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11 mei 2006
Inge Wullaert (SAP project)
Herlinde Leemans (Research Coordination Office)
Research Administration and Evaluation
Catholic University Leuven
Research CoordinationOffice
Council for Research Policy
Research Council
Faculties Departments Research groups
researchers Projects /positions
Conclave
domains
external
Quality Assesment at several levels
Evolution
• Projects• Positions• Promotions Researchers
University / research
groups
Peer review
CV and Publication
record
Publication output
External funding
PhDs
Publication output (international journals /proceedings/patents)
External funding
PhDs
+ +
time2001 2002
Scorecard PeriodDept: (group:)
Input- indicators Number of seniors
Number of supporting (adm & techn) staff
Supplementary data Postdoctoral researchers FWOResearch budgetNumber of juniors
Output-indicators Publications
Top-10 publications
Total citations
Number of PhDs
At the level of domains / departments
Derived indicators Mean IF
Score SC 1
Score SC 2
Score SC 3
Publications per senior
Citations per senior
Juniors/seniors-ratio
Number of PhDs per senior
At the level of domains / departments
Criteria of evaluation
• External Funding • PhD’s• Peer review• Publication output
SAP: Anemoonproject
LOGISTICS
HR
RESEARCH
EDUCATION
STUDENTS
FINANCE
AD
MIN
ISTR
ATIO
N B
AC
K O
FFIC
E A
PP
L.
BU
SIN
ES
S IN
TELLIG
EN
CE
E-U
NIV
ER
SIT
Y
ANEMOON =
Flower with 6 leaves
Users: 7.000 personel 25.000 students
6 functional teams
Administrative Portal
Anemoon projectK.U.LeuvenREALISATIONS ANEMOON
1999 2000 2001 2002
Accounting KULBudget preparation and follow-up
Revenues and expensesFinancial transactions
Accounting LRDBW for finance
OLAP on the web
Accounting exploitationsSelfservice for budgetholders
Administrative organisation, committees
Personnel administration and management
Recruitment ATPTime registration
PayrollAutom. budget control personnel
BW for personnel
Purchasing external vendorsInternal warehouse manangement
Selling/purchasing warehouseSelfservice purchasing warehouses
Selfservice ‘my file’Selfservice ‘my employees’
Decentralised accounts receivableInternal financial transactions
Management research contractsManagement internal research funds
BW for researchResearch affiliation
Prototype student masterdataPrototype academic structure
for BAMA
Personnel
RESEARCH
EDUCATION AND STUDENTS
Interface legacy research system KUL
with finance/personnel SAP
FINANCE
LOGISTICS
Interface legacy research system LRD
with finance/personnel SAP
Anemoon projectK.U.Leuven
Reorganisation K.U.Leuven
Portal
R/3 ENTERPRISE
REALISATIONS ANEMOON
2003 2004 2005 2006
Space inventory (real estate)Graphical integration CAD
Lease/rental space
Decentral correction postingsFiscal reportingStudent account
Declaration expensesManagement creditcards
Optimize reportingDecentral correction postings new method
AUDIT recomendations
Assetaccountingnew autorisation concept
E-governmentSelfservice time registration
New method Holiday paymentBW webreporting
Integration personel/studentsBW payroll
MobilitySideline activitiesRecruitment AP
Selfservice selection and hiring
Environment, health and safety
New functionality‘my file’ and ‘my employees’
Decentral committeesHoliday and year end provision
payments in payroll
Housing Students
Project proposals(application, evaluation,
peer review process award)
BW academic structure reportingOptimize Individual study programs
Evaluation study programsIndividual follow-up students
FINANCE
PERSONNEL
LOGISTICS
Selfservice overview research contractsYear end and holiday payments provisions
Research database (projects, teams, expertise's, cooperations,
equipment, …)Overview internal and
external research funding
Optimizing interface IWETO (Reporting Flemisch Government)
Patents :Financial Follow up and Archiving documents
Optimizing personnel commitments
Masterdata students(Re)registration students
Masterdata academic structurePlanning academic year
Webreporting studentsBW studentinformation
Doctoral research projects
Individual study programs(bookings, approval, …) ?
RESEARCH
EDUCATION AND STUDENTS
BW: Assignment and usage of spaceEH&S licenses
Plant maintenace
Anemoon projectK.U.Leuven
MMMM
SDSD
HRPA
HRPA
FMFM
FIFI
PERSONNEL
COMMITMENTS
IMIM
PSPS
PROJECT PROPOSALS
HR-PD
HR-PD
System Architecture in SAP
BUDGETTING INTERNAL
RESEARCH PROGRAMS
EXPENSES
RESOURCE RELATED BILLING TO
THE SPONSOR
RESEARCH CONTRACTS
PAYMENTS
ACCOUNTS
FUNDCENTERS
RESEARCH DATABASE
CMCMPhD
Anemoon projectK.U.Leuven
External funding -> Research Contracts in SAP PS
Contract creation
1. External
2. Internal
Budget OpenExpenditure
s
Reporting
Sponsors
Universitymanagement
IM
IM
Scan contract
For central finance department use only
Anemoon projectK.U.LeuvenResearchers: webapplication ‘Overview research contracts’
Anemoon projectK.U.Leuven
Cooperation
Onderzoeksdossier
ResearchContract
Person
Org. unit
Researchgroup
Application
Research Database: SAP HR-PD
Expertise
Equipment
Disciplinecode
Applicationarea
External Institution
StudentPhD
Project
Partners
Call
Program
Sponsor
Anemoon projectK.U.LeuvenResearchers: self service ‘My Researchdatabase’
• My Research Projects• My Research groups• My Expertises• My Cooperation's• My Research
Equipment• My Research
Allocation
Overview of the research projects of which he/she is promotor or co-promotor
Change the detailed information of the project
Changes are immediately published on the K.U.Leuven website
Anemoon projectK.U.LeuvenFor every researcher a CV is published
Research projects and expertises from the research database
Courses from CM in SAP
Publications from the library-system
Anemoon projectK.U.LeuvenBI Research
Research contracts
Research database
HR
PhD
Anemoon projectK.U.Leuven
Internal Funding requests and evaluation: Peer reviewing
0A
Funding request
H
Referee
0R
Reference
P
Researcher
P
Member RC
9R
RCResearch Council
SAP HCM - Human Capital Management
Anemoon projectK.U.LeuvenInstitutional Repository : LIRIAS