Informational Bulletin - Miami-Dade County Public Schools

1 Activity - 1 A+

For Elementary Schools

Informational

Bulletin

Summer Session

For Elementary School

Table of Contents

Introduction ............................................................................................................................... 1

Identifying Students .................................................................................................................. 3 Categorizing of Students for Summer Entry .......................................................................... 3

Summer Entry of Students ....................................................................................................... 4 Summer School Entries Screen............................................................................................. 6 Summer School Entries with Address Information Screen ..................................................... 7

Address Changes ............................................................................................................ 8 Health/Immunization ........................................................................................................ 8 Birth Date Verification ..................................................................................................... 8 Primary Home Language ................................................................................................ 8 Entry Code ...................................................................................................................... 8

Summer School Changes Screen ............................................................................................ 9

Summer School Homeroom Changes Screen ........................................................................ 9

Summer School Withdrawals Screen .................................................................................... 11

Summer School No Shows Screen ........................................................................................ 12

Exceptional Students/Special Programs Screens ................................................................ 13

PreK−5 and PreK-8 Centers ................................................................................................... 13 Summer Student Services Screen ....................................................................................... 13 Summer ESE Services Screen ............................................................................................ 14 Summer Limited English Proficiency Courses Screen ......................................................... 15 LEP Course Information Update .......................................................................................... 15 Summer Dropout Prevention Information Screen ................................................................ 16 Weekly Updating ................................................................................................................. 16

Academic Course Assignment Procedures .......................................................................... 17

State Requirements ................................................................................................................ 17

Establish School's Course Offerings and Master Schedule ................................................ 17 Getting Started ............................................................................................................. 18 Course Offerings ........................................................................................................... 19

Categorical Update of Course Sequence Screen ............................................... 20 Master Schedule ........................................................................................................... 22

Entering ESE Pull-out Courses for Pre-K−05 ..................................................... 23 Course Record (PF9) Screen ............................................................................. 23 Course FTE Information (PF14) Screen ............................................................. 23 Updating Course FTE Information ...................................................................... 24 Updating Limited English Proficiency Courses ................................................... 24 Changing Course Minutes on the Course Record (PF9) Screen ........................ 25

Table of Contents

Verifying the Master Schedule ....................................................................................... 26 Scheduling Students .......................................................................................... 27 Student Record/Subjects (PF1) Screen ............................................................. 27 Mass Class Adds for Summer Screen ................................................................ 28 Student Records for FTE Processing .................................................................................... 29

Reports to be ordered or used to verify data entry or information .................................. 29 Appendix Attendance Record Keeping Required Codes Grades Pre-K−12 ............................. 30 Entry and Re-Entry Codes ................................................................................. 30 Withdrawal Codes .............................................................................................. 30 Additional Withdrawal Reasons .......................................................................... 31 Summer School Subject Selection Form ................................................................... 32

Due to space constraints, some screens in this bulletin are shown in an abbreviated format.

Summer Session Informational Bulletin – Elementary Schools

Information Technology Services 1

Introduction The purpose of this bulletin is to provide instructions to schools on the computerized requirements and procedures for the summer session. This bulletin identifies school responsibilities, Information Technology Services (ITS) responsibilities, and timelines for each. It is imperative that schools fully understand the information contained within this bulletin. Since the time constraints during the summer session are limited, duplications or omissions will adversely affect the quality of the students’ records, as well as the school’s FTE. The first section within this bulletin outlines the procedures for adding the summer students to the District Student Information System (DSIS) file. The second section deals with the adding and updating of courses to the master schedule and student file.





Identifying Students Categorizing of Students for Summer Entry

In order to facilitate data entry, it is suggested that schools group their student entries according to the following categories: Category 1: Active students attending the same summer center as the current school. Category 2: Active students attending a different summer center from the current public

and charter schools. Category 3: Inactive students from a private school.

Category 4: New students from a private school.

Category 5: New students from a public school (outside the County).

Category 6: Inactive students from a public school.

Category 1 Students will be programmatically coded R01.


Category 3 Students will be programmatically coded E03. Students should be entered with the proper entry or re-entry code. Refer to the Appendix for the valid entry and re-entry codes and explanations.

