New Hourly Paid LecturersContract of Employment Pack

GUIDANCE FOR ACADEMIC SCHOOLS

NB Sections 1 to 9 of the contract pack must be printed single-sided for administrative purposes

This pack includes:

Section 1 – Contract of EmploymentThis should be completed and signed by the School Administration Manager or Head of School. Please ensure that you print clearly. The Contract Employment Pack should then be forwarded to the prospective employee.

Section 2 – Verification of Right to Work in the UKTo be completed by an authorised signatory, after verifying the prospective employee’s eligibility to work in the UK (see Pre-Employment Checks below).

Section 3 – Acceptance of Offer of EmploymentTo be signed by the prospective employee

Section 4 – Equality & Diversity Monitoring DataTo be completed by the prospective employee

Section 5 – USS Pension Information FormTo be completed by the prospective employee

Section 6 – Information required for the HESA returnTo be completed by the prospective employee

Section 7 – New Staff Payroll Details / Starter Declaration To be completed by the prospective employee

Section 8 – Staff Health QuestionnaireTo be completed by the prospective employee

Section 9 – Terms and ConditionsTo be read and understood by prospective employee

Pre-Employment Checks

It is the School’s responsibility to check the following information prior to the employee commencing employment with the University:

Proof of Eligibility to work in the UK. If you are unsure about the acceptable forms of eligibility please refer to the guidance on the HR website (http://www.kent.ac.uk/hr-managementinformation/documents/eligibility-to-work/checking-eligibility-guidance.pdf). Please provide certified copies of the eligibility documentation given; all copies of documentation must be signed and dated; in the case of passports please ensure the photo page and any visa pages are copied

Evidence of academic and term dates for students with restricted right to work. The appointment is conditional upon proof of the employee’s most advanced qualification. A photocopy should be

accepted as proof. The appointment is conditional upon receipt of two references; it is the school’s responsibility to obtain suitable

references.

TimesheetsTimesheets for all hours worked to be completed and signed by all relevant individuals and forwarded to the Pay Office by the 10th of the month in order to be paid the same month.

Role ProfilesYou should also provide the prospective employee with a copy of the relevant role profile. These are available on the Human Resources Website: http://www.kent.ac.uk/hr-managementinformation/hpl.html

Once all the sections are complete, please take a copy of all the information. The original plus attachments should be forwarded to the HR Operational Services Team (by the 5th of the month to ensure payment on the last working day of the same month if required) and the copy should be given to the prospective employee for their records.

Last updated 31/03/2016 For use in Academic Year: 2015/16

New Hourly Paid LecturerContract of Employment Pack 2015/16

GUIDANCE FOR HOURLY PAID LECTURERS

GENERAL INFORMATION

Your completed Contract of Employment pack should be returned to your School Administration Manager together with all other requested documentation for checking and authorising. Your School Administration Manager will need to forward the pack to Human Resources by the 5th of the month and any completed timesheets to Pay Office by the 10th of the month, to ensure payment at the end of that month. All information requested in this pack is necessary in order for us to comply with legal and internal audit practices. Failure to supply any information may result in us returning the pack to you for completion which could result in a delay to your payment. Your final timesheet should be submitted within 30 days of the last day of work. We are currently transitioning to an electronic system for the submission of timesheets, so please check with your School about the arrangements which apply locally.

This pack includes:

Sections 1, 2 and 3

Please ensure you have read and understood all of Section 1 and, if so, sign Section 3.

Section 2 is for your employing School to complete once they have seen the evidence of your right to work in the UK (see conditions of appointment below).

Sections 4 to 8

Please complete these forms:

Section 4: Equality & Diversity monitoring data – to ensure confidentiality please send this form directly to the Operational Services Team, Human Resources, The Registry.

Section 5: USS Pension Information – please complete this form regarding your membership of the pension scheme.

Section 6: Information for HESA Staff Return – please complete your details for inclusion in the University’s statistical return to the Higher Education Statistics Agency (HESA)

Section 7: New Staff Payroll Details - please ensure that you complete all the sections required; please note that we cannot process payment without this information.

Section 8: Staff Health Questionnaire - please ensure that you complete all the sections required; if there is any health issue which is of relevance, you may be asked to see the University’s Occupational Health Adviser.

