Intro to EFA data and funding - LSECT | Learning & Skillslsect.co.uk/wp-content/uploads/2015/10/Intro-to-EFA-Funding-Oct-15.pdf · Intro to EFA data and funding 10:30 start 15:30

EFA data and funding workshop October 15 2015

For more training visit www.lsect.com 1

Intro to EFA data and funding

10:30 start15:30 finish

Nick LinfordDirector at Lsect

Wifi:BTOpenzonebhxme2510

Agenda

10.35 Introduction to the ILRIncludes: ILR return dates for EFA funding and key EFA data fields

11.40 Break for refreshments

12.00 Introduction to EFA funding (including Eng & math condition)Includes: Funding Rates, lagged learner counts and allocation methodology

13.00 Break for lunch

13.50 Making best use of the SFAs funding software for EFA funding reportsIncludes: Hints and tips on how to use the Funding Information System (FIS) and

the Hub

14:50 EFA funding assuranceIncludes: EFA approach to ILR funding audit and using the Data Self-Assessment

Toolkit (DSATs)

15.30 Workshop end

Slides will be emailed to you after the workshop



Introduction to the ILR


Data is funding…

Lead provider

ILR file

Funding Information System (FIS) for indicative funding values, errors and warnings

Data Self Assessment Toolkit (DSAT) for checking data credibility (the ‘are you sure?’ reports)

IM services online Hub

Funding claim report

?Rule violations (ILR errors

and warnings)

£

https://hub.imservices.org.uk/Learning%20Aims/Pages/default.aspx

And LARS for learning aim fundability

Lead provider



https://www.gov.uk/government/publications/ilr-

specification-validation-rules-and-appendices-2015-to-2016

206 pages

https://www.gov.uk/government/publications/ilr-

guides-and-templates-for-2015-to-2016

102 pages



Core aim in the ILR is critical for EFA funding

Both only based on the core aim



Planned hours set the learner funding rate

12 hrs week x

34 weeks = 408

Qual hours(e.g. BTEC)

1 hr week x 34

weeks = 34

Non-qual hours(e.g. tutorials)

30 hrs week x 2

weeks = 60

Non-qual hours(e.g. work placement

1.5 hrs week x

34 weeks = 51

Qual hours(e.g. FS Eng)

1.5 hrs week x

34 weeks = 51

Qual hours(e.g. FS Math)

Funded as full time as 604 planned hours

*https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/3

25093/ILRSpecification2014_15_v3_1_26June2014b.pdf

= 510Planned learning hours in the ILR*

= 94Planned

employability,

enrichment and pastoral hours in the ILR*

Learner Destination and Progression fields

in the ILR

“The destination of the learner when they

have completed or withdrawn from the

activities on their original learning

agreement or plan.” to be used for “DfE

completion and attainment measure”

Further information and examples of recording destination and progression

data in different scenarios can be found in the Provider Support Manual https://www.gov.uk/government/publications/ilr-guides-and-templates-for-2015-to-2016

“Destination and progression data should be returned for learners who remain

with a provider to continue with further study as well as those who leave.”

“Learner Destination and Progression records should be sent in the ILR teaching

year that relates to the date on which the data was collected, not the date that

the outcome started. If the Outcome collection date was before 1 August 2016

then the record should be included in the 2015 to 2016 ILR return”



Introduction to EFA funding

16-19 EFA funding method very different to SFA (introduced for 2013/14 and unchanged for 15/16)

£

Adult Skills

Budget, incl

classroom,

traineeships,

apprenticeships*

and other-

workplace

- Paid based on in-year

enrolments

- Funding per enrolment£

* Traineeships and apprenticeships not the focus of tod ay

£ £ - Paid based on lagged

student number allocation

Study program

including full-

time, part-time

and Traineeships*

- Funding per student

Note: Stud ents up to the ag e of 24 with a Learning D isability Assessment (LD A) or Ed ucation, Health and Care plan (EHCP)

also fund ed by the EFA



Calculating a 2015/16 allocation [formula]

The EFA multiply the funded student numbers by a national funding

rate, and then apply historical institutional weightings derived from

the 2013/14 ILR R14.

