Inventory Training2 (3)

8/8/2019 Inventory Training2 (3)

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Physical InventoryPhysical Inventory

TrainingTraining


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SUPPLIERS

Prepares theorders and

ship thegarments to

Warehouse.

Introduction toIntroduction to

Stock FlowStock Flow

WAREHOUSE

Count & scan w/SPT

Create newpacking

list for distribution

SHOPS

Count and verifyeach item as per

packing list.

W/H Qty = Shop Qty

SYSTEMS

Record all data inthe Stock Systems

Shop Qty =

Systems Qty.


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To learn how to make a very good

inventory that will replace the stock that we

have in the back office.

Any mistake will caused the staff and

company wasted effort and resources even

for the proceeding inventories.

To learn to make a professional inventory.

Training AimTraining Aim


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Inventory team has:

Controller

Staff

Machine

Papers

Inventory TeamInventory Team


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Dividing into SectionDividing into Section

ProcedureProcedure

The proceeding page illustrates how to divide the shop intosections:

Shop should be divided into sections depending on thenumber of machines available.

The shop will be divided into sections figuratively, that is,each section should corresponds to a number reference foreasier checking:

1st Section = Machine No. 100

2nd Section = Machine No. 200 3rd Section = Machine No. 300

Maximum range for each machine is 99 (100-199).


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Dividing the ShopDividing the Shop

800

100

200

300

400

500

600

700

Note: Mannequins should have

individual Section number.


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Dividing into RangesDividing into Ranges

ProcedureProcedureThe proceeding page illustrates how to divide the sections into ranges:Sections should be divided into ranges by posting a yellow post-it that indicates the range number.

Each section has to be divided into ranges figuratively, that is, each shelve should correspond to a numberreference for easier checking:

1st Shelf = Machine Range 101 (up to 199)

2nd Shelf = Machine Range 102 (up to 299)

3rd Shelf = machine Range 103 (up to 399)

For warehouse, a letterW after the range number would indicate that the

items were count inside the warehouse. Ex. 101W, 102W, 103W

Every items will be counted in each shelf from top to bottom, left to right.See figure enclosed.

Each divided shelf should have no more that 50 items.

Items that are difficult to count on the shelves could be grouped down the floor and assign a range number for

each group.

The counting sequence.

start

end

next next

end last


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Dividing The SectionDividing The Section


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Counting ProcessCounting Process

1. The Manual Counterwill count each shelf

and record the quantity on the Inventory

Worksheet with the corresponding range

number assigned.

2. The Scanner person will scan each item per

shelve and check each total quantity

corresponding on the range number assigned on

the machine and records it on the worksheet.

3. Should there be any discrepancy between the

manual counting and the machine counting, the third

party will count again the shelf involved and give the

correct and final count to the Inventory Controller.

1. The Store Managerwill sign a certification

that the Physical Inventory have been

successfully accomplished and thereby

acknowledges full responsibility for stock

safekeeping and full accountability for the

proceeding inventories to come.

The counting sequence.

start

end

next next

end last


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The Logistics SideThe Logistics Side

Inventory Management

Obtained Information:

1. Missing & Extra Items Report

2. New quantity on-hand Report

3. Inventory outcome controlled 100% will bethe basis of the coming seasoninventories.


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Thank youThank you

and may you have a successfuland may you have a successful

Inventory!Inventory!

(Click to end slide)


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SuppliersSuppliers

Suppliers will:

Prepare the orders.

Seal the garments into the boxes and send theshipments by plane or boat.

Inform NESK Logistics Department of theshipment details as to which date it is expected

to arrive on the port.

BACKBACK


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WarehouseWarehouse

BACKBACK

Warehouse will:

Count all the boxes according to shipping notice.

Recount and scan each item by SPT Machine.

Sort boxes for distribution.

Print packing list for each boxes.

Seal all cartons and for delivery to the shops.


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ShopsShops

BACKBACK

Shops will:

Receive delivery.

Open each sealed boxes according to packinglist.

Report Missing/Extra items

Confirm deliveries in the computer.


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Stock SystemsStock Systems

BACKBACK

Systems will:

Record all received items from the shops.

Add the received items to stock-on-hand as thenew and current inventory of the shop.

Compute discrepancy between Systems quantityversus Shop quantity.

Generate report for review.


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The InventoryThe Inventory

ControllerControllerThe Inventory Controller, who is alsothe Site Manager, has the right to dothe following tasks:

Know the schedule ofInventory from the Area Manager.

Early Morning: Showroom first, then WarehouseLate Evening: Warehouse first, then Showroom

Make sure that all machines to be used are already loaded.

Coordinate with the Area Manager and the Logistics Dept. in preparation for themachines and other inventory tools that will be used for physical counting (ball pens,the inventory worksheet, post-its, etc.).

Ask permission from Shop Manager to get Inventory assistants from their shops to

build the team that is going to undertake the inventory process.

