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Local Address: 301, Baldeo Bhawan, Shradhanand Road , Upper Bazar,
Ranchi – 834001
H.O. Address: Choice House, Shree Shakambhari Corporate Park, Plot
No. 156-158 Chakravarti Ashok Complex, J. B Nagar, Andheri (E),
Mumbai – 400099
Internal Audit
Report
Sahibganj Municipal Council
Quarter – IV (2019-20)
Presented by;
Date: April 30th, 2020 To, Executive Officer, Sahibganj Municipal Council, Jharkhand Sub: Submission of Internal Audit Report for the quarter ended Mar-20. Ref: Letter No. 1792/NP dated 01/08/2018 Dear Sir, With reference to our appointment as Internal Auditor vide above reference, we are pleased to submit our Internal Audit Report for the quarter ended Mar-20. If any clarification/explanation needed, please let us know.
For, SK Patodia & Associates. Chartered Accountants
CA Navin Kumar Sharma Partner, Membership No. 305503
Enclosures:
1. Internal Audit Report
1 Internal Audit | Sahibganj Municipal Council
Table of Contents
S.NO PARTICULARS PAGE NO.
1 About the ULB 2
2 Appointment 2
3 Objective of Internal Audit 2
4 Organizational Structure 2
5 Executive Summary 3
Detailed Internal Audit Report
1 JMAM Compliance 4-11
2 Budgetary Compliance 12
3 Statutory Compliances 12-13
4 Compliance Related to Attendance 14
5 Compliance Related to Advances 14
6 Compliance Related to Security Money & EMD 14
7 Compliance Related to ABDEAS 15
8 Compliance Related to Manpower 15-16
10 Details of Vouchers verified during the Qtr ended Mar-20 17-33
2 Internal Audit | Sahibganj Municipal Council
1. About the ULB:- Sahibganj is a town and Municipality of
Sahibganj District which also serves as the
district headquarters for Sahibganj District.
Sahibganj means a place (ganj) of masters
(sahebs or sahibs). Sahibganj is a Class II
town of Jharkhand which is sandwiched
between River Ganga on the north,
Rajmahal Hills on the south, State of Bengal
on the East and one of the world's oldest
university, Vikaramshila (in Bhagalpur District) of Bihar on the west. The town area is located in 25014’
546” in the north and 870 37’ 923” in the East and it is extended in the total area of 13.5 sq. kms.
Particulars Figures
Total No. of Wards 28
Area of ULB 13 Sq.km
Total Population 88,084
No. of Households 17,076
No. of Slums 3
No. of Slum HHs 433
Total Slum population 2193
Source: - http://udhd.jharkhand.gov.in
2. Appointment:- We have been appointed as an Internal Auditors of Sahibganj Municipal Council vide NIT No. 03/2018-
19, Agreement No. 01/2018-19 dated 16th, August 2018
3. Objective of Internal Audit:- The Overall Objective of Internal Audit is to Provide Management with an Independent assessment of
the effectiveness of company internal control and administrative processes for continuous
improvements and to ensure transparency in local governance.
4. Organizational Structure:-
Sahibganj Municipal Council
Administrative Executive officer
Engineering Wing
Administration Wing
Accounts Wing
Revenue Wing
Elected Chairman Vice - Chairman
3 Internal Audit | Sahibganj Municipal Council
5. Executive Summary as per Scope of Work:-
S. No
Scope of Work Page No Reference
1 JMAM Compliance:
1.1 Compliance related to Vouchers & Unpaid Bills 4-7
1.2 Compliance related to Revenue Collection & Deposit during the qtr ended Mar-20
7
1.3 Compliance related to Payment Files 7
1.4 Compliance related to Grants & U.C's 9-10
1.5 Compliance related to Bank Balance & BRS 11
2 Budgetary Compliance
2.1 Analysis of Targeted v/s Actual 12
3 Statutory Compliance
3.1 As per Books of Accounts 12
3.2 As per Online Portal 13
3.3 Status of Return Filing 13
4 Compliance related to Attendance 14
5 Compliance related to Advances 14
6 Compliance related to Security Money & EMD 14
7 Compliance related to ABDEAS 15
8 Compliance related to Manpower 15-16
4 Internal Audit | Sahibganj Municipal Council
DETAILED INTERNAL AUDIT REPORT
1. JMAM Compliance-
1.1 Compliance related to Vouchers & Unpaid Bills:-
S.No Observation No. of Files Amount
Involved (In Rs)
1 No. of Payment Files during the audit period 155 9,38,09,664
2 Files not come for Internal Audit - -
3 Non-Preparation of Journal Vouchers
4 Non-Preparation of Payment Vouchers
5 Non-Maintenance of separate files for Journal Vouchers - -
6 Non-Maintenance of separate files for Payment Vouchers - -
7 Supporting documents not attached in Separate File - -
8 Bills Pending after 30 Days of “Date of Bill Raised” (Refer from point no. 1.1.A)
22 65,61,312
9 Bills unpaid after Internal Audit - -
10 Files comes for Internal Audit after Payment (i.e. Post Audit Payments)
- -
A. Details of Bills Pending for more than 30 days from the date of Invoice:-
As per section 49 of the JMAM, 2012, “all liabilities incurred shall be discharged within 30 Days of
Incurring of Liability.” However, we have found some of the cases (given below) in which ULB discharged
its liability after passing of 30 Days:-
S.No Checklist No. Nature of Payment Name of
Contractor/Name of Party or Payee
Delay in Days
Net Amount (In Rs)
1 20200105/06/SHG/01
Being the Talab Daak /shairaat Security Excessive amount
Deposited Now Return to Sunil Chowdhury
Sunil Chowdhury 62 3,045
2 20200116/01/SHG/16
Operation and Management of Shelter
for Urban Homeless (DAY NULM)
South Vihar Welfare Society
375 5,29,378
3 20200116/06/SHG/17
Appearance in W.P© No.6301/2019 Shivlal Infratech pvt ltd Vrs
State of Jharkhand and ors, Drafting And Filing
of counter Affidavit,Appearance in
cont.Case (CIVIL) No.1184/2019 shivlal infratech pvt ltd vrs
VIKASH KUMAR(Advocate
Jharkhand High Court, Ranchi) BHKPK3437P
33 16,400
5 Internal Audit | Sahibganj Municipal Council
state of jharkhand and ors, Drafting and filing
of show casuse.
4 20200116/06/SHG/17A Income tax department
(Tds return filling)
Income tax department(Tds
return filling) 33 3,600
5 20200117/06/SHG/20A Sale of Advertisement
print space JAGRAN
PRAKASHAN LTD 92 20,576
6 20200120/01/SHG/27 Construction of Pavers
Block Road NEHA DEVI 48 3,73,755
7 20200122/13/SHG/29 Refund of Security
Deposit Ram Prakash
Singh 52 2,79,862
8 20200122/13/SHG/30 Refund of Security
Deposit Dharam Tanti 52 4,05,479
9 20200127/01/SHG/32 Construction of Pavers
Block Road Manish kumar 37 5,53,606
10 20200127/01/SHG/33 Construction of Pavers
Block Road VIKESH KUMAR
YADAV 37 5,12,208
11 20200127/01/SHG/34A Construction of Pavers
Block Road UMESH KUMAR
YADAV 39 3,35,011
12 20200127/01/SHG/34B
Payment of Contractor(Construction
Of Pavers Block Road From Mahesh sweet shop to Baski Yadav house ward no-25
under nagar parishad sahibganj.)
UMESH KUMAR YADAV
39 5,20,172
13 20200208/06/SHG/57
The amount paid to Sanoj and Group (Prop.
Sanoj Ravidas) for Nukkad Natak for Ganga Swachhata
Pakhwada Vide ref no-76 dt-18-06-2019 SBM
IEC
Sanoj and Group Gulli Bhatta
Sahibganj(Sanoj Ravidas)
278 8,000
14 20202008/08/SHG/60 Payment of Fuel Mohanlal Nand
kishor 38 1,37,170
15 20200218/06/SHG/80
The payment made to Shrishtidhar Das Against
Adjustment for the Varius Bill and advance
adjusted.
Shrishtidhar Das(je)
40
2,280
6 Internal Audit | Sahibganj Municipal Council
16 20200224/01/SHG/94
Payment of Contractor(Construction OF PCC ROAD from Shiv Niketan to Ganga Ghat road Parallel of Jarna Nallah ward no-15
Under sahibganj Nagar parishad.)
Dharam Tanti 102 19,90,136
17 20200226/06/SHG/104
The payment made to Manoj Kumar
Mahto(CLTC Pmay) For Expenses incurred for Angikaar Programme
Vide Letter no-29 Dt-25-01-2020
Copier Bill,Santosh Tea Store Bill
Santosh Tra Store. The amount paid to
Creative Graphics for installation of Flex and Banners for Angikaar
Programme vide bill no-322 and 325 dt-11-02-
2020
Manoj Kumar Mahto(CLTC)
Creative Graphics 112 6,295
18 20200305/06/SHG/108 Expenses incurred
Barackating tent light etc
AJAY TENT HOUSE(UDAY
KUMAR SINGH) 140 3,32,160
19 20200306/06/SHG/115
Supply of Assocresses RENT For TWO DAY DUE
TO THE KALI PUJA AT various Place under Parishad Sahibganj.
