Introduction / Background - hanford.gov · Web viewA list of remaining drawings and provide a draft layout of drawing sheets: Abbreviations / Symbols / Construction Notes. Electrical

Statement of Work for Design ServicesRFP No. 310801, 310803, Rev. 0

Project L-849, Replace Sanitary Water Storage Tank & Sanitary Water Distribution Pumps

Statement of Work

Title: Design Services for Project L-849, 1.31 Million Gallon Potable Water Storage Tank

Date: April 23, 2018

Revision Number: 0

TABLE OF CONTENTS

1.0 Introduction / Background......................................................41.1 Water Storage Tanks..................................................................................................4

1.2 Sanitary Water Distribution Pumping and Clear Wells.............................................4

2.0 Objective..............................................................................43.0 Description of Work - Specific................................................5

3.1 Task 1 – Pre-Conceptual Material Evaluation...........................................................5

3.2 Task 2 – 30% Design Package...................................................................................5

3.3 Task 3 – Comment Incorporation..............................................................................7

3.4 Task 4 – Cost Estimates.............................................................................................7

3.4.1 Definitive Design Cost Estimate............................................................................7

3.4.2 Construction Cost Estimate and Schedule.............................................................8

3.5 Task 5 – 60% Design Package (Bid Option).............................................................8

3.6 Task 6 – 90% Design Package (Bid Option).............................................................9

3.7 Task 7 – Final Design Package (Bid Option)............................................................9

3.8 Task 8 – Engineering Support to Construction (Bid Option)....................................9

3.9 Task 9 – As-Built Drawings (Bid Option)...............................................................10

4.0 Submittals...........................................................................105.0 Acceptance Criteria.............................................................116.0 Configuration Management and Standards...........................11

6.1 Design Team Task Lead Expectations....................................................................11

6.2 Design Process.........................................................................................................11

6.3 Design Interfaces.....................................................................................................12

6.4 Documentation.........................................................................................................12

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6.5 Design Reviews.......................................................................................................13

6.6 Design Verification..................................................................................................14

6.7 As-Built Process......................................................................................................14

7.0 Requirements......................................................................147.1 Engineering Requirements.......................................................................................14

7.2 Environment, Safety, and Health (ES&H) Requirements.......................................15

7.3 Quality Assurance (QA) Requirements...................................................................15

7.4 Government Property...............................................................................................16

7.5 Commercial Off the Shelf Software........................................................................16

8.0 Personnel Requirements......................................................178.1 Required Qualifications...........................................................................................17

8.2 Security and Badging Requirements.......................................................................17

8.3 Work Location / Potential Access Requirements....................................................17

8.4 Site Access and Work Hours...................................................................................18

9.0 Meetings.............................................................................189.1 Subcontract Kick-Off Meeting................................................................................18

9.2 Design Progress Meetings.......................................................................................18

9.3 Design Review Meetings.........................................................................................18

10.0 Deliverables and Performance Schedule Requirements.........1910.1 Deliverables.........................................................................................................19

10.2 Schedule...............................................................................................................19

10.3 Milestones............................................................................................................19

11.0 Special Requirements..........................................................2012.0 APPENDIX A – Submittal Register.........................................2113.0 APPENDIX B – Reliability and Design Checklist......................2414.0 APPENDIX C - 30/60/90 Design Package................................27

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Acronyms and Abbreviations

200E 200 East Area200W 200 West AreaA/E Architectural / Engineering FirmASTM American Society for Testing and MaterialsBTR Buyer’s Technical RepresentativeCOTS Commercial-off-the-shelfCPWTF Central Plateau Water Treatment FacilityCS Contracts SpecialistCT (disinfectant) Contact TimeDA Design AuthorityDCN Document Change NoticeDOE Department of EnergyECN Engineering Change NoticeEJTA Employee Job Task AnalysisEW Export WaterFMP Facility Modification PackageFRDC Functional Requirements and Design CriteriaGHA General Hazards AnalysisGPM Gallons per MinuteMG Million GallonsMSA Mission Support Alliance, LLCPM Project ManagerPSI Pounds per Square InchPW Potable WaterQA Quality AssuranceQAP Quality Assurance PlanRCI Request for Clarification or InformationRW Raw WaterSOW Statement of WorkSOV Schedule of ValuesSW Sanitary WaterTL Task LeadWAC Washington Administrative CodeWBS Work Breakdown StructureWDOH Washington State Department of HealthWTP Waste Treatment Plant

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1.0 INTRODUCTION / BACKGROUND

1.1 Water Storage Tanks

Project B-604, Water System Upgrades was initiated in the mid-1990’s to provide upgrades to Hanford’s Export Water (EW), Raw Water (RW) and Sanitary Water (SW) systems. The purpose of the upgrades, was to meet the Department of Energy’s (DOE) requirement for two (2) reliable, independent sources of fire protection water for the Central Plateau. The project included the construction of two (2) potable water (PW) storage tanks serving the SW system, each with a nominal storage capacity of 1.16 million gallons (MG) and a design life of 20 years. The tanks were constructed of welded carbon steel. Project L-778, executed in 2014-2015, made additional changes to the 1.16 MG tanks, including sequestration of 600,000 gallons for dedicated fire protection water reserve. The tanks, 283EA and 283WA are located in the 200 East (200E) and 200 West (200W) areas, respectively.