Section 9 - Conditions of Service for Hourly Paid Lecturers

Please ensure that you have read and understood the Conditions of Service. If you have any questions please contact the HR Operational Services Team: hropsteam@kent.ac.uk.

The appointment is conditional upon the following:

Provision by you of evidence of your eligibility to work in the UK. In the case of EEA or Swiss nationals your School Administration Manager will need to take a photocopy of the photo page of your passport or a copy of your national identity card. In the case of non-EEA or Swiss nationals your School Administration Manager will need to photocopy the photo page and any other relevant pages including endorsements provided by the Home Office giving permission to work in the UK and send copies to Human Resources. Proof of eligibility to work in the UK (including evidence of term dates where applicable) MUST be provided prior to any work or training being carried out.

Proof of your most advanced academic qualification; a photocopy of the relevant document(s) will normally be accepted as proof and should be given to your School Administration Manager

Receipt of two references which are satisfactory to the University; please supply your School Administration Manager with the names and addresses of two referees who they can contact.

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New Hourly Paid LecturerContract of Employment Pack 2015/16

Section 1 – Contract of EmploymentTitle Home Telephone

Forename(s) Mobile

Surname EmailAddress & PostcodeNB It is the individual’s responsibility to advise HR of a change of name or contact details

Date of Birth

NI Number1

Kent Student ID Number

Visa Expiry Date2 if applicable

Contract Start Date Open ended (tick box)

Fixed-term2 3

(state end date)

Academic School Arts and SECL only: Subsection

Normal Place of Work Canterbury / Medway / Tonbridge Reporting to

JOB TITLE GRADE SP HOURLY RATE £ HOLIDAY UPLIFT £ TOTAL HOURLY RATE

£Demonstrator/Marker 6Assistant Lecturer 6Associate Lecturer 7Associate Lecturer 8Specialist Associate Lecturer 9

Flat Rate (Office Hours) Course Name/CodePlease indicate if this course is offered to staff ONLY

Cost Code for PayAccount Cost Centre Job Site Code

1 If the employee does not have an NI number, one must be obtained, see: http://www.hmrc.gov.uk/ni/intro/number.htm2 Contract must not be issued beyond visa expiry date3 Contracts will be closed automatically regardless of end date if they have not been paid against for a period of 6 months

This offer of employment is made by:

SAM/HoS’s Signature Print Name Date

Section 2 – Verification of Right to Work in the UK – for Completion by SchoolI confirm that the above-named employee has the Right to Work in the UK and originals of the documents required for proof of eligibility to work in the UK were seen, verified and copied by an approved signatory:

Approved Signatory’s Signature Print Name Date

Section 3 – Acceptance of Offer of EmploymentIf you understand and accept this offer of employment, including the terms and conditions of service contained in Section 9, please sign below and return to your School Administration Manager as soon as possible. You should also have received a copy of the relevant role profile; if you have not received a copy, these are available on the Human Resources website: http://www.kent.ac.uk/hr-managementinformation/hpl.htmlContracts need to be authorised by your School and submitted to Human Resources before the 5th of the month to ensure payment on the last working day of the same month. Timesheets for all hours worked to be completed and signed by all relevant individuals and forwarded to the payoffice by the 10 th of each month in order to be paid the same month.

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I wish to accept this offer of employment and understand and accept the conditions of service as indicated in the attached document.

Employee’s Signature Print Name DateSection 4 – Equality & Diversity Monitoring

Equality, Diversity & Inclusivity (EDI) Monitoring: Strictly Confidential The purpose of collecting this information is to monitor the profile of our employees in line with the Equality Act 2010 and to enable us to provide appropriate employment support. The information you provide will be held in accordance with the Data Protection Act 1998, and will be treated as Strictly Confidential. Access to your personal information is limited to staff who have a legitimate requirement to use it for the purpose of carrying out their duties. The information you provide will be used to update your employee record. If you do not wish to provide this information please select ‘Prefer not to say’ for each question. Please return to: HR Operations Team, Room 126, The Registry.

What is your ethnic origin?