DHARAM TANTI 113 1,60,923
20 20200306/06/SHG/116 Supply of Accessories DHARAM TANTI 113 3,48,472
21 20200313/06/SHG/130 Supply of Curtain pipe
and Socket SHREE BALAJI
TRADERS 160 15,584
22 20200313/06/SHG/132 Supply of iron rack DEEPAK
FURNITURE 70 7,200
TOTAL 65,61,312
1.2 Compliance related to Revenue:-
A. Revenues collected by TCA during the quarter ended Sept-19 & its Deposition into bank:-
Nature of Revenue
Collection during the
quarter
Deposit during
the quarter
Difference
Delay in Deposit (No of cases)
Maximum delay (days)
Amount Involved in point
No 5
Remarks
1 2 3 4=(3-2) 5 6 7 8
Holding Tax 27,04,342 27,13,702 9,360 20 3 7,13,313 Cash Delay
4 5 18,491 Cheque Delay
7 Internal Audit | Sahibganj Municipal Council
Municipal License Fees
2,71,670 2,62,478 (9,192) 20 3 93,630 Cash Delay
Total 29,76,012 29,76,180 168 8,25,434
Note: - Collection has been taken from the books of ULB, whereas Deposits has been taken from Bank
Statements.
B. Analysis of Total Revenues (Including Revenues collected by TCA):-
Head of Revenue Budget for the Quarter ended Mar-20 (In Rs)
Collection as per books of Accounts
(In Rs) Variance (In Rs) Variances (In %)
1 2 3 4=(2-3) 5=(4/2*100)
Tax Revenue 37,75,000 31,30,671 6,44,329 17%
Rental Income 15,37,500 1,12,181 14,25,319 93%
Fees & User Charges 14,97,500 11,15,085 3,82,415 26%
Sale & Hire Charges 2,17,500 22,600 1,94,900 90%
Income from Investments
4,25,000 4,51,658 (26,658) -6%
Interest Income 75,000 29,662 45,338 60%
Other Income 1,250 - 1,250 100%
Total Receipts 75,28,750 48,61,857 26,66,893
Note: -
1. Budgeted figures are taken from the budget uploaded on UD&HD (After converting the annual figures
into quarterly) and Actuals are taken from books of accounts.
2. Collection as per books of accounts includes all the revenues of the ULB including revenues collected by
TCA also.
Recommendation:-
• Separate accounting along with defined standard operating procedures (SOP) need to be implemented.
• Periodical review of actual vs budgeted need to be discussed and Roadmap for next period need to be
prepared to meet the 100% collection efficiency on annual basis.
1.3 Compliance related to Payment Files:
S. No Nature of Compliance No. of Instances Amount Involved
1 Budget/Scheme/Fund Balance Sheet not attached 155 9,38,09,664
Observations:-
As per the details and information made available to us, we have found that;
• Details in respect fund/scheme balance does not made available to us in the file before comes to the
Internal Audit.
8 Internal Audit | Sahibganj Municipal Council
1.4 Compliance related to Grants & U.C’s:
A. Details of Grants as on 31st March - 20:
Name of Grant Opening
Balance as on 1st Jan-20
Amount utilized
during the quarter
Amount received
during the quarter
Closing Balance as on 31st Mar-
20
1 2 3 4 5= (2+4-3)
32010 - Central Government 16,31,49,810 5,41,55,672 - 10,89,94,138
32010-05-SBM-C-(073/0679) 1,07,193 - - 1,07,193
32010-06- 13th Finance Commission N (008/0679)
15,97,435 - - 15,97,435
32010-07- 14th FC Grant N-(082/0679)
1,11,578 - - 1,11,578
32010-08 - 14 FC Int. N (006/0757) 2,04,578 - - 2,04,578
32010-09 - NULM C-(029/0679) 438 - - 438
32010-10- NULM - C (060/0679) 3,084 - - 3,084
32010-12- 14th FC Grant-C- (082/0679)
16,11,25,504 5,41,55,672 - 10,69,69,832
32020 - State Government 42,42,23,784 8,45,90,823 6,08,76,028 40,05,08,989
32020-01- Salary Grant N (07/0646) 1,489 1,489
32020-06 - Markt Cmplex+Nagrik S+SBM P (34/0679)
3,43,77,987 1,89,55,121 1,54,22,866
32020-100- Akasmik Khadyan Grant-S-(57/0679)
50,000 50,000
32020-101- Akasmik Khadyan Grant-S-(35/0321)
50,000 50,000
32020-10 - Tubewell Installation/Repairs N(06/0679)
1,43,551 1,05,799 37,752
32020-12- Tanker Jalapurti + BPL N-(01/0679)
3,635 3,635
32020-14- Road Fund P (18/0679) 4,083 4,083
32020-16 - Road - P- (33/0679) 5,34,448 5,22,089 12,359
32020-18 - Drain- P- (12/0679) 11,20,987 5,63,711 5,57,276
32020-19 - Tubewell Repair(Apda P) N (02/0323)
20,89,953 9,98,165 10,91,788
32020-20- Sulabh Scholay P- (08/0679)
2,01,920 2,01,920
32020-23 DPR Grant P-(38/0679) 43,941 43,941
32020-25-Apda Prabhandhan N-(01/0759)
5,40,178 15,000 5,25,178
32020-28 - DPR Grant P-(22/0679) 35,61,523 35,61,523
32020-31 - Riksa,Camra ,Sewing M. ,NULM-P (37/0679)
28,46,972 28,46,972
9 Internal Audit | Sahibganj Municipal Council
32020-34 -13th Finance+Road+Water Supply N(09/0679)
40,73,106 40,73,106
32020-38- Nagrik Suvidha P (20/0679)
6,202 6,202
32020-41 - Salary N (01/0763) 230 230
32020-42- Capacity Building (IEC) P-(35/0679)
19,867 19,867
32020-45- Nagrik Suvidha P-(15/0679)
1,567 1,567
32020-48 - Tubwell +Apda Prabandha N (13/0679)
2,39,512 9,352 2,30,160
32020-49 - Election Grant N-(06/0315)
1,600 1,600
32020-50 - Sulabh Souchalaya P- (03/0679)
534 534
32020-66 SBM P-(068/0679) 4,616 4,616
32020-68-NULM(Community Toilet) P-(79/0679)
27,04,836 2,79,862 24,24,974
32020-71 Advertisment P-(06/0321) 5,000 5,000
32020-72 Matdata Diwas N-(03/0315)
1,600 1,600
32020-80-New Tubewell(Apda Prbhandan) N (06/0759)
8,29,901 1,49,715 6,80,186
32020-81-Electroll Printing N (02/0319)
13,200 13,200
32020-82-NULM - P - (59/0679) 47,393 47,393
32020-83-14th Finance N (84/0679) 36,99,913 36,66,154 33,759
32020-85- 14th Finance Interest-S-(06/0757)
1,29,673 1,29,673
32020-86- Road-S- (33/0679) 6,60,40,951 2,68,81,920 3,91,59,031
32020-87- Nagrik Suvidha-S- (34/0679)
4,55,38,111 3,77,198 4,51,60,913
32020-88- Water Supply & Cleaning-S- (06/0679)
12,54,538 4,69,907 7,84,631
32020-89- Salary Grant-S- (07/0646) 43,93,843 43,93,843 -
32020-90-PMAY(Grih Pravesh) Grant-S-(36/0679)
37,915 34,279 3,636
32020-92- Road Safety Grant-S-(22/0323)
71,429 71,429
32020-93- NULM Grant-S-(37/0679) 3,00,000 2,48,000 52,000
32020-94- Capacity Building Grant-S-(93/0679)
43,18,743 2,47,285 40,71,458
32020-95- Water Supply/Paver Road Grant-S-(94/0679)
22,97,08,250 2,50,00,000 5,80,34,500 26,27,42,750
32020-96- EO Salary Grant-S-(40/0646)
14,11,735 13,12,320 99,415
32020-97-14th FC Grant-C-(84/0679) 1,38,98,852 1,38,98,852
32020-98-PMAY PMC Consultancy Grant-S-(38/0679)
3,61,103 23,26,500 19,65,397
10 Internal Audit | Sahibganj Municipal Council
32020-99-Electricity Dues Grant-S-(87/0679)
4,15,028 4,15,028
32030 - Grants From Other Government Agencies
7,33,43,632 10,94,88,471 7,38,97,862 3,77,53,024
32030-01 -Grant From Dc(Sbj)-Census
43,766 43,896 130 -
32030-04-Grant From Distt Welfare Office(SBG)
3,172 3,172 -
32030-05- NGRBA Grant 27,50,329 27,50,329
32030-06 Bhumi Adhigrahan(Solid Waste Management)
13,36,000 13,36,000
32030-06-Swachh Bharat Mission - IHHL
9,74,994 9,74,994
32030-07-Swachh Bharat Mission - IEC
9,40,028 6,76,234 2,63,794
32030-08-Swachh Bharat Mission - CB
(1,00,833) 76,556 (24,277)
32030-11- NULM-PNB(Ac-44327) 62,22,459 49,09,575 28,20,799 41,33,683
32030-12-PMAY-PNB(New BOB)-4808
5,64,91,475 10,28,53,904 7,00,00,119 2,36,37,690
32030-13-BRGF (Only Bank) 27,92,430 27,92,430
32030-14- Namami Gange Grant - PNB - 60413
43,313 9,09,427 10,00,258 1,34,144
32030-15- Swachh Bharat Mission- Modular Urinal
2,25,050 2,25,050
32030-16-N S C F D C -Manual Scavengar
69,337 69,337
32030-17-Swach Bharat Mission-Swachta Survekshan-18
819 819 -
32030-18-Swachh Bharat Mission-Community Toilet
9,80,000 9,80,000
32030-19- PMAY- IEC 10,841 10,841 -
32030-20-Swachh Bharat Mission-Swachh Survekshan-19
1,617 1,617 -
32030-21-Swachh Bharat Mission-Swachh Survekshan-20
4,76,000 78,986 3,97,014
32030-22-SBM- Public Feedback System(IEC)
82,836 82,836
Total 66,07,17,227 24,82,34,966 13,47,73,890 54,72,56,151 Note: - The above figures are taken from the books of accounts provided to us.