The entry or re-entry code for the students in Categories 1-3 will be created programmatically by ITS, based upon information currently on file and information entered.

When entering those students that are classified as being in Categories 4-6, schools must enter the correct entry or re-entry code.

If clarification is needed on assigning the appropriate entry or re-entry code, please call Attendance Services or submit a HEAT self-service ticket and select Ask ITS a Question for the incident type.



Summer Entry of Students The entry of summer students is available in DSIS from the summer school STUDENT ACTIVITY MENU. On the DSIS main menu, ▼ Type 1

▼ Tab to SUMMER

SCHOOL

ACTIVITY

▼ Type Y

▼ Press Enter

On the STUDENT DATA BASE SYSTEM APPLICATIONS MENU for summer, ▼ Type 1

▼ Press Enter

The STUDENT INFORMATION MENU for summer will be displayed.



On the STUDENT INFORMATION MENU for summer, select SHARED/SUMMER/FUTURE ENTRIES/ WITHDRAWALS/CHANGES,

▼ Type B

▼ Press Enter

The SUMMER SCHOOL STUDENT ACTIVITY MENU will be displayed. To enter students,

▼ Type E for Entries

If the summer school is different from the home school, the school number for the summer school must be entered in the ACTIVITY FOR SCHOOL field.

▼ Type school number if necessary

▼ Press Enter

When a student new to M-DCPS is futured into a school that is closed for summer, the future school can enter the student into summer school at an open summer center.



Summer School Entries Screen The SUMMER SCHOOL ENTRIES screen is displayed when Option E is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU. When entering students using this screen, schools should allow the entry or re-entry code to be determined programmatically. The effective date defaults to the first day of summer school. If the code cannot be determined programmatically, then the school should enter the appropriate entry or re-entry code. Please refer to page 3 and the Appendix for detailed information regarding entry or re-entry codes.

▼ Tab twice

▼ Type Y next to TO USE PROGRAM GENERATED ENTRY CODE KEY (Y)

▼ Press Enter

▼ Type student ID number

▼ Type grade level (summer grade level)

▼ Type homeroom section

▼ Type private school code (Y or N)

▼ Press Enter

After pressing Enter, the student’s name and the message “UPDATE COMPLETE” will be displayed. If there is missing or incomplete information, an appropriate error message will display.

Note: The homeroom section may be omitted if the information is not available when entering student into summer school.



Summer School Entries with Address Information Screen

The SUMMER SCHOOL ENTRIES screen is displayed when option X, ENTRIES WITH ADDRESS INFORMATION, is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU. [See page 5 for a sample of the screen.]

This screen is used for entering inactive students returning to a M-DCPS school.

▼ Type student ID number

▼ Type grade level

▼ Type homeroom section (this is optional)

▼ Type private school code (Y or N)

▼ Type entry code

▼ Type address information

▼ Type phone number (this is optional)

Other fields in this screen are optional.

▼ Press Enter The message “UPDATE COMPLETE” will be displayed.



Summer School Entries with Address Information Screen – Continued Address Changes If there has been a change to the address presently appearing on the inactive student's DSIS file, schools must enter these inactive students and the respective address changes on this screen. After entering the address change, any missing information will be identified and an appropriate error message will be displayed. Health/Immunization If there is incomplete health information or if the immunization code is missing, schools must enter the immunization information on the HEALTH INFORMATION screen (PF3 then PF17). Birth Date Verification Schools may enter active or inactive students into summer school and update missing birth date verification information on this screen. After entering the birth date verification code, if there is missing or incomplete information, an appropriate error message will be displayed. Primary Home Language Schools may enter active or inactive students into summer school and update the student's missing language codes. All students must have a primary home and student language code on file. Entry Code



Category 3 Students will be programmatically coded E03. When entering those students in Category 6, Inactive students from a public school, schools must enter the correct entry or re-entry code. Schools should refer to page 3 and the Appendix for the required valid codes and their respective explanations.

When updating the student's record on this screen with the required State data elements, schools

will not have to reenter this information when completing the future processing for this student.

