INVITATION TO BID (ITB) ITB NO. : PNME/3915/2020-21/AMC ... · We, Projects & Development India Ltd. (PDIL), a Govt. of India Undertaking under the administrative control of the Deptt

PROJECTS AND DEVELOPMENT INDIA LIMITED, PDIL BHAWAN, A-14, SECTOR -1,

NOIDA – 201301 DISTT. – GAUTAM BUDH NAGAR (U.P)

INVITATION TO BID (ITB)

ITB NO. : PNME/3915/2020-21/AMC-CAC/E/929

OPERATION AND COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT

AT PDIL BHAWAN, NOIDA

PROJECTS & DEVELOPMENT INDIA LIMITED (A Govt. of India Undertaking)

Post Box No. 125, A-14, Sector-1 Noida – 201301, Dist. Gautam Budh Nagar

(U.P.) India E-Mail: [email protected]

Fax: +91-120-2529801 Phone: +91-120-2529842/43/47/51

INVITATION TO BID TO,

M/s ITB NO. PNME/3915/2020-21/AMC-CAC/E/929 TYPE OF BID Two Part Bid DATE OF ISSUE 31.08.2020

BID CLOSING DATE & TIME 10.09.2020 (03:30 PM) TECHNO- COMMERCIAL BID

OPENING DATE & TIME 11.09.2020 (03.30 PM)

PRICE BID OPENING DATE & TIME TO BE INFORMED LATER TO THE TECHNO - COMMERCIALLY ACCEPTED BIDDERS.

EARNEST MONEY DEPOSIT Rs. 45000/-CONTRACT PERIOD 3 Years from the date of LOI/ PO.

We, Projects & Development India Ltd. (PDIL), a Govt. of India Undertaking under the administrative control of the Deptt. of Fertilizers, Ministry of Chemicals & Fertilizers having Corporate office at PDIL Bhawan, A-14, Sector-1, Noida invite online bids through e-procurement portal of central public procurement portal (CPPP) from interested & specialized vendors for rendering the under mentioned jobs/ services, subject to the terms and conditions enclosed herein. Sl. No. DESCRIPTION OF JOB

1. OPERATION AND COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT AT PDIL BHAWAN, NOIDA.

Any bidder who meets the Pre Qualification Criteria(PQC) as per Annexure- I and intends to quote against this ITB may download the ITB Document from https://eprocure.gov.in/eprocure/app or www.pdilin.com and submit the bid complete in all respect as per terms & conditions of the contract on or before the bid closing date & time.

FOR & ON BEHALF OF PROJECTS & DEVELOPMENT INDIA LTD.

(Ganesh Choudhary) HOD & DGM (Construction)

Enclosures for the Subject ITB:

Pre Qualification Criteria Annexure-I Instruction to Bidder Annexure-II Format for Evaluation of bidder Annexure-III General Terms & Conditions Annexure-IV Special conditions of contract Annexure-V Technical Specifications Annexure-VI Preamble of Schedule of Rates Annexure-VII Schedule of Rates/ BOQ Excel sheet Check list Annexure-IX Security cum bank guarantee format Annexure-X Self declaration regarding holiday & blacklisting Annexure-XI Declaration by bidder regarding local content Annexure-XII Declaration of site visit Annexure-XIII Tender Acceptance Letter Annexure-XIV Format Of Details For Payment Annexure-XV Circular regarding minimum wages Attached as a Reference for SOR/BOQ

OPERATION & COMPREHENSIVE ANNUAL

MAINTENANCE CONTRACT OF CENTRAL AC PLANT AT PDIL BHAWAN, NOIDA

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DOCUMENT NO. REV SHEET 1 of 2

Annexure-I

Subject: Operation and Comprehensive AMC of central AC plant installed at PDIL Bhawan, Noida

Pre-Qualification Criteria (PQC)

A) PQC – Technical:

The bidder must have experience of having successfully executed ‘similar works’ during past 7 years ending last day of the month previous to the one in which bids are invited in the following manner:

Three similar works each costing not less than ₹ 4.80 Lakh.

OR

Two similar works each costing not less than ₹ 6.00 Lakh.

OR

One similar work costing not less than ₹ 9.60 Lakh. Definition of Similar work: Operation and comprehensive maintenance of Central AC Plant consisting of screw chiller (not less than 150TR), AHU’s, Cooling Towers, pumps and allied accessories. To qualify the above criteria, the following relevant supporting documents (self attested photocopy) shall be submitted: i) Contract/ purchase order(PO)/ work order(WO) ii) Completion certificate

Note - The completion certificate must clearly indicate the scope of work, equipments under maintenance contract, tonnage of chiller under maintenance contract, value of work done, date of start, stipulated date of completion, and actual date of completion along with the contact details of issuing authority. In case completion certificate is not available, then the bidder can submit certificate of successful commissioning signed by bidder’s CEO will also be accepted.