Observations:-
• As per the books of accounts made available to us, we have found that grants from central government, state
government and other govt. agencies amounting to Rs. 66,07,17,227/- was held by the ULB at the beginning
of the period. Further, Rs. 13,47,73,890/- has been received during the audit period, out of which Rs.
24,82,34,966/- has been utilized by the ULB during the audit period and balance Rs
54,72,56,151/- is still pending at the end of the audit period.
11 Internal Audit | Sahibganj Municipal Council
Recommendation:-
• It is recommended to update the utilization of grants in the books of accounts on real time basis.
1.5 Compliance related to Bank Balance & BRS:
S. No.
Name of Bank Balance as on 31st Mar-20
(As per Books)
Balance as on 31st Mar-20
(As per Bank) Difference
BRS Prepared (Yes/No)
1 2 3 4 5=4-3 6
1 45021-02-UBI- 621402010000796 - (M.Fund)
1,237 1,237 - Yes
2 45021-05-Uco Bank-02950100002946 - Pension
25,010 25,010 - Yes
3 45021-07-SBI-11466056418-GIC + PF
22,27,679 22,27,679 - Yes
4 45021-09- PNB-6120000100048703- NGO TAX- M Fund
78,173 1,06,877 28,704 Yes
5 45021-10- PNB - 6120000100044974-M Fund(BPAMS)
1,05,609 1,05,609 - Yes
6 45021-11- PNB - 6120000100044983 - M Fund(Holding)
1,26,646 1,26,646 - Yes
7 45021-12-PNB-6120000100045007-M. License
22,830 22,830 - Yes
8 45022-01-HDFC BANK-50200022718552 - M Fund
1,71,077 1,71,077 - Yes
9 45061-01-PNB-6120000100031509 - (EMD/SD)
3,50,219 3,50,219 - Yes
10 45061-06-Bank of Baroda-36390100003218 - SBM
(5,590) 1,611 7,200 Yes
11 45061-07-Bank of Baroda-36390100001425-CCBP(NGRBA)
2,424 2,424 - Yes
12 45061-11-PNB-6120000100060413-Namami Gange
1,09,609 1,09,609 - Yes
13 45061-12-Bank of Baroda-36390100004808-PMAY
4,916 4,916 - Yes
14 45061-13-Bank of Baroda-36390100004809-NULM
41,33,683 41,33,683 - Yes
Total 73,53,523 73,89,427 35,904
12 Internal Audit | Sahibganj Municipal Council
2. Budgetary Compliance: 2.1. Analysis of Targeted v/s Actual Expenditure:-
Particulars Budget for the Quarter ended Mar-20 (In Rs)
Actual Expenditure for
the Quarter ended Mar-20
Variance (In Rs) Variances (In %)
1 2 3 4=(3-2) 5=(4/2*100)
REVENUE EXPENDITURE
Establishment Expenses 65,50,000 62,79,570 2,70,430 4%
Administrative Expenses 12,21,250 10,62,637 1,58,613 13%
Operation and Maintenance 67,51,250 6,38,627 61,12,623 91%
Interest and Finance Charges
750 409 341 45%
Programme Expenses 6,250 16,070 (9,820) -157%
Total of Revenue Expenditure
1,45,29,500 79,97,313 65,32,187
Note: - Budgeted figures are taken from the budget uploaded on UDHD (After converting the annual figures
into quarterly) and Actuals are taken from books of accounts.
Observations:-
• As per the above analysis, we have found that revenue expenditure of the ULB for Quarter-4th is unutilized
by 55.04% in comparison of its budget decided. Hence, it seems that Budgeted figures are based on the
un-realistic estimations.
Recommendation:-
• Budgeted figures should be based on the estimations reliably measured and on realistic assumptions.
• Periodical review of actual vs budgeted need to be discussed and Roadmap for next period need to be
prepared to avoid the variances.
3 Statutory Compliance:
3.1 As per Books of Accounts:
S. No
Particulars Opening
Balance as on 1st Jan-20
Amount Paid during the Quarter
Amount Deducted during the
Quarter
Closing Balance as
on 31st Mar-20
1 2 3 4 5 6=(3+5-4)
1 35020-03 TDS From Contractors - 3,66,208 3,66,208 -
2 35020-07 TDS From Suppliers - - - -
3 35020-08 TDS on Expenses Payable 1,57,714 2,31,608 1,07,478 33,584
4 35020-11-LIC Payable (881) 8,793 8,355 (1,319)
5 35020-13 TDS on Service Provider - - - -
6 35020-04- GST TDS 2% - 7,16,100 7,35,340 19,240
7 35020-54 Labour Cess (2,11,184) 3,78,546 4,48,216 (1,41,514)
Grand Total (54,351) 17,01,255 16,65,597 (90,009) Note: - The above figures are taken from books of accounts of the ULB.
13 Internal Audit | Sahibganj Municipal Council
Observations:-
• As per the books of accounts made available to us, we have found that excess payment for statutory dues
amounting to Rs. (54,531)/- were made at the beginning of the audit period. Further, Rs. 16,65,597/- was
deducted by the ULB out of which Rs. 17,01,255/- has been paid by the ULB during the audit period and
balance Rs. (90,009)/- is still excess payment at the end of Mar-20.
Recommendation:-
• We have recommended that statutory dues shall be deposited by the ULB within due dates and on regular
basis to avoid the interest and penal provisions.
3.2 TDS default summary details as per online Traces Portal :
S. No Financial year Amount
1 2011-12 390
2 2012-13 3,150
3 2014-15 510
4 2016-17 10
5 2018-19 350
Total 4,410 Note: - The above figures were taken from NSDL portal (Traces).
3.3 Status of Return Filing:
a) TDS Returns:-
S. No Particulars Form Type Due Date of
Filing Actual Date
of Filing Delay in
Filing Remarks
1 TDS Returns Form 24Q 31-Jul-20 Not Filed Not Filed Not Filed
Form 26Q 31-Jul-20 17-Jun-20 NA NA
Note: - The above details were taken from NSDL (Traces).
b) EPF Returns and Challans:-
Sahibganj Municipal Council
Month Due Date of
Deposit Actual Date of
Deposit Delay (In Days) Remarks
Jan-20 15-Feb-20 08-Feb-20 No Delay -
Feb-20 15-Mar-20 12-Mar-20 No Delay -
Mar-20 15-Apr-20 15-Apr-20 No Delay -
Note: - The above Details extracted from the online portal of the concerned department/Copy of the
returns provided by the ULB.
Observation:-
• ULB has not filed TDS Return (Form 24Q) for the quarter ended Mar-20.
Recommendation:-
• ULB should outsource the filing of TDS, GST and EPF Returns for timely and accurate submission of data
to the concerned authorities and to reduce the damages and penal provisions.
14 Internal Audit | Sahibganj Municipal Council
4 Compliance related to Attendance:
Sl. No.
