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Innovations in Innovations in Precepting:Precepting:
Electronic TrackingElectronic Tracking
Kent Brown ACP Program Coordinator
City of Winnipeg
Fire Paramedic Service
Today’s PathToday’s Path
Evolution The Program Evaluation Relevance The Platform Costing Strengths Weaknesses Opportunities
EvolutionEvolution
The Past– Slow and time
consuming– Subjective– Searchability– Storage
The PresentThe Present
PortableInterface friendlyUser friendlyMulti-functional
ImpetusImpetus
National Occupational Competency ProfileInternal technology advances.Internal database advances.Wired network throughout City of
Winnipeg Fire Paramedic Service.
Impetus – cont.Impetus – cont.
“The accreditation process expects programs to design evaluation tools that ensure that the student's performance of each C and P Specific Competency is evaluated against clear competency criteria ….”
“ …that the evaluation is recorded and signed….”
“… that there will be documented evidence that the student has demonstrated these competencies in the required setting …”
The PathThe Path
Phase I – Internal - vision– Introduce– Analyze
Phase II – outsourced - reality– Alter – Analyze
Phase III – looking forward– Build upon
Phase IPhase I
iPAQ purchasesInternally developed programInitial trialFeedback
– Lengthy– Collation– Intuitiveness– Analysis
““The Tyranny of the OR”The Tyranny of the OR”
Good Fast
Cheap
Please Pick Two
StuffStuff
Hardware– iPAQ– Desktop PC– Database Server
Software– Mobile VB + Add ons– DB2
Internally Developed - contracted– Precepting program
(collection)– Syncing program– Analysis program
CostingCosting
Hardware– Database – on site– Desktops – on site– iPAQ’s $1000
including software
Software– $10000 contract with
Lynx Software
Old process
-Manuals $6.35/student
Current CostingCurrent Costing
iPAQ’s now ~ $500Cost recovery at $6.35 per manual
– 500/6.35 = 79 students– Storage savings– Search time
Phase II - The ProgramPhase II - The Program
Please excuse our spelling.
Several courses 20 + students per
course
ProcessProcess
The student is observed at the call.
Data is entered into the handheld as soon as possible after the call.
The preceptor goes over the data with the student citing any insufficiencies that is being entered.
Both sign off on comments.
RecordingRecording
Competence involves the demonstration of skills, Competence involves the demonstration of skills, knowledge and abilities in accordance with the knowledge and abilities in accordance with the
following principles: following principles:
consistency (the ability to repeat practice techniques and outcomes)
independence (the ability to practice without assistance from others)
timeliness (the ability to practice in a time frame that enhances patient safety)
accuracy (the ability to practice utilizing correct techniques and to achieve the intended outcomes)
appropriateness (the ability to practice in accordance with clinical standards and protocols outlined within the practice jurisdiction)
1 – Student had the opportunity, but did not demonstrate any of the critical behaviours of the specific competency.
2 – Student demonstrates some or all of the critical behaviours with prompting or assistance from the instructor
3 – The student performs safe, medically appropriate patient care, demonstrating all critical behaviours of the relevant patient care protocol or procedure. The provision of care by the student is organized, accurate and timely without prompting or assistance of the instructor.
End of the shift the data is downloaded electronically at the station and is stored in an electronic database
ProcessProcess
Consistency – Internally Defined.– Program analyzes database to ensure
consecutive 3’s– Automatically updates student profile.– Shares with all iPAQs in system
iPAQ 1
iPAQ 2
iPAQ 3
Desktop PC
Site 1
Desktop PC
Site 2
Database
Collection and Analysis
Data Analysis – Student Data Analysis – Student PerspectivePerspective
iPAQ recognizes display of consistency of competence – deletes competency from student record.
Desktop updates at database – to collate data from all iPAQs
Data Analysis – Program Data Analysis – Program PerspectivePerspective
Link to other databases (runsheet)Searchability for:
– Exposures/likelihoods– Preceptor participation– Themes/trends– Site specifics
Results have lead to core preceptorship program changes.
StorageStorage
CD – To student RecordProgram Files– Master Student DiscBacked up on WFPS City Server
ExpansionExpansion
Initial development for Phase 2 – approximately 2-4 months.
Adding additional educational programs, with different competencies, would now require one month as platform is in place.
StrengthsStrengths
Perception of increased objectivity.Standardization for “sign off”TrackabilitySearchability.ImmediacyIntuitivenessStorage
WeaknessesWeaknesses
Inservicing/IT/ResistanceGlitches/IT dependencePower supplyUpload timingOutliersFirewallsQueries – not intuitive
OpportunitiesOpportunities
Other clinical sitesDatabase linkagesField Quality AssuranceOperational DocumentsExtension Programs – Central Database
ThreatsThreats
AcknowledgementsAcknowledgements
Nathan Wiebe – Software Solution Developer, Lynx Graphics
Ltd.
Deputy Chief Jim Brennan – WFPSDoug Major – QI Officer (ret) - WFPSRoss Bale – LIIA Paramedic WFPS