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B) PQC – Financial:

a) Average annual financial turnover of the bidding company during the last 3 financial years,

ending 31st March 2019, should be at least ₹10.80 Lakh.

To qualify the above criteria, the bidder shall submit Audited Annual report / Profit & loss account statement or Turnover certificate from Chartered accountant.



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INSTRUCTION TO BIDDERS

1.0 A bidder who meets the Pre-Qualification Criteria (PQC) as per ITB and intents to quote

against this ITB may download the bidding document from PDIL website http://pdilin.com OR Central Public Procurement Portal https://eprocure.gov.in/cppp and submit the Bid complete in all respect as per terms & conditions of contract on or before the bid closing date and time. Bidder, in their own interest should submit the Bids well before the deadline. PDIL shall not be responsible for non-submission of Bid for any reason including last hour rush.

2.0 Submission of Bids: Bids shall be submitted as detailed below:

2.1 Bidders to submit the bids online through the Central Public Procurement Portal for e-Procurement at https://eprocure.gov.in/eprocure/app) only. No other mode of Bidding shall be allowed. 1) Possession of valid Digital Signature Certificate (DSC) and enrollment/registration of the

contractors/bidders on the e-procurement / e-tender portal is a prerequisite for e-tendering.

2) Bidder should do the enrollment in the e-procurement site using the “Click here to Enroll” option available on the home page. Portal enrollment is generally free of charge. During enrollment/registration, the bidders should provide the correct/true information including valid email_id. All the correspondence shall be made directly with the contractors/bidders through email_id provided.

3) Bidder need to login to the site thro’ their user ID/ password chosen during

enrollment/registration.

4) Then the Digital Signature Certificate (Class II or class III Certificates with signing key usage) issued by SIFY / TCS / nCode / eMudra or any Certifying Authority recognized by CCA India on eToken / SmartCard, should be registered.

5) The DSC that is registered only should be used by the bidder and should ensure safety of the

same.

6) Contractor/Bidder may go through the ITB / tenders published on the site and download the required ITB documents/schedules for the tenders he/she is interested.

7) After downloading / getting the ITB / Tender document/schedules, the Bidder should go thro’

them carefully and then submit the documents as asked, otherwise bid will be rejected.

8) If there are any clarifications, this may be obtained online thro’ the tender site, or thro’ the contact details. Bidder should take into account the corrigendum published before submitting the bids online.

9) Bidder then logs in to the site through the secured log in by giving the user id/ password

chosen during enrolment/registration and then by giving the password of the eToken / SmartCard to access DSC.



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10) Bidder selects the tender which he/she is interested in by using the search option & then

moves it to the ‘my tenders’ folder.

11) From my tender folder, he / she selects the tender to view all the details indicated.

12) It is construed that the bidder has read all the terms and conditions before submitting their offer. Bidder should go through the tender schedules carefully and upload the documents as asked; otherwise, the bid will be rejected.

13) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the

tender document/schedule and generally, they can be in PDF/xls/rar/zip/dwf formats. If there is more than one document, they can be clubbed together and can be provided in the requested format. Each document to be uploaded through online for the tenders should be less than 2 MB. If any document is more than 2MB, it can be reduced through zip/rar and the same can be uploaded, permitted. Bidder Bid documents may be scanned with 100 dpi with black and white option. However of the file size is less than 1 MB the transaction uploading time will be very fast.

14) If there are any clarifications, this may be obtained through the sits, or during the pre-bid

meeting if any. Bidder should take into account the corrigendum published from time to time before submitting the online bids.

15) The Bidders can update well in advance, the documents such as certificates, annual report

details etc., under My Space option and these can be selected as per tender requirements and then send along with bid documents during bid submission. this will facilitate the bid submission process faster by reducing upload time of bids.

16) Bidder should submit the Tender Fee/ EMD as specified in the tender. The original should be

posted/couriered/given in person to the Tender Inviting Authority, within the bid submission due date & time for the tender. Scanned copy of the instrument should be uploaded as part of the offer.

17) While submitting the bids online, the bidder reads the terms & conditions and accepts the

same to proceed further to submit the bid packets.

18) The bidder has to select the payment option as offline to pay the Tender FEE / EMD as applicable and enter details of the instruments.

19) The details of the DD / any other accepted instrument, physically sent, should tally with the

details available in the scanned copy and the data entered during bid submission time. Otherwise submitted bid will not be acceptable.