Month Types of Staff Amount Paid Bio-Metric
Attendance sheet Attached (Yes/No)
1 2 3 4 5
1 Jan-20 Permanent
29,82,086 Yes
Contractual/Daily Wages Yes
2 Feb-20 Permanent
27,75,048 Yes
Contractual/Daily Wages Yes
3 Mar-20 Permanent
5,22,436 Yes
Contractual/Daily Wages Yes
Total 62,79,570
5 Compliance related to Advances:
Particulars Opening
Balance on 01st Jan-20
Amount Provided
during the Quarter
Amount Recovered during the
Quarter
Closing Balance as on 31st Mar-
20
1 2 3 4 5=(2+3-4) 46010 - Loans And Advances To Employees
8,500 67,736 37,236 39,000
46020 - Employee Provident Fund Loans
41,33,504 2,21,000 56,500 42,98,004
Grand Total 41,42,004 2,88,736 93,736 43,37,004
Observations:-
• As per the books of accounts made available to us, we have found that Advances amounting to Rs.
41,42,004/- were outstanding at the beginning and Rs. 2,88,736/- has been provided further during the
audit period. Out of which Rs. 93,736/- has been recovered/adjusted by the ULB during the audit period.
Now, Rs. 43,37,004/- has still pending for recovery/adjustment as on 31st March-20.
6 Compliance related to Security Money & EMD:
S. No Particulars Amount (In Rs)
1 2 3
1 Opening Balance on 01st Jan-20 2,35,95,301
2 Add:- Amount received during the Quarter ended Mar-20 22,72,464
3 Less:- Amount released during the Quarter ended Mar-20 11,67,771
Closing Balance as on 31st Mar-20 2,46,99,994 Note: Figures taken from books of accounts of the ULB.
15 Internal Audit | Sahibganj Municipal Council
Observations:-
• As per the books of accounts made available to us, we have found that Deposits in terms of security
deposits and earnest money amounting to Rs. 2,46,99,994/- is pending for release at the end of Mar-20.
Recommendation:-
• It is recommended that ULB should maintain the records in respect of SD and EMD money in the GEN-18
Format prescribed under JMAM.
7 Compliance of Accrual Based Double Entry System (ABDEAS):
S. No Particulars Counts as on 31st Mar-
20 Last Entry Date
1 Journal Vouchers 951 31/03/2020
2 Payment Vouchers 702 31/03/2020
3 Receipt Vouchers 2,081 31/03/2020
4 Contra Vouchers 136 30/03/2020
Total 3,870
Note: - The above figures are based on the tally data provided to us.
8 Compliances related to Manpower:
क्र. पदनाम
सकंल्प सखं्या-1949, 2428
एव ंपवूव स ेसजृित
पदों की सखं्या
सकंल्प सखं्या-3948 द्वारा
सजृित पदों की
सखं्या
कुल सजृित पदों
की सखं्या अजिकृत पद ररक्त पद
1 2 3 4 5=(3+4) 6 7=(5-6)
A प्रशासजनक सवंर्व
उप नर्र आयुक्त 1 1 1
सहायक नर्र आयुक्त / कायवपालक पदाजिकारी 1 1 1
B अजियतं्रण सवंर्व
सहायक अजियंता (जसजवल) 1 1 1 -
कनीय अजियंता (जसजवल) 1 3 4 1 3
कनीय अजियंता (जवद्युत) 1 1 1
कनीय अजियंता (यांजत्रक) 1 1 1
स्ट्रीट लाइट इंस्ट्पेक्टर 1 1 1
C लोक स्ट्वस्ट््य सवंर्व
सहायक लोक स्ट्वास्ट््य पदाजिकारी 1 1 1
सैजनटरी सुपरवाइिर 15 15 6 9
D रािस्ट्व सवंर्व
सहायक रािस्ट्व पदाजिकारी 1 1 1
सहायक कर अिीक्षक 1 1 1
रािस्ट्व जनरीक्षक 1 3 4 4
E लखेा सवंर्व
लेखा पदाजिकारी 1 1 1
लेखापाल-सह-कैजशयेर/ लेखापाल 1 1 1 -
जनम्न वर्ीय जलजपक 1 1 1
16 Internal Audit | Sahibganj Municipal Council
कायावलय सहायक सह लेखापाल 1 1 1 -
F टाउन प्लाननंर् सवंर्व
नर्र जनवेशक 1 1 1
सहायक नर्र जनवेशक 1 1 2 2
टाउन प्लाननंर् सुपरवाइिर - -
सी. एंड. डी. /िी. आई. एस. ऑपरेटर 1 1 1
G ऑफिस मनैिेमेंट सवंर्व
प्रशाखा पदाजिकारी 1 1 2 2
कायावलय सहायक सह कंप्यूटर ऑपरेटर 1 1 1 -
लेखा जलजपक सह कंप्यूटर ऑपरेटर 1 1 1
जनम्नवर्ीय जलजपक 4 4 4
H जवजि सवंर्व - -
जवजि सहायक 1 1 1 -
कुल 31 18 49 12 37
Observations:-
• As per the notification no. -1/स्ट्थाo/शoस्ट्थाoजनo (पoस्रo)-25/2015(खण्ड)-4789 dated 27/09/2018 issued by
the government of Jharkhand in respect of ULB wise manpower requirement, we have observed that out
of total 49 required post, ULB occupied only 12 posts and still 37 posts are vacant.
Recommendation:-
• To improve systematic development of ULBs and to provide necessary facilities to the citizens,
Government of Jharkhand is taking initiative to fulfill the necessary manpower requirement in the ULB.
Hence, it would be recommended to comply with the directions issued by the department in the above
letter.
Gratitude:
We would like to express our gratitude to ULB and its staff for their cooperation and support to our team
members. We sincerely acknowledge the efforts of all the staff of ULB.
For, S.K. Patodia & Associates. Chartered Accountants
CA Navin Kumar Sharma Partner, Membership No. 305503 UDIN: 19305503AAAABK3060 Date: 30th April, 2020 Place: - Ranchi
17 Internal Audit | Sahibganj Municipal Council
9 Appendix:-
10.1 Details of Vouchers verified during the quarter ended Mar-20:
S. No
Checklist No. Name of Party Payment Made for Source of fund
/Grant Gross Value
Deduction Net
Payment Remarks
1 2 3 4 5 6 7 8=(6-7) 9
1 20200105/06/SHG/01 Sunil Chowdhury Being the Talab Daak /shairaat Security
Excessive amount Deposited Now Return to Sunil Chowdhury
Municipal fund 3,045 - 3,045 Approved
2 20200105/06/SHG/02 Various Retirement
employee Miscellaneous Payment(Pension ) Municipal fund 1,88,426 - 1,88,426 Approved
3 2020106/11/SHG/03 PMAY Beneficiary PMAY Beneficiary PMAY FUND 33,97,500 - 33,97,500 Approved
4 20200107/06/SHG/04 Swapan Kumar
Sarkar the Various Expenses incurred by swapan
kumar sarkar paid Municipal fund 13,004 - 13,004 Approved
5 20200107/06/SHG/05 Sahibganj Care
the payment made to Sahibganj care for repairing of KENT RO Installed in Nagar
Parishad sahibganj vide bill no 836 date:02-01-2020
Municipal fund 13,110 656 12,454 Approved
6 20200107/05/SHG/06 Board Member pay Payment of Salary Municipal fund 1,85,000 - 1,85,000 Approved
7 2020110/11/SHG/07 PMAY Beneficiary PMAY Beneficiary PMAY FUND 22,05,000 - 22,05,000 Approved
8 20200110/05/SHG/08 Daily wage(Office +
SI) Staff Payment of Salary Municipal fund 8,90,861 - 8,90,861 Approved
9 20200110/05/SHG/09
Ashok kumar Srivastav (Advocate
Sahibganj Nagar Parishad Legal
Advisor)
Payment of Salary Municipal fund 5,000 - 5,000 Approved
10 20200110/05/SHG/10 CO, Computer
operator salary file Payment of Salary DAY NULM FUND 62,484 - 62,484 Approved
11 20200110/03/SHG/11 Srishtidhar Das(JE) for Advances(OFFICE PURPOSE(Fountain
Light,Timer,Pressure Control Switch)) Municipal fund 10,000 - 10,000 Approved
12 20200110/05/SHG/12 Salauddin file Payment of Salary Municipal fund 10,548 - 10,548 Approved
18 Internal Audit | Sahibganj Municipal Council
13 20200110/14/SHG/13 VOCMAN INDIA PVT
LTD.
DAY-NULm Implementation and Monitoring of Employment through Skills
Training And Placement(EST& P) Programme UnderDecendayal Antyodaya Yojana.(Domestic Data Entry Operator.)