The tank interiors have had documented inspections in 2007, 2013 and 2017. The 2007 inspection assigned a rust rating to the various interior tank surfaces based on American Society for Testing and Materials (ASTM) D610, Standard Practice for Evaluating Degree of Rusting on Painted Steel Surfaces. Most surfaces had a rating of 8 or better, which corresponds to a maximum surface rust area of 0.1%. Exceptions included the anti-vortex plate, graded 5, or up to 3% of the total surface area and the roof vent with a grade of 7 (up to 0.3%). The 2013 inspection stated that the tanks exhibited staining, bubble formation, and cracks in the interior coating. Corrosion above the high-water mark was more pronounced with the roof showing widespread corrosion and paint loss. The 2017 inspection report noted heavy rusting at the high-water mark and above, including heavy deterioration of the roof support I-beam and heavy corrosion in the hatch area. Areas of rust and paint bubbling were observed below the high-water mark.

1.2 Sanitary Water Distribution Pumping and Clear Wells

All SW distribution pumps are located in pump houses adjoining buildings 283E in 200E, and 283W in 200W. The two (2) facilities are rapid-mixed media filtration water treatment facilities constructed in 1944. Only 283W remains operational; however, each facility contains two (2) functioning clear wells which are approximately 200,000 gallons each and both facilities contain active SW distribution pumps. 283W has a combined pumping capacity of 4,000 gallons per minute (GPM) at 110 pounds per square inch (PSI) and 283E has a combined pumping capacity of 4,000 GPM at 110 PSI. Three (3) of the four (4) SW pumps in 283E have been replaced since 2015. One (1) of four (4) pumps in 283W has been replaced since 2015.

2.0 OBJECTIVE

Provide architectural/engineering (A/E) services to Mission Support Alliance, LLC (MSA) for the design of a new PW storage tank, which shall also include the ability to provide supplemental chlorine injection as required to maintain water quality. The A/E shall provide all aspects of engineering for the L-849 Tank Project, storing a minimum total volume of 1.31 MG. This

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includes, but is not limited to civil, mechanical, electrical, structural, welding, instruments and controls, fire protection and cathodic protection.

3.0 DESCRIPTION OF WORK - SPECIFIC

The A/E shall provide support for the management, administration, coordination, and development of design documents required to support construction, installation, testing, and commissioning associated with the new PW storage tank and SW distribution pumps in accordance with this Statement of Work (SOW) and document HNF-FRDC-62005, Project L-849 and L-850, Replacement of the 200E and 200W Potable Water Tanks.

NOTE: This SOW includes nine (9) tasks described below. Tasks five (5) through nine (9) are to be included as an itemized bid option.

3.1 Task 1 – Pre-Conceptual Material Evaluation

The A/E shall submit an evaluation of the material options for the tank construction with considerations to the materials and items listed in HNF-FRDC-62005, Section 2.4, Materials of Construction, in addition to glass-fused-to-steel bolted tanks. The A/E shall submit its evaluation of materials to MSA before proceeding with Tasks 2 through 4.

3.2 Task 2 – 30% Design Package

See Appendix C, 30/60/90 Design Package for minimum deliverables expected with the 30% design package.

30% design package shall include the following:

Drawings

Identify/List of Existing Drawings Requiring Revision

Title Sheet/Drawing Index

Civil Drawings

o Site Plan- the tank location is to be optimized with respect to the location of the new CPWTF and existing SW piping

o Grading/Drainage Plan

o Utility Plan

o Tank Foundation Plan (including new foundation(s) inside the existing pump house 282EC)

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o Demolition Plan

Architectural

o Floor Plano Exterior Elevationso Roof Plan

Electrical Drawings

o One-Line Diagram(s)o Electrical Site Plano Electrical Equipment Schedule

Mechanical

o Notes and Legendo P&IDo Equipment/Pump Scheduleo SW Pump and Piping Elevationso SW Flow Diagram

Telecommunications

o Telecommunications Plano Telecommunications Equipment List

A list of remaining drawings and provide a draft layout of drawing sheets:

o Abbreviations / Symbols / Construction Noteso Electrical (Wiring Diagrams, etc.)o Mechanical (Piping Diagrams, Profiles, etc.)o Instrumentation and Controlso Parts/Material/Equipment Lists

Other Documentation

Construction Specification Outline

Procurement Specification Outlines

o Pumps/Motorso Valveso Instrumentation

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o Tank/Dome (if pre-engineered/pre-fabricated)

Identify additional calculations that will be required for definitive design (structural, hydraulic analysis, pump sizing, arc flash, etc.)

Draft Design Requirements Compliance Matrix

Equipment List - identification of long lead items, approximate durations/lead times

Reliability Engineering Checklist (See Appendix B)

Native Files (Word, Excel, AutoCAD, etc.).

3.3 Task 3 – Comment Incorporation

The A/E shall disposition the MSA comments submitted on the 30% design package and submit to MSA for approval. The A/E shall incorporate comments and resubmit the final 30% design package.

3.4 Task 4 – Cost Estimates

3.4.1 Definitive Design Cost Estimate

The A/E shall submit a detailed cost estimate to complete the definitive (30%-100%) design package, which includes:

Drawings Calculations Procurement Specifications Construction Specification Design Requirements Compliance Matrix Equipment List(s) and Spare Parts List Washington State Department of Health Project Report Pre-Operation Startup Test Plan Operations and Maintenance (O&M) Manuals O&M Procedures Submittal Register for Construction.