20) The bidder has to digitally sign and upload the required bid documents one by one as

indicated. Bidders to note that the very act of using DSC for downloading the bids and uploading their offers shall be deemed to be a confirmation that they have read all sections and pages of the bid document including General conditions of contract without any exception and have understood the entire document and are clear about the requirements of the tender requirements.



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21) The bidder has to upload the relevant files required as indicated in the cover content. In case of any irrelevant files, the bid will be rejected.

22) If the price bid format is provided in a spread sheet file like BoQ_xxxx.xls, the rates offered

should be entered in the allotted space only and uploaded after filling the relevant columns. the Price Bid / BOQ template must not be modified / replaced by the bidder; else the bid submitted is liable to be rejected for the tender.

23) The bidders are requested to submit the bids through online e-tendering system to the

Tender Inviting Authority (TIA) well before the bid submission end date & time (as per Server System Clock). The TIA will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders at the eleventh hour.

24) After the bid submission (i.e after Clicking “Freeze Bid Submission” in the portal), the

acknowledgement number, given by the system should be printed by the bidder and kept as a record of evidence for online submission of bid for the particular tender and will also act as an entry pass to participate in the bid opening date.

25) The time settings fixed in the server side & displayed at the top of the tender site, will be

valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system. the bidders should follow this time during bid submission.

26) All the data being entered by the bidders would be encrypted using PKI encryption

techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during id submission & not be viewable by any one until the time of bid opening.

27) Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.

28) The confidentiality of the bids is maintained since the secured Socket Layer 128

confidentiality technology is used. Date storage encryption of sensitive fields is done.

29) The bidder should logout of the tendering system using the normal logout option available at the top right hand corner and not by selecting the (X) exit option in the browser.

30) For any queries regarding e-tendering process, the bidders are requested to contact as

provided in the tender document. Parallel for any further queries, the bidders are asked to contact over phone: 1-800-233-7315 or send a mail over to [email protected].

2.2 Bidders are required to submit their bids under Two packets/folders as created at the CPP

Portal as detailed below:

Folder/Packet 1: (EMD, PQ and Technical unpriced Bid) This folder shall be uploaded with following documents

1) A copy of Earnest Money Deposit (EMD) as per Cl. 4.0 below.



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OR A copy of valid Registration Certificate, in case of NSIC/MSE registered Companies.

2) Annexure-XV Format of Bank Details (RTGS) for on line payment, all the details duly filled in.

3) Documents in support of ‘Pre-Qualification Criteria” as per Annexure-I, attached. 4) Complete ITB documents duly signed & stamped in each page with “Deviations”/”Exception”

sheet (if any) and all Annexure duly filled in. 5) Price Confirmation Copy - A copy of Priced offer (BOQ to be uploaded by Bidder in the

Portal), keeping price blank (hiding the price) and in place indicating "Quoted" or "√ ", as a confirmation of price quoted against the enquired item and GST, shall be submitted.

6) Copy of Check List as Annexure-IX enclosed, duly filled by the bidder making all the points

clear and not leaving any voids. 7) Photo copy of PAN card.

8) GSTN of your company and HSN / SAC Code for the item / service against which bid is

invited. 9) Any other document as per the requirement specified in the ITB

Folder/Packet 2: Price Bid Bidder shall fill the price/Rate in the BoQ format (Price Schedule) after downloading it from CPP Portal. Before filling the Price in downloaded BoQ, Bidder must read the instructions given in Annexure-II.

3.0 Opening of Bids

Bids shall be opened online at CPP Portal using Bid openers’ DSC. Only Folder/Packet1 will be opened on Technical Bid Opening Date. Price Bids (Folder/Packet2) will be opened for only those bidders which Bid will be considered technically and commercially acceptable. The Price Bid opening schedule shall be intimated at the Portal itself.

4.0 Evaluation of Bids

Bids shall be evaluated for Pre-Qualification Criteria (PQC) first and Techno-Commercial Bid Evaluation shall be carried out, only for those Bids which shall meet the Pre-Qualification Criteria (PQC).

Bids shall be scrutinized on Techno-Commercial parameters. Bids having unacceptable deviation may be rejected at this stage. However, clarifications shall be sought from bidder for any shortcoming found in their Bid at this stage.

The PRICE BID shall be opened only of those bidders who will be technically and commercially

suitable.



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ANNEXURE- II

5.0 Price Evaluation Criteria 5.1 Price evaluation of bids shall be done on the basis of price quoted by the bidders for all the items

in the given Price Schedule (BoQ) along with GST. Incomplete Bid/partial quotation is liable for rejection.

