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Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV Sotiris Moschovos, Internal Auditor, Starbulk Carriers Corp.

Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

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Page 1: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Internal Reporting, Procedures & Control Efficiency with Microsoft

Dynamics NAV

Sotiris Moschovos, Internal Auditor, Starbulk Carriers Corp.

Page 2: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

∗ Starbulk Carriers Corp. is a global shipping company providing worldwide seaborne transportation solutions in the dry bulk sector.

∗ Its common stock trades on the Nasdaq Global Market.

∗ An operating fleet of 15 dry bulk carriers. ∗ 9 third party dry bulk vessels under management. ∗ Agreements for the construction of 9 fuel efficient

dry bulk vessels, to be delivered 2015 and 2016

Starbulk Carriers Corp.

Page 3: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

∗ Plan Maintenance, Purchasing, Financial, Crew and Revenue & Expense Ledger modules went live on time in only 3 months, complete with data migration from legacy systems.

∗ Freight Collection, Vessel Operations and ISM modules live within the following month.

∗ Completion of project with a Business Intelligence (BI) tool scheduled for January 2014, setting a record time of 10 months for an ERP implementation in the shipping industry.

Microsoft Dynamics NAV Maritime Solution

Page 4: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

∗ Authorization and Security

∗ Validity

∗ Precision

∗ Safeguarding

Control Efficiency for financial information

Page 5: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Authorization and Security using Microsoft Dynamics NAV

Roles for specific areas and tasks,

and Limiting Accessibility

Page 6: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

∗ Application Controls and Data Validation

Validity using Microsoft Dynamics NAV

Page 7: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Precision using Microsoft Dynamics NAV

Page 8: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Safeguarding using Microsoft Dynamics NAV

Page 9: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Safeguarding using Microsoft Dynamics NAV

Page 10: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Safeguarding using Microsoft Dynamics NAV

Page 11: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Procedures: Workflow Approval

Workflow Approval Rules per Document Type

type

Workflow Roles per Company

Page 12: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Procedures: Alert and Notifications

Notification Messages

Alerts

Page 13: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Special Features to ensure timely and accurate Financial Reporting:

∗ Multilevel intercompany transactions. ∗ Automated realized exchange difference calculation. ∗ Revenue & Expense Allocation. ∗ Automated Commitment Entries. ∗ Automated Accrual Entries

Special Features

Page 14: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Revenue & Expense Allocation

Page 15: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Automated Commitment & Accrual Entries

Page 16: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Internal Reporting

Page 17: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Second Level Internal Reporting

Page 18: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

Third Level Reporting

Page 19: Internal Reporting, Procedures & Control Efficiency with ... · Internal Reporting, Procedures & Control Efficiency with Microsoft Dynamics NAV. Sotiris Moschovos, Internal Auditor,

∗ Our Internal Controls and Processes have not been altered due to the change in system.

∗ External Audit completed regarding our 3rd Q Financial Results with no issues identified.

SOX Compliance