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INNORAIL 20152nd International Conference on Railway Infrastructure and Innovation in Europe
Budapest, 14–16 October 2015
CALL FOR SPONSORSHIPwww.innorail2015.hu • Organized by: Innorail Kiadó és Konferencia Kft. (Innorail Publishing and Conference Ltd.)
INNORAIL 2015
The fi rst InnoRail Budapest conference was held in the Budapest Congress Centre on 28-30
October 2013. The conference was called into being by Hungarian professionals committed
to rail transport with the objective of thinking together about the present of rail transport in
order to foster its future development.
A total of 303 participants from 18 countries, were present at the fi rst conference. Excellent
speakers - 14 from Hungary and 32 from other countries - have off ered presentations and
contributed to the creation of a level of quality unknown in Hungary before. In summary,
we can state that this tradition-creating event achieved its objective and created a verita-
ble forum for an exchange of views between diff erent professional fi elds of railway infra-
structure, for the discussion of practical issues and for presenting novel innovative develop-
ments, tools and methods.
We are hereby inviting you to participate in InnoRail 2015, the second conference of the Bu-
dapest series to be organized in 2015. Infrastructure operators from Hungary and abroad, industrial partners, designers, researchers and
theoretical and practical experts are all most welcome to the conference.
The location of the Hungarian capital off ers an excellent opportunity for making Budapest a meeting point of railway professionals
arriving from all parts of Europe where they can receive the most topical pieces of information shared by outstanding international
and Hungarian experts. We are inviting speakers and participants from numerous countries of Europe but, naturally, visitors from
other parts of the world are welcome too.
During InnoRail 2015, you can meet experts of strategic importance to you and your company, build new contacts among decision makers,
designers, contractors, suppliers and scientists, widen the scope of your partners and deepen your relations with existing ones.
As sponsor, we off er you numerous opportunities to reach out to a wide target audience. This is the forum where, besides being enriched by
valuable pieces of information at professional presentations and having an opportunity to widen your international network of contacts, you
can also introduce yourself to the profession in a fi rst class environment, assess demand for your services or products and receive outstand-
ing media attention. Such a large scale event off ers outstanding openings for strengthening your reputation, building the image of your
company and your products, and also serves as an excellent reference.
Gain an advantage from the off ers of various conference sponsor packages where everyone can fi nd the most adequate. The sooner you de-
cide the longer you are going to be part of the communication of InnoRail 2015 (website, circulars, newsletters, invitations, press releases, etc.)
Parallel to the three days innovative conference, an 800m2 exhibition will also be organized at the conference venue, thus elevating the pro-
fessional standing of the event. The goal of the exhibition is to off er opportunities to exhibitors for introducing themselves and establishing
contacts and to off er participants a useful pastime for periods without a scientifi c or social program. When compiling the conference pro-
gram, besides professional presentations, special attention was paid to breaks when dialogue can be established between visitors and ex-
hibitors and informal professional discourses can be initiated.
Do make use of the opportunity for targeted communication! Ágnes Balla
Conference Organizer
Dear Partner,
Platinum package
• placement of the sponsor logo on the website with internet link as a
platinum sponsor
• placement of the sponsor logo in the programme booklet as a platinum
sponsor
• display of the sponsor logo in the lecture hall as a platinum sponsor during
the breaks
• expression of thanks at the opening and in all printed materials
• placement of the sponsor logo on all information boards and banners as a
platinum sponsor
• printed full page colour advertisement (size B5) in the programme booklet
• priority selection of 12 m2 exhibition space (can be increased with
surcharge)
• fl yer insert in the conference bag (maximum 3 types of brochures in A4 size)
• 5 complimentar y full registrations for the conference (without
accommodation)
• 3 complimentary exhibitor staff registrations (without accommodation)
Available for 2 sponsors only!
The price of the sponsorship package is: EUR 24 000 + VAT
Gold package
• placement of the sponsor logo on the website with internet link as a gold
sponsor
• placement of the sponsor logo in the programme booklet as a gold sponsor
• display of the sponsor logo in the lecture hall as a gold sponsor during the
breaks
• expression of thanks at the opening and in all printed materials
• placement of the sponsor logo on all information boards and banners as a
gold sponsor
• printed full page colour advertisement (size B5) in the programme
booklet
• priority selection of 9 m2 exhibition space (can be increased
with surcharge)
• f lyer insert in the conference bag (max. 2 types of
brochures in A4 size)
• 3 complimentary full registrations for the conference
(without accommodation)
• 2 complimentary exhibitor staff registrations (without
accommodation)
Available for 3 sponsors only!