2014/15 R04

student count,

multiplied by

2013/14 in-

year increase,

and placed in

band using

2013/14

proportions

Set each

year by

the EFA

for each

band.

Based on

2013/14

learner

retention.

100% for

retained

& when

50% not.

Based on

2013/14

learning

aim

programme

weightings

Based on a

range of

learner

related

factors,

including

where they

lived in

2013/14

Based on

location of

the college

or training

provider.

Up to extra

20% for

providers in

central

London.

Funding

allocation

Student numbers

2013/14 learner count at R06 = 960

2013/14 learner count at R14 = 1,063

1,063

960= 1.107

This ratio is designed to estimate in-year

learner number growth

Then total 14/15 students at R04 (980) increased by the ratio (1.107) to

arrive at total student allocation for 15/16 of 1,085

Planned number of days in learning Qualifying number of days

Less than 14 days Not funded

Between 14 and 167 days 14 (two weeks)

168 days and greater 42 (6 weeks)

And remember, the student needs to have attended long

enough to be counted (more on this later)…



EFA fund per student Study Programmes, based on planned learner hours

between 1 August and 31st July (academic year)

Student status band

Hours required per academic year

Hours funded at

16-172015/16 national

funding rate*

18 year olds

Full time 540 + 600 £4,000 £3,300

Band 4 450-539 495 £3,300** £3,300

Band 3 360-449 405 £2,700 £2,700

Band 2 280-359 320 £2,133 £2,133

Band 1 up to 280 % of 600 £6.67 per

hour

£6.67

per hour

** 16 and 17 year-olds to be funded at £4,000 for final year of transitional protection

National funding rate

Example allocation



Maths and English condition of funding (CoF)https://www.gov.uk/16-to-19-funding-maths-and-english-condition-of-funding

“From 2014 to 2015 academic year all students; starting a new study programme

of 150 hours or more, aged 16 to 18, or aged 19 to 25 if they have a Learning

Difficulty Assessment or Education and Healthcare Plan, who do not hold a GCSE

grade A*-C or equivalent qualification in maths and/or in English, are required to

be studying these subjects as part of their study programme in each academic

year.

“Any student who does not study one of the approved qualifications in this

note, in each academic year, will be removed from the lagged student

numbers in future years. The approved qualifications are either GCSE or a

Level 1/Level 2 certificates (approved IGCSE) counting towards the English

Baccalaureate (EBacc) measure, or an approved stepping stone qualification.”

“The funding will be removed from future allocations at the national funding rate

per student, for the relevant year. This will be the full time national funding rate

or the relevant part-time funding rate for that student. Initially this will be

deducted in academic year 2016 to 2017 at the funding rates for 2016 to 2017.

Other elements of the funding such as disadvantage will not be affected.”

Maths and English CoF for 2015/16Online guidance published 4th December: https://www.gov.uk/16-to-19-funding-maths-and-english-condition-of-funding

“For academic year 2015 to 2016 the same condition applies as applied in 2014 to

2015. In addition full time students (those on a study programme of at least 540

planned hours if age 16 to 17 or at least 450 hours if age 18) starting their study

programme who have a grade D GCSE or equivalent qualification in maths and/or

English must be enrolled on a GCSE or approved IGCSE qualification, rather than

an approved stepping stone qualification.”

“There are two exemptions to the condition of funding in 14/15 and 15/16:

• Students with learning difficulties and/or disabilities, who are assessed as not able to study

either GCSE or stepping stone qualifications;

• Students with overseas qualifications that are established as equivalent to GCSE grade C.”