DAY NULM FUND 2,62,368 26,237 2,36,131 Approved
14 20200111/06/SHG/14 MAHENDRA
MAHTO(CMM)
Advisory Regarding Doordarhan NEW INDIA SANKALP PROGRAMME ON DAY NULM Scheduled for shooting on 23rd
December 2019 in NEW Delhi Letter no-4126
Date:18-12-2019
DAY NULM FUND 9,285 - 9,285 Approved
15 20200116/06/SHG/15 Tajuddin Ansari The Wages Paid to Tajuddin Ansari for
Cutting of wood for Alav Purpose. Municipal fund 5,000 - 5,000 Approved
16 20200116/01/SHG/16 South Vihar Welfare
Society
Operation and Management of Shelter for Urban Homeless AT-Chhota betauna
sahibganj municipal corporation under Deendayal Antyodayal Nation Urban
Livelihood Mission (DAY NULM),JHARKHAND
DAY NULM FUND 5,29,378 - 5,29,378 Approved
17 20200116/06/SHG/17
VIKASH KUMAR(Advocate
Jharkhand High Court, Ranchi) BHKPK3437P
Appearance in W.P© No.6301/2019 Shivlal Infratech pvt ltd Vrs State of
Jharkhand and ors, Drafting And Filing of counter Affidavit,Appearance in cont.Case (CIVIL) No.1184/2019 shivlal infratech pvt ltd vrs state of jharkhand and ors, Drafting
and filing of show casuse.
Municipal fund 36,000 19,600 16,400 Approved
18 20200116/06/SHG/17
A
Income tax department(Tds
return filling) Income tax department(Tds return filling) Municipal fund 3,600 - 3,600 Approved
19 20200116/06/SHG/18 Pranay Kejriwal EPF Municipal fund 2,63,660 - 2,63,660 Approved
20 2020116/06/RAJ/19 PRANAY KEJRIWAL EPF Payable of 14B-7Q Damages(For the
Month of Nov-2019) Municipal fund 490 - 490 Approved
21 20200116/04/SHG/20 SPS Payment of Consultancy Municipal fund 1,35,087 8,014 1,27,073 Approved
19 Internal Audit | Sahibganj Municipal Council
22 20200117/06/SHG/20
A JAGRAN
PRAKASHAN LTD
Sale of Advertisement print space SAC-9983
81.65 Pr.Sq-cm 20*12 =240 space
Municipal fund 20,576 - 20,576 Approved
23 20200116/06/SHG/21 CBEC CBEC Municipal fund 8,014 - 8,014 Approved
24 20200116/06/SHG/21
A
Md Zubair Alam,Geeta Devi,Manju Soren,Bharti
Mehtarani,Kranti Mehtar,Ashok
Mehtar,
The PF amount Paid to Permanent Employee as PF Loan.
PF FUND 95,000 - 95,000 Approved
25 20200118/05/SHG/22 JE Salary Payment of Salary Municipal fund 86,265 - 86,265 Approved
26 20200120/01/SHG/23 DIN BANDHU
YADAV
Payment of Contractor(Construction OF Paver Block Road and RCC Drain with Cover slab from Ghardhari Pandit to
Rajandar Sah house chunni Lal Gupta to VIA DINANTH PANDIT Ward no-01 under naggar parishad sahibganj year 2019-20.)
ROAD FUND 6,97,931 60,572 6,37,359 Approved
27 20200120/01/SHG/24 VIKASH KUMAR
CHAUDHARY
Payment of Contractor(Construction OF Paver Block Road And RCC Darin from
Baldev Urow to Jay Prakesh Yadav Radasayam House To shankar rajak and Vinay house to Ratlam house to Madan
singh and cross drain Jotyiya Mor ward ni-26 under naggar parishad sahibganj year
2019-20.)
ROAD FUND 7,66,840 66,551 7,00,289 Approved
28 20200120/01/SHG/25 Manish kumar
Payment of Contractor(Construction OF RCC Drain With cover From Green Hotel to
Dal kuwa no-10 under naggar parishad sahibganj year 2019-20.)
ROAD FUND 7,25,069 62,926 6,62,143 Approved
29 20200120/05/SHG/26 Permanent staff
(Office + S.I) Payment of Salary Salary Grant FUND 8,36,409 - 8,36,409 Approved
20 Internal Audit | Sahibganj Municipal Council
30 20200120/05/SHG/27
A
01-2018-19(PF Deduction of
permanent staff ) Payment of Salary Salary Grant FUND 1,12,950 - 1,12,950 Approved
31 20200120/01/SHG/27 NEHA DEVI
Payment of Contractor(Construction of Paver block road from Mahash singh to
Mahandar yadav house no-11 under Nagar Parishad Sahibgnaj.)
ROAD FUND 4,09,274 35,519 3,73,755 Approved
32 2020120/11/SHG/28 PMAY Beneficiary PMAY Beneficiary PMAY FUND 7,65,000 - 7,65,000 Approved
33 20200122/13/SHG/29 Ram Prakash Singh Refund of Security Deposit Community Toilet
FUND 2,79,862 - 2,79,862 Approved
34 20200122/13/SHG/30 Dharam Tanti Refund of Security Deposit ROAD FUND 4,05,479 - 4,05,479 Approved
35 20200127/05/SHG/31 Mr.
SurendraSingh(EO ) Payment of Salary
8448/00/102/0040/0646(SALARY Grant)
2,18,720 - 2,18,720 Approved
36 20200127/01/SHG/32 Manish kumar
Payment of Contractor(Construction of Paver Block road from Briajesh singh
house to ram prawash yadav and Arjun sharma to amit singh house ward no -17
under nagar Parishad sahibganj,)
ROAD FUND 6,06,218 52,612 5,53,606 Approved
37 20200127/01/SHG/33 VIKESH KUMAR
YADAV
Payment of Contractor(Construction of PCC Road from Devaki Nandan jha to main
road ( stadiam road) ward no-05 under nagar Parishad sahibganj,)
ROAD FUND 5,60,885 48,677 5,12,208 Approved
38 20200127/06/SHG/34 Tajuddin Ansari The Wages Paid to Tajuddin Ansari for
Cutting of wood for Alav Purpose. Municipal fund 4,800 - 4,800 Approved
39 20200127/01/SHG/34
A UMESH KUMAR
YADAV
Payment of Contractor(Construction Of Pavers Block Road From house of Tarun
Gupta To house to Deepak Kumar in ward no-03 under nagar parishad sahibganj.)
ROAD FUND 3,66,848 31,837 3,35,011 Approved
40 20200127/01/SHG/34
B UMESH KUMAR
YADAV
Payment of Contractor(Construction Of Pavers Block Road From Mahesh sweet shop to Baski Yadav house ward no-25
under nagar parishad sahibganj.)
ROAD FUND 5,69,606 49,434 5,20,172 Approved
21 Internal Audit | Sahibganj Municipal Council
41 20200128/06/SHG/35 JHARKHAND BIJLI
VITRAN NIGAM LTD
The payment made to Jharkhand Bijil Vitran Nigam Ltd for new electric
connection for 24-CT/PT 2-Public Shelter at Bus stand Campus and 1-Community
Marriage hall SBM SS-2020
SBM FUND 12,390 - 12,390 Approved
42 20200131/06/SHG/36 Sawpan kumar
Sarkar office expenses Municipal fund 18,821 - 18,821 Approved
43 20200131/06/SHG/37 Sawpan kumar
Sarkar OFfice expenses(26January Expenses) Municipal fund 17,885 - 17,885 Approved
44 20200201/06/SHG/38 HOME CARE AND
GIFT HOUSE(Avishek kumar)
The 36 pcs Tea cup(Milton) Purchased from Home Care and Gift House vide bill no 439 dt 29-01-2020 on account of sbm
ss-2020 for Nagar Parishad sahibganj
SBM FUND 5,310 - 5,310 Approved
45 20200203/06/SHG/39 Purusottam Kumar
Dev(CM)
The amount paid to city Manger Purusottam Kumar Dev on account of M.k Motor Travels for Repairing of high Mask Light Located at RailwayStation In Nagar
Parishad Sahibganj.
Municipal fund 7,000 - 7,000 Approved
46 2020020303SHG40 Vijay Shankar Yadav
for Advances(The Salary In Advance paid in accordance to the Verma Eye Clinic ,the
advance bill is to be adjusted with the salary month of jan-2020)
Municipal fund 6,736 - 6,736 Approved
47 20200203/06/SHG/41 Gyani tanti The Tubewell Installation Charges
Returned to Janki Devi Which was paid by her vide MR No.2229 dt 19.06.2019
Municipal fund 5,000 - 5,000 Approved
48 2020203/11/SHG/43 PMAY PMAY PMAY FUND 30,15,000 - 30,15,000 Approved
49 2020204/11/SHG/44 PMAY PMAY PMAY FUND 36,90,000 - 36,90,000 Approved
50 20200204/06/SHG/45 Retired Enployee
pension Retired Enployee pension Municipal fund 1,84,986 - 1,84,986 Approved
51 20200204/06/SHG/46 Md Washim Loan against PF PF FUND 16,000 - 16,000 Approved
52 20200207/05/SHG/47 Mr.
