Pre-defined evaluation criteria are used, scored 1-5

All criteria have threshold scores which must be reachedAll criteria have threshold scores which must be reached

All proposers receive an Evaluation Summary ReportAll proposers receive an Evaluation Summary Report

Funding follows successful evaluation, selection and detailed Funding follows successful evaluation, selection and detailed contract negotiationscontract negotiations

Basic principles of FP6Basic principles of FP6

IST Call 4 is published 1IST Call 4 is published 1stst December December

– – 88thth December - correction December - correction

Call closes at 17h00 on 22Call closes at 17h00 on 22ndnd March 2005 March 2005

Indicative funding € 1,120mIndicative funding € 1,120m


2.4.1 2.4.1 NanoelectronicsNanoelectronics 2.4.22.4.2 Technologies and devices for micro/nano-scale integrationTechnologies and devices for micro/nano-scale integration 2.4.32.4.3 Towards a global dependability and security frameworkTowards a global dependability and security framework 2.4.42.4.4 Broadband for allBroadband for all 2.4.52.4.5 Mobile and wireless systems and platforms beyond 3GMobile and wireless systems and platforms beyond 3G 2.4.62.4.6 Network audio-visual systems and home platformsNetwork audio-visual systems and home platforms 2.4.72.4.7 Semantic-based knowledge and content systemsSemantic-based knowledge and content systems 2.4.82.4.8 Cognitive systemsCognitive systems 2.4.92.4.9 ICT research for innovative governmentICT research for innovative government 2.4.102.4.10 Technology-enhanced learning Technology-enhanced learning 2.4.11 Integrated biomedical information for better health2.4.11 Integrated biomedical information for better health 2.4.12 eSafety – Cooperative systems for road transport2.4.12 eSafety – Cooperative systems for road transport 2.4.13 Strengthening the integration of the ICT research effort in an enlarged 2.4.13 Strengthening the integration of the ICT research effort in an enlarged EuropeEurope

2.3.4 3 FET Proactive INITIATIVES2.3.4 3 FET Proactive INITIATIVES

– 2.3.4 (viii)2.3.4 (viii) Advanced computing architecturesAdvanced computing architectures

– 2.3.4 (ix)2.3.4 (ix) Presence and interaction in mixed reality environmentsPresence and interaction in mixed reality environments

– 2.3.4 (x) 2.3.4 (x) Situated and autonomic communicationsSituated and autonomic communications

Strategic objectives in Call 4Strategic objectives in Call 4

IP NoE STREP CA SSAIP NoE STREP CA SSA

2.4.1 Nanoelectronics2.4.1 Nanoelectronics X - X X XX - X X X

2.4.2 Micro/nano integration2.4.2 Micro/nano integration X - X X XX - X X X

2.4.3 Global security2.4.3 Global security X X X X X X X X X X

2.4.4 Broadband for all 2.4.4 Broadband for all X X X - XX X X - X

2.4.5 Mobile beyond 3G 2.4.5 Mobile beyond 3G X X X - XX X X - X

2.4.6 AV systems & home platforms 2.4.6 AV systems & home platforms X X X X X X X X X X

2.4.7 Semantic-based systems 2.4.7 Semantic-based systems X X X - XX X X - X

2.4.8 Cognitive systems 2.4.8 Cognitive systems X X X X -X X X X -

2.4.9 eGovernment 2.4.9 eGovernment X X X - XX X X - X

2.4.10 eLearning 2.4.10 eLearning X X X X -X X X X -

2.4.11 Integrated biomed info 2.4.11 Integrated biomed info X - X X XX - X X X

2.4.12 eSafety 2.4.12 eSafety X X X - XX X X - X

2.4.13 Research in enlarged Europe 2.4.13 Research in enlarged Europe - - X- - X - -- -

Strategic objectives in Call 4Strategic objectives in Call 4

IP IP NoE NoE

2.3.4 (viii) Advanced computing architectures 2.3.4 (viii) Advanced computing architectures X XX X

2.3.4 (ix) Presence and interaction in mixed reality 2.3.4 (ix) Presence and interaction in mixed reality X - X -

environmentsenvironments

2.3.4 (x) Situated and autonomic communications 2.3.4 (x) Situated and autonomic communications X XX X