Arab Asian or Asian British - Bangladeshi

Asian or Asian British - Indian

Asian or Asian British - Pakistani

Black or Black British - African

Black or Black British - Caribbean Chinese Gypsy or Traveller White Other Asian

backgroundOther Black background

Other Ethnic background

Other Mixed background

Mixed - White and Black African

Mixed - White and Asian

Mixed - White and Black Caribbean Not Known Prefer not to say

Disability - Do you consider yourself to have a disability*, or to have had a disability in the past? Yes No Prefer not to say

* When answering this question please note that under the Equality Act 2010 a person has a disability if they have a physical or mental impairment that is substantial, adverse, long-term (i.e. for at least one year, or the rest of a person’s life) and effects the ability to perform normal day-to-day activities. NB: Cancer, MS and HIV (only) count as a disability from the point of diagnosis.

Disability type - If you consider yourself to be disabled, please state the type of impairment which applies to you. People may experience more than one type of impairment in which case you may indicate more than one.

Blind or a serious visual impairment

uncorrected by glasses

Deaf or serious hearing impairment

General learning disability such as Down's syndrome

Long standing illness or health condition such as diabetes,

cancer, chronic heart disease, or epilepsy.

Mental health condition, such as

depression, schizophrenia or anxiety disorder

Physical impairment or mobility issues, such as difficulty

using arms or using a wheelchair or

crutches

Social/communication impairment such as

Asperger's syndrome/other

autistic spectrum disorder

Specific learning difficulty such as

dyslexia, dyspraxia or AD(H)D

Disability, impairment or medical condition

that is not listed above

Prefer not to say

What is your religion or belief?Buddhist Christian Hindu Jewish Muslim

No religion Sikh Spiritual Any other religion or belief Prefer not to say

What is your sexual orientation?Bisexual Gay man Gay woman/lesbian Heterosexual Other Prefer not to say

Additional Information:

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The University holds data for you relating to age, legal sex and pregnancy and maternity relating to your employment at Kent.

The University does not currently collect data relating to Gender Identity or Marriage and Civil Partnership status

Section 5 – Pension

Further information about USS can be found on their website: http://www.uss.co.uk

For administrative reasons, it is important that this form is printed

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USS Pension

I confirm that I have read the information about the Universities Superannuation Scheme (USS) in Section 9 (Terms and Conditions), paragraph 2 and that (please tick one box):

I understand that I am not being contractually enrolled into USS for this contract

I understand that I am not being contractually enrolled into USS for this contract but I wish to join USS

Other, please indicate your preferred choice ...........................................................................................................

.......................................................................................................................................................................................

If you have ticked to indicate that you wish to join USS above please indicate if:

I am a retired member of USS

I am an active member of USS through existing employment (with the University or with another Employer)

Please note that if you wish to join USS for timesheet contracts of employment (subject to the correct terms and conditions of service), membership will apply to all relevant timesheet contracts.

Also, existing membership of SAUL does not preclude also joining USS in respect of any other employment at the University of Kent.

I understand that if I am an eligible jobholder and submit a claim for earnings that will take me above the threshold for pension’s auto-enrolment (earnings equating to more than the income tax personal allowance) that the University will automatically enrol me into a qualifying pension scheme. Further information will be sent to you when this happens including details of how you may opt-out should you wish to do so. Further information on pensions auto-enrolment is available here:http://www.kent.ac.uk/hr-staffinformation/pensions-auto-enrolment.html

Signed: ............................................................................. Date:...................................................................................

Please print name:...........................................................

New Hourly Paid LecturerContract of Employment Pack 2015/16

on a separate page, so if you are producing a double-sided copyof this contract pack, please include the blank page after this page

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Section 6 – Information for Staff HESA Return - Qualifications

Each year the University has a statutory requirement to produce a statistical return to the Higher Education Statistics Agency (HESA), providing detailed information in respect of our workforce. HESA are the official agency for the collection, analysis and dissemination of quantitative information about higher education in the UK. They collect information on behalf of their statutory customers who typically are DfES, HEFCE, TTA, DH along with the regional statutory bodies for Scotland, Wales and Northern Ireland. In order to provide accurate information in our submission, we need you as a new employee of the University of Kent, to complete the questionnaire, from which we can update our records. The staff return is collected on an individual basis, however each record is anonymous in that names are not supplied. Individuals are only known to HESA by a unique number and the correlation with names is kept locally for our records only. Most of the information supplied relates to your appointment with the University and will be extracted from our existing records. However, we would appreciate your help in completing the information below:

Highest Qualification AchievedPlease give details of your highest qualification; if you have more than one qualification at the same level then please detail them all:

Dates of Study

Place of Study Qualification Subject

Level (eg, BA, MA,

PhD)

Grade/ Classification

(DPhil, 2:1 Hons, A*)

Date qualification awarded

(please give month and year)From To

Teaching Qualifications AchievedPlease give details of your teaching qualifications; if you have more than one qualification then please detail them all:

Teaching Qualification Achieved Awarding BodyDate qualification awarded (please

give month and year)

Recognition by Professional BodiesPlease give details of your professional body membership (if applicable please circle only one option):

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Recognised by the HEA (Higher

Education Academy) as an Associate

Fellow

Recognised by the HEA (Higher

Education Academy) as a Fellow

Recognised by the HEA (Higher

Education Academy) as a Senior Fellow

Recognised by the HEA (Higher

Education Academy) as a Principle Fellow

Holder of a National Teaching Fellowship Scheme Individual

Award

If you have circled one of the options above please tell us the date joined and membership number:....................................

................................................................................................................................................................................................

Section 6 – Information for Staff HESA Return - Employment

Previous/current activityFrom the following categories how would you describe your previous/current employment status (please circle an option):

Employed at another HEI

in UK

Employed HEI in an overseas country

Employed by a non Higher

education institution in

UK

Employed by a non Higher

education institution in an overseas

country

Employed by a

research institution in

the UK

Employed by a

research institution overseas

Student in UK

Student in an overseas

country

Employed by the NHS/

General medical or

general dental

practice in UK

Employed in the Health

service in an overseas country

Employed by another

public sector in the UK

Employed by a private industry/com

mercial company in

the UK

Self-employed in

UK

Other employment

in UK

Other employment

in an overseas country

Not in regular

employment

If employed please tell us the name of your employer:............................................................................................................

Your role:.................................................................................................................................................................................

Date employed from:...............................................................................................................................................................

Date employed to (or state “current”):......................................................................................................................................

Other Higher Education InstitutionsHave you ever been employed, or are you still employed by a Higher Education Institution? Yes / No

If yes, please give details of where and when you were employed; if you cannot give the exact dates then please give the month and year that you were employed from/to. Where you are still employed by this institution please state ‘current’ in the Date Employed to field.

Name of the HEI Role Date employed from Date employed to

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Section 7 – New Staff Payroll Details / Starter Declaration

Please provide details of the bank account that you wish your income to be paid into and sign to confirm this.

Bank Name & Address:

Bank Sort Code: Bank Account Number:

Employee Signature: Print Name: Date:

National Insurance No:

Please attach your P45 to this form, and if applicable (married women only) your Reduced Liability Card. If you are unable to provide a P45 when you start your employment then it will be necessary to complete the Starter Declaration below.

Starter Declaration: Employee without a Form P45

1. Your present circumstances

Read all the following statements carefully and enter ‘X’ in the one box that applies to you.

A - This is my first job since last 6 April and I have not been receiving taxable Jobseeker’s Allowance, Employment and Support Allowance, taxable Incapacity Benefit, State or Occupational Pension.

B - This is now my only job, but since last 6 April I have had another job, or have received taxable Jobseeker’s Allowance, Employment and Support Allowance or taxable Incapacity Benefit. I do not receive a State or Occupational Pension.

C - As well as my new job, I have another job or receive a State or Occupational Pension.

2. Student Loans

Q1 – Do you have a student loan which is not fully repaid? Yes go to Q2No go to Q4

Q2 – Are you repaying your Student Loan direct to the Student Loans Company by agreed monthly payments?

Yes go to Q4No go to Q3

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Plan 1 – You lived in Scotland or Northern Ireland when you started your course or you lived in England and Wales and started your course before September 2012

Plan 2 – You lived in England or Wales and started your course on or after 1 September 2012

Q3 – What type of Student Loan do you have (as explained above)? Plan 1Plan 2

Q4 – Did you finish your studies before the last 6 April? Yes No

For further guidance about replaying Student Loans go to www.gov.uk/new-employee/student-loans

3. Signature and date

I can confirm that this information is correct.