SurendraSingh(EO ) Payment of Salary
8448/00/102/0040/0646(SALARY Grant)
1,09,360 - 1,09,360 Approved
22 Internal Audit | Sahibganj Municipal Council
53 20200207/06/SHG/48 VISHNU KUMAR Letter No-36 BRS Reconciliation Metting
SUDA(Accrual Based Double Entry Accounting System)
Municipal fund 1,483 - 1,483 Approved
54 20200207/06/SHG/49 Purusottam Kumar
Dev(CM)
The payment made to purushottam Kumar Dev city manager for expenses
done on account of SBM SS-2020 For Field Verification done vide letter no-1455 dt-03-12-2019 16 dt-02-01-2020 and office
letter no-129 dt-14-01-2020 SBM SS-2020
SBM FUND 30,248 - 30,248 Approved
55 20200207/06/SHG/50 M/S TAYAL TRADERS
The amount Paid to Tayal Traders for Purchase of Electrical Fittings for CT/PT at nagar parishadsahibganj vide bill no-732 and 735 dt-14-01-2020 and 16-01-2020
respectively SBM SS-2020
SBM FUND 1,936 - 1,936 Approved
56 20200207/06/SHG/51 Hotel White House
The payment done to hotel white house for lodging of central Team personnel for
SBM SS-2020 And Ganga Inspection Verification vide Bill no-728 and 749 dt-
27-01-2020 and 01-02-2020 Respectively SBM SS-2020
SBM FUND 17,118 - 17,118 Approved
57 20200207/06/SHG/52 SIDRAH FOUNATION
SIFA
the amount paid to Sidrah Foundation SIFA for Nukkad Natak Held in 28 Wards for Swachhta Sewa(Polythene Ban.) of Nagar Parishad Sahibganj Vide Ref no
176/2019 dt-04-01-2020 SBM IEC
SBM FUND 1,96,000 3,920 1,92,080 Approved
58 20200208/05/SHG/53 PF Deduction of permanent staff
Payment of Salary Salary Grant FUND 1,13,250 - 1,13,250 Approved
59 20200208/05/SHG/54 Permanent staff
(Office + S.I) Payment of Salary Salary Grant FUND 9,51,176 - 9,51,176 Approved
60 20200208/05/SHG/55 Permanent staff
(Office + S.I) Payment of Salary Salary Grant FUND 1,10,434 - 1,10,434 Approved
23 Internal Audit | Sahibganj Municipal Council
61 20200207/06/SHG/56 CBEC CBEC(The TDS paid on account of sidrah foundation SIFA for nukkad natak held in
28 wards SBM SS-2020) SBM FUND 3,920 - 3,920 Approved
62 20200208/06/SHG/57
Sanoj and Group Gulli Bhatta
Sahibganj(Sanoj Ravidas)
The amount paid to Sanoj and Group (Prop. Sanoj Ravidas) for Nukkad Natak for Ganga Swachhata Pakhwada Vide ref no-
76 dt-18-06-2019 SBM IEC
SBM FUND 8,000 - 8,000 Approved
63 20200208/05/SHG/58 Permanent staff LIC
Premium Payment of Salary Municipal fund 2,952 - 2,952 Approved
64 20200208/06/SHG/59 Pranay Kejriwal EPF Municipal fund 2,63,356 - 2,63,356 Approved
65 20202008/08/SHG/60 Mohanlal Nand
kishor Payment of Fuel
Water supply and cleaning fund
1,37,170 - 1,37,170 Approved
66 20200210/05/SHG/61 JE Salary Payment of Salary Municipal fund 86,265 - 86,265 Approved
67 20200210/05/SHG/62 Ravi Shekhar (AE) Payment of Salary Municipal fund 60,000 - 60,000 Approved
68 20200210/05/SHG/63 Daily Wages(Office
+ SI) Staff Payment of Salary Municipal fund 9,45,488 - 9,45,488 Approved
69 20200210/05/SHG/64 Asok kumar
Srivastav Payment of Legal Fees Municipal fund 5,000 - 5,000 Approved
70 20200210/05/SHG/65 Board Member pay Payment of Salary Municipal fund 1,85,000 - 1,85,000 Approved
71 20200210/05/SHG/66 Daily Wages(Office
+ SI) Staff file(TC and Electric Misttri)
Payment of Salary Municipal fund 62,428 - 62,428 Approved
72 2020212/11/SHG/67 PMAY of the Beneficiary
PMAY of the Beneficiary PMAY FUND 80,32,500 - 80,32,500 Approved
73 20200213/06/SHG/68 MILLENIUM
INFOSYA Laptop Repair and Service SBM FUND 2,700 - 2,700 Approved
74 20200213/06/SHG/69 PRASHANT
ENTERPRISES Purchses of Bro PRINTER MFC-B7715DW CB FUND 22,964 - 22,964 Approved
75 20200213/06/SHG/70 PRASHANT
ENTERPRISES Purchses of BRO INK TN B021 CB FUND 2,250 - 2,250 Approved
76 20200214/06/SHG/71 VOCMAN INDIA PVT
LTD AAECV6287B
Income tax department(Tds return filling) DAY NULM FUND 1,57,714 - 1,57,714 Approved
77 20200215/06/SHG/72 Sawpan kumar
Sarkar office expenses Municipal fund 24,361 - 24,361 Approved
24 Internal Audit | Sahibganj Municipal Council
78 20200215/01/RAJ/73 HIMANSU KUMAR
JE
Payment of Contractor(Construction Of Drain Near L C Road Life line Medical Hall
Bhola Tea shop Tilak Dhari Kuwha SBI Main road Maharaja sweet shop under
nagar parishad sahibganj.)
Nagrik suvidha fund 1,46,915 440 1,46,475 Approved
79 20200215/01/RAJ/74 HIMANSU KUMAR
JE
Payment of Contractor(Construction Of Ganga Bhiar Park Gate and providing Local
Sand at pot hole ward -01 to 28 under nagar parishad sahibganj.)
Nagrik suvidha fund 1,46,037 537 1,45,500 Approved
80 20200215/01/SHG/75 Indro Construction.
Payment of Contractor(Construction Of Community Toilet in muk Badhir
Vidhiyalay at District Sahibganj Under Nagar Parishad Sahibganj.)
14TH FC 5,03,391 48,183 4,55,208 Approved
81 20200217/04/SHG/76 SPS Payment of Consultancy Municipal fund 1,61,775 9,597 1,52,178 Approved
82 20200217/06/SHG/77 CBEC CBEC Municipal fund 9,597 - 9,597 Approved
83 20200218/06/SHG/78
Sugna Mehtar (PF),Parwati
Mehtarani(PF),Chanchala Devi(PF),Lattu
Choudhary(PF)
PF against loan PF FUND 1,00,070 - 1,00,070 Approved
84 20200218/05/SHG/79
Ganga Kumar,Sarwari
Khatoon(CO),Ratna Gupta(CO)
Payment of Salary DAY NULM FUND 31,500 - 31,500 Approved
85 20200218/06/SHG/80 Shrishtidhar Das(je) The payment made to Shrishtidhar Das
Against Adjustment for the Varius Bill and advance adjusted.
Municipal fund 2,280 - 2,280 Approved
86 20200218/06/SHG/81 Kalyani Devi,Pinki
Devi,Sarita Devi,Puapa Devi
Guidelines of Community Resource Persons CRP Honorarium Payment.
DAY NULM FUND 93,600 - 93,600 Approved
87 20200219/01/SHG/82 Sunil kumar paswan
Payment of Contractor(Construction Of RCC Drain cover slab from dhangarsi road
to humunam mandir road under sahibganj nagar parishad.)
Nagrik suvidha fund 5,63,711 48,922 5,14,789 Approved
25 Internal Audit | Sahibganj Municipal Council
88 20200220/01/SHG/83 RAJA NASIR
Payment of Contractor( Construction of Strengthening of road go to Solid Wast
Management plant under Ngar parishad-2018-19.)
ROAD FUND 20,30,262 1,76,198 18,54,064 Approved
89 2020022404/SHG/84 SK PATODIA AND
ASSOCIATE. Payment of Consultancy Bill Municipal fund 2,28,588 9,686 2,18,902 Approved
90 20200224/06/SHG/85 CBEC CBEC Municipal fund 9,686 - 9,686 Approved
91 20200224/01/SHG/86 Kundan kumar
paswan
Payment of Contractor(Construction Of Paver Block road and RCC Drain md nasir to hanif to bus stand boundary wall and
majhid to chakku house no-15 under nagar parishad sahibganj.)
Nagrik suvidha fund 7,46,960 64,827 6,82,133 Approved
92 2020220/11/SHG/87 PMAY of the Beneficiary
PMAY of the Beneficiary PMAY FUND 79,42,500 - 79,42,500 Approved
93 20200224/01/SHG/88 Pradip Kumar
Paswan
Payment of Contractor(Construction OF RCC Covered Drain Size(1"-0"* 1"6") From
House of Ashok Sinha to House of Sri Bablu Sah in ward no-03 Under Sahibganj Nagar Parishad . under sahibganj nagar
parishad year 2018-19..)
