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Contents
1. General information
2. Presenting H.E. EPHEC
3. Regular degree programmes
4. Internationalisation
5. Information for incoming students
6. Accommodation
7. Before your arrival
8. Upon arrival
9. Public transport
10. Before you leave
11. Transcript of Records
12. Resits
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Introduction
Welcome to Belgium and Brussels, the Capital of Europe ! We believe you have made an excellent decision to study in our University College. At EPHEC you will reinforce your practical and professional approach of business related subjects in a congenial atmosphere, improve your French language skills while discovering the incredible richness of Belgium’s cultural heritage. This guide aims at answering some of the questions you may have on academic as well as practical matters as an exchange student, and we hope it will contribute to make your stay with us as pleasant as possible. The EPHEC lecturers, staff and students will assist you in every possible way to turn this challenging opportunity into a rewarding and successful experience. We are looking forward to seeing you soon here in Belgium. The EPHEC International Office Team
LOUVAIN-LA-NEUVE
BRUSSELS
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1. GENERAL INFORMATION
1.1. Introducing Belgium Belgium is a kingdom situated in the heart of Europe, a federal state and a constitutional parliamentary monarchy. It was created in 1830 along the border between the Latin and Germanic countries, by uniting citizens belonging to different cultures under the same national flag. It has three official languages spoken : Dutch (or Flemish) in Flanders (the north of the country), French in Wallonia (the south) and German in the « Eastern Cantons » near the German border. Some areas, like the Region of Brussels-Capital, have a bilingual status. Belgium is therefore at the crossroads of the European Union and its various cultures.
1.2. Brussels, the Heart of Europe Belgium was one of the founding members of the European Union, so it was logical that Brussels should become the political and administrative centre of the Union. More than 1,100 international agencies (including NATO) are based or represented in Brussels, which plays host to over 150 embassies along with some 600 international press agencies. Brussels counts among the few cities in the world where the fate of part of the humanity is being negotiated and decided. Within a radius of less than 500 kilometres, tens of millions of Europeans constitute one of the largest consumer markets on the planet. The choice to make Brussels the capital of the EU and NATO favoured the development of this cosmopolitan economic and cultural hub, which is rated the 2nd international congress centre.
1.3. Study in Belgium http://www.studyinbelgium.be/en
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2. PRESENTING HAUTE ECOLE EPHEC
2.1. Brief History and Institutional Structure The Ecole Pratique des Hautes Etudes Commerciales (EPHEC for short) was founded in 1969 by professionals within the framework of denominational education. It is an institute for higher non-university education (first cycle), a training centre for junior line executives. We organise 3-year professional Bachelor Degrees (full-time) in:
Marketing
International Trade
Accounting
Law
E-Business
Information Technology
Automation & Electromechanics
In total more than 4000 students are attending these various full-time degree programmes which are accredited by the FWB (French Community of Belgium). In 1997 EPHEC merged with the ISAT Technical school in North Brussels to form the new EPHEC University Colleg), a model close e.g. to the German “Fachhochschule”. Our ISAT technical department offers 3-year bachelor degrees in:
Electromechanics
Automation. Besides, EPHEC also offers various adult further education degrees (evening courses) in Marketing Management, Insurance, Accounting, Personnel administration and Taxation. We are present on 3 different campuses : - EPHEC (Woluwe campus) : Avenue Konrad Adenauer 3 – 1200 BRUXELLES (Map n°1) Tel : 32-2-772.65.75 Fax : 32-2-772.66.21
Internet : www.ephec.be - EPHEC (Louvain-la-Neuve) : Avenue du Ciseau 15 – 1348 LOUVAIN-LA-NEUVE (Map n°2) Tel : 32-10-47.53.90 Fax : 32-10-47.53.91 Internet : www.ephec.be - ISAT (Schaerbeek campus) : Boulevard Lambermont 17 – 1030 BRUXELLES (Map n°3) Tel : 32-2-242.37.80 Fax : 32-2-242.38.50 Internet : www.isatbxl.be
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Degrees/Campuses:
Brussels I campus
• Marketing
• International Trade
• Accounting
• Law
• E-business
Louvain-La-Neuve campus
• Marketing
• Accounting
• Information Technology
Brussels II campus
• Automation
• Electromechanics
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3. REGULAR ACADEMIC DEGREE PROGRAMMES 3.1. Bachelor Degree in International Trade (« Bachelor en Commerce Extérieur ») The bachelor in International Trade contributes to national and international sustainable business development through the marketing of good and/or services within foreign markets and buying optimization in the context of globalization. In the fall semester of the 3rd year, students can choose from different pathways :
International SME Management
Doing business with emerging markets
