Instruction / Guidelines for Candidates Applying for ...dgca.nic.in/admit/Guidelines_IssueXV(May 2017).pdf · Instruction / Guidelines for Candidates Applying for Pilots ONLINE

Instruction / Guidelines for Candidates Applying for Pilots ONLINE Examination

(http://udaan.nic.in)

(Issued under Sub Rule (1) of Rule 41A of Aircraft Rules 1937)

The Pilot License Examination system has been brought ONLINE with effect from Oct 2011. The applicants / candidates are required to interact with the online system of examination (udaan.nic.in) for registration, allotment of Computer Number, Roll Number, uploading of Photo & Signature, printing of admit cards, etc. The examination with respect to all categories of Pilots License Examination - General Subjects (excluding technical) are being held ONLINE with effect from Oct. 2011 session. However, the examination for Technical Subjects will continue to be held under OMR paper based. Given below are the instruction with respect to submission of application, appearing in examination and other exam related activity for applicant’s strict compliance:

1. PART – A Old Pilot Candidate Registration. 2. PART – B Guidelines for filling up of the Application for Allotment of Computer

Number, 3. PART – C Instruction for submission of hard copy of application. (after having

submitted the application ONLINE for Computer Number). 4. PART – D Instruction & Procedure for uploading the images of Photograph &

Signature on the Pilots Online System of Examination – http://udaan.nic.in.,

5. PART – E Guidelines for filling up of the ONLINE Application for applying for Examination,

6. PART – F Fee - The mode of payment of fee and its acceptance for obtaining Roll Number,

7. PART – G Documents required to be submitted by the applicant for obtaining Roll Number

8. PART – H Instruction for printing Admit Card 9. PART – I Guidelines to candidates Appearing for Pilot License Examination -

ONLINE (Computer Based)

The applicant is advised to carefully read the instruction contained hereunder.

PART – A. Old Pilot Candidate Registration.

This part prescribes the procedure for registering with Online System of Examination to whom the Computer Number has been allotted prior to July 2011 and who haven’t registered / interacted with the online system of examination.

1. The Site http://udaan.nic.in is available on Internet explorer Version 7.0 and higher, Mozilla Firefox, Google Chrome.

2. Individual Email ID of the candidate is an important component of the System. All important information such as Computer Number, Roll Number, Examination Schedules, and Application Status etc. will be communicated to the candidate on this email ID only.

3. No two candidates can share the same email ID while submitting their application ONLINE.

Issue – XV, May 2017 Page 1 of 32

http://udaan.nic.in/



4. The prerequisite for a candidate for using the system is his login ID & Password. To get the login details, candidates are required to use ‘Old Pilot Candidate Registration’. The old candidates who already have a Computer Number can use this option. For the new applicants, they have to fill the application for Computer Number using “Online application for computer number” link.

5. The old pilot candidate registration form looks like the screen given below. Candidate is required to fill in his Computer number, Date of Birth from the visual dropdown calendar and the letters shown in the respective cell to proceed further.


6. When the entered details viz. Computer Number & Date of Birth, matches with the existing data in the online system of examination, the candidates will see the following screen.

7. Candidates will now be required to fill in all mandatory details important for registration process. The details already with DGCA will be displayed on the screen.

8. On selecting the SUBMIT button, an auto generated password is sent to the registered e-mail address (ID). The Computer Number will be his / her Login ID.

9. With the combination of login ID & Password, the applicant gets the rights to access the online system of examination for activities such as submitting application online for examination, uploading of photograph & signature as per guidelines given here under, viewing the result cards, printing of admit cards for a specific session etc..

Caution:

The Login ID and the Password is unique to each applicant and candidate is responsible to protect it from loss / sharing with someone else for security reasons. DGCA will not be held responsible for misuse of the login credentials.

Note:

In case the qualification field indicated as “NOT KNOWN”, against the profile of the applicant in online system of examination, the applicant on log in to udaan.nic.in will get a screen as displayed below:


SUBMI

T

If the above message appears, applicant will not be able to apply for examination and he/she is required to furnish necessary documentary evidence in support of his / her qualification to CEO and acceptance by CEO. Applicants in this regard are advised to submit a request to CEO along with the copies of the qualification (10th and / or 10+2 / equivalent / evidence in support of Rule 47A of Aircraft Rulers 1937 as applicable) self attested, by speed post / registered post to The Director of Airworthiness, Central Examination Organisation, O/o Director General of Civil Aviation, Govt. of India, East Block – III, R K Puram, New Delhi – 110 066, so as to facilitate CEO for updation of the profile of the candidate in the database of the Online System of Examination. On acceptance of qualification details by CEO, the profile will be updated which in turn completes the registration formality. On completion of the above activity, the applicant can submit the application for examination.

10. After successful registration please complete the formalities with respect to uploading of Photograph & Signature as per the instruction given in the following section at Part – D.