Nagrik suvidha fund 85,098 7,386 77,712 Approved
94 20200224/01/SHG/89 Anant Kumar sinha
Payment of Contractor(Construction Of RCC Drain with cover slab from mahandar
tea shop to Raguntha sodani mohan paswan via gopi krishna house no-06
under nagar parishad sahibganj.)
Nagrik suvidha fund 4,88,018 42,352 4,45,666 Approved
95 20200224/01/SHG/90 M/S PRABHA DEVI
Payment of Contractor(Construction Of Paver block Road from sahid chowak to
patal chowk both side under nagar parishad sahibganj.)
ROAD FUND 15,44,689 1,34,057 14,10,632 Approved
26 Internal Audit | Sahibganj Municipal Council
96 20200224/01/SHG/91 LAL BABU YADAV
Payment of Contractor(Construction Of RCC Drain with cover slab from bhuru da
to muthun chatarji and rakha devi to bijay sraph and lt kisun ram to mukati dutta no-
07 under nagar parishad sahibganj..)
ROAD FUND 6,50,534 56,458 5,94,076 Approved
97 20200224/01/SHG/92 Kundan Kumar
Paswan
Payment of Contractor(Construction Of Paver block road from bharat ojha to ganga ghat ward no-18 under nagar
parishad sahibganj.)
ROAD FUND 5,53,200 48,011 5,05,189 Approved
98 20200224/01/SHG/93 Vikesh Yadav
Payment of Contractor(Construction of RCC Covered Drain Size(1"-3"*2'-0"") In back Talab school, near House of Arvind Goyal back of brahman dharam shala, in front of house bhole podder and back of
post office Raju podder and PCC road from House of Sri Anil Bhagat to Neharu
market,house of Sri shamkar raut to kabir asthan and Gail of sri Mohan chourasia
and both side repair of darin at Raj asthan school i n ward no-8 under nagar parishad
sahibganj.)
Nagrik suvidha fund 1,88,850 16,388 1,72,462 Approved
99 20200224/01/SHG/94 Dharam Tanti
Payment of Contractor(Construction OF PCC ROAD from Shiv Niketan to Ganga
Ghat road Parallel of Jarna Nallah ward no-15 Under sahibganj Nagar parishad.)
14TH FC 21,79,266 1,89,130 19,90,136 Approved
100 20200224/01/SHG/95 Manish Kumar
Payment of Contractor(Construction Of Paver block road and RCC cover Drain
from maraj house to Md nasur house and Babati Devi to anshu choudary ward no-05
under nagar parishad sahibganj.)
ROAD FUND 6,00,127 52,083 5,48,044 Approved
27 Internal Audit | Sahibganj Municipal Council
101 20200224/01/SHG/96 LAL BABU YADAV
Payment of Contractor(Construction Of Paver block road From house of sabir
driver to housse of salabudin and Nasur bhai to house of ansrul bhai in ward no-12
under nagar parishad sahibganj.)
ROAD FUND 3,31,685 28,787 3,02,898 Approved
102 20200224/01/RAJ/97 HIMANSU KUMAR
JE
Payment of Contractor(Estimate of Electrial Reparing of street Light from Block office to Near coat road under
Nagar parishad sahibganj.)
Nagrik suvidha fund 1,45,764 327 1,45,437 Approved
103 20200225/01/SHG/98 VIKASH KUMAR
CHAUDHARY
Payment of Contractor(Construction Of Paver Drain conecting Drain for ALL Ward
under Nagar parishad sahibganj under nagar parishad sahibganj.)
Nagrik suvidha fund 5,54,057 48,085 5,05,972 Approved
104 20200225/01/SHG/99 MD TAUQEER
AZHAR
Payment of Contractor(Construction Of Paver Block road from Bhole tea shop to Md Earshad alam and Md Akthar House
ton babu miya house ward no-09 and vibash thakur to sadev tent house ward -
25 under nagar parishad sahibganj.)
ROAD FUND 6,29,836 60,285 5,69,551 Approved
105 20200225/01/SHG/10
0 MONOJ KUMAR
Payment of Contractor(Construction Of PCC Road from Railway bridge to Rajandar
mandal ward no-24 under nagar parishad sahibganj..)
ROAD FUND 8,69,408 75,453 7,93,955 Approved
106 20200225/01/SHG/10
1
NAZZ CONSTRUCTION and
Suppliers
Payment of Contractor(Construction Of PAVER BLOCK road and RCC Cover Drain
from siv mandir to hafiz abdul kalim house and sita ram dalmia house to Lt bodu
krishaan house ward no-09 under nagar parishad sahibganj.)
ROAD FUND 9,53,473 91,261 8,62,212 Approved
107 20200225/13/SHG/10
2 Rajendra Singh Refund of Security Deposit ROAD FUND 4,82,432 - 4,82,432 Approved
108 20200226/06/SHG/10
3 Vishwanath Pustak
Bhandar Purchase various Stationary items for
PMAY office use. PMAY FUND 14,265 - 14,265 Approved
28 Internal Audit | Sahibganj Municipal Council
109 20200226/06/SHG/10
4
Manoj Kumar Mahto(CLTC)
Creative Graphics
The payment made to Manoj Kumar Mahto(CLTC Pmay) For Expenses incurred for Angikaar Programme Vide Letter no-29
Dt-25-01-2020 Copier Bill,Santosh Tea Store Bill
Santosh Tra Store. The amount paid to Creative Graphics for
installation of Flex and Banners for Angikaar Programme vide bill no-322 and
325 dt-11-02-2020
PMAY FUND 6,295 - 6,295 Approved
110 20200304/06/SHG/10
5 Various Retirement
employee Miscellaneous Payment(Pension ) Municipal fund 1,90,026 - 1,90,026 Approved
111 20200304/05/SHG/10
6 Daily Wages(Office
+ SI) Staff Payment of Salary Municipal fund 9,11,354 - 9,11,354 Approved
112 20200304/05/SHG/10
7 Permanent staff
(Office + S.I) Payment of Salary Salary Grant FUND 3,26,712 - 3,26,712 Approved
113 20200305/06/SHG/10
8
AJAY TENT HOUSE(UDAY
KUMAR SINGH)
The payment made to Ajay Tent house For Expenses incurred Barackating tent light etc on the occasion of durga puja
work order no-3420 dt-7-10-2019
Nagrik suvidha fund 3,46,000 13,840 3,32,160 Approved
114 20200305/01/SHG/10
9 Manav kumar
Payment of Contractor(Construction Of RCC Drain with cover slab from sitaram to navarat takij via tata indicom tpwer to sajadad house ward no-13 under nagar
parishad sahibganj.)
Nagrik suvidha fund 9,10,625 79,030 8,31,595 Approved
115 20200305/01/SHG/11
0 santosh kumar
singh
Payment of Contractor(Construction OF Jharna Nala With RCC Culvert under
sahibganj nagar parishad year 2018-19.) 14TH FC 25,81,703 2,24,055 23,57,648 Approved
116 20200305/01/SHG/11
1 UMESH YADAV
Payment of Contractor(Construction Of RCC Drain with cover slab from Basu yadav to sanjay thakur and padari
choudhary to main road school pcc road under nagar parishad sahibganj.)
ROAD FUND 4,67,975 40,615 4,27,360 Approved
29 Internal Audit | Sahibganj Municipal Council
117 20200305/01/SHG/11
2 YOGANDAR YADAV
Payment of Contractor(Construction Of RCC Road from kargil chowk to Gas office
near sitala asthan ward no-07 under nagar parishad sahibganj..)
ROAD FUND 12,01,880 1,04,306 10,97,574 Approved
118 20200306/RAJ/113 M/s PARAMONE
CONCEPTS Ltd
Payment of Consultancy Bill(Project Management Consultancy ( PMC) Serivices
for Beneficiaries Led Construction(BLC)/ Vertical IV under Pradhan Mantri Awas
Yojana (Urban) for Cluster-I/II/III/IV/V"Of Jharkhand)
DPR FUND/PMC FUND
3,61,102 36,722 3,24,380 Approved
119 20200306/12/SHG/11
4
Support Revolving Fund to Self Help
Group Payment of Revolving Fund (S.H.G.) DAY NULM FUND 2,20,000 - 2,20,000 Approved
120 20200306/06/SHG/11
5 DHARAM TANTI
Supply of Assocresses RENT For TWO DAY DUE TO THE KALI PUJA AT various Place
under Parishad Sahibganj. Nagrik suvidha fund 1,65,900 4,977 1,60,923 Approved
121 20200306/06/SHG/11
6 DHARAM TANTI
Supply of Assocresses RENT For TWO DAY DUE TO THE CHAT PUJA AT various Place
under Parishad Sahibganj. Nagrik suvidha fund 3,59,250 10,778 3,48,472 Approved
122 2020306/11/SHG/117 PMAY Beneficiary PMAY Beneficiary PMAY FUND 37,35,000 - 37,35,000 Approved
123 20200306/06/SHG/11
8
Kalyani Devi,Pinki Devi,Sarita
Devi,Puapa Devi
Guidelines of Community Resource Persons CRP Honorarium Paymeny.