Employee Signature: Print Name: Date:

Your pay cannot be processed without this information

Section 8 – Health Questionnaire

Please fully complete Sections 1, 2 & 3

Section 1: Personal information Please PRINT all details

SurnameForename(s) Title

Address Date of Birth (dd/mm/yyyy)

Male/Female

Postcode Daytime Tel no.

Email Evening/Mobile Tel no.

Section 2

The following questions need to be answered to: a) determine any adjustments that may enable you to do the jobb) assess whether the job could affect your health and make recommendations to reduce the risk if necessary.

Please read carefully and answer every question to the best of your knowledge.

DO NOT INCLUDE ANY MEDICALLY CONFIDENTIAL INFORMATION ON THIS FORM AS IT WILL BE HELD ON YOUR HUMAN RESOURCES RECORD.

If you answer yes to any question, Human Resources will forward this form to Occupational Health who may contact you for further information.

Do you have any difficulties with: Yes No sitting? standing? moving around? bending, lifting or carrying? balance? working with a computer?

Do you have any problems with your eyesight (which are not corrected with glasses/contact lenses)? Do you have any problems with hearing?

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Do you have any health problems that you think may affect your performance or safety in work? Do you have any health problems that may have been caused by work?

Section 3: Declaration

I have read the above and consent to this form being forwarded to Occupational Health in the circumstances outlined. I have answered all questions to the best of my knowledge. I understand that, should I conceal relevant information or provide deliberately misleading information about my fitness on this form, my employment may be terminated.

Signature: Date:

Section 4: Job information – TO BE COMPLETED BY HUMAN RESOURCES

Job title School Start date

Section 9 – Terms and Conditions

CONDITIONS OF SERVICE FOR HOURLY PAID LECTURERS

1 WHAT THE HOURLY RATE INCLUDESAssistant and Specialist/Associate Lecturers are paid for a specified number of contact hours at an hourly rate. The hourly rate is multiplied by 2.5 (which includes holiday uplift) to cover preparation, delivery, setting and marking course work and examinations and any other related duties undertaken outside the contact hours specified by your school (including the presentation of an end of year report). All payments are subject to appropriate tax and National Insurance deductions. The hourly rate quoted is inclusive of all duties needed to be undertaken in order to perform the role you have been asked to do. There will be no additional payment to this hourly rate.There will also be a flat rate of pay (i.e. not multiplied by 2.5) which Assistant and Specialist/Associate Lecturers can be paid for further additional activities which are agreed between them and their School, e.g. office hours.Sessional Demonstrators/Markers are paid for actual hours worked.The hours of work will vary according to the workload of the school. It is a condition of your employment that you work flexibly in accordance with the working arrangements we operate. Therefore, you acknowledge that there may be periods when no work is available and that we have no obligation to provide you with any work or to provide any minimum number of hours in any day or week. However, we will endeavour to allocate suitable work to you when such work is available and you are available to do it.We will give you as much advance notice as is reasonably practicable (normally not less than 24 hours) of the hours you will be required to work.Should work be offered to you, you are under no obligation to accept it, however, should you do so and you are subsequently unavailable to work you must notify us of your unavailability at the earliest opportunity and normally not less than 24 hours in advance. You are required to notify us as early as possible of any sustained periods when you will not be available for work.A 16.48% uplift is applied to hourly rates to include a pro rata entitlement to paid annual leave, customary days and public/bank holidays (16.88% in years which include 9 bank/public holidays). You will be expected to take your paid leave outside of your contracted hours and no further payment will be made during such holiday periods.You will be paid for all work on the submission of a claim form which must be checked and countersigned by the School Administrator Manager or Course Supervisor and sent to the Pay Office. Payments are made monthly in arrears, direct to your bank account. Staff are required to submit claim forms by the 5th of each month to ensure payment at the end of that month. We are currently transitioning to an electronic system for the submission of timesheets, so please check with your School about the arrangements which apply locally.