Order/Contract shall be awarded on Total L1 Evaluated Cost subject to provision of Public

Procurement (Preference To Make In India) Order 2017 and PPP for MSE-Order-2012 read with

the respective amendment. (Refer Clause No. 5.2 to 5.7 below) 5.2 Public Procurement Policy For Micro & Small Enterprises (MSEs)-Order,2012: Purchase

Preference Benefits under the Policy as per guideline issued by Ministry of MSME’s Order dt.23.03.2012 issued vide Gazette Notification no.503 dt.26.03.2012 and related subsequent revision shall be applicable subject to submission of copy of valid/active Udyog Aadhaar Memorandum / Registration Certificate.

5.3 Public Procurement (Preference To Make In India) Order 2017 – Revision (2020): In line with “Public Procurement (Preference To Make In India) Order 2017 – Revision (2020)” of DPIIT, only ‘Local Supplier’ are allowed to participate in this tender. Accordingly, Bidder shall provide a declaration as per format attached at Annexure-XII.

5.4 In case a bidder is eligible for seeking benefit under the Policy of PPP to MII-Order-2017 as well as PPP for MSE-Order-2012, then the bidder should categorically seek benefits against one of the two i.e. either PPP to MII-Order-2017 OR PPP for MSE-Order-2012 policy. The option once exercised cannot be modified subsequently.

5.5 The enquired service is not splitable. 6.0 Earnest Money Deposit (EMD) Bidder must submit, at PDIL Bhawan, Noida (Address provided in the ITB) the requisite original

Earnest money deposit (EMD). The EMD shall be submitted by way of Demand Draft/ Banker’s Cheque only drawn on any Scheduled/ Nationalized Bank in favour of ‘Projects & Development India Ltd’., Noida. Quotation/Bid without EMD may not be considered. However, NSIC/MSE registered Companies are exempted from submission of EMD provided a valid Certificate in this regard is submitted.

As per Public Procurement Policy (PPP) for MSE, Order 2012, EMD shall be waived off for MSE

Vendors. 6.1 EMD shall be refunded:

To the unsuccessful bidders after acceptance of order by the successful bidder(s). To the successful bidder(s) after deposition of Security money/ confirmation by the Bank of

the Security cum Bank Guarantee submitted by bidder

No interest shall be payable on EMD.

6.2 EMD may be forfeited without prejudice to any other right or remedy of PDIL including but not limited to following circumstances:

a) If a bidder withdraws his bid during the period of bid validity specified by the bidder OR



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b) In the case of successful bidder, if the bidder fails to accept the order OR c) If a bidder is found to have furnished Mis-representation or wrongful declaration/ presentation

of qualifying data and other facts in their Bid.| 7.0 Validity of Bids: Prices quoted should remain valid for our acceptance for a minimum period of 90 days from

the date of opening of technical bids. PDIL will not allow any revision in prices within validity period after sealed tender are opened.

8.0 If at any later date, it is found that documents, information and data submitted by the Bidder in the Bid, and based on which the Bidder has been considered eligible or successful or has been awarded the Contract is incorrect or false to the extent that had the correct or true information been made available to the OWNER at the time of Bid evaluation, the bid would have been declared ineligible or unsuccessful, the Bidder shall be forthwith disqualified or, as the case may be, the contract awarded based on such incorrect or false information shall be cancelled and the EMD/BG/Security Deposit shall be liable to be forfeited.

8.0 Bidders are required to carefully go through the entire scope of ENQUIRY, terms and conditions, and other requirements before quoting. They should feel free to contact PDIL before submission of bid if they have any query on it. Once the bid is submitted, PDIL will presume that the bidder has understood thoroughly the Scope of Supply along with terms & conditions and all these are acceptable to them.

9.0 Bids shall be typed or written in indelible ink and must be free from corrections / erasing / overwriting etc. Any changes made must be authenticated with initial by the Bidder.

10.0 Bid shall be ideally in conformity to the Scope of supply/work along with all Terms & conditions, stipulated in the ENQUIRY. PDIL shall appreciate to receive a Bid having no deviation. However, under unavoidable circumstance, a Bidder may submit Deviations in a separate sheet, which PDIL at its own liberty may accept or reject. Deviations found elsewhere inside the Bid document shall not be considered. Deviations including condition(s), if any, found in the Price bid shall liable for rejection of a Bid in totality.

