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Informational MeetingMarch 5, 2003

Perry Township Administration Building

Delmar Addition/Glenn Avenue Sewer Improvement Area

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Overview of Tonight’s Meeting

I. Review Meeting Objective.

II. Review the History of the Project.

III. Review Administrative Procedures.

IV. Review Proposed Sewer Layout.

V. Review Design and Construction Cost.

VI. Review Project Funding.

VII. Review Property Owner Cost.

VIII. Review Tentative Schedule

IX. Questions and Answers.

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A. To review the history of the project, pollution problems in the project area, and informally discuss the option for correcting problems.

I. Meeting Objective

B. Discuss all cost and funding options involved with constructing a public sanitary sewer.

C. Develop a final project area.

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June 6, 1979 Board of County Commissioners entered into contract with Kohli & Kaliher Associates, Ltd. to gather data and complete funding applications.

II. Project History

March 5, 1981 Board of County Commissioners made applications to Farmers Home Administration, Community Development, and USEPA for funding.

March 29, 1979 OEPA conducted a field survey of the St. John’s Sewer Improvement Area

(St. John’s Road, Glenn Avenue, and Delmar Addition)

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II. Project History (continued)

1990 The City of Lima, and County constructed the St. John’s Trunk Sewer project.

1990 to 1997 The Board of County Commissioners constructed six phases of the St. John’s Sewer Improvement project using CDBGFormula money.

October 23, 1981 Funding for the project was declined.

July 30, 1981 Board of County Commissioners entered into contract with Kohli & Kaliher Associates, Ltd. for final design of the St. John’s Sewer Improvement Area.

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II. Project History (continued)

October 15, 1999 OEPA submitted written communication to the Sanitary Engineers verifying septic wastewater in the Lost Creek ditch.

October 5, 1999 Due to property owner complaints the OEPA completed a field investigation of the St. John’s Road area.

August 26, 2002 Board of County Commissioners conducted a CDBG required Public Hearing.

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II. Project History (continued)

January 2003 Board of County Commissioners received notice from the State of Ohio they would receive $523,000.00 grant for the Delmar Addition/Glenn Avenue Sewer Improvement project.

March 5, 2003 Property owner informational meeting.

August 30, 2002 Board of County Commissioners made application to the State of Ohio for $600,000.00 of Department of

Development Competitive Water and Sewer Grant money.

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III. Administrative Procedures(non-assessment)

A. Conduct Public Hearing (CDBG requirement).

B. Make application to State of Ohio for CDBG.

C. Conduct first Informational Meeting.

D. Begin final design of project.

E. Bid construction of project.

F. Begin construction of project.

G. Complete construction of project.

H. Notification to property owners for connection to project.

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V. Design and Construction Cost

.

Engineering Design $ 52,000

Construction Cost 820,500

Construction Engineering 80,000

Miscellaneous 21,000

Contingency ____ 82,500

Total Project Cost $1,056,000

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VI. Project Funding

A. The Ohio Department of Development through CDBG Competitive Water Sewer Program will provide $423,000.00 for construction of the project, and $100,000.00 sewer tapping connection assistance.

B. Allen County Commissioners will provide $100,000.00 CDBG Formula funds and $66,000.00 Revolving Loan Fund money ($47,800.00 construction, $18,200.00 connection assistance).

C. Allen County Sanitary Engineering Department will provide $75,000.00.

D. Perry Township will provide $75,000.00.

1. Funding Assistance

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VII. Property Owner Cost

1. Project Debt Service

This is a monthly cost to the property owners to be placed on sewer billings to pay for the balance of the project that is not covered by funding assistance.

Project Cost $ 1,056,000.00

Less State CDBG Funding - 423,000.00

Less County Funds - 222,800.00

Less Township Funds - 75,000.00

Principal Amount To Be Financed Monthly $ 335,200.00

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VII. Property Owner Cost (continued)

1. Project Debt Service (continued)

Financing $335,200 at 5% for 20 years will cost property owners approximately $23.25 per month. Debt service to be added to monthly sewer bills.

Debt Service Comparison With No Funding Assistance:Financing $1,056,000 at 5% for 20 years would cost property owners approximately $73.57 per month.

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VII. Property Owner Cost (continued)

2. Monthly Sewer Billing – City of Lima

Case 1Users of 300 cu. ft. of water or less per month:Minimum Charge for under 300 cu. ft. water usage is $18.29 per month

Case 2 Users of over 300 cu. ft. of water per month:Minimum Charge for over 300 cu. ft. water usage $24.25 per month plus Volume Charge for every 100 cu. ft of water above 300 cu. ft of usage is $3.425 per month per 100 cu. ft.

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VII. Property Owner Cost (continued)

2. Monthly Sewer Billing – City of Lima (continued)

Example: Average household uses approximately 600 cu.ft. of water per month, with the monthly sewer billing calculated as follows:

First 300 cu. ft.= $24.25 per month Minimum Charge Next 300 cu. ft. = (3 x $3.425) Volume Charge = $10.27 per month Volume Charge

Total Monthly Sewer Billing = $24.25 + $10.27 = $34.52

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3. Other Cost To Property Owners

A. Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project - $1,000 (possible grant assistance for LMI).

B. City of Lima Impact Fee - $1,000.00 (waived for LMI).

C. City of Lima Permit Fee - $586.50 (waived for LMI).

VII. Property Owner Cost (continued)

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VII. Property Owner Cost (continued)

Summary

1. Monthly Debt Service - $23.25 per month (approximate)

2. Monthly Sewer Billing - $34.52 per month, 600 cu. ft. water

3. Other Cost To Property Owners:Abandonment of septic and connection - $1,000.00 (approx.)City of Lima Impact Fee - $1,000.00 (waived for LMI)City of Lima Permit Fee - $586.50 (waived for LMI)

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VIII. Tentative Schedule

Conduct Public Hearing August 6, 2002

Make application to CDBG August 30, 2002

Conduct Informational Meeting March 5, 2003

Begin Final Design March 12, 2003

Bid project April 30, 2003

Begin construction May 30, 2003

Complete construction December 30, 2003

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IX. Questions & Answers

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