International Supply Chain Management (modules fully taught in English)
EU Affairs (modules fully taught in English) 3rd-year modules are taught in the Fall semester only (September-January) 3.2. Bachelor Degree in Marketing (« Bachelor en Marketing ») A graduate in marketing considers the client as the focus of the company. The training incorporates three different approaches to the definition of marketing: the duty of the organization to manage relationships with clients, a management type aimed at the development of the company’s target market and a social exchange value process, taking into account the welfare of the customers and the community (Kotler 2009). The graduate can drive the company, in compliance with legal requirements and ethical, social and environmental concerns, into marketing opportunities by observing and conducting market research. In the 1st and 2nd years, all EPHEC students follow the same set modules. In the 3rd year, all students follow a major (“core modules”) but also choose to specialise in 5 pathways or so-called “minors”. Not all specialisations are available on each campus :
Purchasing & supply chain (Brussels Woluwé)
Sales (Brussels Woluwé)
SME management (Brussels Woluwé / Louvain-la-Neuve)
Communication (Brussels Woluwé / Louvain-la-Neuve) – in ENGLISH
International Marketing (at the Louvain-la-Neuve campus only) 3rd year modules are taught in the Fall semester only (September-January) 3.3. Bachelor Degree in Accountancy-Management (« Bachelor en Comptabilité-Option Gestion») The main concept underlying this programme is that accounting is a keystone in any enterprise from the profit or nonprofit making sector. Through case studies, conferences and company visits, students will be confronted to most situations they are likely to encounter later in the workfield. They will learn
to run current accounts and close the accounting year (using both paper and softwares)
to fill in VAT declarations
to define costs and build up budgets
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3.4. Bachelor Degree in Law (« Bachelor en Droit ») This 3-year Degree is taught in French at our Woluwé campus only. Why opting for law studies ? Law studies :
are the key to understand how our private and public organisations are organised
are a living material always reflecting social evolutions
are an integration of social values and ethics
are practical and require imagination and creativity 3.5. Bachelor Degree in E-Business (« Bachelor en E-Business ») Our latest degree programme was launched on our Woluwé campus with a first intake in September 2012. At the crossroads of management, web-based communication and IT, future graduates will embrace jobs both in the public and private sectors such as web manager, web analyst, community manager, online purchasing or sales manager, E-marketing campaign developer. 3.6. Bachelor Degree in Information Technology (« Bachelor en Technologie de l’Informatique ») This 3-year Degree is taught in French at our Louvain-la-Neuve campus only. It offers scientific and technical training dealing both with the hardware and software aspects of IT involved in the digitized transmission of data, sound and image. Upon completion of this programme, the student will be able to set up local or remote telephone and computer networks integrating service and multimedia components. 3.7. Bachelor Degree in Automation & Electromechanics Automation According to the specialty, the bachelor in Computing and Systems:
Control the automation process and control and manage the complex automated systems (design,
implementation, tuning, programming and troubleshooting)
Install, maintain and market systems and communication networks of all types and applications, whether it be
local or remote (web)
Manage monitor applications and real-time control of various devices (industrial, access control, embedded,
automobile, medical, scientific, weather…)
Provide installation, monitoring, maintenance of micro-computer and office equipment and user support
Assist in the analysis and the implementation of an energy system and automated buildings
Electromechanics A graduate in Electromechanics is a multi-skilled person. The multidisciplinary training facilitates them into the maintenance of industrial processes, energy management in both economic and environmental criteria in mechanical engineering. The development of technical projects and assistance to implementation and design is an integral part of the training.
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4. INTERNATIONALISATION 4.1. Introduction
EPHEC has participated actively in the
development of the European Commission’s
Erasmus exchange programme since 1990. Our
own regular students can go on a study period
abroad in the fall or spring semester of their 3rd (i.e
final) year of study, while guest students from our
partner institutions usually stay with us in the fall
semester, when a larger range of modules
(including 3rd-year courses and most modules
taught in English) are available. Under the newly
launched ERASMUS+ programme of the E.U.
Commission we have been granted the « Erasmus
University Charter » and are happy to be able to
welcome you for a study period with us. On the
other hand, the Erasmus Belgica scheme enables
similar exchanges between the 3 communities
within Belgium.