11. In case of mismatch of Date of Birth detail, the registration may not be successful. Under this circumstances, the applicant may contact the CEO through e-mail ([email protected]) with the details such as Computer Number, Applicant’s Full Name, Date of Birth, Father’s Name, Mother’s Name for resolving the issue related to unsuccessful registration.

12. The applicant can fill online application for examination only after successful registration.

13. The “Old Pilot Candidate Registration” is an one time exercise and not required for each session of examination.

14. After successful registration, candidates are advised to complete the formalities

with respect to uploading of photograph and signature in udaan site in accordance with the Part – D to this guideline given below before submitting application for examination.


mailto:[email protected]

Part – B. Guidelines for filling up of the Application for Allotment of Computer Number:

1. For submission of application for Allotment of Computer Number, the applicant is required to submit the application online using the link “Online Application for Computer Number” under the site udaan.nic.in given in the home screen

2. When the link as mentioned above in Part – B, Para – 1, is selected the screen will appear as shown below:


SUBMIT

3. The applicant is required to fill-in all the mandated information before selecting the SUBMIT option. When the SUBMIT button selected, and after successful submission, a Temp ID No. will be displayed on the screen with an advisory for printing of the application. It is required to take the print of the online submitted application immediately on successful submission, as no provision is available in the system to print the application later. The Temp ID No. shall remain as a reference number till such time the application either accepted or rejected by CEO.

The printed application (hard copy) along with the required supporting documents self attested are to be forwarded to Central Examination Organisation within 10 days of submission of online application as per instructions given hereunder in PART – C.

Part – C: Instruction for submission of hard copy of application. (after having submitted the application ONLINE for Computer Number).

1. Printout of the submitted ONLINE application duly signed with latest Passport

sized color Photograph pasted on it. The photograph on the second page under the

“CERTIFICATION BY ATTESTING OFFICER” required to be attested in such a way

that the signature & stamp of the attesting officer covers partly both the photograph &

the page. The application should also accompany the supporting documents

mentioned hereunder as applicable.

2. Date of birth proof – 10th Std. Certificate & Mark List of a recognized Board

(recognized by Council of Boards of School Education) or its equivalent or the Birth

Certificate issued by a Municipal Corporation / Committee shall be the documents

acceptable as proof of age.

3. Name: - The name will be accepted as mentioned in 10th Std. Mark Sheet /

Matriculation certificate. If the name appears different and / or has been changed

subsequent to acquiring the basic qualification or equivalent qualification / due to

marriage / any other reason, the self attested copy(s) of amended mark sheet & pass

certificate / Gazette Notification issued by the state or central government for name

change and / or the recent passport issued with the current name shall be accepted

against proof of name.

4. Educational Qualification

a. 10th Std. Certificate & Mark List, Matriculation certificate (for both PPL, CPL

category & above) from a recognised Board (recognised by Council of Boards

of Secondary Education, State Govt. Education Board) or its equivalent.

b. 10+2 Standard Mark List & Pass certificate (for CPL category and above) as

a proof of having passed 10+2 with Maths & Physics subjects from a

recognized Board / University (recognised by Council of Boards of Secondary

Education, State Govt. Education Board) or its equivalent examination. In the

case of applicant not having 10+2 with Maths & Physics and like to use the

provision of Rule 47A of Aircraft Rules 1937, as an evidence for having flown

before1st Jan 1994, the self attested copies of first page of his Log Book where

his personal particulars are mentioned and the page where the Date of First

Flight is recorded.


Note: The equivalent qualification acquired by the applicant from the

board recognized by COBSE, State Govt. Education Board and in the

case of Technical education like Diploma, it should be recognized either

by AICTE or by the respective Directorate of Technical Education of state

Govt. shall be considered acceptable.

With respect to acceptance of pass status, the applicant has to be

declared passed including the Physics & Mathematics subjects (in 10+2

STD) and pass awarded by the board with fail status of these subjects

shall not be considered acceptable.

c. Verification Certificate of 10th and 10+2 Standard (with Maths & Physics)

mark lists obtained from the Board / University concerned, either they are under

the education system of 1) INDIAN School / Board / University situated in India

or Abroad 2) International School / Board / University situated in India or

Abroad.

The candidate himself or the institution where the candidate has enrolled for flying training will apply to the concerned Board / University (Indian / International) to obtain Verification Certificate with respect to 10th and 10+2 Standard Mark list before applying for allotment of Computer Number.

Candidate may obtain the verification certificate personally or request the Board / University to send the same to Director of Airworthiness, CEO, O/o DGCA, East Block – III, R K Puram, New Delhi – 110066.

In case, the candidate personally collects the verification certificate, the same must be presented / submitted to CEO in a sealed envelope (Sealed by the Concerned Board under their Official Seal). If the verification has been obtained by the training institutions and / or verification addressed to the training institutions, the applicant should send an attested copy of (attested by the Chief Flying Instructor) the Verification along with his application for allotment of Computer Number.