11.0 PDIL reserves the right to reject any or all the bids without assigning any reason whatsoever and does not bind itself to accept the lowest or any other bid. All bids in which any of the prescribed conditions are to be fulfilled or are incomplete in any respect are liable to be rejected. PDIL is at liberty to take any of the following actions in case of this ITB:

a) To cancel the tender without reference to the bidders. b) To postpone the due date and time.

12.0 Bidders shall not be entitled to claim any costs, charges, expenses or incidentals for or in

connection with the preparation and submission of their bids even though Project & development of India Limited may withdraw the enquiry/tender or reject all bids.



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13.0 SITE VISIT: Bidder can visit site (PDIL) before quoting their rates. For site visit and any clarifications please contact to:

HOD (Construction) Projects & Development India Limited PDIL Bhawan, A-14, Sector 1, Noida – 201301 Gautam Budh Nagar (UP) Tel: +91-120-2529842/43/47/51 Fax: +91-120-2529801 e-mail: [email protected]

14.0 Bids submitted thro’ FAX and e-mail will not be accepted. No request from any

bidder to PDIL to collect the bid from airlines, cargo agents etc. shall be entertained by PDIL. 15.0 PDIL reserve the rights to assess bidder’s capability and capacity to perform the contract. 16.0 Bids must be submitted on or before the closing date and time well in advance. Bids received

late are liable for rejection & no complaint shall be entertained in this regard for any reason whatsoever.

17.0 To know more about PDIL, please visit our website http://www.pdilin.com



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Instructions to fill the Price Schedule I. Bidder after downloading the Excel BoQ (Price Schedule) uploaded in the Portal, shall

quote their Price in the given cells as per instruction given in the item description column.

II. A copy of Priced offer (BoQ to be uploaded by Bidder in the Portal), keeping price blank (hiding the price) and in place indicating "Quoted" or "√ ", as a confirmation of price quoted against the enquired item and GST, shall be submitted along with un-priced Techno-commercial Bid in Folder/Packet1.

III. Bidders are requested not to temper/alter the Price Schedule Format.



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ANNEXURE-III

FORMAT FOR EVALUATION OF BIDDER

SUB: Operation and Comprehensive Annual Maintenance Contract of Central AC Plant

at PDIL Bhawan, Noida. (To be filled by the bidder) 1. Name of Company :

2. Turnover of last three(03) years :

2016-17

2017-18

2018-19

3. Maximum Value of Single order executed during last 7 years ending last day of month previous to the one in which bids are invited :

(i) Satisfaction Certificate / Work completion certificate in support of above issued by client on their letter head mentioning Scope of work, duration of services provided & Authorized signatory contact no. (Certificate with any of above details missing shall not be considered as valid document)

4. Registered & Present address of office of the Company (in case of different present address, mention both) :

Offer without above information may be considered Non-responsive. The above form duly filled-in shall be submitted along with technical & un-priced commercial bid in Envelope-II. Documents to be furnished by bidder (Photo copies duly signed by Authorized Signatories & stamped with company Seal):

Audited balance sheet for last three years ending 31st March 2019. Partnership Deed / MOA along with Firm Registration Certificate with Power of attorney (The

bidder, except for Public / Private Limited Companies shall also submit the latest affidavit for all partners/ proprietors regarding their no involvement in any criminal case in past as well as at present).

GST registration certificate, PAN card, TIN, PF registration certificate, ESI / WC, registration certificate along with latest return.

List of Purchase Orders (with order value) executed in last seven years with the name of respective clients shall be submitted with technical & un-priced commercial bid.

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT AT PDIL BHAWAN,

NOIDA

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GENERAL TERMS AND CONDITIONS

1. Scope of work The Scope of Contract/ Purchase Order (P.O), shall be as per ‘Technical Specification’ and/or ‘Price Schedule’, attached to the ITB, unless & otherwise it is modified, at subsequent stage of bidding.

2. Firm Price Price to be quoted shall be firm and subject to no escalation whatsoever during the contractual completion period including extended period, if any, except for any statutory variations i.e. change in the rate of tax & duty and/or inclusion of any new tax & duty. Bid with variable price will not be accepted.

3. Price Basis Duly executed at PDIL BHAWAN, NOIDA.

4. Taxes and duties 4.1 Goods & Service Tax (GST): GST shall be paid EXTRA as applicable as per GST law. Bidder shall

clearly indicate the present applicable rate of GST in Percentage (%). However, Bidder shall indicate corresponding HSN / SAC Code in the check list and shall also enclose a copy of GST registration certificate along with the unpriced offer.

PDIL shall avail Input Credit against payment of GST. Same will also be considered while

evaluating the price bid. Relevant necessary documents shall be provided by the Contractor to enable PDIL avail the above credit set off.