The milestone completion date for submittal of the 100% definitive design to be used for the purposes of the estimate is December 29th, 2019.

3.4.2 Construction Cost Estimate and Schedule

A/E shall provide a cost estimate with documented assumptions/basis for estimate. Assumptions will include expected number of interferences, requests for clarification or information (RCI), major redesigns efforts based on potholing, submittal reviews, and

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general support per week of construction. The construction phase L-849 is currently scheduled from October 1st, 2019 to June 17th, 2020, with commissioning and facility owner acceptance by August 15th, 2020.

3.5 Task 5 – 60% Design Package (Bid Option)



1. Additional drawings not provided in Task(s) 2 and 3 should include, but are not limited to:

Civil Details Foundation Sections and Details Panel Schedule(s) Sensor/Control Panel Location(s) Control Schematics.

2. Provide draft(s) of Construction and Procurement Specifications based on outlines developed in Task(s) 2 and 3.

3. Perform calculation(s) identified within Task 2, in accordance with MSC-PRO-ENG-8259, MSC Calculation Preparation and Issue.

4. Complete draft of Document Change Notice (DCN) per MSC-PRO-ENG-8016, Design Change Notice Process, for new and existing drawings.

5. Complete draft of WAC 246-290-110, Project Report. Design drawings, construction specifications, product data sheets and performed calculations must be included as an appendix to the final report. This appendix will serve as the foundation for the WAC 246-290-120, Construction Documents.

6. The A/E shall disposition the MSA comments submitted on the 60% design package and submit to MSA for approval. If no resubmit is required, the A/E shall incorporate comments and submit with the 90% design package.

3.6 Task 6 – 90% Design Package (Bid Option)



1. Refine and revise Task 5 per comment disposition.

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2. Refine and revise Task 4.

3. Revised draft DCN, and Project Report to reflect 90% design package.

4. The A/E shall disposition the MSA comments submitted on the 90% design package and submit to MSA for approval. If no resubmit is required, the A/E shall incorporate comments and submit with the Final design package.

3.7 Task 7 – Final Design Package (Bid Option)

Final design package shall include the following:

1. Refine and revise Task 6 per comment disposition.

2. Revised draft DCN to reflect 90% design package.

3. Submit Professional Engineer (PE) stamped project report with required appendices.

3.8 Task 8 – Engineering Support to Construction (Bid Option)

The A/E shall provide engineering services during construction. This will include reviewing and approving submittals, responding to Request for Clarification/Information (RCI) creating DCN, submitting Washington Department of Health (WDOH) Project Report updates to MSA if/when significant design changes are needed to be implemented, site visits to inspect construction and attending meetings. An employee job task analysis (EJTA) will be required to address potential issues/hazards related to construction site visits.

The basis for the cost of this work shall include:

The A/E shall assign an individual to be the Task Lead (TL). The TL shall work closely with MSA Buyer’s Technical Representative (BTR), the MSA Construction Manager (CM), and the MSA Project Manager (PM).

Reviewing and approving submittals – Quantity of 15

Responding to RCIs from the construction subcontractor – Quantity of 10

DCNs – Quantity of 5

Site Visits – Quantity of 20

o These will include site reviews with MSA and construction subcontractor to identify any work that is incomplete or requires correction prior to achieving Substantial Completion

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3.9 Task 9 – As-Built Drawings (Bid Option)

The A/E shall provide as-built drawings and specifications at the end of the project in accordance with MSC-PRO-ENG-8017, As-Built Verification Process. The drawings shall depict the final configuration of the work performed and the specifications shall be updated to reflect any changes made during construction. The as-built drawings and specifications shall be submitted in an Engineering Package (EP) format. The native files for the as-built drawings and specifications shall be provided. The Engineer of Record shall be required to stamp and submit the WDOH Construction Completion Report within 60 days of completion of these projects, and prior to use.

4.0 SUBMITTALS

See Appendix A, Submittal Register for details related to submittal format, type, review cycles, etc. All submittals listed on the Submittal Register shall be submitted to MSA Project Document Control at [email protected] using the Subcontractor Document Submittal Form (Site Form A-6003-061) and carbon copy (CC) the Buyer’s Technical Representative (BTR) and Contract Specialist (CS).

Forms are available at the following web address under the “Subcontractor Document Forms” link: http://www.hanford.gov/pmm/page.cfm/ContractorForms

A/E information shall be submitted in either hard copy or electronic format. If electronic, files must be non-password protected in one of the following formats:

Microsoft® Office Compatible Primavera P6 (.XER) Adobe® Reader or Acrobat® (PDF) Mathcad Prime 3.1 AutoCAD® (DWG) – 2013 version (or later).

Native files for all deliverables shall be provided as noted in the Submittal Register or as requested by the BTR at any point during subcontract performance.

Requests for Clarification/Information are to be provided to the BTR using the Request for Clarification or Information Form (A-6003-063).

5.0 ACCEPTANCE CRITERIA

A/E work products and services shall meet applicable standards as defined in this SOW and HNF-FRDC-62005.

At the Buyer's discretion, design submittals that are not accepted may only require resubmittal of the Comment Response Form with acceptable comment dispositions to be incorporated into subsequent design submittals.