In case the Board / University intends to forward the verification certificate to CEO directly, the candidate has to submit the evidence, such as application acknowledgement received from the board and / or the challan copy for having submitted the fee to the Board / University along with the application for allotment of Computer Number & in such cases, the application will be processed only after receipt of the Verification Certificate from the Board / University concerned by CEO.

Note:

i) If Verification Certificate of 10th and 10+2 Standard (with Maths & Physics)

mark lists are obtained by the candidate from the Board / University concerned

addressed to Director of Airworthiness, CEO, O/o DGCA and not submitted in

original by the applicant (in a sealed envelope), to CEO, O/o DGCA, the

computer number will not be issued.


ii) In the case of applicants who earned the qualification from foreign university,

education system and / or studied in foreign country, the verification certificates

for such qualifications are to be forwarded by the concerned board (under

whom the institution is awarding pass certificates / mark sheets) to CEO, O/o

DGCA by e-mail at [email protected]. In this regard, the applicant may request

and submit necessary application to the Board / University concerned as

required by them.

iii) If Verification Certificate of 10th and 10+2 Standard (with Maths & Physics)

mark lists obtained from the Board / University concerned addressed to Flying

Training Institutions, the Computer Number shall be issued on the basis of the

attested (attested by the Chief Flying Instructor of the approved flying training

institute) copy of the board verification. However, at the time of applying for

issue of Flight Crew License, the applicant has to submit the original to

licensing authority as per the requirement of Directorate of Training &

Licensing.

iv) In the recent past certain Boards / Institutions / Universities have made the

qualification verifications available in their respective web site. If such

verifications are accessible in web site, DGCA will have no objection in taking

such verifications for acceptance of the Computer Number application for

further processing. The respective link for the said verification should be

mentioned in the application. If such verifications are not made available

directly online and if any registration process mandated by such boards, DGCA

will not be in a position to entertain the applications submitted without proper

verification obtained by the applicant as mentioned above in Para – “c” and

Note (i) to (iii).

d. In case the applicant has acquired the Basic Qualification (10th, 10+2 or

equivalent) from Indian or International School / Board / University situated in

India or abroad, in addition to the verification certificate mentioned as above at

Para-c, enclose self attested copy of equivalent certificate issued by

Association of Indian Universities (AIU) House, 16, Kotla Marg, New Delhi –

110022.

e. Self Attested copy of an identification such as

i) SPL issued by the CFI of approved Flying Training Institute ii) FRTOL / PPL / CPL as the case may be issued by DGCA (India) iii) Passport iv) Airport entry card – issued by BCAS v) UID / AADHAR vi) Voter ID vii) Defense Identity Card in the case of Defense Personnel viii) Dependent Card issued by Defense Organisation. ix) Ration Card if, candidate’s Photograph is printed therein. x) Pass certificate / Mark List of 10th, 10+2, Diploma, Degree issued by

recognized Board / University wherein the photograph of the candidate printed and clearly visible.

xi) Central / State Govt. Health Cards with photograph of the candidate printed therein.



5. Copy of Passport in case of foreign national. In case the applicant is a citizen of other than India / holder of Overseas Citizen of India (OCI) status / Persons of Indian Origin (PIO) status, they are required to be cleared from security point of view from authorities concerned before allotment of Computer Number. For obtaining the Security Clearance, an individual or the sponsoring organization may apply to CEO, DGCA in the prescribed format given in Annexure-B to this guidelines. Duly filled in application Should be forwarded in quintuplicate (5 sets of application & documents) to The Director of Airworthiness, Central Examination Organisation, Office of The Director General of Civil Aviation, East Block – III, R K Puram, New Delhi – 110066 along with all necessary supporting documents as mentioned in the form by Speed / Registered Post for necessary action. The application for Security Clearance will be processed only after satisfying with the application and documents submitted for Allotment of Computer Number. Queries if any, the candidates may contact CEO at [email protected] for clarification and initiating the process of Security Clearance.

6. Proof of Address: Self attested copies of one of the following:

a. Aadhaar Card

b. Passport,

c. Voter ID,

d. Ration Card

e. License issued by DGCA

f. Proof of address issued by State / Central Government

The applications meeting all of the requirement as above shall be processed and

Computer Number shall be issued. The Allotted Computer Number will be sent to the

registered e-mail ID. There will be a second e-mail giving the password. The

Computer No. (P-xxxxxxxx) will be the Login ID for udaan.nic.in site. The password

can be changed by the applicant after first successful login.

Note: i) The envelop / cover containing the hard copy of the application along with all

the enclosures must be superscripted with “APPLICATION FOR ALLOTMENT OF COMPUTER NUMBER - PILOT” and sent to the Director of Airworthiness, Central Examination Organisation, O/o DGCA, East Block-III, R K Puram, New Delhi - 110066 by SPEED POST / REGISTERED POST.

II) After obtaining Computer Number, candidates are advised to complete the formalities with respect to uploading of photograph and signature in udaan site in accordance with the Part – D to this guideline given below.