FET Proactive initiatives in Call 4FET Proactive initiatives in Call 4

IST Workprogramme 2005-2006IST Workprogramme 2005-2006

It covers the technical description of the SOs, but also details the It covers the technical description of the SOs, but also details the evaluation criteria and thresholds, and gives the details of all calls evaluation criteria and thresholds, and gives the details of all calls foreseen in 2005-2006foreseen in 2005-2006

IST call 4 text IST call 4 text

Announces the call, and indicates where and when to submitAnnounces the call, and indicates where and when to submit

Guides for Proposers call 4Guides for Proposers call 4

Five Guides, one per instrument. Tells you how to write and submit a Five Guides, one per instrument. Tells you how to write and submit a proposalproposal

Publications on CORDISPublications on CORDIS

Proposal Part A (forms)Proposal Part A (forms)

A1 - Proposal title and abstractA1 - Proposal title and abstract

A2 – Partner details (one A2 per partner)A2 – Partner details (one A2 per partner)

A3 – Costs and funding requestedA3 – Costs and funding requested

Proposal Part B (text)Proposal Part B (text)

Document with tables, written to a predetermined formatDocument with tables, written to a predetermined format

Format is different for different instruments and from call to call !Format is different for different instruments and from call to call !

Proposal structureProposal structure

Guidelines on proposal evaluation and project selection Guidelines on proposal evaluation and project selection proceduresprocedures

Legal basis of FP6 evaluationsLegal basis of FP6 evaluations

IST HandbookIST Handbook

IST’s ground rules of evaluationIST’s ground rules of evaluation

IST Guidance notes for evaluatorsIST Guidance notes for evaluators

Instructions for the external experts in the IST evaluationInstructions for the external experts in the IST evaluation

Other useful proposal materialOther useful proposal material

List of NCPs, List of Commission contact persons, FAQs, links to legal List of NCPs, List of Commission contact persons, FAQs, links to legal background informationbackground information…..…..

Publications on CORDISPublications on CORDIS

Access to Electronic Proposal Submission System Access to Electronic Proposal Submission System (EPSS)(EPSS)

Pre-registration for an EPSS password, for on or offline Pre-registration for an EPSS password, for on or offline proposal preparation with online submissionproposal preparation with online submission

Also on CORDISAlso on CORDIS

CommissionCommission

1. Commission eligibility check 1. Commission eligibility check Timely arrivalTimely arrival

Eligible (electronic) submissionEligible (electronic) submission

Complete with a Part A and a Part BComplete with a Part A and a Part B

In scopeIn scope

Minimum eligible consortiumMinimum eligible consortium

Overview of evaluation processOverview of evaluation process

Minimum eligible consortiumMinimum eligible consortiumIP, NoE, STREP, CAIP, NoE, STREP, CA

Two mutually independent participants from an EU Member State or Associated Two mutually independent participants from an EU Member State or Associated Candidate Country (Bulgaria, Romania, Turkey)Candidate Country (Bulgaria, Romania, Turkey)

A third participant as above, or from an Associated state (Iceland, Israel, A third participant as above, or from an Associated state (Iceland, Israel, Liechtenstein, Norway, Switzerland)Liechtenstein, Norway, Switzerland)

SSASSA

No restrictionsNo restrictions

Once this minimum is achieved, additional organisations from Once this minimum is achieved, additional organisations from any other country may participate in a proposalany other country may participate in a proposal

Participating organisations from the European Research Area Participating organisations from the European Research Area and from developing countries can be funded under FP6and from developing countries can be funded under FP6



1. Commission eligibility check 1. Commission eligibility check

If the proposal is judged eligible it proceeds to evaluation If the proposal is judged eligible it proceeds to evaluation by the independent expertsby the independent experts


IP NoE STREP CA SSAIP NoE STREP CA SSA

ReleRelevancevance XX XX XX XX XX

PotePotential impactntial impact XX XX XX XX XX

Scientific & tech excellenceScientific & tech excellence XX XXDegree of integration & the JPADegree of integration & the JPA XXQuality of the coordinationQuality of the coordination XXQuaQuality of the support actionlity of the support action XX