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http://www.hanford.gov/pmm/page.cfm/ContractorForms

mailto:[email protected]



6.0 CONFIGURATION MANAGEMENT AND STANDARDS

6.1 Design Team Task Lead Expectations

The A/E shall establish a single point of contact to fulfill the role of TL (e.g., the A/E’s PM). The Task Lead (TL) is responsible for coordinating the engineering efforts of the multi-disciplined team in the execution of this subcontract. The TL shall work closely with the MSA Engineering Manager (or their delegate) and the MSA PM, as applicable, to monitor the design budget and schedule. The TL is responsible for preparation of work plans or assisting in preparation of the deliverables.

The TL is the point of contact for the effort and has overall responsibility for adequacy of design inputs, for establishing technical interfaces and integration of disciplines, and for ensuring that the job is completed in accordance with the specified engineering and quality requirements, procedures, and schedule.

The TL is accountable to:

The MSA Design Authority and Project Engineer to ensure the design products are developed in accordance with the design requirements and criteria.

The MSA Engineering Manager and PM for integration of technical work with the project or task scope, schedule, and budget and to ensure the design meets technical requirements, specifications, and quality requirements.

6.2 Design Process

The A/E shall develop design content in accordance with their internal, qualified engineering process and procedures, except where noted in this SOW. MSA has provided the functional requirements and design criteria in HNF-FRDC-62005.

During the design process, the A/E shall also consider maintenance and reliability engineering as described in HNF-FRDC-62005, Section 4.3.4.

A Reliability and Design Checklist can be found in Attachment B for use to document the maintenance and reliability design considerations.

The A/E shall establish and control design interfaces in accordance with Section 6.3.

The design content shall be documented in accordance with Section 6.4.

The A/E shall perform an internal design review of their generated designs in accordance with Section 6.5.

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6.3 Design Interfaces

Design interfaces shall be identified, documented, and controlled in a specification or on an MSA drawing and be uniquely identified.

6.4 Documentation

Work produced as part of this SOW shall be documented and meet the MSA standards listed in Section 7.1, Engineering Requirements, the statements below, and HNF-FRDC-62005.

Technical Documents (including Specifications). New or revised Technical Documents shall be prepared in accordance with the A/E’s internal procedures. Appropriate editorial and presentation standards shall be employed. Technical documents received by MSA will be reviewed, approved and issued using the EP process

NOTE: The EP process is in the final stages of pilot implementation. The procedures for final implementation are being prepared. MSA Central Engineering staff will work with the A/E to ensure they have the necessary training and access to use this process.

Design Analysis. The A/E shall develop design analyses in accordance with their own internal processes. Design analysis documentation shall include:

1. Definition of the objective of the analysis;

2. Definition of analysis inputs and their sources;

3. Results of literature searches or other applicable background data;

4. Identification of assumptions and indication of those that must be verified as the design proceeds;

5. Identification of any computer calculation including computer type, computer program (e.g., name), revision identification, inputs, outputs, evidence of or reference to computer program verification and validation and the bases (or reference hereto) supporting application of the computer program to the specific physical problem;

6. Review and approval.

Native files are submitted with the design package submittals for each analysis and subsequent revision.

Standalone design analyses received by MSA will be reviewed, approved, and issued using the EP process. Design analyses incorporated into an EP shall use Form A-6007-113, Calculation Peer Review Checklist.

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Engineering Calculations. New or revised engineering calculations shall be prepared and issued in accordance with MSC-PRO-ENG-8259, MSC Calculation Preparation and Issue. Calculations will be assigned a document number from the Hanford Document Numbering System and released using the EP process.

Engineering Drawings. New or revised Engineering Drawings to be released into MSA document control system shall be prepared in accordance with HNF-14660 Offsite Vendor Instructions for Preparation and Control of Engineering Drawings. Drawings submitted as vendor information are exempt from this requirement.

Facility Modification Packages (FMP). A FMP shall be used for the final as-built package. The FMP shall be prepared and submitted signed and releasable in accordance with MSC-PRO-ENG-2001, Facility Modification Package Process and Form A-6003-082, FMP - Facility Modification Package and instructions into the Hanford Document Management Control System. The A/E shall complete blocks 1, 12, 14 through 25. Data for blocks other than those completed by the A/E will be provided by MSA for incorporation.

Design Change Notices (DCN). The DCN shall be used to issue new and authorize changes to engineering drawings to be “Approved for Construction.” New or revised DCNs shall be prepared and submitted in accordance with MSC-PRO-ENG-8016, Design Change Notice Process and Form A-6003-324, Design Change Notice. The form also includes instructions along with copies of the forms used for sketches supporting DCN (both portrait and landscape).

6.5 Design Reviews

MSA may conduct design reviews on design packages developed under this subcontract in accordance with internal MSA procedures and guides. MSA Engineering will conduct formal design reviews at the 30/60/90% design stages. The MSA-conducted design reviews are not be construed as design verification approval.

Each design product shall be checked, reviewed, and approved internally by the A/E prior to providing the design package to MSA for review, comment, and subsequent approval. Accuracy of the content and checking for technical adequacy should be appropriate for the stage of design unless otherwise requested by the MSA Design Authority and/or Project Engineer. Design products submitted shall be so noted by watermark or stamp that clearly reflects the stage of design completion (e.g., “30% preliminary,” etc.). In all cases, the deliverable package shall include an index of the information provided, placeholders for “planned” additions, and be a complete, accurate, and quality conscious representation of the design effort conducted to date.