If clarification is needed on assigning the appropriate entry or re-entry code, please call Attendance Services or submit a HEAT self-service ticket and select Ask ITS a Question for the incident type.



Summer School Changes Screen The SUMMER SCHOOL CHANGES screen is displayed when Option C is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU.

Summer schools may change the student's grade level, homeroom section, private school indicator, PK program, entry code and withdrawal code on this screen.

Summer School Homeroom Changes Screen

The SUMMER SCHOOL HOMEROOM CHANGES screen is displayed when Option H is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU with preset constant homeroom section. [This option is used by the summer school to update or change student’s homeroom section].

▼ Type H for HOMEROOM INFORMATION CHANGES

▼ Press Enter The SET CONSTANT FOR HOMEROOM CHANGES option will be displayed. The preset homeroom constant may be omitted if entering several students with different homerooms.

When changing either the entry or withdrawal code, schools must confirm that the student matches the criteria for the new entry or withdrawal code. Schools should refer to page 3 and the Appendix for the required codes and their respective explanations.



Summer School Homeroom Changes Screen - Continued To set homeroom constant, ▼ Type the three character homeroom section

▼ Press Enter

The SUMMER SCHOOL HOMEROOM CHANGES screen will be displayed. If homeroom constant was entered on previous screen, the SEC column will display with the homeroom section.

▼ Type the student ID number(s)

▼ Press Enter

The message “UPDATE COMPLETE” will be displayed and student(s) name is displayed.



Summer School Withdrawals Screen The SUMMER SCHOOL WITHDRAWALS screen is displayed when Option W is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU. An informational message is displayed at the top of the screen. “IF YOU WISH TO PRINT WD/TRANS NOTICES, DO SO BEFORE WITHDRAWING STU-PRESS PF15”.

▼ Type withdrawal date to set constant ▼ Type withdrawal code

(optional) ▼ Press Enter If a student that is registered in DSIS for summer school withdraws prior to the start of the summer session, a withdrawal code is not necessary. When withdrawing summer students during the summer session, schools must determine the appropriate withdrawal code. Refer to the Appendix. ▼ Type the student ID

number(s) ▼ Press Enter

The message “UPDATE COMPLETE” will be displayed and the student(s) name is displayed.

Schools closed for summer can withdraw their current or future students from an open

summer center up to the day before summer school begins.



Summer School No Shows Screen The NOSHOWS option will appear on the SUMMER SCHOOL STUDENT ACTIVITY MENU screen after summer session No Show period has ended. All No Shows entered during the No Show period will be programmatically removed by ITS (withdrawal code DNE) on the last day of the No Show period. The SUMMER SCHOOL NOSHOWS screen is displayed when Option N is entered on the SUMMER SCHOOL STUDENT ACTIVITY MENU. This screen should only be used for those students who were not entered as No Shows during the No Show period. ▼ Type the student ID number(s) ▼ Press Enter The message “UPDATE COMPLETE” will be displayed and the student(s) name is displayed.



Exceptional Students/Special Programs Screens Grades PreK−05 (elementary schools) PreK−08 (K-8 centers) Summer Student Services Screen The STUDENT SERVICES screen for summer is displayed when Selection A (or PF16) is entered on the STUDENT SERVICES/EXCEPTIONAL ED/SPECIAL PROGRAMS MENU. Schools must indicate SUMMER SCHOOL ACTIVITY on the DSIS main menu (see page 4). Shortcuts to get to the screen: PF4, then PF16

This is a data entry screen. Schools can update the dates, outcome code and service provider information if necessary.



Summer ESE Services Screen The ESE SERVICES screen for summer is displayed when Selection B (or PF17) is made on the STUDENT SERVICES/EXCEPTIONAL ED/SPECIAL PROGRAMS MENU. Shortcuts to access the screen: PF4 then PF17. This is Na INQUIRY screen. Schools cannot update this screen. This information comes from the Accelify application.

Summer ESE Courses Screen Shortcuts to access the screen: PF4 then PF21.



Summer Limited English Proficiency Courses Screen The SUMMER LIMITED ENGLISH PROFICIENCY COURSES screen is displayed when Selection J is made on the STUDENT SERVICES/EXCEPTIONAL ED/SPECIAL PROGRAMS MENU.