2 PENSION

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The Universities Superannuation Scheme (USS) Retirement Income Builder is a type of defined benefit pension scheme where benefits are based on each year’s salary throughout the period of membership (on a Career Revalued Benefit (CRB) basis). Staff will pay an employee contribution of 8% of salary. The University contributes a sum equal to 18% of salary. 

From 1 October 2016, USS is launching the USS Investment Builder, a defined contribution section where benefits at retirement are based on the contributions made by the member and the University and the performance of the funds invested in. All members will have the option to join this section in addition to the USS Retirement Income Builder, whilst earners above the salary threshold of £55,000 p.a. will join automatically and pay core contributions above the salary threshold into this section.

NB. USS Members who are currently in receipt of their USS pension should note that the University has decided that re-joining USS will not be permitted.

Since 1 May 2013, the law on workplace pensions imposes a legal duty on employers such as the University of Kent to help their UK workers to save for their retirement. The employer must identify when a worker becomes an eligible jobholder by being aged between 22 and 65 and having qualifying earnings equating to more than the income tax personal allowance. The University must then automatically enrol the eligible jobholder into the relevant scheme which, for staff on these terms and conditions, is USS.

At such point that your earnings reach the statutory threshold you will be automatically enrolled into USS and further information will be sent to you about the scheme and your right to opt out.

Please contact the University’s Pensions Office if you have any queries about the scheme or eligibility for membership. Contact: 01227 827218. Information about the University Superannuation Scheme (USS) can be found on their website (http://www.uss.co.uk).

3 WHO YOU ARE RESPONSIBLE TO You will be responsible to the Head of Academic School or his/her designated nominee, and it is he/she who will determine your duties.

4 YOUR NORMAL PLACE OF WORK Your normal place of work will be the work place stated in Section 1.

5 TRAVELLING EXPENSESTravelling expenses will only be paid for any journeys to undertake teaching which is away from your normal place of work.

6 NOTICE PERIOD The notice period attaching to this appointment is one month in writing on either side, or to the expiry date of the fixed term contract, whichever is the sooner. A shorter notice period is possible if mutually agreed with the Head of Academic School.

7 SICKNESS ABSENCEIn order to qualify for payment under the University's sick pay arrangements, on the first day of sickness absence employees should notify their immediate line manager or designated deputy that they will not be attending work. Contact should be made before work is due to commence or within one hour of this start time, and should be made personally by telephone. Only in exceptional circumstances should contact be made by somebody else.It is the responsibility of the employee to keep their manager informed of the reason for absence, possible length of absence and likely return date, and any medical advice they have been given. Individuals who report their absence must provide this information and either give an expected date of return or information on when they will be able to call again with further information. If an employee is unsure of the possible length of absence then it is their responsibility to contact their manager at least every three days or as agreed and submit the relevant certificates as soon as possible.For information about the appropriate documentation/certification which needs to be provided please see the Managing Sickness Absence Procedure which is available on the HR Website at: http://www.kent.ac.uk/hr-staffinformation/policies/sicknessabsence.html.

Sick Pay Employees absent from duty owing to illness shall be entitled to payment on the same basis, pro rata, as full-time teaching staff in accordance with the following scale: Scale of AllowanceDuring First 3 Months' Service 2 weeks full pay 2 weeks half pay3 Months to 1 Year 2 months full pay 2 months half pay2nd and 3rd Year of Service 3 months full pay 3 months half pay4th and 5th Year of Service 5 months full pay 5 months half pay

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After 5th Year of Service 6 months full pay 6 months half payStatutory Sick Pay Statutory Sick Pay (SSP) is a minimum level of sickness benefit which all employers must pay their employees regardless of length of service. University sick pay is inclusive of SSP. Where the entitlement to SSP exceeds or is equal to University sick pay then SSP alone will be paid. SSP is paid for absences of up to a maximum of 28 weeks. For the purposes of SSP "qualifying days" have been agreed as Monday, Tuesday, Wednesday, Thursday and Friday. SSP is payable only to those employees whose average earnings are over the lower earnings limit for National Insurance. The current amount is available from the Pay Office. The SSP regulations are very complex and it is not proposed to give an exhaustive recitation of them here. Please refer to the Pay Office for further details.