4.2. Partner Institutions ERASMUS+ PARTNERSHIPS COUNTRY TOWN INSTITUTION INTERNET
AUSTRIA SANKT PÖLTEN FACHHOCHSCHULE ST.PÖLTEN www.fhstp.ac.at
AUSTRIA STEYR FACHHOCHSCHULE OBERÖSTERREICH
http://www-en.fh-ooe.at/
AUSTRIA VILLACH FACHHOCHSCHULE KÄRNTEN www.fh-kaernten.at
AUSTRIA WIEN FACHOCHSCHULE WIEN DER WKW www.fh-wien.ac.at
BULGARIA BLAGOEVGRAD AMERICAN UNIVERSITY IN BULGARIA www.aubg.bg
CYPRUS
LIMASSOL INTERCOLLEGE LIMASSOL http://www.lim.intercollege.ac.cy/
CYPRUS
NICOSIA EUROPEAN UNIVERSITY CYPRUS www.euc.ac.cy
CZECH REPUBLIC CESKE BUDEJOVICE
INSTITUTE OF TECHNOLOGY AND BUSINESS IN CESKE BUDEJOVICE
www.vstecb.cz
CZECH REPUBLIC JIHLAVA COLLEGE OF POLYTECHNICS www.vspji.cz
CZECH REPUBLIC PARDUBICE UNIVERSITY OF PARDUBICE www.upce.cz
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CZECH REPUBLIC PRAHA INSTITUTE OF FINANCE AND ADMINISTRATION
www.vsfs.cz
CZECH REPUBLIC PRAHA UNICORN COLLEGE www.unicorncollege.eu
DENMARK KØBENHAVN COPENHAGEN BUSINESS ACADEMY http://www.cphbusiness.dk/english/
DENMARK KOLDING INTERNATIONAL BUSINESS ACADEMY www.iba.dk
DENMARK RANDERS VIBORG
DANIA ACADEMY OF HIGHER EDUCATION
http://www.eadania.dk/en/mobility. aspx#2
ESTONIA TALLINN TALLINN UNIVERSITY OF TECHNOLOGY www.ttu.ee www.iro.ttu.ee
FINLAND ESPOO LAUREA UNIVERSITY OF APPLIED SCIENCES www.laurea.fi
FINLAND VANTAA HELSINKI METROPOLIA UNIVERSITY OF APPLIED SCIENCES
www.metropolia.fi
FINLAND PORI RAUMA
SATAKUNTA UNIVERSITY OF APPLIED SCIENCES
www.samk.fi
FRANCE
ANGERS + BUDAPEST
ECOLE SUPERIEURE DES SCIENCES COMMERCIALES D’ANGERS (ESSCA)
www.essca.fr
FRANCE CAEN LE HAVRE
ECOLE DE MANAGEMENT DE NORMANDIE www.em-normandie.fr
FRANCE LYON - TOULOUSE MONTPELLIER
IDRAC ECOLE SUPERIEURE DE COMMERCE www.ecoles-idrac.com
FRANCE QUIMPER UNIVERSITE DE BRETAGNE OCCIDENTALE www.univ-brest.fr/iutquimp
FRANCE RODEZ ECOLE DE GESTION ET DE COMMERCE DE RODEZ
www.egc-rodez.fr
FRANCE SAINT-DENIS
UNIVERSITE PARIS 13 (IUT SAINT-DENIS
www.iutsd.univ-paris13.fr
FRANCE PARIS (VILLETANEUSE)
UNIVERSITE PARIS 13 (IUT VILLETANEUSE)
http://www.iutv.univ-paris13.fr
GERMANY ASCHAFFENBURG HOCHSCHULE ASCHAFFENBURG http://www.h-ab.de/
GERMANY BAMBERG OTTO-FRIEDRICH UNIVERSITÄT BAMBERG www.uni-bamberg.de
GERMANY BERLIN HAMBURG
EBC HOCHSCHULE (EURO BUSINESS COLLEGE) www.ebc-hochschule.de
GERMANY BREMEN HOCHSCHULE BREMEN
www.zibp-sib.hs-bremen.de
GERMANY DRESDEN HOCHSCHULE FÜR TECHNIK UND WIRTSCHAFT DRESDEN
www.htw-dresden.de
GERMANY GELSENKIRCHEN RECKLINGHAUSEN
WESTFÄLISCHE HOCHSCHULE www.w-hs.de
GERMANY HEILBRONN HOCHSCHULE HEILBRONN www.hs-heilbronn.de
GERMANY LEIPZIG HOCHSCHULE FÜR TECHNIK, WIRTSCHAFT UND KULTUR LEIPZIG
www.htwk-leipzig.de
GERMANY NORDHAUSEN FACHHOCHSCHULE NORDHAUSEN http://www.fh-nordhausen.de
GERMANY NÜRTINGEN GEISLINGEN
HOCHSCHULE FÜR WIRTSCHAFT UND UMWELT NÜRTINGEN-GEISLINGEN
http://www.hfwu.de/en/eng/meta/ home.html
GERMANY ZWEIBRÜCKEN FACHHOCHSCHULE KAISERSLAUTERN www.fh-kl.de
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HUNGARY BUDAPEST BUDAPEST BUSINESS SCHOOL www.bgf.hu/kkf
HUNGARY BUDAPEST INTERNATIONAL BUSINESS SCHOOL www.ibs-b.hu
HUNGARY BUDAPEST CORVINUS UNIVERSITY OF BUDAPEST www.uni-corvinus.hu
HUNGARY DEBRECEN UNIVERSITY OF DEBRECEN www.unideb.hu
HUNGARY GYÖR SZÉCHENYI ISTVÁN UNIVERSITY www.uni.sze.hu
HUNGARY SZOLNOK COLLEGE OF SZOLNOK http://international.szolf.hu
ITALY BOLOGNA FORLI
UNIVERSITA DI BOLOGNA www.unibo.it
ITALY MILANO UNIVERSITA CATTOLICA DEL SACRO CUORE
www.unicatt.it
ITALY PADOVA UNIVERSITA DEGLI STUDI DI PADOVA http://www.economia.unipd.it
LATVIA
RIGA
RIGA INTERNATIONAL SCHOOL OF ECONOMICS AND BUSINESS ADMINISTRATION
(RISEBA)
www.rsebaa.lv
LATVIA RIGA BANKU AUGSTSKOLA www.ba.lv
LITHUANIA VILNIUS INTERNATIONAL BUSINESS SCHOOL AT VILNIUS UNIVERSITY
www.tvm.vu.lt
