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CONTACT INFORMATION
PROFILE
CORECOMPETENCIES
PROFESSIONAL NARRATIVE
TECHNICAL TRAITS/ SKILLS
EDUCATION
CONTACT INFOMATION
Stacey A. Weiss Phone Number: (858) 354-6207 Email Address: [email protected]
CONTACT INFORMATION
PROFILE
CORECOMPETENCIES
PROFESSIONAL NARRATIVE
TECHNICAL TRAITS/ SKILLS
EDUCATION
PROFILE
Solutions-Driven Management/Executive Administrative Professional Proven Management/Administrative Expertise (in a Career Spanning 15 + Years)
Highly accomplished executive support professional with impeccable work habits and an entrepreneurial spirit, with a drive to succeed; and reputation of integrity, creativity, resourcefulness, and competence respecting company confidentiality and discretion.
Polished and poised with a positive attitude and dependability creating and maintaining efficient-running operations.
Comfortable thriving in fast-paced highly competitive environments working independently or as a team spearheading new and improved systems to increase company efficiency and productivity that is eager to leverage effective business experience & support.
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PROFILE
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PROFESSIONAL NARRATIVE
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EDUCATION
CORE COMPETENCIES
New Business Development Office Management Office Administration AR/AP Bookkeeping Human Resource Management Benefits Administration Payroll Processing Strong Customer Focus Meeting, Travel, & Event Planning Expense Cost Reduction, Budget Management
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EDUCATION
PROFESSIONAL NARRATIVE
Security Consultant Mr. William Pugh - Owner, President San Diego, CA Personal Assistant 06/2012 – present
Mr. William Pugh operates his business out of his home office, which I have assisted in setting up and organizing on a very part-time basis, handling incoming/outgoing phone calls, faxes and emails maintaining documents and information, preparing correspondence, Invoice, billing and making travel arrangements when necessary. He is aware I am looking for a FT position.
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TECHNICAL TRAITS/ SKILLS
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PROFESSIONAL NARRATIVE (cont’d)
Calibration Consultants, Inc. San Diego, CA Office Manager/Executive Assistant to Christopher Langner Owner, CFO/VP 2004 – 2011
Single-handedly developed, managed and propelled start-up business into a flourishing biotech service company for 7 + yrs gaining distinction for superior service that surpassed competitors. Maintaining organized productive and efficient running operations throughout rapid business growth from just 3 to 26 employees and 5 to 230 + customers. Tasked with implementing and overseeing business development strategies that successfully expanded customer base
Managed and held full accountability and accurate vigilance with ALL HR Mgmt /Employee relation functions, new hire orientation, benefits, and payroll. AR/AP, invoicing, POs, bank/credit card account reconciliation, completed audits, daily deposits, budget management, database management, collections, file maintenance, financial report/operating statement documentation preparation processes within SOP guidelines that resulted in minimal oversights
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PROFESSIONAL NARRATIVE
TECHNICAL TRAITS/ SKILLS
EDUCATION
PROFESSIONAL NARRATIVE (cont’d)
Calibration Consultants, Inc. San Diego, CA Office Manager/Executive Assistant to Christopher Langner Owner, CFO/VP 2004 – 2011
Hired vendors and managed relationships to ensure cost containment and top-level service
Analyzed budgets and expenditures to align with company vision, mission and direction
Designed, set up and continually improved and enforced all company office systems, processes, policies, procedures, forms, documents correspondence, manuals and marketing materials that continually reengineered and restructured business operating structure efficiency
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TECHNICAL TRAITS/ SKILLS
EDUCATION
PROFESSIONAL NARRATIVE (cont’d)
Calibration Consultants, Inc. San Diego, CA Executive/Administrative Support 2004 – 2011
Planned coordinated and managed owner’s and CFO’s/VP travel plans, company meetings, team building events and holiday parties; boosting employee’s morale, motivation and enthusiasm
Edited, proofread CFO’s/VP correspondence letters. Calendaring/ Scheduling itinerary’s via Outlook
Discriminately distributed and sorted organizations mail as well as CFO’s/VP
Implemented and researched marketing and advertising options. (created flyers, brochures as well as marketing materials for, as well as attended trade shows and promotional marketing events)
Front desk office reception, maintenance of computer network and all office equipment, ordering of supplies; resulting in an efficient safe office atmosphere with smooth running daily operations
Operated Multi-line phone systems routing calls, faxes and emails relaying messages accurately
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PROFESSIONAL NARRATIVE (cont’d)
Crescent Real Estate San Diego, CA Administrative Assistant II 2001-2003
On site building management of 195,733 RSF commercial property AR/AP invoice processing, Maintained customer/vendors insurance Coordinate customers work requests and building tenant improvements Front desk office reception. Liaison between all onsite personnel
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PROFESSIONAL NARRATIVE (cont’d)
C.W. Clark, Inc. San Diego, CA Property Management/Administrative Assistant 2001-2001
Supported all facets of property management and administrative office requirements of well over 100,000 RSF of retail, office and residential property
Prepared broker mailings, owner’s monthly reports, property marketing, promotions & advertising
Front desk office reception, maintenance of computer network and all office equipment
Tenant/vendor data base maintenance Invoice processing, correspondence, rent collection and deposits Preparing owners reports, lease abstracts, vendor contracts and
insurance compliance
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PROFESSIONAL NARRATIVE (cont’d)
La Jolla Homes & Investments La Jolla, CA Office Manager 1998-2000
Managed all requirements associated with home construction, rental agreements, rent processing
Coordinated with suppliers and design consultants on remodeling projects
Organized property developers and subcontractors activities Responded to issues/concerns while acting and serving as a liaison
between customers, clients, and outside vendors with integrity and trust
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American Eagle Airlines-Chicago, IL- Dallas Fort Worth, TX Flight Attendant 1989-1998
Performed all Flight Attendant duties; providing leadership, direction, and assistance for safety and comfort to passengers on board aircraft, while working independently and as part of a team.
Responsibilities included assisting customers with special needs or requests, meal and drink service, assisting pilots and other flight crew, and performing all relevant safety procedures, consistently providing quick, professional, courteous service to a myriad of people from a broad range of cultures
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PROFILE
CORECOMPETENCIES
PROFESSIONAL NARRATIVE
TECHNICAL TRAITS/ SKILLS
EDUCATION
TECHNICAL TRAITS/SKILLS
Proficient in Microsoft Office (Word, Excel, Access, Outlook) Power Point, Publisher, Microsoft Windows 2000 XP-7, Vista, and Mac, Various Real Estate Programs: CTI, MLS, MRI, Sandicor and Yardi. Adobe Photoshop 5.0, Adobe Illustrator 7.0 Paint. Accounting: QuickBooks Pro 2007-2010, Payroll: ADP Easy Paynet/PayChex database interfaces. Internet Research/ Web-Savvy /Social Media/Typing 50 WPM
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CORECOMPETENCIES
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EDUCATION
EDUCATION
Broward College – Fort Lauderdale, Florida Associate’s Degree in Fashion Merchandising-Interior Design
Commodity Trading Courses, Chicago Board of Trade- 1987 Chicago, IL Annual F/A Recurrent Training 1990-1998 Chicago IL, Dallas, TX Career Strategies Lease Training Work Shop 2000- San Diego, CA ADP Total Source Seminar Company sponsored 2007 - San Diego, CA
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Thank YouStacey
