AILA NSW Landscape Architecture Awards ProgramEntry Terms & ConditionsEntry Forms

30 April 2015

INTRODUCTIONAILA’s Landscape Architecture Awards Program is the key vehicle for the promotion of the achievements and work of Landscape Architects.

Through having a coordinated and consistent approach to the recognition of work through this program it provides a rigorous vehicle for the public, government and media to understand the contribution of landscape Architects.

The Awards advance the profession of Landscape Architecture by encouraging excellence by members of the landscape architecture profession and fostering awareness and recognition of the work of AILA Registered Landscape Architects.

STRUCTURE OF THE AWARDS PROGRAMThe Awards program has two stages, the first is a State and Territory program and the second is the National Awards. At present, the National Awards takes place on a biennial process with the next National Awards program taking place in 2016.

Entries are considered in the State or Territory where the Practice office is based. In the event that a practice has multiple locations, the entry should be made in the State/Territory where the practice office is based that took the lead role in the delivery of the project.

In 2015, the following States and Territories will be holding awards programs: Queensland South Australia Victoria New South Wales Tasmania (TBC) Northern Territory (TBC)

AWARD CATEGORIES Design in Landscape Architecture Planning in Landscape Architecture Land Management in Landscape Architecture Research and Communication in Landscape Architecture Urban Design in Landscape Architecture

Category: DesignThe Design category recognises constructed/completed landscape architectural design and encompasses all scales of work. The category includes newly constructed or renovated specific sites of landscape architectural design. The design must have been completed/constructed before the submission date. If it is a clearly defined staged project, then the stage concerned must be completed.

Projects can be of any size. In particular, smaller projects in which the landscape architect’s design role can be well defined and which demonstrate innovative approaches are encouraged. Firms may submit a series of small projects in order to demonstrate innovation across a range of projects.

The types of projects for consideration in the design category may include: Civic Design and Design of Urban Space (streetscapes, plazas, urban renewal) Residential (single/multi-dwelling/estate)

Landscape related to Buildings and Infrastructure (landscape of any nature around or within non-residential buildings; e.g. institutional, commercial, industrial, resorts)

Public Open Space and Recreational Facilities Heritage Landscapes (conservation, management and interpretation) Transport and Infrastructure (road, cycle and rail corridors, civil works) Landscape Art (permanent or temporary works, memorials, sculptures, lighting)

Category: PlanningThis category includes strategic design and guiding policy documents for urban development, residential and planned communities, local community and regional planning.

Projects must be completed and accepted by a client before the submission date.

Projects can be of any size. In particular smaller projects in which the landscape architect’s design role can be well defined and which demonstrate innovative approaches are encouraged. Firms may submit a series of small projects in order to demonstrate innovation across a range of projects.

The types of projects for consideration in the planning category include (indicative only): Master Planning (landscape /site planning) Policy and Legislation Visual Assessment and Analysis Landscape Assessment and Analysis (environmental assessments, suitability studies,

natural and visual resource inventories, and post-construction evaluations) Conservation Planning (heritage related) Consultation, Mediation and Facilitation

Category: Urban DesignThis category recognises projects where landscape architecture has provided a key coordination, planning and design, and / or implementation direction to a quality urban design outcome.

Urban Design has emerged as an area of design practice shared between, and at the nexus of, the professions of Landscape Architecture, Planning and Architecture and is concerned with the visioning and implementation of sustainable urban public spaces and settlements.

Urban Design in Landscape Architecture involves a key project role in a multi-layered environment that brings together issues of urban planning, transportation, built form, social equity, development economics and engineering to create a socially and physically sustainable vision for a place, ensures it is deliverable, and then implements the vision. This involves making places for people, including the connections between people and places, movement and urban form, nature, and the built fabric.

Projects to be considered for an Urban Design Award in Landscape Architecture may include (this list is indicative only):

framework plans; master planning (landscape/site planning), design guidelines; design for implementation of urban public space.

Category: Land ManagementThis category includes plans or strategies for the restoration, conservation, enhancement or maintenance of landscapes.

Submissions should include where possible the outcomes of work by landscape architects whereby landscape management techniques have been applied on site for at least two years.

Submissions should include any relevant documentation or visual evidence that demonstrate the progress as well as the results of application of land management techniques.

IMPORTANT: Project submissions related to cultural and historical land management must include statements in regard to the investigative and interpretative rigor adopted for the project (ie demonstrated understanding of cultural/historical context, innovative and appropriate methodologies for interpretation, protection and understanding of the landscapes/sites in question). Where possible these projects should also demonstrate an understanding and integration of ecological land management techniques.

The types of projects for consideration in this category include (this listing is indicative only): brown field rehabilitation; stream rehabilitation; heritage preservation; maintenance or management guidelines; cultural management, preservation and interpretation; conservation, landscape, biodiversity preservation and management; development projects which demonstrate the use and success of integrated land

management practices and techniques.