DAY NULM FUND 93,600 - 93,600 Approved
124 20200306/05/SHG/11
9
Ganga Kumar,Sarwari
Khatoon(CO),Ratna Gupta(CO)
Payment of Salary DAY NULM FUND 31,500 - 31,500 Approved
125 20200306/01/SHG/12
0 DILIP KUMAR SINGH
Payment of Contractor(Construction Of Three NOS Public MODULAR TOILETWard
no 01 -28 under nagar parishad sahibganj.)
ROAD FUND 3,77,198 32,736 3,44,462 Approved
30 Internal Audit | Sahibganj Municipal Council
126 20200306/01/SHG/12
1 Jaikant Yadav
Payment of Contractor(Construction OF RCC Drain with cover slab from Near
Collage road sunil wakil house to Rajandar sah (both side drain ) collage road to
jaseal electronic ward no-14 under nagar parishad sahibganj.)
Nagrik suvidha fund 1,48,520 12,889 1,35,631 Approved
127 20200307/06/SHG/12
2
Sahibganj Aakanksha waste
management pvt ltd
Tipping fee(Door to door waste collection by Sahibganj Aakanksha waste
management pvt ltd) Nagrik suvidha fund 12,00,000 - 12,00,000 Approved
128 20200307/01/SHG/12
3 NIRANJAN KUMAR
YADAV
Payment of Contractor(Construction Of Gard wall and PCC Road at sivpujan
mandal to Dharmandar mandal house ward no-11 under nagar parishad
sahibganj.)
ROAD FUND 7,85,643 68,183 7,17,460 Approved
129 20200307/01/SHG/12
5 RAMESH KUMAR
PASWAN
Payment of Contractor(Construction of PCC Road and RCC Drain with RCC Slab
from Sant. Tresa school to Anil Ram house via House of Gopal paswan Kishan
Thankur house under ward no-16 Under Nagar Parishad Sahibganj)
Nagrik suvidha fund 4,28,577 37,196 3,91,381 Approved
130 20200312/06/SHG/12
6 Pranay Kejriwal EPF Municipal fund 2,50,544 - 2,50,544 Approved
131 2020312/06/RAJ/127 PRANAY KEJRIWAL EPF Payable of 14B-7Q Damages(For the
Month of Nov-2019) Municipal fund 1,351 - 1,351 Approved
132 20200312/05/SHG/12
8 Permanent staff LIC
Premium Payment of Salary Municipal fund 2,889 - 2,889 Approved
133 20200312/01/SHG/12
9 MOHAMMAD SHAHNAWAZ
Payment of Contractor(Construction Of RCC Drain with cover slab from Binod sah
house to Kabingali ward no-14 under nagar parishad sahibganj.)
Nagrik suvidha fund 4,81,324 41,773 4,39,551 Approved
134 20200313/06/SHG/13
0 SHREE BALAJI
TRADERS Supply of Curtain pipe and Socket.,Supply
of Curtain Door,Curtain Window CB FUND 15,584 - 15,584 Approved
31 Internal Audit | Sahibganj Municipal Council
135 20200313/01/SHG/13
1 MANOHAR KUMAR
Payment of Contractor(Construction OF PCC Road From house of sri mahesh
chourasia to sri kashi nath pandey at ward no.01 under nagar parishad sahibganj.)
14th FC 10,39,591 90,222 9,49,369 Approved
136 20200313/06/SHG/13
2 DEEPAK FURNITURE Supply of iron rack SBM FUND 7,200 - 7,200 Approved
137 20200313/06/SHG/13
3 Sawpan kumar
Sarkar office expenses Municipal fund 32,638 - 32,638 Approved
138 20200314/01/SHG/13
4 SUNIL KUMAR
Payment of Contractor(Construction Of Paver Block road near Jaiprakesh chowk to
Dr Ranjan House to Triloki yadavHouse Ward no-22 Under Nagar Parishad
Sahibganj.)
ROAD FUND 21,97,382 1,90,703 20,06,679 Approved
139 20200314/06/SHG/13
5 Sunshine Digital
Advertising
Under Swachh Bharat Mission (Urban) Various Digital Advertisment done
regarding solid waste management ,3R and other Related
activities(June,19,July,19,August-19,September,19,October,19,January,20,F
ebruary,20)
SBM FUND 1,06,244 1,062 1,05,182 Approved
140 2020314/11/SHG/136 PMAY Beneficiary PMAY Beneficiary PMAY FUND 86,85,000 - 86,85,000 Approved
32 Internal Audit | Sahibganj Municipal Council
141 20200314/06/SHG/13
7 RAJU PAL MURTI
UDYOG
Oil Painting with fine Art and Commercial Art of the Ganga Bihar Park 1- Exteral
Boundry wall, 2-Half piler of upper part
3-External Area upper boundray wall, 4-Half piler of upper part.
5-both ticket room External wall 6-both ticket room upper External wall
7-upper wall of main room, 8-Interal area of inner boundry wall
9-Internal Area of inner boundry wall 10-Area of Grill oil painting on External
Boundry, 11-Area of Grill oil painting on Interal
Boundry 12-Area of wall without fig wall painting
NAMAMI GANGE FUND
3,59,637 9,660 3,49,977 Approved
142 20200314/06/SHG/13
8 VIKASH ART
Oil Painting with fine Art and Commercial Art of the commercial area Letter no-757
dt-09-03-2019 GANGA SWACHHTA PAKHWADA
NAMAMI GANGE FUND
4,99,785 13,389 4,86,396 Approved
143 2020031603SHG138A Srishtidhar Das(JE) For Advances (OFFICE
PURPOSE(Repairing of electricity light for park)
Municipal fund 20,000 - 20,000 Approved
144 2020031603SHG138B for Advances salary advance Municipal fund 15,000 - 15,000 Approved
145 20200318/01/SHG/13
9 RAJANDAR KUMAR
PASWAN
Payment of Contractor(Construction OF Paver block road at shamlapur arjun
mandal to shankar jhaswal and prakash to sambhu house and Bimala Niwash to paver block road ward no-21 under
naggar parishad sahibganj year 2019-20.)
ROAD FUND 5,82,374 50,543 5,31,831 Approved
146 20200319/04/SHG/14
0 SPS Payment of Consultancy Municipal fund 2,03,815 12,090 1,91,725 Approved
147 20200319/06/SHG/14
1 CBEC CBEC Municipal fund 12,090 - 12,090 Approved
33 Internal Audit | Sahibganj Municipal Council
148 20200319/05/SHG/14
2
(Daily Wages) Extra Main
DrainSweeping Staff
Payment of Salary Nagrik suvidha fund 2,33,912 - 2,33,912 Approved
149 20200320/01/SHG/14
3 UMA SHANKAR
DUBEY
Payment of Contractor(Construction OF pcc Road from kishan school to sikandar
yadav house soubod jha and nisha rani to bhim yadav house ward no-22under nagar
parishad sahibganj.)
ROAD FUND 5,76,283 50,015 5,26,268 Approved
150 20200323/06/SHG/14
4 Neutral Publishing
House Ltd Digital Advertisement for tender Municipal fund 28,704 - 28,704 Approved
151 20200323/01/SHG/14
5 MONOJ KUMAR
Payment of Contractor(Construction Of PCC Road from Railway bridge to Rajandar
mandal ward no-24 under nagar parishad sahibganj.)
ROAD FUND 6,54,934 56,840 5,98,094 Approved
152 20200323/06/SHG/14
6
Prakash Harijan, Dilip
Kumar(Sweeper) PF against loan PF FUND 36,000 - 36,000 Approved
153 20200325/01/SHG/14
7 M/S M R
CONSTRUCTION
Payment of Contractor(Construction Of Paver Block Road from Jamu Kurasi to
Wasi Ahamad and Mursid Master to Rasul Ajam House ward no-12 under nagar
parishad sahibganj.)
ROAD FUND 8,90,186 85,204 8,04,982 Approved
154 20200328/01/SHG/14
8 NEHA DEVI
Payment of Contractor(Construction Of Paver Block MAIN Road NH 80 ( Near
Tamtam stand) to Dr Nawal Kishar no-14 under nagar parishad sahibganj.)
ROAD FUND 3,25,494 28,248 2,97,246 Approved
155 20200328/01/SHG/14
9 PUJA KUMARI
Payment of Contractor(Beautification of Jharna (Dhobi Ghat) Under Nagar Parishad
Sahibganj.) 14TH FC 44,38,476 3,85,196 40,53,280 Approved
TOTAL 9,38,09,664 33,55,280 9,04,54,384