LEP Course Information Update The SUMMER LIMITED ENGLISH PROFICIENCY COURSES (J) screen will be updated when ITS performs the weekly crossover process which transfers the LEP course information from the STUDENT RECORD/SUBJECTS (PF1) screen to the LIMITED ENGLISH PROFICIENCY COURSES (J) screen. This process will update the school, course number, employee number and hours.

Summer Limited English Proficiency Screen The SUMMER LIMITED ENGLISH PROFICIENCY screen is displayed when Selection I is made on the STUDENT SERVICES/EXCEPTIONAL ED/SPECIAL PROGRAMS MENU.

This screens displays additional LEP information including Post Program Review dates and Reclassification date.



Summer Dropout Prevention Information Screen The DROPOUT PREVENTION INFORMATION screen for summer is displayed when Selection E (or PF19) is made on the STUDENT SERVICES/EXCEPTIONAL ED/SPECIAL PROGRAMS MENU. Shortcuts to access this screen: PF4, then PF19

Weekly Updating Grades PreK−8 will have the following STUDENT DATA BASE SYSTEM (SDBS) information updated automatically by ITS each week on the SUMMER ESE COURSES, SUMMER LIMITED ENGLISH PROFICIENCY COURSES and SUMMER DROPOUT PREVENTION INFORMATION screens:

ESE Course, Teacher employee number and Hours/Min Per Week

LEP Course, Teacher employee number and Hours/Min Per Week

Dropout Prevention Program Information (course information is not displayed)

The course information on the LEP screen is for informational purposes only. The summer course, master and student schedule files are used for the processing of FTE.

ACADEMIC

COURSE ASSIGNMENT

PROCEDURES



State Requirements The Florida Department of Education (FLDOE) requires each District to report each course and the minutes per week spent in each course via FTE processing. In order to adhere to these requirements, it is essential that the steps in this bulletin be followed. For the summer session, students will be scheduled for only one academic class and a homeroom class. Due to the limited course offering, Information Technology Services will not programmatically create the Course Offering and Master Schedule. This process must be done at the open summer centers. The instructions for this process are found on the following pages.

Establish School’s Course Offering and Master Schedule The following procedures are necessary to create the school’s master schedule. Step 1: School should determine the number of teachers required. Step 2: Assign each teacher a unique alphabetic, numeric or alphanumeric 3-character

teacher number. This number will also serve as the students’ homeroom section. Ex:

A third grade teacher, Jones; JON or 301

Two teachers, same last name, Smith; SM1, SM2

Teachers to be announced; TB1, TB2, etc. Step 3: Schools must obtain the M-DCPS employee number for each teacher being

employed for the summer session. If the teaching position is unfilled at the time the school is assigning teachers to courses, schools should leave the 6-digit employee number blank. When the teacher has been assigned, schools should enter the correct employee number on the COURSE RECORD screen (PF9).

Step 4: Determine what number of students are attending Summer School and/or the

reason. (Rising 3rd graders, etc…) Step 5: Determine the course(s) students are required to take…/ courses that will be

offered.



Getting Started When DSIS has been entered on the NETWORK SECURITY screen or the APPLICATION LIST screen, the DSIS MAIN MENU screen will be displayed. What You Do ▼ Type 4 ▼ Tab to SUMMER SCHOOL ACTIVITY

▼ Type Y ▼ Press Enter The COURSE INFO/MASTER SCHEDULE APPLICATIONS MENU will be displayed.



Course Offerings After determining which courses will be offered, the courses must be entered on the CATEGORICAL UPDATE OF COURSE SEQUENCE screen. What You Do ▼ Type 1 ▼ Press Enter The CATEGORICAL UPDATE OF COURSE SEQUENCE, COURSE OFFERING screen will be displayed.