III) The allotment of Computer Number does not automatically enroll the applicant for written examination. Applicant will have to apply separately for Roll Number for appearing in the examination in http://udaan.nic.in after login.



Part – D. Instruction & Procedure for uploading the images of Photograph & Signature on the Pilots Online System of Examination – http://udaan.nic.in.

After having completed all the requirement with respect to allotment of Computer Number and after having received the Computer Number through the system generated mail to this effect, applicants are required to complete the formality with respect to uploading of Photograph & Signature for approval by DGCA. Note: The applicants will be allowed to apply for the Examination only when the

photograph & signature of the person having valid Computer Number are approved by DGCA. In absence of the Photograph & Signature approval, the online system of examination will not allow the applicant to apply for examination.

I. Specification of the Images:

1. The Size of the colour photograph is 45mm height X 35mm width taken on a white background without borders. The face on the photograph must be of 35mm height and 25mm width (face size should be 70% of the Photograph). The photograph must be of MATT finish.

2. The file size of the scanned colour photo image should not be more than 70kb size. 3. The Size of the Signature image is 20mm height X 45mm width on a white

background without borders. 4. The file size of the scanned signature image should not be more than 20kb size. 5. The photograph and signature must be of JPEG format and kept in a readily

accessible folder in your personal computer.

II. Uploading procedure:

1. Open the web site http://udaan.nic.in and login as candidate using the Computer Number and Password as User Name and Password respectively.




2. On successful login, the screen will appear as shown below. Click on the tab “UPLOAD”.

3. On selecting the tab “UPLOAD”, the drop down will appear as “PHOTO AND

SIGNATURE”.

4. On selecting “PHOTO AND SIGNATURE”, the screen as shown below will appear.

5. Click on the respective “Browse” buttons and select the Photograph and Signature image files from the folder you have stored. After selecting appropriate files use the “UPLOAD” button. The screen as shown below will appear.


6. On selecting “OK” button, the images get uploaded in UDAAN site against your

computer number and the screen as shown below will appear, which is the conformation for successful uploading of Photograph & Signature.

7. If you are not satisfied with the upload, you may redo so by using “UPLOAD NEW IMAGE”. On selection of the “UPLOAD NEW IMAGE” button, you will be directed back to the screen as shown under Para.4 above. You may now upload the desired images.

8. Once the images of your photograph and signature are uploaded, please fill up the

hard copy of the “Form for submission of Photograph and Signature of the applicant appearing for Pilots License Examination” attached as Annexure –A to this guidelines and forward the same to “The Director of Airworthiness, Central Examination Organisation, O/o Director General of Civil Aviation, Civil Aviation Department, East Block – III, R K Puram, New Delhi – 110066” by Speed Post / Registered Post along with a self attested copy of any one of the following document as an Identification proof for acceptance of the said form.

a. SPL issued by the CFI of approved Flying Training Institute b. FRTOL / PPL / CPL as the case may be issued by DGCA (India) c. Passport d. Airport entry card – issued by BCAS e. UID / AADHAR f. Voter ID g. Defense Identity Card in the case of Defense Personnel h. Dependent Card issued by Defense Organisation.


CAUTION: 1. Approval of Photograph and Signature is a onetime exercise and the

uploaded images once approved by DGCA, a change / reload is not possible. It is therefore advised that only candidate’s latest colour Photograph and Signature are uploaded.

2. Photo Forms may get rejected if the candidates do not adhere to the above instruction seriously. To avoid rejection, it is advised to make sure that the images are in correct format, correct size, application duly completed in all respect, signed, supporting document(s) are attested and attached.

Admit Card printing provision will be made available to the admitted candidates for the active / respective session. Candidates should print their Admit Card only after release of the list of Admitted candidates in DGCA web site / Udaan Site. Note: Once the Photograph & Signature is approved by DGCA, the applicant has no provision to replace / re-upload them and it can only be done by CEO, O/o DGCA. If an applicant desires to change his /her photograph due to any reason, he / she may contact CEO for the same.

PART – E: Guidelines for filling up of the ONLINE Application for applying for

Examination.

1. The availability of Udaan.nic.in for submission of application for appearing in Pilot License Examination for any given session is announced through DGCA website / Udaan Site. The online examination application link in udaan.nic.in for a particular session is made available to the candidate only after the above announcement.

Caution: Please ensure that the formality of approval of Photograph & Signature have been completed in accordance with the procedure mentioned in Part – D above, before applying for the Pilot License Examination.

2. The candidates can fill their online examination forms by logging in the system with his login details under the link – “Candidate Login”.


3. The online application forms for both type of exams (ONLINE & OMR Based) are different as can be seen in the links named “Pilot Exam Application form - ONLINE”, “Pilot Exam Application form – OMR Sensitive” & “Oral Exam Form” (for 2nd and / or 3rd Oral) under the “EXAMINATION” tab after logging in to Udaan.