Bidders have to ensure that they should file the Tax return on time to avail input Tax credit, else

the same shall be deducted from EMD/Security Deposit/Running Bills. 4.2 Statutory variation in taxes and duties including imposition of any new tax & duty, within the

scheduled Completion period, as per P.O, shall be paid at actual prevailing rate only on production of documentary evidence.

The rates quoted in “Price Schedule” shall be inclusive of all taxes & duties and shall be firm during the entire contractual period irrespective of any variation in the rate of taxes & duties including inclusion of any new taxes & duties. However, the contractor shall be required to indicate the applicable taxes, duties etc. separately while invoicing to PDIL.

4.2.1 In case of delay in execution or if there is any increase in the rate of tax & duty and/or there is imposition of any new tax/ duty by statutory authorities, PDIL shall restrict the payment of taxes & duties, as prevalent on the scheduled delivery/ completion period only, as mentioned in the P.O and amendment(s) there to.

4.2.2 If there is any decrease in applicable rate of taxes & duties &/or there is any withdrawal of any tax & duty by statutory authorities, during the completion period including extended/amended period of P.O, shall accrue to PDIL’s a/c.

4.3 The Contractor has to submit / furnish all necessary documents / information to enable PDIL to claim Input Tax Credit (ITC) in respect of GST.

4.4 PDIL shall not issue any form other than Form-38 i.e. Road Permit, if required, on written request by the Contractor.

5. Effective date of Contract/ P.O Shall be the date of issuance of LOI/ P.O


NOIDA

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ANNEXURE- IV 6. Completion Period/ Time Schedule

Mobilization Period: .…days from the date of intimation by PDIL. Completion Period: …. days/ weeks/ months from the date of handing over site

7. Tax deduction at source Income tax, as applicable as per income tax act, shall be deducted at source from your bills and a certificate towards this deduction shall be issued to the contractor. Vendor has to furnish the details of the income tax assessment i.e. address of the income tax counter where they file their income tax return. Vendor to furnish PAN no. & GST registration number as required in the check list.

Vendor has to supply all necessary documents to enable PDIL to claim Input Tax Credit in respect of GST.

8. Payment Terms For AMC

8.1 100% quarterly payment shall be released within 30 days of submission of invoice duly certified by HOD (Mechanical) or his/ her authorized representative of Mechanical Department. The quarterly bills shall be submitted by the contractor with all necessary documents to the Operator of the Contract.

1.1 Monthly wages of personnel deployed and contractor’s service charges payments 1.2 For supply of Additional manpower payments, if any 1.3 Payment for supply and repair jobs, if any

8.2 The above payments shall be released subject to submission of Security cum Bank Guarantee/ Security Deposit, if applicable, as mentioned herein below, failing which the same amount shall be deducted from the Contractor’s Bill(s). All payments will be made by account payee cheque or direct transfer in bank account through RTGS.

8.3 The payment to the personnel shall be made by the contractor by Account Payee Cheque in presence of HOD (Mechanical) or his/ her authorized representative of Mechanical Department. For this purpose, the Contractor must inform in advance about the exact date and time of making payment of their staff.

8.4 It may be noted that Government of India has implemented Trade Receivable Discounting

System (TReDS) to address challenges faced by MSMEs in delayed payments (after receipt/acceptance of Material/Services) from Government buyers leading to shortfall of Working Capital. TReDS is an online electronic institutional mechanism for facilitating the financing of trade receivables of MSMEs through multiple financiers. PDIL has already been registered on the below mentioned TReDS platform:

M/s Receivable Exchange of India (RXIL), Mumbai

MSME vendors are requested to get themselves registered on the above TReDS platform to avail the benefit in the event of order

9. Period of contract

Period of comprehensive Annual Maintenance contract shall be 3 Years from the date of LOI/PO.


NOIDA

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ANNEXURE- IV 10. Security Cum Bank Guarantee

Bank Guarantee (BG) for an amount equivalent to 10% of order value shall be submitted by the supplier within 15 days of receipt of LOI/WO. BG shall be valid to cover contract period plus claim period of 06 months thereafter from the date of LOI/WO. BG shall be issued from any Indian nationalized / scheduled bank. No interest shall be payable on BG. A blank format for BG is enclosed herewith as Annexure-X. PDIL Noida, however, reserves the right to forfeit the above BG if the contractor fails to take up the job as indicated in ITB or abide by and fulfill the terms and conditions of the contract and / or to execute the work satisfactorily. Refund of bank guarantee will be made after expiry of the contract on the certification of H.O.D (Mechanical-Construction) or his authorized representative for due fulfillment of the contractual obligations and after adjusting the expenditure incurred by the company, if any, on account of any failure on the part of the contractor. In the absence of submission of Security Deposit, the equivalent amount after adjustment of EMD amt., if any, shall be adjusted from the bills.