Category: Research & CommunicationThis category recognises achievements in research and/or practice that extend the knowledge base of landscape architecture.

Research under this category includes original studies, theses or reports that give evidence of a thorough examination of a problem, using analytical methods which support original findings, and/or solutions which are of value to the profession and society. Submissions should include documentation of the research methodology and findings.

Communication under this category includes written or published documents and/or audio/visual presentation materials intended for use within and/or outside the profession. These may include, but not be limited to, work such as technical booklets, publications or films related to landscape architectural history, or art and plant material catalogues. These may include published or public documents, exhibits and other media presentations. The audience for the project should be noted.

Projects from government agencies and other public bodies who are actively engaged in the promotion and communication of landscape architectural work and research, and in generally broadening awareness of scope of landscape architecture within the community are encouraged to submit.

The types of projects for consideration in this category may include (this listing is indicative only: Research (any aspect relating to the practice of landscape architecture) Publications Media Compilations and Records

LEVELS OF AWARDS

The 2015 (National/State/Territory) Medal for Landscape Architecture The Medal is the top award and is ranked higher than the Awards of Excellence. The

Medal winner may be selected from the submissions of any category. The jury may award one Medal only. There is no option to share the top award; the jury will decide on one winner, or not to

award the Medal.

Within each of the five categories, the following levels of awards may be granted:

AILA 2015 (National/State/Territory) Landscape Architecture Awards of Excellence This is the highest award level within each of the five categories. One outstanding project from each category may be selected by the judges for this

award to acknowledge outstanding achievement in that category. The jury may decide not to award an Award of Excellence in any category.

AILA 2015 (National/State/Territory) Landscape Architecture Awards This award may be awarded to projects deemed to be of a meritorious nature within any

of the five categories. The jury has some flexibility in the number of awards to be allocated. It is suggested that

the maximum number of awards should be five. Please note this is a guide only. The jury may choose to offer no awards in particular categories.

The 2015 (State/Territory) Award for Residential Designed Landscapes

The Residential Award recognises excellence by Landscape Architects in residential work.

Please note: to be considered for the Residential Award a project is submitted into and assessed against one of the five categories above. The jury will consider relevant submissions against the additional criteria below and decide whether the award meets the criteria for this award.

Project relates to a single small or large domestic residential project; or project relates to a multiple domestic (i.e. private) spaces as part of a small or large residential estate.

If successfully assessed for a residential project award, the project receives one award. The project does not also receive an award against the original category (eg Design).

Nationally, this Award is called the Edna Walling Award for Residential Designed Landscapes.

AILA NSW Public Practice Achievement Award The AILA NSW Public Practice Achievement Award seeks to recognise special

achievements in the public practice of Landscape Architecture in NSW. The award is open to:

o Registered Landscape Architects practicing in Local and State Governmento Local and State Government authorities for projects involving a Registered

Landscape Architect The project must qualify for one of the NSW awards categories under the relevant

criteria. The awards jury may also award the Public Practice Achievement Award to an entry in

any one of the awards categories whether it has nominated for the Public Practice Achievement Award or not.

ADDITIONAL NSW CHAPTER AWARDS

The AILA Future Leaders NSW Student Award

This award recognises achievement in design, planning, communications and research that is based upon the development of innovative, creative and practical solutions to landscape architectural challenges.

Submissions shall comprise work undertaken as part of formal studies in an AILA approved landscape architectural course.

The applicant is to be nominated by the program coordinator of the AILA accredited course. The student must be a student member of AILA.

The AILA Future Leaders NSW Graduate Landscape Architect Award

This award recognises achievement in design, planning, communications and research that is based upon the development of innovative, creative and practical solutions to landscape architectural challenges.

The submission is to be nominated by an employer. The entrant must be a graduate member of the AILA, and must have graduated from an AILA accredited landscape architectural course no more than four years previously.

Judging criteria for the Future Leaders Student & Graduate Awards

Entries will be assessed in terms of demonstrated and recognised outstanding achievement, which may include the following:

1. Demonstrated professional practice excellence; through innovation, superior communications skills, project management or leadership.

2. Projects or equivalent initiatives that demonstrate the possibility of providing future leadership to the profession.

3. Activities or projects that raise the profile and understanding of the profession by the wider community.

4. Leadership and initiatives that address the profession’s priorities such as those outlined in the Landscape Charter.

5. A demonstrated enthusiasm, interest, and involvement in the profession of landscape architecture and an understanding of how it might relate to the wider community currently and in the future.

Notes: There are no National Future Leaders Awards. No entry fee is required for Future Leaders Awards submissions.