4. After login the screen as shown below will appear with the links relevant to the examination.

5. On selection of “Pilot Exam Application Form-Online” / “Pilot Exam Application Form-OMR Sensitive” / “Oral Exam Form” the Page as similar to the one below will be displayed: Fill up all relevant particulars Like Session Type, Session Code, Exam Type, Examination Centre etc., select the Payment Mode, complete the transaction and select SUBMIT button.


Note: Only those EXAM CATEGORIES and PAPERS will be available for candidate selection, whose tentative schedule is already made available. Categories & Papers scheduled for OMR Exams (Technical Papers) will not be visible in the Exam application form for online Exam (General Papers) and vice versa.

6. The candidate should make (1) one single application for all the General Papers (Online-Computer Based),

(2) one single application for all Orals (2nd & 3rd Oral)

(3) one single application for all the Technical Papers (OMR Based)

as the case may be and submit the signed printout of the online submitted applications with required documents and necessary fee as detailed under Part – F, given below.

7. Once, the required details are filled, the fee required to be submitted is automatically calculated and shown to the candidate. If the fee calculated by the system appears to be incommensurate with the type of session (Online or OMR based) and number of papers, do contact CEO for resolution. Issue – XV, May 2017 Page 15 of 32

8. The candidate has only one options for submitting the required fee,

a. Using the newly introduced payment gateway through Net Banking or Credit Card or Debit Card. If payment is made using Credit / Debit Card / Net Banking, a nominal amount shall be charged towards service charges as applicable, by the bank in addition to the fee charged by DGCA in accordance with Regulation.

Note: In view of the recent decision of Govt. of India, with effect from October 2016 submission of fee through Demand Draft or any other hard copy instrument has been discontinued and hence the provision for making payment through Demand Draft has been disabled in the online system of examination.

9. Fee once submitted will not be refunded back / adjusted for the next or later

sessions under any circumstances including rejections. Further no communication in this regard shall be entertained by this office.

Note: Candidate should submit the form only if he / she is sure that the details filled are correct. Once the application is submitted the resubmission of online application is not possible for the same paper and for the same session. Further, it is mentioned that no changes / modifications / alteration to any of the particulars filled therein is possible either by the applicant or by DGCA.

10. For the successfully submitted applications, a Temp. ID will be generated, and will be displayed on screen along with the instructions. The same information will also be sent to the Candidates’ registered email ID.

11. The Signed print out of the filled application form, along with required documents (as per instruction given in PART – F & G, below as applicable) should reach the Director of Airworthiness, Central Examination Organisation, O/o Director General of Civil Aviation, Govt. of India, East Block – III, R K Puram, New Delhi – 110 066 by speed / registered post within 10 days of online submission of application.

12. In case the candidate is not able to take the printout of the online submitted

examination form at that instant, he/she can take the print out later, by using the link – “Print Examination Application Form” under the “Examination” tab after logging-in to his account in http://udaan.nic.in.

13. The candidate can check the status of the application by logging in UDAAN and using the link – “Query Your Application Status” under the “Examination” tab.



14. CEO will process the application and the approval status along with Roll Number, Exam Schedule and allotted Centre / Venue details and in case of rejection, along with reason will be sent to the candidates’ registered email ID. The admitted / rejected list of candidates along with date, time and venue for the examination shall also be published in DGCA web site – http://www.dgca.nic.in. and / or in udaan site – http://udaan.nic.in under the “NEW AND UPDATED” / “Notice Board”

15. Incomplete applications or applications received with insufficient fee, shall be summarily rejected and no further communication in this regard shall be entertained.

PART – F: Fee - The mode of payment of fee and its acceptance for obtaining Roll

Number

Note: The fee for Online Computer Based Examination (General Papers – all categories) has been revised. In this regard kindly refer to Gazette Notification No. G.S.R. 213(E), dated the 5th April 2013.

1. The fee required to be paid is Rs.2500/- per paper in the case of ONLINE Computer Based Examination (General Papers – all categories) and Rs.500/- per paper in the case of OMR Based Examination (Technical Papers) and ATPL - Oral Examination of 2nd and 3rd attempt. Fee for the first attempt of the ATPL - Oral Examinations are covered under the respective papers of ONLINE Computer Based Examination (General Papers) and payment of separate fee is not required.