LITHUANIA VILNIUS VILNIUS GEDIMINAS TECHNICAL UNIVERSITY www.vgtu.lt
LITHUANIA VILNIUS SMK UNIVERSITY OF APPLIED SCIENCES http://www.smk.lt/en
LUXEMBURG LUXEMBOURG UNIVERSITE DU LUXEMBOURG http://wwwfr.uni.lu/fdef
NETHERLANDS DEN HAAG DE HAAGSE HOGESCHOOL www.hhs.nl www.dehaagsehogeschool.nl
NETHERLANDS DEVENTER ENSCHEDE
SAXION HOGESCHOOL www.saxion.edu www.mim.saxion.nl
NETHERLANDS ROTTERDAM HOGESCHOOL ROTTERDAM www.hogeschoolrotterdam.nl
NETHERLANDS ‘S HERTOGENBOSCH
AVANS HOGESCHOOL
http://www.avans.nl/international/programs/programfinder/erasmus-
exchange
NETHERLANDS UTRECHT HOGESCHOOL UTRECHT www.hu.nl www.international.hu.nl
NETHERLANDS TILBURG VENLO
FONTYS HOGESCHOLEN http://www.feht.nl www.fontysvenlo.nl
http://fontys.edu
NORWAY HAUGESUND STORD / HAUGESUND UNIVERSITY COLLEGE www.hsh.no
NORWAY HØNEFOSS KONGSBERG
BUSKERUD UNIVERSITY COLLEGE www.hibu.no
POLAND GDANSK GDANSK SCHOOL OF BANKING www.wsb.gda.pl
POLAND LODZ UNIVERSITY OF LODZ http://iso.uni.lodz.pl/study-in-english/studies-in-english
POLAND LUBLIN COLLEGE OF ENTERPRISE AND ADMINISTRATION IN LUBLIN
www.wspa.pl
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POLAND POZNAN POZNAN UNIVERSITY OF ECONOMICS www.ue.poznan.pl
POLAND WROCLAW WROCLAW SCHOOL OF BANKING www.wsb.wroclaw.pl
PORTUGAL COIMBRA INSTITUTO SUPERIOR MIGUEL TORGA www.ismt.pt
PORTUGAL LISBOA INSTITUTO DE ARTES VISUAIS, DESIGN & MARKETING (IADE)
www.iade.pt
PORTUGAL
SANTAREM INSTITUTO POLITECNICO DE SANTAREM
www.esg.ipsantarem.pt
PORTUGAL SETUBAL INSTITUTO POLITECNICO DE SETUBAL http://www.ips.pt/ips_si/web_page.inicial
ROUMANIA BAIA MARE UNIVERSITATEA DE NORD DIN BAIA MARE www.ubm.ro
ROUMANIA BUCAREST UNIVERSITY OF BUCHAREST www.unibuc.ro
ROUMANIA CLUJ NAPOCA UNIVERSITE BABES BOLYAI www.ubbcluj.ro www.tbs.ubbcluj.ro
SLOVAKIA BRATISLAVA COLLEGE OF MANAGEMENT www.vsm.sk
SLOVAKIA BRATISLAVA COMENIUS UNIVERSITY IN BRATISLAVA www.fm.uniba.sk
SLOVENIA LJUBLJANA UNIVERSITY OF LJUBLJANA http://www.fu.uni-lj.si/en
SPAIN ALICANTE UNIVERSIDAD DE ALICANTE www.ua.es / www.euce.ua.es
SPAIN ALMERIA UNIVERSIDAD DE ALMERIA www.ual.es
SPAIN BARCELONA UNIVERSIDAD DE BARCELONA http://www4.ub.edu/economiaempresa/relint/web/en/
SPAIN BARCELONA UNIVERSITAT ABAT OLIBA CEU
http://www.uaoceu.es/
SPAIN CARTAGENA UNIVERSIDAD POLITECNICA DE CARTAGENA www.upct.es
SPAIN MADRID UNIVERSIDAD COMPLUTENSE DE MADRID www.ucm.es
SPAIN MADRID VILLANUEVA CENTRO UNIVERSITARIO
http://www.villanueva.edu/ http://villanueva.edu/
international/index.html
SPAIN OSUNA ESCUELA UNIVERSITARIA DE OSUNA www.euosuna.org
SPAIN OVIEDO UNIVERSIDAD DE OVIEDO www.uniovi.es
SPAIN PAMPLONA UNIVERSIDAD PUBLICA DE NAVARRA www.unavarra.es
SPAIN SEVILLA UNIVERSIDAD DE SEVILLA http://www.centro.us.es/fceye http://www.internacional.us.es/port
ada
SPAIN VALENCIA UNIVERSIDAD CARDENAL HERRERA www.uch.ceu.es
SPAIN VALENCIA UNIVERSIDAD EUROPEA DE VALENCIA www.valencia.uem.es
SPAIN VIC UNIVERSITAT DE VIC www.uvic.cat
TURKEY ESKISEHIR ANADOLU UNIVERSITY http://abp.anadolu.edu.tr/en/program/ dersler/ 213/13
TURKEY ISTANBUL ISTANBUL BILGI UNIVERSITY www.bilgi.edu.tr
TURKEY ISTANBUL (ŞILE) IŞIK ÜNIVERSITY www.isikun.edu.tr
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UNITED KINGDOM
CREWE MANCHESTER METROPOLITAN UNIVERSITY www.cheshire.mmu.ac.uk
UNITED KINGDOM
DURHAM NEW COLLEGE DURHAM www.newdur.ac.uk
UNITED KINGDOM
LONDON UNIVERSITY OF EAST LONDON www.uel.ac.uk
ERASMUS+ TECHNOLOGICAL STUDIES PARTNERSHIPS
FRANCE BETHUNE IUT DE BETHUNE (UNIVERSITE D’ARTOIS) www.iut-bethune.univ-artois
GERMANY NORDHAUSEN FACHHOCHSCHULE NORDHAUSEN http://www.fh-nordhausen.de
LITHUANIA KAUNAS KAUNAS UNIVERSITY OF TECHNOLOGY www.ktu.lt
LITHUANIA VILNIUS VILNIUS GEDIMINAS TECHNICAL UNIVERSITY
www.vgtu.lt
NORWAY KONGSBERG BUSKERUD AND VESTFOLD UNIVERSITY COLLEGE