6.6 Design Verification

The A/E shall submit a design verification plan for all designs as part of the detailed work execution plan (see Section 7.0) to MSA for review and approval. The design verification plan shall describe the method of implementing and documenting reviews to the extent possible, understanding that the design has not yet been developed and refinement of the plan may be

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required as the design progresses. Final design verification documentation shall be provided in accordance with MSC-PRO-ENG-8336, Design Verification.

6.7 As-Built Process

The subcontractor shall have a documented as-built process as part of their engineering program procedures that will ensure that as-building activities will depict the post-installation physical facility conditions. The as-built documentation shall be submitted to MSA in the form of a FMP as described in Section 6.4.

7.0 REQUIREMENTS

The A/E shall provide a detailed work execution plan that includes design approach, design development description and rationale, conceptual design schedule, design verification strategy (see Section 6.6), and key support personnel. The design approach shall provide a detailed understanding of the entire scope of this SOW. The schedule shall include a Work Breakdown Structure (WBS) and associated WBS descriptions as necessary.

General

For any work performed on the Hanford Site or any MSA controlled facility, the provisions of the Special Provisions – On-Site, will apply to A/E personnel.

7.1 Engineering Requirements

The A/E shall follow the applicable engineering procedures listed below.

Table 1. Applicable Engineering Procedures

Number Title

1. MSC-STD-ENG-097 MSC Engineering Design Codes, Standards and Site Specific Design Parameters

2. HNF-14660 Off-site Vendor Instructions for Preparation and Control of Engineering Drawings

3. MSC-PRO-ENG-709 CAD and Drawing Development and Control Process for Engineering Drawings

4. MSC-PRO-ENG-16406 Vendor Information (VI) Process5 MSC-PRO-ENG-8016 Design Change Notice Process6 MSC-PRO-ENG-2001 Facility Modification Package Process7 MSC-PRO-ENG-440 Engineering Document Change8 MSC-PRO-ENG-8529 MSC Calculation Preparation and Issue9 MSC-PRO-ENG-8336 Design Verification10 WSU-PRO-OP-60412 Equipment and Piping Labeling

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http://www.hanford.gov/pmm/page.cfm/Provisions



7.2 Environment, Safety, and Health (ES&H) Requirements

A/E personnel attending meetings or performing walk downs on the Hanford Site will be covered under the MSA General Hazards Analysis (GHA). The GHA covers hazards that are commonly encountered during the performance of daily routine activities.

MSA’s Safety and Health Procedures are available on the internet at http://www.hanford.gov/pmm/page.cfm/Construction. The documents on this site are kept current and are available for the A/E use.

MSA does not anticipate A/E personnel to be on the Hanford Site for more than 30 days a year. Should A/E personnel meet or exceed 30 days on the Hanford Site, the A/E shall be required to meet additional requirements.

7.3 Quality Assurance (QA) Requirements

The work activities for this SOW have been designated as General Service, Quality Level 3.

The A/E shall have a Quality Assurance Program (QAP) that utilizes a national or international voluntary consensus standard such as the ISO 9000, or equivalent. The QAP document and implementing procedures are required to be reviewed, evaluated, and approved by MSA Projects Quality Assurance Engineering Organization, upon award of the subcontract. The A/E shall, during the performance of this Subcontract, submit proposed changes to the QAP and implementing procedures to the Buyer/QAE/CS for review and approval prior to implementation.

The A/E shall be responsible for performing quality workmanship and shall conduct the quality control measures necessary to ensure that all work confirms to referenced codes, standards, and other requirements as defined by this SOW.

All A/E activities are subject to oversight by MSA’s QAE and/or Engineering representative(s) at the A/E’s facilities, including lower-tier facilities if applicable. MSA shall be allowed access to these facilities for oversight activities with a reasonable notification to the Subcontractor. These oversight activities shall be coordinated through the A/E’s contract representative and MSA’s CS.

If the A/E subcontracts any portion of this work scope to lower tier subcontractors, the A/E shall be responsible for the flow down of applicable portions of this SOW to their lower tier subcontractors, including quality assurance requirements pertaining to services and activities for which they are responsible.

7.4 Government Property

Government property is not required to be used by the A/E in the performance of this SOW.

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http://www.hanford.gov/pmm/page.cfm/Construction



7.5 Commercial Off the Shelf Software

The A/E shall submit the following documentation for all engineering analysis/design, data analysis/reduction, and engineering/environmental modeling commercial-off-the-shelf (COTS) software (application) used in the performance of work activities. Documentation shall be provided even if the applications are verified through manual verification/independent calculations and/or analyses.

NOTE: If the same COTS product is utilized for a range of calculations this documentation only needs to be submitted once, but documents/calculations shall be traceable back to number 1 specified below and is subject to oversight activities.

7. Description of the COTS software including:

a. Manufacturer’s name and address

b. COTS application’s title and version identifier

c. Operating system and hardware platform that will be used

d. Manufacturer’s Technical Specifications or other published description of the COTS

8. Standard data set(s) used to verify operation of the COTS application

a. Data sets shall cover each function or mode of operation which will be used during the performance of the work activities.

b. When the COTS application’s range of operation cannot be verified by a single data set, the A/E shall submit, as a minimum, data sets covering the upper and lower thirds of its range.