11. Validity

Prices quoted should be net and should remain valid for our acceptance for a minimum period of 90 days from the date of opening of technical bids. PDIL will not allow any revision in prices within validity period after sealed tenders are opened.

12. Statutory obligation and Safety Rules (For AMC/ ARC) The Contractor will have to follow all safety rules and measures during contract period and will be fully

responsible for implementing rules, obligations and statutory provisions of government and all the consequences in the event of any eventuality.

The Contractor shall be responsible to observe and comply with all statutory requirement including contract labour act 1970, minimum wage act – 1948 and EPF act 1952 etc. including all amendments thereof in vague both of central and state government. PDIL shall be kept indemnified against any action brought against it or any violation / non –compliance of any act /acts, all expenses for compliance of above acts and regulations shall be borne by the contractor.

The Contractor shall comply with at his cost all safety norms such as Fire and Safety regulation act as applicable at site.

The Contractor shall be responsible for all risk involved in respect of their personnel and material at site and arrange proper insurance coverage at his cost.

Personnel deployed should be medically fit to work should posses good conduct and should have no past criminal record and shall maintain high standard discipline, decency and decorum. PDIL reserves the right at its sole discretion to ask for replacement of any person employed by the contractor.

13. Termination of the contract

PDIL reserves the right to terminate the contract, without giving any reason whatsoever, at any stage even during the contract, based on the contractor's performance or for any other reason, by giving 15 days notice in writing.


NOIDA

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ANNEXURE- IV 13.1 PDIL shall have the right to terminate this contract if:

A. The contractor fails to provide services or contractual obligations in accordance with the provisions of this contractor

B. The contractor suspends the performance of all or part of the services, or C. The contractor abandons the services, or D. The contractor becomes bankrupt or goes into receivership or liquidation or makes an assignment

for the benefit of his creditors.

13.2 In the event of termination of contract, the amount due on contractor as per contractual provisions after recovery of dues (from contractor's pending invoices/ security deposit, as the case may be), shall be released to them.

13.3 If at any later date, it is found that documents, information and data submitted by the Bidder in the Bid, and based on which the Bidder has been considered eligible or successful or has been awarded the Contract is incorrect or false to the extent that had the correct or true information been made available to the OWNER at the time of Bid evaluation, the bid would have been declared ineligible or unsuccessful, the Bidder shall be forthwith disqualified or, as the case may be, the contract awarded based on such incorrect or false information shall be cancelled and the EMD/BG/Security Deposit shall be liable to be forfeited.

13.4 PDIL reserves the right to reject any or all the bids without assigning any reason whatsoever and do

not bind it to accept the lowest or any other bid. All bids in which any of the prescribed conditions are to be fulfilled or are incomplete in any respect are liable to be rejected.

14. Price Reduction Clause The contractor to note that any problem / breakdown in the HVAC system shall be attended

immediately by the contractor in order to restore the plant / equipment in good condition. Equipment which requires no material replacement or minor replacement / minor repairs shall have to be repaired within 01 working day and problem in major equipment (like motors, pumps, compressors, cooling tower motor etc covered under the contract which are required to be taken out from PDIL office for repairing at shop/works by the contractor) involving major repairs/ major material consumption / external shop repairs shall be repaired by the contractor within 05 working days, failing which a price reduction @ 0.5 % per week or part thereof subject to maximum 10 % of total order value shall be imposed and shall be recovered from contractor’s bills.

In the course of the whole AMC period, if contractor fails to execute / repair jobs whenever required in the plant within stipulated time, the owner (i.e. PDIL) may get the job done by any other agency to make good such defect at the risk & cost of the contractor. All expenses incurred by the owner in rectifying the defects including all damages, loss and expenses consequent on defects shall be recoverable from any amount due or which may become due on the contractor.

Above Price reduction clause shall also be applicable, if parameters (i.e. required temperature, RH) are not met as specified in technical specification of the ITB/PO.

All material in /out shall be governed by PDIL office prevalent procedure. Proper gate pass / entry/ challan shall be made by the bidder.

All activities performed by the contractor whether routine or scheduled or break down maintenance shall be recorded in log- book properly.

In the event of non working of equipments the pro rata deduction from the running bill will be deducted of the equipment which is not working.