2. For ONLINE (General Papers), Oral (2nd & 3rd Oral) and OMR based (Regular - Technical papers) examinations candidate should apply separately and submit the signed printout of the online submitted applications with required documents and separate payment through the newly introduced payment gate way by Net Banking, Credit Card, Debit Card. The candidate should make (1) one common payment through Net Banking or Credit Card or Debit Card, for all the General Papers, (2) one common payment through Net Banking or Credit Card or Debit Card, for all Orals (2nd & 3rd Oral) and (3) one common payment through Net Banking or Credit Card or Debit Card for all the Technical Papers. For example if a candidate wishes to apply for

i) Pilots General Papers – Air Navigation, Aviation Metrology, Radio Aids & Instruments and Air Regulation, shall submit one single application to cover such general papers and a fee of Rs. 2500/- per paper made through Net Banking or Credit Card or Debit Card.

ii) Pilots Oral (2nd & 3rd Oral only) shall submit one single oral exam application to cover such orals and a fee of Rs. 500/- per oral exam made through Net Banking or Credit Card or Debit Card.

iii) Pilots Technical – Technical General, Technical Specific and Performance, shall

submit one single application to cover such Technical papers and a fee of Rs.500/- per paper made through Net Banking or Credit Card or Debit Card. Incomplete application or application with insufficient evidences / inappropriate

details and applications received with insufficient fee shall be summarily rejected and no further communication in this regard shall be entertained.

Note: DGCA will not hold any responsibility for any unsuccessful transaction made through Net Banking or Credit Card or Debit Card due to any reason what so ever it may be.


http://www.dgca.nic.in/


PART – G: Submission of Hard Copy of Application & Documents required to be submitted by the applicant for obtaining Roll Number are as follows.

a. PPL / CPL

Printout of the ONLINE submitted application signed and duly completed in all respect must reach CEO within 10 days of submission of online application.

b. ATPL

1) Printout of the ONLINE submitted application signed and duly completed in all respect.

2) i). Proof of having Indian CPL (all relevant pages of License - self attested) / ATPL (all relevant pages of License - self attested, even if expired) for civil aspirants. ii). In the case of Defense Personnel in lieu of CPL, evidence for having completed 500Hrs flying experience of which 200 Hrs. should be as Pilot-in-Command. The evidence can be of a certificate from the unit in-charge and / or the relevant pages of log book certifying the name & Computer Number of the holder of the logbook in each such page by the unit in-charge.

3) In the case of ATPL 2nd and / or 3rd Oral examination, Printout of the ONLINE submitted application signed and duly completed in all respect.

Hard copy of the signed application completed in all respects and along with its enclosures must reach CEO within 10 days of submission of online application.

c. Conversion of Pilots License (CPL/ATPL) issued by Foreign Authority.

1) Printout of the ONLINE submitted application signed and duly completed in all

respect. 2) Self attested copy of Foreign Flight Crew License issued by ICAO Contracting

State for the respective category.

Hard copy of the application along with its enclosures must reach CEO within 10 days of submission of online application.

d. Technical – specific / performance papers with respect to Issue / Extension under PPL / CPL.

1) Printout of the ONLINE submitted application signed and duly completed in all

respect must reach CEO within 10 days of submission of online application.

2) In case of desired type aircraft is more than 5700Kgs. MTOW / twin engine Helicopters, Certificate for having successfully completed the ground training classes on technical specific / performance on the type aircraft from the DGCA approved training institute. It is also required to enclose an evidence to support the approval status of the training/institute to that effect in accordance with CAR, Section-7, Series-B, Part-I.

Hard copy of the signed application completed in all respects and along with its

enclosures must reach CEO within 10 days of submission of online application. Issue – XV, May 2017 Page 18 of 32

e. Technical – specific / performance papers with respect to Issue /

Extension under ATPL

1) Printout of the ONLINE submitted application signed and duly completed in all respect.

2). Proof of having Indian CPL (all relevant pages of License - self attested) / ATPL (all relevant pages of License - self attested, even if expired) for civil aspirants. ii). In the case of Defense Personnel in lieu of CPL, evidence for having completed 500Hrs flying experience of which 200 Hrs. should be as Pilot-in-Command. The evidence can be of a certificate from the unit in-charge and / or the relevant pages of log book certifying the name & Computer Number of the holder of the logbook in each such page by the unit in-charge.

2) In case of desired type aircraft is more than 5700Kgs. MTOW / twin engine Helicopters, Certificate for having successfully completed the ground training classes on technical specific / performance on the type aircraft from the DGCA approved training institute. It is also required to enclose an evidence to support the approval status of the training / institute to that effect in accordance with CAR, Section-7, Series – B, Part –I.

Hard copy of the application along with its enclosures must reach CEO within 10 days

of submission of online application.

Note:

The envelop / cover containing the hard copy of the application addressed to CEO must be superscripted with “APPLICATION FOR ALLOTMENT OF ROLL NUMBER – ONLINE / OMR / ORAL - PILOT”.


Part – H: Instruction for printing Admit Card

1. Only upon publication of the list of Admitted Candidates for any particular session in

DGCA web site and / or in Udaan site, the candidate may login to http://udaan.nic.in and print their Admit Card under the link “DOWNLOAD”.

2. When you select the “Admit Card” the screen will appear as given below:

3. You may now enter the allotted Roll Number of the current session (ONLINE-General Papers and OMR based – Technical Papers) in the respective cell and click on the SUBMIT button. The printable Admit Card will appear in the screen for immediate printing. On printing, Immediately append your signature on the Admit Card.