9. A/E shall notify MSA of any software errors related to COTS deliverables.

8.0 PERSONNEL REQUIREMENTS

A/E personnel performing engineering services shall have, appropriate training, experience, qualification and/or certification(s) to perform the work required for this SOW. Documentation/certification of personnel qualifications shall be maintained by the A/E and provided to MSA upon request. A/E personnel qualifications/certifications may be verified by MSA prior to performing work in order to provide reasonable assurance that the A/E has assigned the personnel with sufficient documented training, education, and experience to satisfy the specified requirements.

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It is expected that the A/E will identify and apply an appropriate mix of resources and experience to each task to ensure MSA is receiving the best value possible for the engineering services being requested.

8.1 Required Qualifications

A/E shall ensure that its personnel meet and maintain the appropriate training, qualification and certification requirements.

A/E shall provide current Washington State licensed Professional Engineers.

Engineers must be degreed with a minimum of 5 years’ experience that is commensurate with their title/classification.

8.2 Security and Badging Requirements

A/E personnel attending meetings, performing walk downs on the Hanford Site, or accessing a controlled access facility shall obtain a temporary badge. Temporary badges can be obtained through the MSA Central Badging Office by filling out a Badge Request Form and presenting two (2) forms of identification.

A/E personnel attending meetings, performing walk downs on the Hanford Site, or accessing any Hanford facility shall be familiar with Hanford Site emergency management requirements and response expectations to Hanford Site Emergency Alerting System warnings or sirens. A/E personnel shall also participate in any emergency preparedness drill or exercise that may be taking place unless otherwise exempted by the Drill/Exercise Coordinator.

A/E employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.

8.3 Work Location / Potential Access Requirements

A majority of work activities will be performed at the A/E’s facilities. Project meetings and/or field walk downs may be performed on the Hanford Site. MSA anticipates the A/E will not access any radiological controlled areas for which additional radiological training is required.

8.4 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 am and 4:30 pm, with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the CS prior to performing the work.

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9.0 MEETINGS

A/E shall participate in all meetings as required by the BTR.

General purpose of meetings is for the coordination, control, and direction of the work. In addition to meetings addressed by this Section, the A/E may be required by other Sections and other Subcontract documents to conduct special-purpose meetings and various safety meetings and briefings.

MSA will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section unless otherwise specified. When applicable, minutes will identify action items, assigned actionees, and due dates.

9.1 Subcontract Kick-Off Meeting

Prior to the start of work, a kick-off meeting will be held between MSA and the A/E at a time and location agreed to by both parties. Invited attendees will include MSA, A/E, and others having an interest in the work. The purpose of the meeting is to coordinate the start or work, discuss the A/E’s scope, deliverable due dates, information transfer, reviews, meetings, reporting, etc.

9.2 Design Progress Meetings

MSA and the A/E shall meet on a weekly basis to status progress at a time and location determined by MSA. Invited attendees will include MSA, A/E, and others having an interest in the work. The purpose of the meeting is to discuss issues and proposed resolutions, review schedule, discuss comments, and provide on-the-spot answers.

9.3 Design Review Meetings

Design review meeting will be held to ensure the design objectives are achieved. The meeting will be held after the 30% design package has been received by MSA, and prior to MSA submitting comments. The design review meeting shall be included in the A/E’s Work Plan, including the proposed method of implementing and documenting the review meeting. The final time and location will be determined by MSA, but within the A/E’s Work Plan. Attendees will include MSA Project personnel and the A/E. Other invitees may include MSA personnel from Operations, Maintenance, Safety, Environmental, Quality Assurance, Facilities, and Engineering.

10.0 DELIVERABLES AND PERFORMANCE SCHEDULE REQUIREMENTS

10.1 Deliverables

All deliverables associated with this SOW have been identified in the Submittal Register. The A/E shall maintain a project schedule to ensure completion of design deliverables. On a weekly basis, the A/E shall be prepared to report progress on the MSA Project Schedule maintained by

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the MSA Project Team. Status reporting is expected to include the completion date(s) and percent complete for each deliverable.

10.2 Schedule

The period of performance for this scope of work is established as:

Start Date: Date of Contract AwardCompletion Date Task(s) 1-4: August 9, 2018Completion Date Task(s) 5-7: December 29, 2018Completion Date Task(s) 8-9: August, 2020

A project schedule shall be submitted for approval by MSA covering activities for the duration of the subcontract. The schedule shall be in the form of a bar chart (P3, P6, or Microsoft Project preferred, but not required) and shall identify logical sequence and relationship of activities for design, submittals, comment incorporation/disposition, and milestones. Activity durations shall be in working days (Monday through Thursday).

10.3 Milestones

Milestone payments are as shown in Table 3 and Table 4.

Table 3. Milestone Payments Tasks 1-4

At the Completion of: Percent of PaymentTask 1 5%Task 2 15%Task 3 70%Task 4 10%Total 100%

Table 4. Milestone Payments Tasks 5-9 (Bid Option)

At the Completion of: Percent of PaymentTask 5 25%Task 6 30%Task 7 15%Task 8 20%Task 9 10%Total 100%

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11.0 SPECIAL REQUIREMENTS

Reporting Administration

Status reports shall be submitted at the request of the BTR. The A/E shall provide status at the weekly progress meeting.