Quality of the consortiumQuality of the consortium XX XX XXExceExcellence of participantsllence of participants XX

Quality of managementQuality of management XX XX XX XXOrgaOrganisation and managementnisation and management XX

Mobilisation of resourcesMobilisation of resources XX XX XX XX

Evaluation criteriaEvaluation criteria

3-5 experts per proposal3-5 experts per proposal

2. Experts’ individual reading2. Experts’ individual reading

3. Consensus group3. Consensus group

Five/sixFive/six criterion scores and comments. All criteria scoredcriterion scores and comments. All criteria scored

Thresholds on all criteria !Thresholds on all criteria !

Single overall score (calculated by simple addition) and Single overall score (calculated by simple addition) and commentscomments

Overall threshold !Overall threshold !


Full panelFull panel

4. Panel discussion of Consensus group results4. Panel discussion of Consensus group results

5. IP and NoE hearings5. IP and NoE hearingsFor all IPs and NoEs passing the thresholdsFor all IPs and NoEs passing the thresholdsHearing addresses specific questions, supplied in advanceHearing addresses specific questions, supplied in advance

6. Finalisation of Evaluation Summary Reports 6. Finalisation of Evaluation Summary Reports (ESR)(ESR)


Full panelFull panel

7. Panel prioritisation and Panel report7. Panel prioritisation and Panel report

Proposal priority based on proposal score, except in case of Proposal priority based on proposal score, except in case of tied score tied score


8. Implementation plan8. Implementation planSelection based on the evaluators’ ranking, taking into Selection based on the evaluators’ ranking, taking into

account their detailed recommendationsaccount their detailed recommendations


Proposals selected for implementation take part in Proposals selected for implementation take part in contract negotiations, in whichcontract negotiations, in which

Legal and financial checks are carried out Legal and financial checks are carried out

Recommendations made by the evaluators are incorporatedRecommendations made by the evaluators are incorporated

Commission recommended funding level is respectedCommission recommended funding level is respected

Any other significant issues are looked intoAny other significant issues are looked into

Contract negotiationsContract negotiations

Fatal mistakesFatal mistakes Incomplete proposal (Must have a Part A and Part B)Incomplete proposal (Must have a Part A and Part B) Ineligible consortiumIneligible consortium Out of scope of call (activity Out of scope of call (activity oror instrument) instrument) Focusing on a purely national issue, or one with no benefit to the EUFocusing on a purely national issue, or one with no benefit to the EU Late submissionLate submission

HandicapsHandicaps Wrong instrument chosenWrong instrument chosen Not conforming to required Part B contents, lengthNot conforming to required Part B contents, length Unfocused project, diverse aimsUnfocused project, diverse aims Lack of scientific and technological excellenceLack of scientific and technological excellence

Proposal evaluation in ISTProposal evaluation in IST

The FP6 Electronic Proposal Submission The FP6 Electronic Proposal Submission SystemSystem

- All IST calls - All IST calls - Most FP6 calls- Most FP6 calls

EPSS in ISTEPSS in IST

Proposals are submitted electronically via the InternetProposals are submitted electronically via the Internet

Online preparation via your normal Internet interfaceOnline preparation via your normal Internet interface

Offline preparation using EPT toolOffline preparation using EPT tool

But always online submissionBut always online submission

Proposals are prepared and submitted under password Proposals are prepared and submitted under password protectionprotection

Confidentiality assuredConfidentiality assured

No signatures requiredNo signatures required

EPSS in ISTEPSS in IST

1. Coordinator registers for the correct call and instrument, 1. Coordinator registers for the correct call and instrument, and obtains passwords by return emailand obtains passwords by return email

2.2. Consortium completes the Part A onlineConsortium completes the Part A online Coordinator completes A1 and A3 formCoordinator completes A1 and A3 form Each partner completes his own A2Each partner completes his own A2

3. Consortium writes the Part B3. Consortium writes the Part B .pdf file.pdf file

4.4. Coordinator uploads the Part B and signals the proposal is Coordinator uploads the Part B and signals the proposal is submittedsubmitted