http://www.hbv.no/?lang=en_GB
POLAND WARSZAWA WARSAW UNIVERSITY OF TECHNOLOGY www.pw.edu.pl
SPAIN CARTAGENA UNIVERSIDAD POLITECNICA DE CARTAGENA www.upct.es
SPAIN ZARAGOZA UNIVERSIDAD DE ZARAGOZA www.unizar.es
SWITZERLAND YVERDON HAUTE ECOLE D’INGENIERIE ET DE GESTION DU CANTON DE VAUD
www.heig-vd.ch
OTHER EUROPEAN PARTNERSHIPS
IRELAND ATHLONE ATHLONE INSTITUTE OF TECHNOLOGY
www.ait.ie
UNITED KINGDOM DUNDEE UNIVERSITY OF ABERTAY DUNDEE www.abertay.ac.uk
SWITZERLAND GENEVE HAUTE ECOLE DE GESTION DE GENEVE
www.hesge.ch/heg
OTHER ACADEMIC PATRNERSHIPS (out of Europe)
AUSTRALIA BRISBANE (GOLD COAST/ ROBINA)
BOND UNIVERSITY http://bond.edu.au/
BRASIL RIBEIRÃO PRETO UNIVERSIDADE DE SÃO PAULO www.fearp.usp.br
CANADA MONTREAL CEGEP ANDRE-LAURENDEAU http://www.claurendeau.qc.ca/accueil
CANADA ABBOTSFORD UNIVERSITY OF THE FRASER VALLEY
www.ufv.ca
CHINA BEIJING UNIVERSITY OF INTERNATIONAL BUSINESS
www.uibe.cn
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AND ECONOMICS
CHINA SHANGAI FUDAN UNIVERSITY www.fudan.edu.cn
INDIA CHANDIGARH CHANDIGARH GROUP OF COLLEGES
(CHANDIGARH BUSINESS SCHOOL)
www.cgc.edu.in http://www.cgctechnicalcampus.org
MEXICO QUERETARO TECNOLOGICO DE MONTERREY http://www.study-in-mexico.com/ http://www.itesm.edu/wps/wcm/con
nect/ Campus/QRO/Queretaro/
RUSSIA MOSCOW PLEKHANOV RUSSIAN ACADEMY OF ECONOMICS
www.rea.ru/eng/index.shtml
USA NEW YORK MANHATTAN INSTITUTE OF MANAGEMENT
http://www.mimusa.org/
USA NEW YORK THE COLLEGE OF OLD WESTBURY www.oldwestbury.edu
USA RIVERSIDE UNIVERSITY OF CALIFORNIA RIVERSIDE
www.iep.ucr.edu
ERASMUS BELGICA PARTNERSHIPS
AALST ODISEE (KATHOLIEKE HOGESCHOOL SINT-LIEVEN) http://www.hubkaho.be/
ANTWERPEN ARTESIS PLANTIJN HOGESCHOOL ANTWERPEN www.ap.be
ANTWERPEN KAREL DE GROTE HOGESCHOOL www.kdg.be
BRUGGE KORTRIJK
HOGESCHOOL WEST-VLAANDEREN www.howest.be
BRUSSEL ODISEE (HOGESCHOOL - UNIVERSITEIT BRUSSEL) http://www.hub-kaho.be/
GEEL THOMAS MORE KEMPEN http://www.thomasmore.be/
GENT ARTEVELDE HOGESCHOOL www.arteveldehs.be
GENT HOGESCHOOL GENT www.hogent.be
KORTRIJK VIVES http://www.vives.be/opleidingen?c8=47
LEUVEN KATHOLIEKE HOGESCHOOL LEUVEN www.khleuven.be
MECHELEN THOMAS MORE MECHELEN http://www.thomasmore.be/
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4.3. International Relations Office Your main contact point throughout your stay at EPHEC will be the International Office at our main Brussels campus (district of Woluwe Saint-Lambert, brussels). It is situated on the basement level (-1) of the building. CONTACTS
Mr Frédéric SIMONIS is the main contact person for guest / incoming students
Email: [email protected] - Tel : +32.2/775.97.75 – Fax +32.2/775.97.19
Mr Jean-Michel GREGOIRE is ERASMUS Coordinator
Email : [email protected] - Tel : +32.2/775.97.71 – Fax +32.2/775.97.19
Mrs Françoise DE WAELE is Head of the International Office and ECTS coordinator
She is also a part time lecturer. Email: [email protected]
Mrs Barbara BROIJMANS is the Erasmus Belgica coordinator
Email : [email protected] - Tel : +32.10/47.54.91
Mrs Astrid BUELENS is in charge of the administration of our outgoing students
Email: [email protected] - Tel : +32.2/775.97.77 – Fax +32.2/775.97.19
OUR INTERNATIONAL TEAM
From left to right: Frédéric Simonis, Alice Hepworth (intern), Barbara Brooijmans, Françoise De Waele, Jean-Michel Grégoire & Astrid Buelens
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5. INFORMATION FOR INCOMING STUDENTS
5.1. Academic calendar
