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Alingsås39000
inhabitants
Located in the west part of
Sweden
Alingsås TestimonyOpen intranet and collaboration plattform
at the Muncipality of Alingsås
Concept - Experiences – Future
Göran Westerlund IT ChiefAlfresco Day Stockholm 2014-06-12
IMalin Ahlander Systemförvaltare
"The platform will continue to evolve
toward open source ... making us less
dependent on individual suppliers”
From the Municipal IT/IS-strategy
IT/IS-strategy
”Alingsås will be one of the leading municipalitys in
E-goverment 2016”
”IT should focus on support to business
development”
According to law, the municipalities are responsible for:
● Childcare and pre-school● Primary and secondary schools● Social service● Elderly care● Support to people with disabilities● Health and environmental issues● Emergency services (not policing)● Urban planning● Sanitation (waste, sewage)
Municipalities of Sweden
Intranet - open collaboration plattform
To implement a well-functioning digital work tool for all staff and
students.
Goal
4000 employes 6000 students
Flexible & StructuredEasy publicationRight information to the right peopleSimple & secure loginA platform for staff & studentsThe right info to the right audience
What?
Intranet - open collaboration plattform
Organization & Role managementStructured document storageResponsive webdesignAgile software development Usability – funka.seOpen standard - open source
How ?
Intranet - open collaboration plattform
ECM – AlfrescoCMS - DrupalSSO - Shibboleth
Software
Intranet - open collaboration plattform
[email protected]@alingsas.se
Our roadmap in Intranet and document management
2013
DominoDoc
2000 2006
Intranet 2.0Intranet 1.0 Intranet 3.0
Sof
twar
eF
unc t
ion
Archivingbuilding permits
2008
Document management New diarysystem
2007
New externalwebb
New CMS
New ECM
New intranet
• New modern and future secure intranet
• A new document management system
• A platform for all employees to be involved in
• Structured document storage for intranet
• Transparency between document management and intranet
• Project Set - two projects, one for intranet and one for document management
Intranet - open collaboration plattform
● Collaboration surfaces forclassified document (e.g schools or social care)
● Collaboration surfaces for projects● Collaboration surfaces for
public document
Document management & collaboration
Governing documents
Supporting documents
Departmental Protocols
Political protocols
Departmental documents
Document structure
[email protected]@alingsas.se
Deparment for eldery care
Improving productivity
● Less time spend looking/searching for documents
● Less time spend on sending mail● No more attachment - takes away
inconsistens
Intranet –Alfresco integration
● Quick access to collaboration surface in Alfresco● My favorite collaboration surface
● LDAP
● API REST(webscript)
● Organzational structures → Alfresco Groups
● All information in Alfresco is access controlled
Intranet –Alfresco integration
My newsJoint news
Function-oriented
Collaboration surfaces
Personal right column
Crisis news
Buy & Sell
Course booking
[email protected]@alingsas.se
Jobs
Search
CMS
An
stä
llda
Single Sign On
Metakatalog &Edirectory
Document management & collaboration
Webbpublication
Open standards
CMS
An
stä
llda
Single Sign On
Metakatalog &Edirectory
CMIS
Telecommunication
Document management & collaboration
EmployedStudentsSAML2
API
LDAP
Webbpublication
Open standards
Experiences
● Several projects interact● Different cultures enriche - people from office/administration, elderly care and schools
● Agile development - plus and minus● Premium products - Alfresco and Drupal and competent integrator (RedPill-LinPro).
● Open code and open standards
Next steps
● Further integration Alfresco – Intranet● More metadata● Enterprice search● Upgrades ”twice a year”● Integration GAFE and schoolfederation
Thank you [email protected]
Code from the project in Alingsås is published at:http://code.google.com/p/alingsas-kommun-drupal/ http://code.google.com/p/alingsas-kommun-alfresco/