Under no circumstances shall the Subcontractor interact directly with regulatory agencies prior to notifying and obtaining the concurrence of the Contract Specialist, the Buyer's Technical Representative, and the Director of Water and Sewer Utilities.

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12.0 APPENDIX A – SUBMITTAL REGISTER

Submittal Register Definitions

1. Numerical submittal sequence number: Example: 1, 2, 3, 4 … (or organized by topics and project assigned coding structure).

2. Number of Copies and electronic and/or hard copy: Example: E (Electronic only), 6 (Six Hard Copies), or Hard, 1: E, 1 (One Hard Copy, and Electronic).

3. Format: Describes the type of submittal required:

DWG An AutoCAD drawing using the Hanford standard formatting

(See MSC-PRO-ENG-16406, Off-Site Vendor Directions of the Preparation and Control of Engineering Drawings).

MFC Microsoft Format Compatible application (Word, Excel, Access, PowerPoint)

P3 A Primavera Project Planner schedule

PDF Adobe Acrobat (Portable Document Format)

4. Submittal Type:

APW = Approval Required Prior to Work (Buyer must approve the A/E’s submittal prior to the A/E being authorized to proceed with any activity/work associated with the submittal).

AP = Approval Required (Buyer must approve the A/E’s submittal, however, work associated with the submittal may proceed prior to Buyer approval).

5. Description / Document Title: Title or general description of the document.

6. Submittal Date: Actual date or number of Calendar Days before or after a milestone that a submittal is due from the A/E: Example: June 1, 2005 or CD + 60d [60 days after Conceptual Design Complete]

A Date of AwardDP Design Package Complete

7. Buyer Review Time (Work Days): Example: 3 Days

8. Subcontract Reference: Cross reference to the Subcontract requirement that defines this submittal: Example: SOW 3.1.2.

9. Insert name of submittal approvers (after subcontract award).

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Master Submittal Register:The A/E shall meet the required schedule and provide the documents specified in accordance with the following submittals.

Subcontract Number and Name: TBD Revision: 0

1.No.

2.No. of

Copies* (See End

Note)

3.Format

4.Type

5.Description / Document Title

6.Submittal Date

(Calendar Days)

7.Buyer Review Time

(Work Days)

8.Subcontract

Paragraph or Requirement

Reference

9.Approvers

1 1 PDF, MFC AP Quality Assurance Program A + 7 4 SOW 7.3

2 1 P3, PDF, MFC AP Design Schedule A + 14 4 SOW 10.2

3 1 PDF, MFC AP Personnel Training Qualifications A + 7 4 SOW 8.1

4 1 PDF, MFC AP Engineering Work Plan A + 7 4 SOW 6.6,

7.0

5 1 PDF, MFC AP Commercial-off-the-Shelf Documentation A + 14 4 SOW 7.5

6 1 DWG, PDF, APW Task 1 – Pre-Conceptual Material Evaluation A + 21 8 SOW 3.1

7 1 DWG, PDF APW Task 2 – 30% Design Package A + 35 10 SOW 3.2

8 1 DWG, MFC AP Task 3 – Comment Incorporation 30%DP + 14 6 SOW 3.3

9 1 PDF, MFC AP Task 4 – Definite Design Cost Estimate 30%DP + 21 4 SOW 3.4.1

10 1 PDF, AP Task 4 – Construction Cost Estimate 30%DP + 21 4 SOW 3.4.2

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Subcontract Number and Name: TBD Revision: 0

1.No.

2.No. of

Copies* (See End

Note)

3.Format

4.Type

5.Description / Document Title

6.Submittal Date

(Calendar Days)

7.Buyer Review Time

(Work Days)

8.Subcontract

Paragraph or Requirement

Reference

9.Approvers

MFC

11 1DWG, PDF, MFC

APW **Task 5 – 60% Design Package including native files (Bid Option) 30%DP + 35 8 SOW 3.5

12 1DWG, PDF, MFC

APW **Task 6 – 90% Design Package including native files (Bid Option) 60%DP + 28 8 SOW 3.6

13 1DWG, PDF, MFC

APW **Task 7 – Final Design Package including native files (Bid Option) 90%DP + 14 6 SOW 3.7

14 1 PDF, MFC APW **Task 8 – EJTAs (Bid Option) 100%DP + 28 4 SOW 3.8

15 1DWG, PDF, MFC

APW **Task 9 – As-Built Drawings including native files (Bid Option)

Construction Complete + 14 12 SOW 3.9

* For electronic submittals, the number of hard copies can be negotiated with the Contract Specialist and approved by the BTR.

** Submittals not required until Bid Option is authorized for the A/E to proceed.

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13.0 APPENDIX B – RELIABILITY AND DESIGN CHECKLIST

Responses to include qualitative description of how each criteria was addressed.

Criteria 30/60/90% Progress Description(s)Are reliability, maintainability, availability, and serviceability analysis performed?Is Failure Modes and Effects Analysis (FMEA) performed during the design at 60% design review?Can fault free analysis be used to improve the design?Is fault-tolerant design considered?Are components interchangeabilities analyzed?Is modular design considered?Are redundancies considered to achieve desired reliability?Has the design been critiqued for human errors?Are designers familiar with the human engineering guidelines?Is Reliability-Centered Maintenance (RCM) considered in the design?Is a throwaway type of design considered instead of repair?Has built-in testing and diagnostics been considered?Are self-monitoring and self-checking applicable?Are components and assets easily acceptable for repair?Are corrosion-related failures analyzed?Do components need corrosion protection?Is zero-failure design economically feasible?Is damage detection design needed?