The academic calendar for incoming students is set as follows: FALL Semester Application Deadline: 1/06 Recommended Arrival Date: around 8/09 (date to be confirmed each year) Welcome Week and Orientation: 8/09 – 14/09 (attendance obligatory!) Lectures during FALL Semester: 15/09 – 20/12 (attendance obligatory!) X-Mas holidays: 2 weeks between the end of the classes and the beginning of the exams Exam period: 5/01 – 20/01 SPRING Semester Application Deadline: 1/12 Recommended Arrival Dates: around 20/01 (date to be confirmed each year) Welcome Week and Orientation: 20 – 24/01 (attendance obligatory!) Lectures during Winter Semester: 26/01 – 29/05 (attendance obligatory!) Exam period: 01/06 – 19/06
ORIENTATION WEEK During the first week of the semester (beginning of September and end of January), the participation to the incoming students “Orientation Week” is compulsory. Through welcome/information sessions, a campus tour and personal appointments you will get acquainted with the university facilities, the academic procedures and the study life at EPHEC. Your course programme and schedule will also be decided during this week. Furthermore various events, workshops and teambuilding activities will give you the possibility to meet the other international students and to get familiar with the Belgian culture.
FALL
SPRING
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STUDY ABROAD FAIR In October, a « study abroad fair » is organised. All international students are invited to provide information on their home countries and universities to our EPHEC students, and maybe cook traditional dishes.
5.2. Prerequisites & application details for guest students ENGLISH LANGUAGE: A very good command of English language (generally European level: minimum B2) is requested. A language evaluation (by phone, prior to final decision of acceptance) might be organized if necessary. FRENCH LANGUAGE: Besides the courses offered in English for the guest students (see the list of modules taught in English), the majority of courses are given in French. Therefore, we strongly recommend that you have a good command of the French language, both written and spoken, before you actually begin your study period at EPHEC, if your course programme includes courses taught in French. A course of « French as a foreign language » is organised at EPHEC for guest students and a special module centred on “Belgium and Brussels at the Heart of Europe” will help you better understand your new environment.
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5.3. Application Procedure FIRST STEP: Your home institution should inform us officially that you have been nominated for a study period at EPHEC. To help us know you better, please send us (by e-mail only): a letter of motivation a CV with (electronic) picture
the completed Guest student Info Sheet your draft Learning Agreement (draft course programme = EU model part A)
Once we have received the set of complete documents, we will send you a “Confirmation Letter”
Deadlines to receive these documents: by 15th of June (for the fall semester) by 15th of December (for the spring semester).
SECOND STEP: Once your official nomination from your Home International Coordinator is accepted by EPHEC you should register electronically as follows:
you should go to http://erasmus.ephec.be
you click on “Registration” under the picture
you complete all the requested data and submit at the end
you receive an automatically generated message
in this message you click on “Click to confirm” : this will transfer your data into our database.
If you have not yet done so previously, complete and send us (by e-mail) the “Guest Student Info Sheet”
5.4. Course offer in English & Erasmus modules International/guest students may choose among all undergraduate programmes offered at EPHEC. In general, courses from our degree programmes are held in French. However, at EPHEC many courses are also taught in English and are available for incoming students within our different departments.