Categorical Update of Course Sequence Screen The CATEGORICAL UPDATE OF COURSE SEQUENCE, COURSE OFFERING screen is displayed. What You Do ▼ Type A1 ▼ Type Y (Disregard this step

to bypass the SET CONSTANTS screen)

▼ Press Enter The TO SET CONSTANT INFORMATION FOR COURSE UPDATES screen is displayed. This screen is used to set constants for the cycle and action. Entering constants will decrease the data input required by the school. What You Do ▼ Type cycle number of

the summer session reporting cycle

▼ Type A to add courses ▼ Press Enter The CATEGORICAL UPDATE OF COURSE SEQUENCE screen will be displayed.



This screen is used to create the course sequence code for each course being offered (Course Offerings). What You Do ▼ Type course sequence (CRSE SEQ) code (ex: A01, A51) ▼ Tab to COURSE CODE field ▼ Type COURSE CODE, course number or subject code number (9 digits + 2 digits suffix)

(for summer). (Refer to Appendix C of the Summer Implementation Document for the list of Summer Course Codes)

▼ Press Enter

The message UPDATE COMPLETE will be displayed and the screen will be cleared. If errors are present, a message will be displayed at the top of the screen and the cursor will be positioned where the error has occurred. Correct the error(s) and press Enter. ▼ Press PF9 to access the COURSE RECORD screen



Master Schedule

Once the course sequence codes (Course Offerings) have been added to the school file, the Master Schedule must be built. The Master Schedule consists of course section numbers. Section numbers are unique 2-digit numbers, beginning with 01, that are used to identify each class within a course sequence. What You Do ▼ Type course sequence

code (ex: A51) ▼ Press Enter The message NO SECTIONS will be displayed at the top of the screen. ▼ Press PF16 for ADDS The screen will display “A’s” under the S (Status) column and MTWRF will display under the Days column. The cursor will be positioned under the ST column. ▼ Type Period number (for example: 01) Minutes (Minutes per week) Room Number Teacher Employee Number Teacher Number (homeroom section) Teacher Name (to enter teacher’s name programmatically, leave blank) ▼ Press Enter The message UPDATE COMPLE will be displayed.



Entering ESE Pull-out Courses for PreK−5 Therapy courses such as speech, language, occupational therapy and physical therapy must be entered into the school’s course offerings. To complete this process, the following steps will need to be taken. Course Record (PF9) Screen

Create the courses using the CATEGORICAL UPDATE OF COURSE SEQUENCE screen. [See page 20.]

Enter the section information on the COURSE RECORD (PF9) screen.

The period will be the same as the course that the student is being pulled out of (to receive the therapy).

The teacher information and room number must be added for each section.

Pull-out courses do not always meet five days a week. Minutes per week must be entered and the days of the week may need to be modified for each section.

o Ex: Speech meets for 30 minutes on Monday and Wednesday. It will be necessary to enter 0060 for the minutes and space out Tuesday, Thursday and Friday.

Course FTE Information (PF14) Screen

Start Time and End Time must be entered in military time. Ex: Enter 1:00 p.m. as 1300.



The Start Time and End Time for each section must be entered on the COURSE FTE INFORMATION (PF14 from the PF9) screen.

o Ex: A student receives 60 minutes of speech per week. The service is provided in two 30 minute sessions that are held on Monday and Wednesday during the Language Arts class which is held from 9:00 to 10:00 a.m. during Period 01.

On the COURSE RECORD (PF9) screen, the section for that speech class will be scheduled to meet during Period 01 and the days will be modified to meet only on Monday and Wednesday.

On the COURSE FTE INFORMATION (PF14) screen the start time might be 09:00 and the end time 09:30. The time will be multiplied by the number of days on the COURSE RECORD (PF9) screen which will equal the 60 minutes of speech.

Summer Limited English Proficiency Courses (J) Screen The students must be scheduled into the appropriate LEP course on the STUDENT RECORD/SUBJECTS (PF1) screen. These courses have a pre-defined FTE funding category (FTE line number) and the minutes per week will crossover to the SUMMER LIMITED ENGLISH PROFICIENCY COURSES (J) screen. Course FTE Information and Updating When the master schedule has been completed, courses can be assigned to students. The FTE funding the school receives for each student is based on course information from the school’s master schedule and students’ schedules.