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Criteria 30/60/90% Progress Description(s)Is software reliability specified and considered in design?Is fault isolation capability needed?Do electronic circuits have adequate clearances between them?Are software logic concerns independently reviewed?Has software coding been thoroughly reviewed?Is self-healing design required or feasible?Are redundancies considered for software?Are the switches for back up devices reliable? Do they need maintenance?Are protective devices such as fuses, sprinklers and relief valves reliable?Does the asset need to withstand earthquakes and unusual loads?Can manufacturing/fabrication or maintenance personnel introduce any defects? Can they be prevented by design?Can the operator introduce wrong inputs – wrong switching or overloads, etc.? If so, can the asset be designed to switch to fail-safe mode?Can a single component cause the failure of a critical function? If yes, can it be redesigned?Are there unusual environments not already considered? If hazardous material is being used, how will it be contained or handled safely?Is crack growth and damage tolerance analysis required?Are safety margins adequate?Are inspection provisions made for detecting cracks, damage and

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Criteria 30/60/90% Progress Description(s)flaws?Are production tests planned and reviewed?How will reliability be verified and or validated?

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14.0 APPENDIX C - 30/60/90 DESIGN PACKAGE

The items with a “X” in the box are the minimum deliverables expected with the corresponding design package.

30% Design Package 60% Design Package 90% Design PackageDRAWINGS

EP/DCN N/A

Identify/List of Existing Drawings Requiring Revision

Update List of Existing Drawings Requiring Revision

Complete Coversheets

Title Sheet N/A

Title Sheet/Drawing Index Revise 30% Title Sheet/Index Legend

Revise 60% Title Sheet/ Index/Legend

Demolition N/A

Demolition Plan Revise 30% Demolition Plan Demolition Details

Revise 60% Drawings

Civil N/A

Site Plan Grading/Drainage Plan Utility Plan

Revise 30% Drawings Utility Profiles Civil Details

Revise 60% Drawings

Structural N/A

Foundation Plan Slab Plan

Revise 30% Drawings Foundation Sections and

Details Framing Plan Framing Sections Framing Details Roof Framing Plan Roof Framing Details

Revise 60% Drawings

Architectural N/A

Floor Plan Exterior Elevations Roof Plan Interior Elevations Reflected Ceiling Plan

Revise 30% Drawings Building/Wall Sections Roof Sections and Details Door and Window Schedules Finish Schedule(s) Architectural Details Stairs/Elevator Sections

Revise 60% Drawings

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30% Design Package 60% Design Package 90% Design PackageElectrical

N/A One-Line Diagram Electrical Site Plan Equipment Schedule Power Plan Lighting Plan

Revise 30% Drawings Panel Schedules Electrical Equipment Labels Equipment Lists

Revise 60% Drawings

Mechanical/Piping/HVAC

N/A

Notes and Legend P&ID Equipment Schedule Process Flow Diagram Pump and Piping Elevations Fixture Schedule

Revise 30% Drawings Piping Isometric HVAC Air Flow Diagram HVAC Equipment Layout/List Ducting Layout

Revise 60% Drawings

Fire Systems N/A

Fire Alarm System Narrative Sprinkler System Narrative

Sprinkler Plans, Sections and Details

Alarm Drawings/Diagrams/ Matrices

Life Safety Plan Initial Fire Systems Equipment List

Revise 60% Drawings Final Fire Systems Equipment List

Telecommunications N/A

Telecommunications Plan Logic Diagram Initial Telecommunication Equipment List

Revised 30% Drawings and Logic Diagram

Finalized Telecommunication Equipment List

Revise 60% Drawings and Logic Diagram

Instrumentation & Controls

N/A

Sensor/Control Panel Locations Control Schematics

Revise 60% Drawings

Drafting N/A

Preliminary Drafting Review (submit native files)

Detailed Drafting Review (submit native files)

Equipment N/A

Identify Long Lead Items Identify Major Pieces of Equipment

Revise 30% List

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30% Design Package 60% Design Package 90% Design PackageSPECIFICATIONS

Construction N/A

Specification Outline Draft Specification Final Specification Master Submittal Register

Procurement N/A

Identify/List of Specification(s)

Draft Specification(s) Final Specification(s)

CALCULATIONSCalculations(s)

N/A Identify/List of Calculation(s) Perform Calculation(s) Verify Calculation(s)

OTHERProject Report

N/A Draft Project Report according to WAC 246-290-110

Revise 60% Document including Final Appendices

High Performance Sustainable Building

N/A

Create Requirements Matrix Start to Populate Matrix

Revise 30% Document Initial Energy Model

Revise 60% Document including Final Energy Model

Reliability Engineering

N/A

Address Reliability Checklist Items

Revise 30% Checklist Failure Modes and Effects Analysis (FMEA)

Revise 60% Checklist Revised FMEA

Design Requirements Compliance Matrix

N/A

Draft Matrix Revise Matrix Based on 30% Comments

Start to Populate Matrix

Completed Matrix

Native Files N/A

Native Files Native Files Native Files

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