A “COURSE OFFER IN ENGLISH” with a complete list of courses offered in English language will be sent to you by email after you have been accepted. Afterwards you will be asked to send your course selection (“draft Learning Agreement”) via email to [email protected] as soon as possible.
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You are responsible for deciding whether you meet the prerequisites for a course, in terms of language and content. Note that some courses are only available to students with certain prerequisites (e.g. the Communication Plan package). So please be aware of the course contents and learning outcomes before you select a course! Your selection is still preliminary and may be subject to change as we will finalize your curriculum together with you after your arrival in Brussels. Since there may be scheduling clashes between courses we cannot confirm your course choice beforehand. At the beginning of the semester you will have an appointment with our International Office to confirm your preselected courses. The approved “Learning Agreement” based on your final choice will have to be sent by you to your home university. You will be allowed to change some of your courses within the first 2 weeks of the semester.
Note: attendance to classes at EPHEC is compulsory!
Erasmus modules In addition to the courses offered in our degree programmes, we offer a variety of courses which have been designed exclusively for incoming students, and are called “Erasmus modules”. These courses are highly recommended to incoming students, as they are exclusively held in English and taught by experts in the respective fields.
See “Erasmus modules” in our “Course Offer in English”
5.5. Courses in French If you have sufficient knowledge French in the language please contact us by e-mail at [email protected] to receive the list of courses taught in French in the bachelor degree programmes that you are interested in.
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6. ACCOMMODATION
EPHEC does not own student dormitories, halls of residence or flats. So you will need to find accommodation in the private sector: rented flats, sharing a room with
families or other students. Previous exchange students from your institution might give you some
useful hints, so it is always wise to refer to their former experience.
Renting a student room or flat in Brussels will cost on average 350-400 € per month. You might need to sign a contract and pay a 2 months deposit with your landlord.
Suggestions as to where you can look for accommodation:
1. Contact international students who are currently studying at EPHEC (we can give you the list and contacts). Maybe you can take over their accommodation when they leave.
2. Search for accommodation by using the websites below. You should prepare yourself by getting acquainted with the Brussels area (see map below):
The Flemish student organisation “Quartier Latin” offers a useful data base of so-called “kots” (the usual name for student rooms in Belgium) on www.qlb.be (info in Dutch). Temporary accommodation for students and/or trainees is proposed on www.traineesinbrussels.be How to find your way in Brussels?
Brussels is divided in 19 “communes” or districts also identified by a post code (from 1000 onwards for the central area) to 1200 for Woluwé Saint-Lambert (where the EPHEC main campus is situated).
Check the situation on the map to evaluate the travelling distance and public transport connections.
www.vlan.be / www.kot.be / www.brukot.be / www.immoweb.be / www.bdlf.be / www.inforjeunes.be / www.bruxelles-j.be/ www.bdlf.be/
www.housinganywhere.com/
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Alternatively, you might be expected to stay at a youth hostel for a few days. “Les Auberges de Jeunesse” Internet : www.laj.be Email : [email protected] . Book well in advance! The youth hostels in Brussels are listed below: Hôtel de Jeunes Sleep Well – Rue du Damier 23 – 1000 BRUXELLES (picture below)
Tel. 32-2-218.50.50 Internet : www.sleepwell.be Centre Vincent Van Gogh – Rue Traversière 8 – 1210 BRUXELLES
Tel. 32-2-217.01.58 Internet : www.ping.be/chab Auberge de Jeunesse Jacques Brel – Rue de la Sablonnière 30 – 1000 BRUXELLES
Tel. 32-2-218.01.87 Internet : www.planet.be/aubjeun Email : [email protected] Auberge de Jeunesse Bruegel – Rue Saint-Esprit 2 – 1000 BRUXELLES
Tel 32-2-511.04.36 Email : [email protected] Génération Europe – Rue de l’Eléphant 4 – 1080 BRUXELLES
Tel 32-2-410.38.58 Email : [email protected]
MEININGER Hotel Brussels City Center Quai du Hainaut 33 (Molenbeek), 1080 BRUXELLES
Tél: +32 (0) 2 5881 474 http://www.meininger-hotels.com/fr/hotels/bruxelles/
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7. BEFORE YOUR ARRIVAL Before you leave for Belgium, check with your local Belgian embassy if you require any specific document. By all means, don’t forget your passport and bring a few passport-sized pictures which will be useful for various purposes, including a transport pass. Make sure that you have sufficient insurance coverage for your stay in Brussels BEFORE your arrival.
Students from EU/EEA-countries should bring their European Health Insurance card with them which can be obtained from their insurance company in their home country.
Students from NON-EU/EEA countries have to show their insurance coverage already at the time of visa application
Ask your personal insurance company for details about coverage of medical treatment and have the E-111, E-128 (or equivalent) form established for a period covering your stay in Belgium.