Changing Course Minutes on the Course Record (PF9) Screen The minutes per week spent in each class is pre-defined in the Curriculum Bulletin I. Some course minutes are restricted by state or district requirements and cannot be changed. For course minutes that can be modified, the minutes must be changed on the COURSE RECORD (PF9) screen. Schools must ensure that the minutes per week meets district requirements for all courses. What You Do ▼ Type course sequence (CRS SEQ) number

▼ Press Enter to display the course information

▼ Press PF15 for CHNGS (changes)

▼ Tab to Min (minutes) field and type the appropriate number of minutes

▼ Press Enter

The message UPDATE COMPLETE will be displayed.



Verifying the Master Schedule After completing the Master Schedule, schools should request a CLASS MASTER LIST/SEAT INVENTORY report from the ONLINE REPORT REQUEST SYSTEM. This report is a listing of all the classes offered by the school. Schools should use this report to verify course minutes, room numbers, teacher employee numbers, teacher numbers and names. If incorrect information is displayed, schools must correct the information on the COURSE RECORD (PF9) screen.

What You Do ▼ Press PF15 for CHNGS (changes)

▼Tab to the field with errors

▼Type the correct information

▼ Press Enter



Scheduling Students All students must be given a schedule in DSIS. The student schedule may be entered on the STUDENT RECORD/SUBJECTS (PF1) screen or on the MASS CLASS ADDS FOR SUMMER screen. Student Record/Subjects (PF1) Screen What You Do

On the STUDENT RECORD/SUBJECTS (PF1) screen,

▼ Type Student ID number

▼ Type reporting cycle (if the cycle displayed is not the summer cycle)

▼ Press Enter

The student information will be displayed. Please disregard the message PRESS PF16 TO SCHEDULE ELEMENTARY PROGRAM that appears at the top of the screen, elementary academic programs are not used for summer school scheduling. ▼ Press PF13 for update mode

▼ Tab to SEQ/SEC field

▼ Type the course sequence code

▼ Tab to enter the section number

▼ Press Enter The message UPDATE COMPLETE will be displayed.

Note: If entering student’s schedule before the beginning of summer school,

you must tab to REPORTING CYCLE field and enter the cycle number for summer.



Note: This screen cannot be used to add the homeroom class because the elementary homeroom course sequence is a four digit number and the COURSE

SEQ field on the MASS CLASS ADDS FOR SUMMER screen is a three digit field.

Mass Class Adds for Summer Screen Multiple students can be scheduled at one time by using the MASS CLASS ADDS FOR SUMMER screen. The screen is displayed by choosing Selection 6 on the ACADEMIC INFORMATION MENU screen. Reminder: Enter summer flag on DSIS menu screen. What You Do ▼ Type Grade (enter appropriate 2-digit grade level)

▼ Press Enter

▼ Type Student ID number(s), the cursor will move to the first SUBJECTS column

▼ Type course sequence and section for each course

▼ Tab to enter the next student ID number and course(s)

When finished,

▼ Press Enter

The students’ schedules will be updated. To verify, go to the PF1 screen to view student schedule. Repeat these steps to add additional students.



Student Records for FTE Processing The summer activity screens within DSIS will be available to all schools after the open/closed schools are decided by Board Action. Schools should refer to the Summer Implementation Document for designation of eligible students and DSIS processing instructions.

Step 1: Schools should reference the Summer Implementation Document when preparing to register students for the summer session.

Step 2: Prior to the opening of the summer session, it is required that all summer

students be assigned to a homeroom section. Teacher information on the COURSE RECORD (PF9) screen must be entered for each course.

Once the respective course and master schedule files have been updated with the required teacher information, schools may enter the students' schedules (academic and homeroom courses).

Step 3: Schools must update or correct the STUDENT SERVICES screen for all summer

students who are eligible for additional FTE funding. This includes any student classified as SPED. Schools should refer to the Summer ESE and Dropout Prevention section of this user guide for instructions. For Dropout Prevention, only the Program Information will be updated weekly during the crossover process. Course information (School, Course, Employee number, Hours and Minutes/Week) will not be displayed.

Step 4: Schools should order the following reports through the ONLINE REPORT

REQUEST SYSTEM:

Summer Student List - alpha/homeroom/grade. Verify that all anticipated summer students have been entered.