Note: No provision is available to save the Admit card.

4. Candidates are required to produce this Admit Card (Printed one; production of

soft copy of the admit card through any means of electronic gadgets is not acceptable) for the purpose of appearing in examinations. No identification document other than this Admit Card will be acceptable for the purpose of entry into the examination hall at all centers. Issue – XV, May 2017 Page 20 of 32


From the sessions of examination conducted in the recent past it is observed

that in spite of the clear instruction / Guidelines, many applications gets rejected due to any / all of the reasons such as:

1. Application not dated & signed by the applicant. 2. Required supporting documents are not attached and / or attachment of improper /

irrelevant documents. 3. Improper attestation of the supporting documents. 4. Mentioning incorrect / inappropriate category of examination.

To avoid rejection due to any of the reasons mentioned above, it is advised that the candidate should read the instruction / guidelines carefully before submission of ONLINE application and subsequently while forwarding the hard copy of the application. It is reiterated here that if applications received are found not complete in all respect, it will be summarily rejected and no further communication in this regard will be entertained.

In case of any query with respect to online application and submission of

documents, the applicants may contact the helpline at +91 11 26106091. This helpline is available for the above said purpose only on working days between 1000 Hrs. and 1700 Hrs. The candidate may also e-mail their query on [email protected]

Please follow the defined guidelines / instructions to avoid rejection. Best Wishes


CAUTION


Annexure - A

Government of India

Central Examination Organisation, O/o Director General of Civil Aviation

East Block – III, R K Puram, New Delhi - 110066

Form for submission of Photograph and Signature of the applicant appearing for

Pilots License Examination

Computer Number : P-

Name :

Date of Birth (DD/MM/YYYY):

Gender : Male / Female

Visible Identification

Mark if any :

Father’s Name : Given Name, Surname

Correspondence Address :

Undertaking:

This is to declare that Photograph & Signature uploaded in http://udaan.nic.in against my Computer

Number: P-........................................................... and pasted above are of mine.

Signature of the applicant:

Place :

Date : ……../ …...../……..… (Signature should be done using Black Colour Ball Pen)

Instructions:

1. Upload the recent Photograph as per the instruction given in Part –D this document.

2. The envelop / cover containing the hard copy of this form addressed to CEO must be superscripted with “Form for submission of Photograph and Signature of the applicant appearing for Pilots License Examination”.


Affix recent Colour

Photograph of 45mm

X 35mm size with

White background.

The face must be of

35mm height &

25mm width Attested

by Gazetted Officer

covering the

photograph partially


ANNEXURE : B

INFORMATION REQUIRED FOR OBTAINING SECURITY CLEARANCE

(Foreign Nationals & OCI / POI holders – for allotment of Pilot Candidate Computer Number)

1) Name in full:

2) Nationality:

3) Father’s name in full:

4) Qualification:

5) Date of Birth:

6) Place and Country of Birth:

7) Present address in India:

8) e-mail address:

9) Home address (abroad):

10) Permanent Address if any, other than given at Para 7 above

11) Passport No.

Date of Issue: DDDD // MMMMMM // YYYYYYYY /, Place/Country of issue:

Validity: DDDD // MMMMMM // YYYYYYYY /

12) OCI / PIO Document No.:



13) Indian Visa No.:



14) Present Occupation if any with name and address of the employer (if employed):

15) Duration of stay abroad:

16) Any other relevant information:

Place: Signature of the applicant Date :

Note: Attested copy of documents in support of details given at Point 4, 7, 9, 10, 11, 12 & 13 are to be submitted along with this form. This form along with supporting documents must be submitted to The Director of Airworthiness, CEO, O/o DGCA, East Block – III, R K Puram, New Delhi-110066 by Speed / Registered Post Only.


Affix recent

Colour Photograph

of 45mm X 35mm

size with White

background. The

face must be of

35mm height &

25mm width.

Part – I: Guidelines to candidates Appearing for Pilot License Examination - ONLINE (Computer Based)

Section – A

GUIDELINES FOR THE ONLINE TEST

This document details the Instructions and Procedures to be performed by the Candidate while appearing for Online Examination.

Candidates are to be seated in their respective seat as per the time specified in the Instructions to the candidate published along with the list of admitted candidates for the respective session.

1. Enter the URL http://vimanic.nic.in on the IE Browser or double click on the shortcut provided on the desktop and press Enter Key. A screen as shown below is displayed.

2. Click on the "CANDIDATE LOGIN" link provided in the above screen. A screen as shown below is displayed.

3. Enter the particulars like Computer Number and the Password (Password as provided by the Controller of Examination / invigilator). On providing the necessary particulars, a screen as shown below will display the Instructions / Guidelines to the candidates.


Please Scroll through all the pages and read the instructions thoroughly and then

click on the “Accept, I have read Instructions Thoroughly” check box and press the

“PROCEED” button.