5. Coordinator receives an acknowledgement of receipt by 5. Coordinator receives an acknowledgement of receipt by emailemail

Online preparation (recommended)Online preparation (recommended)

1. Coordinator registers for the correct call and instrument, 1. Coordinator registers for the correct call and instrument, and obtains a password by return emailand obtains a password by return email

2.2. Coordinator downloads the EPT toolCoordinator downloads the EPT tool

3. Coordinator completes the Part A and B on his own PC 3. Coordinator completes the Part A and B on his own PC using the EPT tool using the EPT tool

4.4. Coordinator packages the Part A and B together using the Coordinator packages the Part A and B together using the EPT tool, and using his password goes online and EPT tool, and using his password goes online and submits the proposalsubmits the proposal

5. Coordinator receives an acknowledgement of receipt by 5. Coordinator receives an acknowledgement of receipt by emailemail

Offline preparationOffline preparation

Registering for the wrong instrumentRegistering for the wrong instrument Registering for the wrong call Registering for the wrong call Mixing online and offline preparationMixing online and offline preparation Not reading the manual; leaving it till the last day to read Not reading the manual; leaving it till the last day to read

the manualthe manual Virus infected filesVirus infected files Excessively long files (> 10Mb)Excessively long files (> 10Mb) Providing a Part B as other than a .pdf fileProviding a Part B as other than a .pdf file Waiting till too late to call for helpWaiting till too late to call for help Calling for help in the wrong placeCalling for help in the wrong place Failing to press the “submit” buttonFailing to press the “submit” button Leaving uploading till the last minute !Leaving uploading till the last minute !

EPSS - Errors and problemsEPSS - Errors and problems

1. “Submission” is when you press the submit 1. “Submission” is when you press the submit button, button, notnot when you commence uploading your when you commence uploading your proposalproposal

2. Each new submission over-writes the previous 2. Each new submission over-writes the previous oneone

Make a trial submission well in advance, so you practice Make a trial submission well in advance, so you practice the procedure and have plenty of time to correct your the procedure and have plenty of time to correct your problems problems

Submit a refined proposal each day in the last days of Submit a refined proposal each day in the last days of the callthe call

Aim to submit your final proposal at mid-day on the last Aim to submit your final proposal at mid-day on the last dayday

EPSS – Two things to rememberEPSS – Two things to remember

ManualsManualshttp://www.cordis.lu/fp6/find-doc.htm#userguideshttp://www.cordis.lu/fp6/find-doc.htm#userguides

EPSS HelpdeskEPSS [email protected]@epss-fp6.org

tel + 32 2 233 3760tel + 32 2 233 3760

EPSSEPSS

Commission contact person for each objective open Commission contact person for each objective open in callin call

link from call page on Cordislink from call page on Cordis

A help desk for proposers´ questions A help desk for proposers´ questions [email protected] tel +32 2 296 [email protected] tel +32 2 296 8596

A help desk for electronic submission problemsA help desk for electronic submission [email protected] [email protected] tel: +32el: +32 22 233 3760233 3760

(Don’t wait till it’s too late to call for help!)(Don’t wait till it’s too late to call for help!)

Help and adviceHelp and advice

Partner search facilitiesPartner search facilitieshttp://www.partners-service.cordis.lu/http://www.partners-service.cordis.lu/

http://www.ideal-ist.nethttp://www.ideal-ist.net

A help desk on IPR issuesA help desk on IPR issueshttp://www.ipr-helpdesk.org http://www.ipr-helpdesk.org

Economic and Technological Intelligence ETI Economic and Technological Intelligence ETI projects (SME support)projects (SME support)

http://sme.cordis.lu/economic/eti_projects.cfmhttp://sme.cordis.lu/economic/eti_projects.cfm

A network of National Contact PointsA network of National Contact Points http://www.cordis.lu/ist/ncps.htmhttp://www.cordis.lu/ist/ncps.htm

Help and adviceHelp and advice

Good luck with your proposalsGood luck with your proposals


Documents

Information Society Technologies Information Society Technologies Proposal submission and evaluation IST Call 4 Brussels – 17 January 2005