Summer Special Programs Listing - select proper sequence for school records. Verify that all anticipated LEP or Special Programs information has been entered.

Summer Class Master List/Seat Inventory – By course sequence or by teacher number. Verify teacher employee numbers (6-digits) and teacher numbers (3-characters) are correct.

Student Locator – List of students with their schedule. Alpha/homeroom/grade to verify students have correct classes.

Schools should be preparing their records (ESE, LEP, etc.) for FTE processing. ITS will programmatically assign the correct Basic, or Exceptional, or LEP funding category to each student based on the information entered on the STUDENT RECORD/SUBJECTS screen (PF1).

When entering students into the summer session, schools must place the students into a homeroom designation that is identical to the unique teacher number (3-character) designation (that appears on the PF9 screen).

APPENDIX



Attendance Record Keeping Required Codes - Grades Pre-K-12

Entry Codes E01 Any PK -12 student who was enrolled in a public school in this district the previous school year. E02 Any PK -12 student whose last school of enrollment was a public school outside of this district, or

in another state or territory. E03 Any PK -12 student whose last school of enrollment was a private school in any Florida school

district, or in another state or territory. E04 Any PK -12 student who is enrolling in a public school in this district after having been in home

education in any Florida school district, or another state or territory. E05 Any student entering PK or Kindergarten for the first time. E09 Any PK -12 student who enters a Florida school from a country other than the U.S. or a U.S.

Commonwealth/Territory.

Re - Entry Codes

R01 Programmatically assigned by ITS. R02 Any PK -12 student who was received from another school in the same district. R03 Any PK -12 student who unexpectedly reenters a school in the same district after withdrawing or

being discharged.

Withdrawal Codes DNE Any PK -12 student who was expected to attend school but did not enter as expected for

unknown reasons. (NO SHOW) W01 Any PK -12 student promoted, retained, or transferred to another attendance reporting unit in the

same school. [Not Available for School Input.] W02 Any PK -12 student promoted, retained, or transferred to another school in the same district. W3A Any PK -12 student who withdraws to attend a public school in another county in Florida. Or out-

of-state. W3B Any PK -12 student who withdraws to attend a public school out-of-state. W04 Any PK -12 student who withdraws to attend a non-public school in or out-of-state. W05 Any student over compulsory attendance age who leaves school voluntarily with no intention of

returning. W06 Any student who graduated from school with a standard diploma. W07 Any student who graduated from school with a special diploma, OPT 1. W08 Any student who left school with a certificate of completion.



W09 Any student who left school with a special certificate of completion.

W10 Any PK -12 student in a dropout prevention program who graduated from school with a diploma based on successful completion of the GED and HSCT/FCAT Test. W12 Any PK -12 student withdrawn from school due to death. W13 Any PK -12 student withdrawn from school due to court action. W15 Any PK -12 student who is withdrawn from school due to nonattendance. W18 Any student who withdraws from school due to medical reasons. W21 Any student who is withdrawn from the rolls due to being expelled from school. W22 Any PK -12 student whose whereabouts is unknown. W24 Any PK -12 student who withdraws from school to attend a home education program. W25 Any student who withdraws from school who is under compulsory attendance age. This may not

be used for students six or above. W26 Any student who leaves to enter the Adult program. W27 Any student who graduated from school with a special diploma, OPT 2.

**Additional Withdrawal Reasons** W02 Hospital/Homebound W04 Private Agency; Overseas Study; International Pgms W13 Protective Shelter Home W15 Non Attendance-Summer School regardless of age W22 Runaway From Home WFA Standard Diploma, ACCEL, COLL, ALT ASSESS WFB Standard Diploma, ACCEL, CARR, ALT ASSESS WFT Graduate -Standard Diploma, ALT ASSESS WFW Graduate - Standard Diploma, FCAT Waived WGD Passed GED only WPO Withdrawn during 13th year W6A Standard Diploma, ACCEL, COLLEGE PREP W6B Standard Diploma, ACCEL, CAREER PREP W8A Certificate of Completion/CPT-ELIG



Summer School Subject Selection Form

Documents

Informational Bulletin - Miami-Dade County Public Schools