4. Click on “PROCEED” button navigates to the screen as shown below:

5. Please confirm the details shown, such as your computer number, Roll Number, name, Subject, Exam Category, and enter the PIN Number as provided by the Controller of Examination / Invigilator before start of the examination in the above displayed screen. Start of Examination is possible only at the scheduled time of Examination. In case of morning batch the examination will start by 1000 Hrs. and for the afternoon batch it will start only at 1500 Hrs.


6. After entering the Test Screen, you will be presented with the first question. The

questions will appear one at a time. Each question has three choices for an answer. You have to select any ONE Option ONLY (A or B or C option). After selecting the Radio Button against A or B or C, please press “CONFIRM” button to indicate the confirmation of your choice. After pressing “CONFIRM” on the screen, the next question will appear. The “RESET” button is to reset the answer already selected. Once “RESET” button is pressed, selection of choice has to be confirmed again by pressing “CONFIRM” button. Please note that if a choice of answer is made by choosing A or B or C, but “CONFIRM” button is not pressed, then the system considers this status as unchanged from its previous state, whatever it may be.


Answer

Choice

CONFIRM

Button RESET

Button

7. You can navigate between Questions by using the Next and Previous buttons. Also one can jump to any desired question for answering during the exam time using the Navigational Panel. Answers can be modified any number of times by the candidate during the time available to complete the exam.


Navigation

Panel

Next Previous

8. All the questions answered/confirmed are indicated in ‘Green’ colour in the navigation panel shown at the bottom of the screen. If you don’t see the navigation panel fully on the bottom of the screen, please scroll down. It is suggested that you may jump to a question for answering by selecting it from the navigational panel. The current un-attempted question being selected for answering is shown in “Yellow” color and present attempted question but to be confirmed being selected is shown in “Brown” colour.


Answered/

Confirmed

Question

un-attempted question and

being selected for

answering

Attempted

but to be

confirmed

Question

9. The time available for the candidate at any point of time will be shown on the screen as “Time Left” in HH:MM:SS indicating the remaining time in Hours, Minutes and Seconds. This timer clicks down the total Exam Time to Zero Seconds. The Panel also indicates the Grace time granted due to system / network related problem and where “Candidates Re-Login” option availed.

You will be automatically stopped from answering questions when the Time allotted is

over.

10. The “FINISH” button may be used only after the candidate successfully answered

as many as he/she can do and wants to end the exam


Time

Left

Finish

Button

Grace

Time

If by accident you click the “FINISH” button, the system will prompt you with a message as displayed below.

If the “FINISH” Button had been clicked by accident, then select the button “NO” on the screen displayed. If you confirm the Finish action by clicking “TERMINATE”, the candidate is prompted for his / her re-confirmation. Finishing the Exam would mean complete and final exit from the Exam and you will not be able to come back to exam screen for the same batch on the same session.

11. When the candidate selects “End the Exam” the Exam answers are submitted and the Exam is deemed to be finished with.


12. As soon as the candidate confirms that the exam is completed or on the completion of the Exam, On pressing the “END OF EXAM” button the candidate’s performance is evaluated and the score will be displayed as mentioned below:

13. After having seen the marks, the candidate may press the “CLOSE” to close the browser.

14. If you face any problem with your terminal, while giving examination, don’t panic. Just inform the invigilator and you will be given another terminal. The time lost on account of this will be taken care by the system automatically and displayed under “GRACE TIME”

15. There is No provision for revaluation of answer papers at any stage by CEO. Candidates shall refrain from making request for revaluation from DGCA

Part – B.

GUIDELINES FOR RELOGIN TO THE ONLINE TEST

Due to any technical problem like power failure, Network failure, Computer malfunction etc. after the START of the exam, if candidate is unable to continue the exam, then the candidate has to inform the invigilator / Controller of Examination (COE). The COE will check the status of the candidate on the COE’s Dash Board. If the status is shown as “EXAM STARTED”, then the COE will close the browser of that candidate. After thorough investigation, if found genuine, COE will select “CANDIDATE RELOGIN”. In the next screen the COE will enter the MASTER PASSWORD and permit the candidate to RELOGIN.


The screen for candidate RELOGIN is as shown below:

After the Site Controller enters the Master Password, Candidate has to enter his credentials. On entering the valid credentials, the exam screen is displayed

The time lost between the last accessed time of the exam screen and the time when “SUBMIT” button was pressed under the RELOGIN page is taken care and added as the re-login grace time.

Only those candidates who could successfully LOGIN at the first attempt and started the examination can avail this RELOGIN option. Due to any reason, if a candidate was not successful to LOGIN to online exam even after the FIRST TIME with in the allowed grace period (30 Min), then that candidate CANNOT exercise the RELOGIN option. Candidate who terminates the exam by choosing the “FINISH” button and RE-CONFIRMING TWICE to end the exam, they CANNOT utilize CANDIDATE RELOGIN option. Candidate RELOGIN option CANNOT be utilized if the exam has been terminated / stopped by the COE.
