Introduction to SpreadsheetsInformation Technology

Terms you need to know(need to know these for use in the program and on a test)RowsColumnsRangeCellsActive CellCell AddressWorkbookWorksheet

LabelsNumeric LabelsValuesMathematical OperatorsOrders of OperationEquation FormulaFunction Formula

Microsoft ExcelA program which allows your to perform complex mathematical operations in an organized manner without using a handheld calculator.

Microsoft Excel LayoutTabsRibbonGroups

What is a Spreadsheet?A Spreadsheet is a grid of rows and columns containing numbers and text.

ColumnsRows

The Size of the SpreadsheetNumber of Rows1,048,576Number of Columns16,384

Some termsWorkbookAn Excel file that contains single or multiple worksheetsWorksheetOne page in an Excel workbook

Rows vs. ColumnsRowsIdentified by 1,2,3, etc. and goes across the spreadsheet horizontallyColumnsIdentified by A,B,C and goes across the spreadsheet vertically.

CellThis is where a row and column meet. Each cell has a cell coordinate.Examples of this are A1, C5, Z34

Label-Value-RangeLabel- Alphanumeric data that describes the values that follow and cannot be used in a calculation.Value - Numeric data that can be used in calculationsRange-A rectangular group of adjacent cells.

ColumnsRowsActive CellRange (A8:C8)Range (A3:A6)

Cell AddressLabel1999-2000Numeric Label

LabelLabelLabelLabelValueValueValueValueValueNumeric Label

What is this called?

It is called the active cell...

One page of your work in an Excel workbook is called..

Notice that there are multiple worksheets in this workbook. Default number is 3 worksheets A Worksheet..

To Insert a new worksheet right click on the tab and choose Insert.To change the name of a worksheet right click on the tab and select Rename. Use the Insert tab to add worksheets so there are 6.

Last Question...

Numeric data that can be used in calculations are called..

Values

Mathematical OperatorsAdditionSubtractionMultiplication *Division/

Orders of Operation1. Parenthesis2. Exponents3. Multiplication4. Division5. Addition6. Subtraction

Two Types of FormulasA formula is an instruction to calculate a number.All Formulas begin with an equal sign =Equation FormulasUse mathematical operators (+, -, *)Function FormulasUse function names (SUM, AVERAGE, MAX)

Equation FormulasTo add=cell+cell+cellTo subtract=cell-cellTo multiply=cell*cellTo Divide= cell/cellOr any combination of math operators:Example = A1*10Example: =(A1 + B3)*B7+10A1 = 10B3 = 2B7 = 5

Function Formulas=function name(cell:cell)Function NamesSUM - adds a range of cellsAVERAGE - finds the average of a range of cellsMIN - lowest value in a rangeMAX - highest value in a rangeCOUNT - number of cells filled with a valueCOUNTA - number of cells filled with a label

Examples of Function FormulasTo add a range of cells=sum(A1:A250)To find the average=average(A1:B25)To count a range of values=count(B50:H100)

How Do IUse function formulas?Add/delete columns or rows?Center my spreadsheet on a page and change margins?Insert a header or footer on my spreadsheet?Change Paper to Landscape and/or Change the Print size of my spreadsheet Turn on gridlines and set print area?Format cells?decimal places, currency, date, accounting,.Add Borders and Shading?Merge cells?Fill Down a column?

Function FormulasThe first step to using formulas it to think about what mathematical operation you want to accomplish. It helps sometimes to write the math problem on paper first.Next click on the cell where you want the answer to the formula to appear.Choose the formula you want from the drop down menu next to the Sum icon.Select the cells you want to include in the operation. If Excel guesses the cells for you, MAKE SURE TO VERIFY THAT THOSE ARE THE CELLS YOU WANT! EXCEL IS NOT ALWAYS RIGHT!!Back to: How Do I?

Add/Delete Columns or RowsSelect the column or row where youd like to add one or select the column you wish to delete.Use the following keyboard shortcuts.To add use Ctrl+ (hold control and strike the plus key its best to use the + on the number pad)To delete use Ctrl- (hold control and strike the minus key)Back to: How Do I?

Center a Spreadsheet on a Page and Change MarginsPage Layout tab>Page SetupChange margins in designated boxes.Click the horizontally (if you want it centered between the left and right margins or vertically (if you want it centered between the top and bottom margins) box(es).Back to: How Do I?

Insert Header or FooterChoose Insert tab> Header & FooterHeader/Footer tabType the desired header in the section you want the header to appear.Back to: How Do I?

Portrait or LandscapeWhat is Portrait or Landscape?They are terms that describe the paper orientation.Choose Page Layout tab.On the Page Tab, you can choose portrait or landscape orientationLandscapePortraitBack to: How Do I?

Gridlines and Print AreaPage Layout tab> Page SetupCheck the gridlines box to turn them on.To set print area, click here, then drag to select the area you want to print.Back to: How Do I?

Format CellsSelect the cells you wish to formatChoose Home tab> Number Choose the desired format.Select the additional desired options (number of decimals, 1000 separator) and click OKBack to: How Do I?

Merge Cells1. Select the range needed2. Click the Merge Cells buttonBack to: How Do I?

Entering Formulas using the Fill HandleWhen you want to copy the contents of one cell into the cells above or below or to the right or left, you can drag the small black fill handle in the bottom corner of the active cell. Use this technique instead of typing the same formula many times.Click and Drag the Fill Handle in the bottom corner of the activated cell with the correct formula.Back to: How Do I?

Add Borders and ShadingActivate the cells that you want borders aroundSelect the Font Group and Border tabSelect the Border, Style and Color of the lines you wish.For shading select the Fill tab.Back to: How Do I?

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