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Instructional leaders. Improving School Programs through Assessment and Planning. Assessing & Planning. The Technical Side of School Improvement. Value of Assessing & Planning. Assessing and Planning provides the instructional leader with a road map for where the school is going. - PowerPoint PPT Presentation
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INSTRUCTIONAL LEADERS
Improving School Programs through Assessment and Planning
ASSESSING & PLANNINGThe Technical Side of School Improvement
VALUE OF ASSESSING & PLANNING
Assessing and Planning provides the instructional leader with a road map for where the school is going.
Assessing, answers the question How are we doing?… It is a real-time picture of where we are and
where we’ve been Planning answers the question of Where do
we want to go and Which path do we want to take?
WHAT SHOULD YOU BE DOING? You only have so much time where should the
Instructional Leader devote his/her time?
Paperwork?
Observation?
Discipline?
Meetings?
School Improvement?
Interacting with Staff
WHY AREN’T YOU DOING IT? Most school leaders admit that they want to
become Instructional Leaders. They admit that they want to spend more
time observing and interacting with teachers and students.
Why don’t they do it? Time
ANALYZE HOW TIME IS USED?Paperwork
Phone Calls
Private Meetings
Group Meetings
Classroom Visits
Hall and Ground Visits
Private Time
Miscellaneous
ActualPreferred
ANALYZING THE NEED Is there a need to infuse new
technology in the classrooms? How do you know? Conduct a Needs
Analysis… This is a formal review of the past and
current state of technology use. Common Methods include
… Eyes and Ears… Systematic Observation… Surveys
Infuse newtechnology in
all classrooms.
ANALYZING THE NEED Delphi Technique
… A problem statement is circulated amongst the staff.
… Ex. We want to increase the use of technology in the presentation of material and in student displays of learning. What do you think we should do?
… Leader collects all comments compiles them and returns the list to the staff for review.
… The staff reads and synthesizes the various ideas.… The leader compiles the individual lists and sends
to the staff to be ranked.… The ranked list is reviewed by leader the most
frequently listed items are kept and sent to the staff for ranking.
Open-ended Survey
Synthesis
Rank Items
ANALYZING THE NEED In many cases needs are easily understood
by everyone. There are some cases where needs are
complex and underlying causes must also be addressed.
There are several methods one can use for this kind of analysis… Fishbone Diagram… Flow Charts… Pareto Charts
PARETO CHART To create a Pareto Chart
you must have data. Typically this comes from
surveys. This chart represents the
reasons why students dropped out of school their senior year.
The school wanted to create a prevention program.
How is this chart helpful in assessing the need?
PLANNING MODELS There are several models which help in the
planning process.… Affinity Diagrams… Impact Analysis Charts… Gantt Charts
Goal of the models … Organize needs… Group common needs together… Identify underlying causes… Set deadlines
SAMPLE AFFINITY DIAGRAM
Orders Consistently Late Last QuarterCommunications Issues
Sales & Marketing
Fail to alert when price changes may
affect volume
Inconsistent adherence to due
dates
Fail to check production schedule
before promising product
Manufacturing
Fail to keep production schedule
updated
Fail to keep inventory updated
Fail to communicate unscheduled
equipment down-time
Often an Affinity Diagram is made up of post-it notes that are arranged/grouped into categories.
IMPACT ANALYSIS CHART Helps to determine the impact a change will
have on people and things. It also helps us to see the possible effects of
the change. Circles represent the desired change. Triangles represent the People and Things
impacted. Rectangles represent the possible effects of
the impact. Let’s try it out. Practice
Chart
IMPACT ANALYSIS CHARTS
SAMPLE GANTT CHART
COMBINING ASSESSMENT & PLANNING
Often Assessment of Need and Planning for Implementation are considered separate activities.
They are viewed sequentially… First step, assess the need… Second step, plan the implementation
Can these distinct activities be combined and if they are what would the model look like?
Combined Models:… Force Field Analysis… Plan, Do, Study, Act (PDSA)… Strategic Planning
FORCE FIELD ANALYSIS What does it do?
… It helps to identify goals and objectives… Analyze competing forces… Planning necessary to bring about change
There are 10 processes to complete a Force Field Analysis
FORCE FIELD ANALYSIS MODEL
Where we want to be
Describe this ideal
place
Where we are right
now
Describe if nothing changed
Start
GapDescribe the difference
between where you want to be and where you are
RestrainingDriving
Identify the actions that
will eliminate the
restraining force as part
of the change
Identify the action that
will strengthen the driving
force as part of the
change
PLAN, DO, STUDY, ACT (PDSA CHARTS