The price of the sponsorship package is: EUR 14 000 + VAT
General sponsorship categories
INNORAIL 2015
Silver package
• placement of the sponsor logo on the website with internet link as a silver
sponsor
• placement of the sponsor logo in the programme booklet as a silver sponsor
• display of the sponsor logo in the lecture hall as a silver sponsor during the
breaks
• expression of thanks at the opening and in all printed materials
• placement of the sponsor logo on all information boards and banners as a
silver sponsor
• printed full page colour advertisement (size B5) in the programme booklet
• priority selection of 6 m2 exhibition space (can be increased with surcharge)
• fl yer insert in the conference bag (max. 1 type of brochure in A4 size)
• 2 complimentar y f ul l re gis trat ions for the conference (without
accommodation)
• 1 complimentary exhibitor staff registration (without accommodation)
Available for 5 sponsors only!
The price of the sponsorship package is: EUR 8000 + VAT
Conference supporter package (general appearance)
• placement of the sponsor logo on the website with internet link as a
conference sponsor
• placement of the sponsor logo in the programme booklet as a conference
sponsor
• display of the sponsor logo in the lecture hall as a conference sponsor during
the break
Available for any companies without limitations!
The price of the sponsorship package is: EUR 2000 + VAT
Exclusive sponsor the conference banquet
• placement of sponsor flags or banner at the venue of the banquet (flags or
banner to be provided by the sponsor)
• placement of the sponsor logo on the invitation card of the banquet
• expression of thanks at the banquet
• placement of the sponsor logo on the website with internet link as an offi cial
sponsor
• placement of the sponsor logo in the programme booklet as an offi cial sponsor
• display of the sponsor logo in the lecture hall as an offi cial sponsor during the
breaks
• 5 complimentary admission tickets to the dinner
Available for one sponsor only!
The price of the sponsorship package is: EUR 19 000 + VAT
Exclusive Sponsor the welcome reception
• placement of sponsor fl ags or banner at the venue of the reception (fl ags or
banner to be provided by the sponsor)
• placement of the sponsor logo (monochrome) on the invitation card of reception
• placement of the sponsor logo on the website with internet link as an offi cial
sponsor of the reception
• placement of the sponsor logo in the programme booklet as an offi cial sponsor
of the reception
• display of the sponsor logo in the lecture hall as an offi cial sponsor of the re-
ception during the breaks
• 5 complimentary admission tickets to the reception
Available for one sponsor only!
The price of the sponsorship package: EUR 3200 + VAT
Exclusive Sponsor of the lunch
• exclusive sponsor of the lunch on the selected day
• placement of sponsor fl ags or banner at the venue of the lunch (fl ags or banner
to be provided by the sponsor)
• expression of thanks at the opening
• placement of the sponsor logo on the website with internet link as an offi cial
sponsor of the lunch
• placement of the sponsor logo in the programme booklet as an offi cial sponsor
of the lunch
• display of the sponsor logo in the lecture hall as an offi cial sponsor of the lunch
during the breaks
Available for 3 sponsors only!
The price of the sponsorship package is: EUR 6600 + VAT
Special Sponsorship categories
Exclusive Sponsor of the coff ee break
• exclusive sponsor of the coff ee break on the selected day
• placement of sponsor fl ags or banner at the venue of the coff ee break (fl ags or
banner to be provided by the sponsor)
• expression of thanks at the opening
• placement of the sponsor logo on the website with internet link as an offi cial
sponsor of the coff ee break
• placement of the sponsor logo in the programme booklet as an offi cial sponsor
of the coff ee break
• display of the sponsor logo in the lecture hall as an offi cial sponsor of the coff ee
break during the breaks
Available for 6 sponsors only!
The price of the sponsorship package is: EUR 1300 + VAT
Exclusive Sponsor of the pendrives
• placement of the sponsor logo (monochrome) on the pendrive
• placement of the sponsor logo on the website with internet link as a sponsor
• placement of the sponsor logo in the programme booklet as a sponsor
• display of the sponsor logo in the lecture hall as a sponsor
Available for one sponsor only!
The price of the sponsorship package is: EUR 5400 + VAT (if the pendrives are
provided by the organisers)
The price of the sponsorship package is: EUR 1300 + VAT (if the pendrives are
provided by the sponsor)
Exclusive Sponsor of the conference notepads and pens
• placement of the sponsor logo (monochrome) on the materials
• placement of the sponsor logo on the website with internet link as a sponsor
• placement of the sponsor logo in the programme booklet as a sponsor
Available for one sponsor only!