LARS has a flag for eligible quals, and there is an ILR ‘business report’ in the SFAs Hub to identify CoF student status

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/398167/nat-FIS_EFAreportsguidance_FIS_2014-15_20_Jan_v2.pdf



Making best use of the SFAs funding software

Three SFA tools to support ILR data quality

College/training provider student

system

ILR xml file

Funding Information System (FIS) for indicative funding values, errors and warnings

Data Self Assessment Toolkit (DSAT) for

checking data credibility

IM services online Hub

Provider Funding Report (PFR)

?Hub error reports

£

£



SFA’s Learning Aims Reference Service (LARS)

Funding information system (FIS)

“It is not

mandatory that FIS is used

to prepare data files prior

to submission to The

Hub (Data Returns).

FIS can be used by data

providers to do the

following:

> validate Individualised

Learner Record (ILR) data

> calculate funding and

derived variables

> create a range of reports

based on a set of ILR

data.”

http://tinyurl.com/qz2ryt2



The SFA’s Hub

The Data Self-Assessment Toolkit (DSAT)

https://www.gov.uk/government/publications/ilr-data-check-that-it-

meets-standards-and-quality-requirements



EFA funding assurance


The Data Self-Assessment Toolkit (DSAT)

https://www.gov.uk/government/publications/ilr-data-check-that-it-

meets-standards-and-quality-requirements



EFA DSAT reports

https://www.g ov.uk/g overnment/publications/ilr-d ata-

check-that-it-meets-stand ard s-and -quality-requirements

The Provider Data Self Assessment Toolkit

(DSAT)Colleges, training organisations, local

authorities and employers (further

education providers) can use a number of

reports and tools to test the integrity of

Individualised Learner Record (ILR) data

and to prepare for audit.

The use of DSAT remains a contractual

requirement for the EFA, and could go the

same way for the SFA



DSAT reportsThe 14/15 version of DSAT now separates out EFA and SFA reports (so

duplicates), and includes traineeship reports. It now has 75 reports.

NEW REPORTS

Added in March

DSAT user guide (dummies guide for an auditor)

38 pages

https://www.gov.uk/government/uploads/syst

em/uploads/attachment_data/file/412485/ASB

_F2_PDSAT_Review_Notes_2014_to_2015.pdf

“The user guide will help users of PDSAT v15

to perform detailed reviews of the suite of

PDSAT reports for 2014 to 2015. The guide

explains how the Provider Financial

Management and Assurance (PFMA) team

reviews all of the PDSAT reports so it will be

of use to providers in preparing for a PFMA

assurance review, as well as part of their

routine ILR data checking procedures.”

Includes very useful guidance on

why, how and what to filter for,

which I’ve included in the selection

of DSAT report slides



https://www.gov.uk/government/publications/sfa-financial-assurance-funding-assurance-review-programmes

Funding audit

‘SFA references’

In particular see tabs:

‘EFA guidance’

The DSAT sampling function



Audit (external assurance)

Provider

ILR File

Funding Body & Funding Stream Population Value* Learner Numbers** Sample Size

Education Funding Agency

16-19 Provision:

Skills Funding Agency

16-18 Apprenticeships:

Adult Apprenticeships:

Other Workplace Learning:

Classroom Learning:

Traineeships (FM35):

Traineeships (FM25):

OLASS:

24+ Advanced Learning Loans:

When you download DSAT software it will come with a ‘substantive

test working papers’ spreadsheet to be used by auditor

Final Q&A


Visit www.lsect.co.uk to register

Future workshops

Trailblazer funding 4 dates Oct - Nov

Traineeship and apprenticeship framework funding

3 dates Oct - Nov

Intro to the ILR and SFA funding

16 Oct in Birmingham 6 November in London

FE Week Annual Apprenticeship Conference

16-18 March in Birmingham

Documents

Intro to EFA data and funding - LSECT | Learning & Skillslsect.co.uk/wp-content/uploads/2015/10/Intro-to-EFA-Funding-Oct-15.pdf · Intro to EFA data and funding 10:30 start 15:30