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Inter-Cluster Information Management Initiative. Main themes. Website harmonisation (global and country level) IM toolkit and guidance (support package) Training and capacity building Progressive development – looking at new technologies. Toolkits and Capacity Building. - PowerPoint PPT Presentation
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Inter-Cluster Information Management Initiative
Main themes
• Website harmonisation (global and country level)
• IM toolkit and guidance (support package)• Training and capacity building• Progressive development – looking at new
technologies
Toolkits and Capacity Building
• Each Cluster/AoR should have IM tools to collect necessary information for effective coordination
• Each Cluster/AoR should have trained IMO capacity when needed
• Guidance is available, with associated training, to enable IMOs to adopt and adapt in-country tools and approaches
• Information can be shared• Approaches keep pace with modern technologies
Why consider inter-cluster collaboration?
• There are common information needs across clusters (there are also differences!)
• Formats for some tools are the same (e.g. websites, contact registries, indicator registries, joint assessment tools, 5Ws, CODs/FODs)
• Where common approaches are used, guidance on best IM practice can be shared
• Where common, IM training can be developed jointly to support the Clusters but also SBPs and hosting agencies
• New technologies can benefit all
Overall Process
Definition of IM needs• Agree on information needed
to support coordination• Agree on tool structures for
gathering and storing information
Support Package• Develop tool templates based
on best practice from the field (a toolkit)
• Develop ‘how to’ technical briefing notes for each tool
• Develop an overarching guidance note on the IM approach
Capacity Development• Define the role of an IMO for
your Cluster (ToRs) based on a review of IM support requirements
• Develop a capacity building strategy including training materials and workshop calendar
Types of informationInformation Type ExamplesPre-crisis Common Operational Datasets (admin boundaries, population figures…)
Fundamental Operational Data (e.g. school locations and resources, health facilities, water points, etc.)
Baselines (e.g. Desk Reviews, MICS, Census data, World Bank) Standard indicator registries (for needs assessments and monitoring) Standard ToRs, SOPs, Cluster guidance Question banks Messaging libraries
Response Needs assessmentso Joint and sectoral needs assessmento Situation monitoring
Capacity mapping and gap analysis (financial, human, material and technical)
Response monitoring (inputs, outputs and outcomes) collected using, for example, 5W templates
Cluster Management Country Websites for sharing information and data, advocacy and document repositories: reports, bulletins, operational strategies, ToRs
Operational presence maps (2W OPs – i.e. Who is Where?)‑ Contact directories Meeting schedules, minutes, agendas Document repositories: reports, bulletins, operational strategies, ToRs Cluster Performance Monitoring (e.g. CPMT)
The IM approach (taken from WASH)FIGURE 2 – CLUSTER/SECTOR INFORMATION MANAGEMENT CYCLE
Stage 4. Evidence-Based Decision-Making & Reporting / IM RESULTS
Evidence for planning & strategies developmentE.g. Flash Appeal, CAP, CERF, ERF/CHF and Contingency Plan.
Evidence for coordination and corrective actionsTimely decisions on redirecting resources, adjusting implementation strategies & establishing ad-hoc
coordination mechanisms.
Evidence for advocacy
Evidence for reportingReporting to donor, beneficiaries partners,
Humanitarian Country Team and other stakeholders for accountability.
Stage 3. Analysis of Data & Dissemination of Information / TYPES OF ANALYSES & INFORMATION GENERATED
Needs Analysis Information on: current needs, trends & possible
scenarios
Gap Analysis: Gaps in meeting population needs
Capacities AnalysisInformation on: available, expected & needed capacities
(including resources)
Gap Analysis: Gaps in capacities (available vs. needed)
Activities Analysis Information on: progress & trends in implementing activities
Gap Analysis: Gaps & duplications in coverage & Gaps in implementation according to plans/priorities
Outputs & Outcomes AnalysisInformation on progress & trends in outputs & outcomes
Gap Analysis: Gaps in achieving planned results
Stage 2. Data Collection, Cleaning and Storage / IM TOOLS
Needs Assessment Tool Capacity Mapping Tool 3W / 4W Field Monitoring Tool On-going Situation Monitoring Tool
Stage 1. IM System Design - Review & Development / STEPS OF THE IM SYSTEM DESIGN PROCESS
Step D - Assess IM Environment
Step C - Define Types of Analyses Required to
Generate the Information
Step A - Define key Decisions that Cluster/Sector Needs to Make and Time
Available for Collection & Analysis
Step B - Identify Information Needed for
Decision-Making
Step E - Design 'Good Enough' Tools Using the Support Package
Step F - Agree on Resources, Processes, and Responsibilities
for IM
Step G - Plan Progressive Development of the IM System
(IM Strategy)
Needs• Status and vulnerability• Current needs• Trends and scenarios
Capacity• Current resource and
service availability• Anticipated resource and
service availability• Required resource and
service availability
System Performance
• Progress in planned activities
• Gaps and duplications in planned activities
• Needs assessments (IRA, CAT, MIRA, SMART, IYCF, CPRA, etc
• Case tracking (CPIMS, GBVIMS)
Capacity mapping of:• Services• Partners/staff• Supplies• Finance
• 5Ws (Who is doing what, where, when and for whom?)
• Field Monitoring
Met
hods
an
d to
ols
Info
rmati
on re
quire
men
ts
• Monitoring the progress of sectoral response plans• Monitoring progress toward the Strategic Response Plan of the HCT• Identification of priorities and gaps in the humanitarian response• Adjusting response strategies and taking corrective actionRe
spon
se
Stra
tegy
Standards – Targets – Benchmarks - Thresholds
‘Response’ information
Where is Nutrition in the overall process?
Definition of IM needs• Agree on information needed
to support coordination• Agree on tool structures for
gathering and storing information
Support Package• Develop tool templates based
on best practice from the field (a toolkit)
• Develop ‘how to’ technical briefing notes for each tool
• Develop an overarching guidance note on the IM approach
Capacity Development• Define the role of an IMO for
your Cluster (ToRs) based on a review of IM support requirements
• Develop a capacity building strategy including training materials and workshop calendar
Proposed steps• Gather examples of all necessary tools• Develop guidance and briefing notes• Collate all tools and guidance in one place (e.g. GNC website; memory
stick)• Review platform technologies for managing information (Excel,
access, internet platforms)• Collaborate on developing training – maintaining a focus on Nutrition-
specific needs as well as common, inter-cluster opportunities (distance and face-to-face)
• Consider specialist training (e.g. needs assessments, response planning and monitoring, reporting)
• To agree and establish a timeline with the Nutrition IM Task Force in-line with the GNC workplan
Types of informationInformation Type ExamplesPre-crisis Common Operational Datasets (admin boundaries, population figures…)
Fundamental Operational Data (e.g. school locations and resources, health facilities, water points, etc.)
Baselines (e.g. Desk Reviews, MICS, Census data, World Bank) Standard indicator registries (for needs assessments and monitoring) Standard ToRs, SOPs, Cluster guidance Question banks Messaging libraries
Response Needs assessmentso Joint and sectoral needs assessmento Situation monitoring
Capacity mapping and gap analysis (financial, human, material and technical)
Response monitoring (inputs, outputs and outcomes) collected using, for example, 5W templates
Cluster Management Country Websites for sharing information and data, advocacy and document repositories: reports, bulletins, operational strategies, ToRs
Operational presence maps (2W OPs – i.e. Who is Where?)‑ Contact directories Meeting schedules, minutes, agendas Document repositories: reports, bulletins, operational strategies, ToRs Cluster Performance Monitoring (e.g. CPMT)
Web-based
Web-based
???