8. UPON ARRIVAL When you first arrive in Belgium, you must confirm your enrolment with EPHEC. You must then request an enrolment certificate, which is necessary to obtain your residence permit and report within the 8 working days following your arrival to the communal authorities of your place of residence. 8.1. Getting to our main Brussels campus By plane : Brussels National Airport (www.brusselsairport.be) is situated at Zaventem, some 14 km east of the city centre. There are frequent train services taking you to the main railway stations. By bus from the airport to EPHEC: From Brussels Airport, you can also take bus n°659 operated by DE LIJN which takes you to Roodebeek metro station. Ask the driver for the stop called “Hof ter Musschen” which is 5 minutes walk from EPHEC. By train & metro : If you arrive in Brussels by train get off at Bruxelles-Central which has a direct connection with the metro line 1 heading for « Stockel » taking you to EPHEC (get off at station “Vandervelde” or “Alma”). See the enclosed route map. By bus & metro : STIB operates a bus service (n°12 Airport Line or n°21 at weekends) between the airport and the Schuman Square in the heart of the European Institutions and connecting to metro line 1 « Stockel » taking you to EPHEC. Get off at station “Vandervelde” or “Alma”.
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8.2. When you arrive at EPHEC It is important to inform us of the date of your arrival. You should write to our International Relations Officer, Mr Frédéric SIMONIS (Email : [email protected]) to confirm your arrival. At EPHEC, representatives of our student’s council will be your tutor or ‘buddy’ for the whole period of your stay. They might arrange to help you upon your arrival and advise you on practical matters. You will meet them the day of our “Introductory briefing”, and prior to your arrival you might be invited to join a Facebook “Erasmus group”.
During our orientation week and Introductory briefing (on the 1st day), we will give you important information on your stay in Brussels, the public transport discount certificate, have a Campus Tour & a welcome lunch) In the following days, you will also have an individual appointment at the International Office, in order to sign your “Certificate of Arrival” as well as finalize your curriculum and timetable.
: when you arrive at EPHEC
1. Attend the welcome meeting and other activities !
2. Read the “Welcome Guide” very carefully !
3. Give us your Belgian cell phone number as soon as you get it !
4. Respect the open office hours of the International Office (B24) and the “bell” system !
5. Prepare your Learning Agreement with the most updated course programme if necessary
6. Go to the individual appointment with all your documents (incl. updated learning agreement)
7. Check and use your e-perso (intranet platform) personal account every day
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9. PUBLIC TRANSPORT IN BRUSSELS The quickest way to get around in Brussels is the metro. Take metro line 1 to and from EPHEC and alight at station « Vandervelde » or « Alma » (5 minutes walk).
The Brussels transport company STIB also runs many tram and bus routes.
A single JUMP ticket (valid 1 hour) costs 2,00 € (or 2,50€ if bought from driver). If you make frequent use of public transport, it will be cheaper to buy a 10-ride card (13,00 €) or even to get a monthly STIB “MOBIB” pass (46,50 €) that will give you unlimited travel on Metro, trams and buses in the metropolitan area. You will need to get your pass (a chip-card) from a STIB Info Agency in one of the metro stations at Porte de Namur, Rogier, Gare du Midi or Roodebeek. A school pass for 12 months is at 204,00 €. For more info check www.stib.be.
Note : a STIB student discount exists; please contact International Office to get your certificate
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Train Travelling around Belgium by train is very easy : The SNCB (Société Nationale des Chemins de Fer Belges) offers attractive prices for young people. Your best buy to explore Belgium by train is the « Go Pass » if you are under the age of 26 : for only 50,00€ you can make 10 single trips (regardless of the distance) between any two Belgian stations. Check other tariffs on http://www.b-rail.be/nat/E/. The major railway stations in Brussels are Bruxelles-Midi, Bruxelles-Central and Bruxelles-Nord where you will find more information on routes and timetables (see also on www.b-rail.be).
10. BEFORE YOU LEAVE EPHEC Appointment at the International Office to complete the administrative process Before you leave EPHEC make sure that you arrange an appointment at the International Office if you need us to prepare the Confirmation of Stay/”Certificate of Departure” (not compulsory). We will ask you to fill in an evaluation questionnaire to get some feedback from your side in order to be able to continuously improve the service that we offer to exchange students. You will be asked to pay an in invoice for the books and notes you received during the semester.
11. TRANSCRIPT OF RECORDS A detailed report or “Transcript of Records” indicating your final marks and grades both in the Belgian and ECTS grading scale will be sent to you and to your home institution coordinator within the 2 weeks following the end of the exams period.
12. RESITS “Resits” (2nd chance exam or assignment) are organized in end of August/beginning of September.
So if you need to take a second chance for a subject you failed, you will have to contact our International Office at the latest in April 2014. Individual arrangements cannot be made directly with the teachers or outside the indicated period.
ANY QUESTION OR FURTHER INFORMATION? Contact our INTERNATIONAL RELATIONS OFFICE: [email protected] Tel : +32.2/775.97.75
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We hope to see you soon with us in Belgium !