8 DISCIPLINARY AND GRIEVANCE PROCEDURES The University of Kent will comply with the ACAS Code of Practice on disciplinary and grievance procedures if necessary and further information may be obtained from Human Resources.

9 CONFIDENTIALITY You must not disclose to anyone outside the University (or to any University employee who does not have a need to know) any confidential information about the University, which you have acquired during your employment. This duty continues to apply after your employment comes to an end. It is not limited in time but does not apply to information ordered by a court to be disclosed or otherwise required by law to be disclosed. Amongst other things, confidential information includes commercially sensitive information, lists of and details of customers, suppliers, agents and distributors, the working of computer systems, pricing structures, advertising, financial and marketing information and business development plans and information. For the avoidance of doubt, any databases belonging to the University are considered confidential information for the purpose of this clause. You must not make any copies of any documents or items that belong to the University or remove them from the University's premises at any time without proper advanced authorisation. You must return property of whatever kind when requested to do so by the University and which belong to the University when you leave its employment.

10 FAMILY FRIENDLY POLICIES Staff, who meet eligibility criteria, are able to apply for paid University maternity leave, adoption leave and paternity leave on the same basis, pro rata, as full-time teaching staff. Information on these policies can be obtained from Human Resources.

11 REDEPLOYMENT Should changed circumstances in your School or in the University make it necessary, the University reserves the right to redeploy you elsewhere in a post of commensurate duties and responsibilities.

12 HEALTH AND SAFETY It is the policy of the University to ensure, so far as is reasonably practicable, the health and safety at work of its employees in accordance with the statutory requirements, in particular the Health and Safety at Work Act 1974. In pursuance of this policy you would be required to contact the Health and Safety Coordinator for your school. Please contact your School Administration Manager who will advise you of the name and contact details of the Coordinator.

13 USE OF IT AND LIBRARY FACILITIES All University staff are bound by the “Regulations for the Use of Computing Facilities at the University of Kent”. These are available from the Information Services website at http://www.kent.ac.uk/is/regulations/ or on paper from Information Services. University staff must not breach the copyright of software provided by the University for use on University-owned computers or on computers owned by staff. All University staff are bound by the “Regulations for the Use of the Templeman Library”. These are available from the Information Services website at http://www.kent.ac.uk/is/regulations/ or on paper from Information Services. All University staff are also expected to follow good practice guidelines published by Information Services and available from their website. Personal data stored in University data systems, such as the Student Data System, is held subject to the provisions of the Data Protection Act 1998. It may only be accessed and stored as needed for the normal function of the University, and must not be disclosed to unauthorised third parties. All University staff must agree, as a condition of access to these systems, that they will not release information of any kind from these systems to unauthorised third parties either within or outside the University. All University staff must be aware of, and comply with, the requirements of the Data Protection Act. Information is available from the Student Records Office website at: http://www.kent.ac.uk/data-protection/

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Timesheet/Claim FormHourly Paid LecturersPlease complete the form and send it to the School Administration Manager in the School for which the work has been undertaken.

You should submit your Timesheet/Claim Form to the School Administration Manager by the 5th of the month in order for it to be checked, signed and sent to the Pay Office by the 10th of the month to be included in the monthly payroll. We are currently transitioning to an electronic system for the submission of timesheets, so please check with your School about the arrangements which apply locally.

Title

Forename(s)

Surname

School for which work undertaken

PLEASE COMPLETE THIS SECTION AS FULLY AS POSSIBLE

Date Role Title Activity(TH or AA)*

Course Code

HoursClaimed

Grade & Spine Pt Sub Total

£

£

£

£

£

£

£

£

£

TOTAL TOTAL

Signature of Claimant: Date

Tax Code OT (Emergency Tax) will be deducted if you have not forwarded either tax form P45 or P46. P46 forms are available to download from the Pay Office Website.

I confirm that the teaching as claimed has been undertaken and authorise the claim for payment:

Signed (Course Convenor) Date

Signed (School Administration Manager) Date

Name (Please Print)

Cost Code(s) to be charged

Employee Number* Contract Number*

* This information can be found via HR Reporting Services: http://www.kent.ac.uk/hr-managementinformation/reports-statistics/index.html

* TH = Teaching HoursAA = Additional Activities (to be paid at single time)