Submission requirements

Each submission for Future Leaders Awards is to supply the below via DropBox to

carly.wood@aila.org.au or saved on a USB and posted to;

Attn Carly WoodAILALevel 5, 68-72 Wentworth AveSurry Hills, 2010

Prior to Friday the 26th of June at 5pm.

• Completed Future Leaders Award Submission Form • A PDF document (maximum of five pages) outlining the outstanding work undertaken by the individual and how it addresses the Australian Landscape Principles. • A statement from the Nominator about the Student/Graduate. • Optional: Any other information that may assist the jury in their decision. • Optional: Up to eight images as JPEG files.

Premier’s People’s Choice Award

TBC

AILA NSW President’s AwardThis award is not entered into but is a special award for a practice, organisation or individual selected by the NSW President.

TIMEFRAMEThe 2015 CHAPTER AILA Landscape Architecture Awards timeline is as follows:

NSW Awards Key dates ActivityFriday 8 May Award Entries Open (7 weeks)Friday 26 June Entries CloseThursday 23 July Awards Launch & ExhibitionThurs 10 Sept Awards Night

ELIGIBILITY

Eligible entrantsEntry into the National Landscape Architecture Awards is limited to a person, who is a Registered Landscape Architect.

The Registered Landscape Architect must have had a high-level of involvement in the project being submitted and was a Registered Landscape Architect during or prior to completion of the project.

Eligible projectsTo be eligible for entering, the project in question must be complete (or the portion being submitted complete), if there are multiple stages to a project this should be identified within the entry.

Projects are eligible to be entered into the awards for an unlimited period, can be entered in multiple years if unsuccessful.

Projects may be entered and awarded in more than one category and stages of projects can be

entered if the scale or breadth of work is spanning a significant period and the project has identifiable milestones.

For projects to be eligible to enter the National Awards program, they must have already been submitted into the State or Territory awards prior to the closing date for National Awards entries.

AILA may refuse an entry or remove it from consideration for an award if the Institute is of the opinion that the entry:

i. Does not comply with the terms and conditions;ii. Is inappropriate, offensive, indecent or illegaliii. Is a potential breach of a third party’s copyright

COPYRIGHT, MORAL RIGHTS, CONFIDENTIALITY AND INDEMNITY

CopyrightBy entering the Awards program, you agree that you have met all copyright obligations and you agree to protect AILA against all claims resulting from your failure to do so.

Copyright and moral rights issues arise in relation to the materials you submit with your entry. AILA requires you to either own the copyright or obtain permission (a license) from the copyright owners to:

I. Submit the project for consideration andII. Allow the institute to use, reproduce or adapt the materials as needed.

By entering the awards you agree that AILA will need to reproduce, exhibit, publish, and/or communicate the material and information you give about the project and adapt or use the materials and any portion of it.

Moral rights and your entryUnder moral rights provisions of the copyright law, entrants must ensure that they, or the practice of which they are a principal, are authorized to make the attribution(s) of authorship contained in the entry.

All materials submitted require an attribution. This attribution needs to include any persons requiring attribution of the materials.

Confidential informationThe entry form contains a section for inserting budget and financial information. During the awards process this information will be disclosed to the relevant jury members only.

Indemnity to AILACopyright, moral rights and confidentiality create rights which may be legally pursued.You, as the entrant, are responsible for ensuring copyright, moral rights and confidentiality requirements are met before submitting your entry.

Conflict of InterestIt should be understood that if you are entering a project into the awards at the State/Territory or National level, this will prevent any contributors to this project in a substantive way from sitting on the jury for the said category at the State/Territory or National level.

ENTERING THE AWARDSTo enter the Landscape Architecture Awards, you must comply with the terms and conditions of the awards, complete the entry requirements and submit all completed material by the due date.

Materials requirements for entry to Awards (excludes Future Leader Awards)

1. Completed online entry and paymentContaining entrant details

2. Completed Project Description formA project description is to be provided separately as a word document (not a PDF). The project description should include the background and general information on the entry which allows the Jury to fully appreciate the details of the project and its context.

OVERVIEW: A brief outline of the scope of work, concept and intent.

SPECIAL FACTORS: What factors (up to 5) define or differentiate the project eg. any unusual problems solved and unusual or interesting facts. These will ideally be appropriate for publicity purposes.

BUDGET (will remain confidential to the jury): If relevant a project construction budget as a lump sum and expressed as a metre squared allowance. For non-construction projects the consultancy budget should be identified.

CRITERIA: Provide details of how the project addresses the judging criteria.

ROLE OF THE LANDSCAPE ARCHITECT: Provide information on the role of the landscape architect if it is a multi-disciplinary project.

CLIENT STATEMENT A short statement from the client (in addition to signing the release on the application form) may be submitted.

CREDITS / ATTRIBUTIONSIt is a requirement that all correct attributions are included in the submission documentation including any practice formerly involved in the project or former stages of the project. This information, where relevant and practical, will be used in publications.