The price of the sponsorship package is: EUR 2300 + VAT (if the materials are
provided by the organisers)
The price of the sponsorship package is: EUR 1300 + VAT (if the materials are
provided by the sponsor)
INNORAIL 2015
Conditions of application and paymentIn order to apply for one of the sponsorship packages listed in this booklet,
please send your sponsorship order form indicating your preferred package to
CongressLine Ltd. (kontakt: Bea Golovanova) not later than May 31, 2015. In case
the sponsorship package is already booked by another company, the organiser
informs the sponsor immediately and may off er another package.
The contents of the sponsorship packages are considered as an offi cial off er on
behalf of the organisers.
Accepting the offer in any written form concludes a contract between the
parties. After receipt of your application, organiser will sign a contract with the
sponsoring company. The sponsorship packages do not include VAT which is
currently 27%. The payment of sponsorship fees is due within 10 working days
on receipt of the invoice. The organisers reserve the right and the option to
alter the contents of the packages in the fi nal contract if it serves the mutual
interest of the parties.
After having sent the sponsorship order form, cancellation is no more
possible from the side of the sponsor as the service (communication towards
the participants) is started by the organiser immediately. Cancellation of
sponsorship is possible only in case the organiser of the conference does not
perform the services listed in the off ers due to its own fault.
Application and correspondence
CongressLine Ltd.
H-1065 Budapest, Révay köz 2.
Tel: +36-1-4290146, +36-1-3121582
Fax: +36-1-4290147
Kontakt: Bea Golovanova
E-mail: [email protected]
SPONSORSHIP ORDER FORM(Please return this form preferably not later than May 31, 2015)
Name of the company: ...........................................................................................................................................................................................................................
Mailing address: ........................................................................................................................................................................................................................................
Invoice address (if diff erent from above): .......................................................................................................................................................................................
Name of the contact person: ...............................................................................................................................................................................................................
Phone: ......................................................................................................... Fax: ...............................................................................................................................
E-mail: ..........................................................................................................
Please, tick the appropriate boxes. Detailed description of the various packages and services can be found in the sponsorship kit.
1. General Sponsorship Categories
Platinum Package ............................................................................................................................................................................................EUR 24 000 + VAT
Gold Package .....................................................................................................................................................................................................EUR 14 000 + VAT
Silver Package ....................................................................................................................................................................................................EUR 8 000 + VAT
Conference supporter package (general appearance) ......................................................................................................................EUR 2 000 + VAT
2. Special Sponsorship Categories
Exclusive Sponsor of the congress banquet .......................................................................................................................................... EUR 19 000 + VAT
Exclusive Sponsor of the welcome reception .......................................................................................................................................EUR 3 200 + VAT
Sponsor of the lunch .......................................................................................................................................................................................EUR 6 600 + VAT
Sponsor of the coff ee break .........................................................................................................................................................................EUR 1 300 + VAT
Exclusive Sponsor of the delegate pendrives .......................................................................................... EUR 5 400 + VAT EUR 1 300 + VAT
Exclusive Sponsor of the notepads and pens ............................................................................................. EUR 2 300 + VAT EUR 1 300 + VAT
3. Prices and Payment Conditions
In order to apply for one of the sponsorship packages listed in this booklet, please send your sponsorship order form indicating your
preferred package to CongressLine Ltd. (kontakt: Bea Golovanova) not later than May 31, 2015. In case the sponsorship package is
already booked by another company, the organiser informs the sponsor immediately and may off er another package.
The contents of the sponsorship packages are considered as an offi cial off er on behalf of the organisers.
Accepting the off er in any written form concludes a contract between the parties. After receipt of your application, the organiser will
sign a contract with the sponsoring company. The sponsorship packages do not include VAT which is currently 27%. The payment of
sponsorship fees is due within 10 working days on receipt of the invoice. The organisers reserve the right and the option to alter the
contents of the packages in the fi nal contract if it serves the mutual interest of the parties.
After having sent the sponsorship order form, cancellation is no more possible from the side of the sponsor, as the service
(communication towards the participants) is started by the organiser immediately. Cancellation of sponsorship is possible only in
case the organiser of the conference does not perform the services listed in the off ers due to its own fault.
By signing this application form, I hereby declare that I understood and accepted the conditions of participation, payment and
cancellation.
Date: ............................................................................................................. Signature: ...................................................................................................................
Please return this form preferably not later than May 31, 2015
Application and correspondence:
CongressLine Ltd.
H-1065 Budapest, Révay köz 2.
Tel: +36-1-4290146, +36-1-3121582
Fax: +36-1-4290147
Kontakt: Bea Golovanova
E-mail: [email protected]