He will have to choose qualified staff for the inventory team.

Hes responsible for dividing the shops into sections and ranges and informing the staffwhere to start and where the counting range should end.

Control Inventory processBACKBACK


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The Assigning of person to count each rangeor section are divided into:

The ManualC

ounter will be the onewho will count each range by manualcounting

The Scanner Person will be the one

who will count each range by scanner.

Member AssignmentMember Assignment


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The last procedure will be the tallying of the count betweenmanual and scanner. The tallying will be done by theInventory Controller and if there is any discrepancybetween the two counters, he will ask for a third party toverify by counting it again by manual.

Note:

The Third Party who will verify the final countwill not be the same person who counts

it as manual and by machine. If both

count in manual and by scanner is different from the countof the verifier, we will repeat the counting and delete therange in the scanner for re-scanning again, for us to assurethat we have the correct quantity of each range.

The Third PartyThe Third Party

BACKBACK


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Our Company has provided us a

latest technology for us to give

a fast and accurate counting

each time we conduct aPhysical Inventory.

The MachineThe Machine


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The SPTThe SPT -- 18001800


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Yellow Stylus

Pen

SPT 1800 (cont.)SPT 1800 (cont.)


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Remove the YellowStylus Pen on the back ofthe Scanner

To turn on the Scanner you will have to press the

red button on the lowerleft in front of themachine.

When you power on theScanner, you will see aset of icons. Look for theicon in Fig. 2.

When you see the icon,point the Stylus Pentowards exactly on theicon to go inside theinventory program.

Fig.2.

123

Inventory

Using The ScannerUsing The Scanner


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The Inventory ProgramThe Inventory Program

After you point on the icon, itwill make a quick flash on thepassword menu and directlygo into the inventory programmenu. Fig.3. you can see the

actual menu. Before you proceed to the

inventory program and startscanning garments, first wehave to make a range. Inmaking a range, we will base

it with the number of the SPTScanner which you can findon the back of the machinewhich also correspond to thedivided range in bothShowroom and Stockroom.

Main Menu SETTING

DEL INV ALL EXIT

New

Fig.3.


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Fig.4.

Scanner Keyboard ToolsScanner Keyboard Tools


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Making range on theMaking range on the

SPT

Scanner

SPT

Scanner

There is two option in writing a range in the SPT Scanner whichis by a Keyboard and the other one is by Manual writing.(See Fig.4.)

Using Keyboard in writing range

By pointing in the left and right dot on the writing pad which youcan find in the previous page. It will show a same figure ofa normal Keyboard.

You can use menu as normal keyboard attach in every PC, justpoint on the letters you want to appear and then if youneed numbers you have to point on the option below the

keyboard.

Then it will show you the numeric keypad and vice versa if youneed again letters.

123123

ABCABC


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Writing ManuallyWriting Manually

onS

PTonS

PTFigure below tells you where you will writethe character (letters or numbers) youwant to appear in SPT range list.

Fig.5. When you finishwriting the list ofrange you need,you can goinside the rangeyou want to start

counting andthen click

which you canfind on the lowerpart of thescreen (Fig.3.)

INVINV


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Inventory ProgramInventory Program

per Rangeper Range

409

DEL INV ALL EXIT

New

TY

PE No refPart#

DESC:

Qty:..

1

2

3 0

45

6

7

Ok

C

8

9

1. Range Number 2. Type or Brand which you are

counting

3. Total count which you can scanalready.

4. You will have to use this if thegarments that you are scanningis non-existent, but afterscanning the garment you have

to point again on the square,because if you scan againanother garment the descriptionwill not appear also.

5. Barcode number area you canwrite manual also if you cannotscan the garment.

6. Description of the garments

7. Description of the square will

give you an option which you canwrite the total pieces and withoutpointing on the square it willautomatically count it as onepiece.

8. If you do any editing on thebarcode point on the icon to savewhat you have edited.

9. To clear what you have written or

edit.

Fig.6.


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Some RemindersSome Reminders

SPT 1800 symbols has a automatic shut-off, you will have to press again the redbutton to power on again and will showyou the same operation when it turned-off.

Anything that is not mention on thismanual is operated only by the authorizedrepresentative and the supervisor in the

Computer Department.

Be careful in handling the SPT symbolswith a hard impact will cause a damageespecially on laser.


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Scanning GarmentsScanning Garments

There are three (3) buttons you can use in

triggering the laser scanner. You can use

one which you are comfortable with and

within 10 centimeters away from thebarcode that you will scan.

BACKBACK


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Sample Inventory FormatSample Inventory Format

Range Number

Quantity counted

Name and signature

of manual counter

Quantity scanned

Name and signature

of Scanner person

DiscrepancyQty. counted bythird party

Name and signature

of the third party


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Sample CertificationSample Certification

BACKBACK

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Inventory Training2 (3)