3. ImagesA folder entitled ‘Images’ should be included containing any photographs/images used in the submission. A maximum of eight (8) images are to be used.

Images must be supplied in JPEG format at 300 dpi, and to be minimum 3,500 pixels wide and a maximum 5,000 pixels wide and no image should exceed 10MB in size.

Captions for each image must be provided in a separate sheet and must adhere to copyright and moral right laws.

Images should be numbered 1 through to 8. Number 1 should be landscape orientation and will be used by AILA as your preferred image for use in media, online and Awards event presentation.

4. Supporting DocumentationWhere possible, any supporting drawings to illustrate the project should be included.

5. Client AgreementSigned client agreement form (to be retained by the practice), not required to submit.

6. A1 Project Board

A printed A1 Project board of image “Number 1” that can be viewed by all at an Awards Exhibition to be held prior to the Awards evening.

NSW AILA Awards online entry & payment, Project Description Form, images and project board are due by 5.00pm Friday 26th of June 2015.

You have the option of providing the Project Description Form and images via post on a USB or via Dropbox to carly.wood@aila.org.au

A1 Project Boards are to posted (appropriately wrapped for storage and safe transportation)

The Postal address for USBs and the Project Board is:

Attn: Carly Wood - AILA Level 5, 68-72 Wentworth Avenue, Surry Hills NSW 2010

Queries: If you have any problems creating the Dropbox link or any other queries relating to your submission please contact Carly Wood via 0410 482 308 on a Tuesday, Thursday or Friday.

FEESAn entry fee is to accompany each project award entry. The entry fee for NSW in 2015 is $175 (incl GST)

JUDGING CRITERIA To ensure equitable evaluation and judging of projects, a consistent set of judging criteria has been developed.

Criteria

Submissions must address all five criteria listed below. Within each criterion the submission may respond to those points applicable to the project and may list additional or alternate evidence of project achievements.

Criterion 1: Excellencea) Innovation – demonstration of new direction in professionalismb) Application of the best practice techniques – clarity of purpose and methodologyc) Demonstrates the fusion of practice and theory

Criterion 2: The Briefa) Appropriateness to function – fit for purpose- addressed intended audienceb) Effectively responds to and extends intention of the briefc) Quality of content, outcomes and presentation

Criterion 3: Influencea) For multi-discipline/collaborative projects: The role and influence of Landscape Architects

across and within teams should be clearly statedb) Incorporate effective community engagementc) Fosters broad support and understanding of landscape architectured) Raises awareness and understanding in the community of the environmental/cultural values

and processes

Criterion 4: Sustainability EmphasisOutline the sustainability rigor adopted for the project (environmental, social and economical) including measures taken during planning and design, construction and or long term management regimes. Issues addressed may include soil health, vegetation, biodiversity, hydrology, materials supply and use, energy use, community health and well-being and the like.

Criterion 5: The Australian Landscape Principles

Jurors understand that a project may not encompass all aspects of the Landscape Principles. Entries should outline which of the Landscape Principles are represented by the project and how, focusing on the areas of greatest achievement.

THE AUSTRALIAN LANDSCAPE PRINCIPLES VALUE OUR LANDSCAPE PROTECT > ENHANCE > REGENERATE DESIGN WITH RESPECT DESIGN FOR THE FUTURE EMBRACE RESPONSIVE DESIGN

VALUE OUR LANDSCAPEFor example demonstrate innovative approaches to broader-scale landscape planning and pre-design strategies (e.g. landscape assessment & site selection strategies, collaborative/cross-sector planning initiatives, community participation/consultation, research programs etc.)

PROTECT › ENHANCE › REGENERATEFor example demonstrate innovative landscape design and management processes, aimed at measurable, sustainable outcomes (e.g. creative project implementation & design development initiatives – innovative design, construction and evaluation techniques, procurement & delivery methods, cross- sector partnership arrangements, education & research etc.)

DESIGN WITH RESPECTFor example demonstrate innovative approaches to current socio-cultural, environmental and economic aspects of landscape (e.g. emerging economic, social, political & demographic trends, resource supply & distribution issues, biodiversity loss, impacts of climate change etc.)

DESIGN FOR THE FUTUREProjects should demonstrate creative approaches to building resilience in terms of enhancing socio-cultural, environmental and economic outcomes for future generations. (e.g. planning & resource distribution strategies, governance issues, community capacity building, education& research etc.)

EMBRACE RESPONSIVE DESIGNProjects should demonstrate innovative, adaptable and responsive design processes, incorporate evaluative frameworks, and enhance potential to adjust to socio-cultural, environmental and economic change (e.g. integrated evaluation strategies; survey, monitoring & research programs, education/training & innovation initiatives).