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Slide 2 Instructions and Reporting Requirements Module 5 Electronic Reporting For Facilities March 2014 North Carolina Central Cancer Registry State Center for Health Statistics Division of Public Health Department of Health and Human Services 1908 Mail Service Center Raleigh, NC 27699-1908 http://www.schs.state.nc.us/units/ccr/ http://www.schs.state.nc.us/units/ccr/ North Carolina Central Cancer Registry Slide 3 Part V User Accounts and Passwords Slide 4 Part V: User Accounts and Passwords Accounts are granted only to staff designated by the primary contact for the facility. Once accounts are established, designated staff may only enter cases for the facility under which they have been granted affiliation. Slide 5 Part V: User Accounts and Passwords Section V.1: Request a User ID and Password o Each designated staff person must personally request his or her own user ID and password by sending an email to the Eureka Accounts Representative. The NCCCR Representative for your facility will provide the contact information to you. o Passwords cannot be shared. o The abstractors initials for the person reporting the case is tied directly to the accounts user ID. Slide 6 Part V: User Accounts and Passwords Section V.1: Request a User ID and Password -continued o To request a user id and password, submit the following information to the Eureka Accounts Representative: Users: o Full name (first, middle initial and last) o Contact information including : Phone number Email address The facilitys contact information including: o The facility name o Street address o Phone number o Specialty, if applicable The facilitys primary contact person. o This may be the Health Information Manager, office manager, a designated physician, or other staff person. Slide 7 Part V: User Accounts and Passwords Section V.1: Request a User ID and Password continued o Accessing the New Case Abstract form requires two separate passwords. Each facility is also assigned a unique Facility Identification Number (FIN) that is entered for each case to specify the facility reporting the case. o Allow three to five business days to receive account information. The following information will be sent to the user via email: User name and password to access the NCCCR Secure Access SSL VPN page. User name and password to access the NCCCR Eureka database. Facility Identification Number (FIN) Slide 8 Part V: User Accounts and Passwords Section V.1: Request a User ID and Password continued o What to expect with your first login to the VPN page and Eureka You will be prompted to: o Change your password to one that you designate o Select a security question that is used in the management of passwords Password Rules o Must be mixed case o Must contain at least one number o May contain special characters (#, $, %, *, etc.) o Must be eight characters in length o Example: EacP4w*3 Slide 9 Part V: User Accounts and Passwords Section V.2: Managing Passwords o Eureka Requirements Requirements to protect the security and integrity of the data o Eureka Options for Managing Passwords For the user to manager his/her own passwords o Example: Forgotten Password User may change password at any time or request a new password without the aid of an administrator Keep any written/recorded passwords in a secure location. Slide 10 Part V: User Accounts and Passwords Section V.2: Managing Passwords continued o Required Password Changes Change password every 30 days o Login to Eureka o System will prompt you to change password before continuing. o Last ten password are retained A previous password can be reused only after nine other passwords have been used. Exception: North Carolina CCR Secure Access SSL VPN page o No password changes required. o Password will remain the same once you have designated a password for this page. Slide 11 Part V: User Accounts and Passwords Section V.2: Managing Passwords continued o Disabled Accounts due to Failed Login Attempts Account disabled after three failed consecutive attempts to login To unlock user account o Send email requesting account reset to EurekaSupport@dhhs.nc.gov EurekaSupport@dhhs.nc.gov o New temporary password will be sent via email Log in using temporary password System will prompt you to change your password to one you designate. Send all other support questions to the Eureka Accounts Representative o Contact information will be provided at time of account set up Slide 12 Part V: User Accounts and Passwords Section V.2: Managing Passwords continued o To Change a Password: 1.At the login screen for Eureka, click on Change Password 2.Enter your user name and current (old) password 3.Enter your new password and enter a second time to confirm 4.Click on Login o If you have Forgotten Your Password: 5.At the Login screen for Eureka, click on Forgot Password? 6.An email will be sent to the user containing a generic password. The user will be prompted to change this password when attempting to login. 1 5 2 3 4 Slide 13 Part V: User Accounts and Passwords Section V.2: Managing Passwords continued o To Change Your Security Question: 7.Login to Eureka using your user name and password 8.Click on Help from the menu bar at the top of the screen 9.Click on Change Security Question 10.Follow the prompts to change your security question and/or answer 8 9 Slide 14 Part V User Accounts and Passwords Completed