NOIDA

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ANNEXURE- IV 15. Force majeure

Any delays or failure of the performance of either party hereto shall not constitute default hereunder or give rise to any claims for damages, if any, to the extent such delays or failure of performance is caused by occurrences such as acts of god or public enemy, expropriation or confiscation of facilities by government authorities, compliances with any order or request of any governmental authorities, acts of war, rebellion or sabotage or fires, explosions, riots or illegal joint strikes of all the workers of all the contractors.

The party claiming under force majeure shall inform the other party about the occurrence of event of force majeure, at the earliest but not later than 7 days from the date of such occurrence. If the force majeure conditions last for more than 30 days, the parties shall meet and mutually decide about the future course of action.

16. Governing laws The terms and provisions of this contract shall be governed and interpreted in accordance with the laws of India in force.

17. Breach of contract In case the supplier fails to execute the order, PDIL reserves the right to get the order completed through any other means/agency at bidder’s risk and cost.

18. Jurisdiction Order shall be deemed to have been entered into at Noida and all cases of action in relation to the order shall, therefore, be deemed to have assigned within the jurisdiction of Gautam budh Nagar (UP) and venue of arbitration shall be Noida.

19. Arbitration

All cases of dispute arising during execution of contract shall be resolved by mutual discussion of parties operating the Contract. In the event of failure to do so, matter will be settled as per Arbitration and Conciliation Act, 1996, as amended from time to time. However, wherever applicable, in case of settlement of commercial disputes between PSEs inter SE and PSE(s) and Government Department(s), the same shall be settled through Permanent Machinery of Arbitrators (PMA) setup in the Department of Public Enterprises (DPEs) as per the following Clause: “In the event of any dispute or difference relating to the Interpretation and application of the provisions of the contracts, such dispute or difference shall be referred by either party for Arbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the Government of India in-charge of the Department of Public Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the dispute, provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such reference the dispute shall be decided by the Law Secretary or the Special Secretary/Additional Secretary, when so authorized by the Law Secretary, whose decision shall bind the Parties finally and conclusively. The Parties to the dispute will share equally the cost of arbitration as intimated by the Arbitrator”. The performance under this contract, shall not stop for any reason, whatsoever, during the said dispute / proceedings, unless the service provider is specifically directed by PDIL to desist from working in this behalf.


NOIDA

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ANNEXURE- IV 20. Acceptance / rejection of quotation:

PDIL reserves the right to accept / reject any /or all quotations, in whole and in part without assigning any reason thereof. PDIL reserves the right to split the order in two or more bidders.

21. Bid shall be ideally in conformity to the Scope of supply/work along with all Terms & conditions,

stipulated in the Enquiry. PDIL shall appreciate to receive a Bid having no deviation. However, underunavoidable circumstance, a Bidder may submit Deviations in a separate sheet, which PDIL at its ownliberty may accept or reject. Deviations found elsewhere inside the Bid document shall not beconsidered. Deviations including condition(s), if any, found in the Price bid shall be liable for rejection of a Bid in totality.

22. PDIL reserves the right to reject any or all the bids without assigning any reason whatsoever and does

not bind itself to accept the lowest or any other bid. All bids in which any of the prescribed conditions are to be fulfilled or are incomplete in any respect are liable to be rejected. PDIL is at liberty to take any of the following actions in case of this ITB:

A) To cancel the tender without reference to the bidders. B) To postpone the due date and time.

23. PDIL also reserves the right to reject the bid if bidder’s quoted prices are anomalous or way below

estimated budget.

24. Min. Wages to the workers deployed at PDIL Noida Bidder to quote rates of wages as per the latest circular applicable for Minimum wages for central public sector enterprises (CPSE). Refer latest circular applicable for central public sector enterprises (CPSE) attached with this ITB. In the event when minimum wages of U.P Govt. Surpasses the min. Wage rate for CPSE and vice versa in that case the higher wage rate order/circular shall be applicable.

25. Insurance Necessary insurance(s) to cover accident risk for his employees loss of life, material etc. to crew or the third party to be arranged by Contractor at his cost.



PNME/3915/2020-21/AMC-CAC/E/929 0 DOCUMENT NO. REV

SHEET 1 of 5

ANNEXURE-V

SPECIAL CONDITIONS OF CONTRACT

1.0 Definitions In this contract, as here in after defined, the following words and expressions shall have the same meanings hereby assigned to them except where the context otherwise required.

the "OWNER/PURCHASER" shall mean Projects and Development India Limited (PDIL) a company incorporated in India having its registered office at PDIL Bhawan, A-14, Sector-1, Noida-201301, U.P, India. The term owner includes its successors, assignees of PDIL.

"CONTRACTOR" shall mean the bidder/tenderer/vendor selected by the owner for providing the subject work under the terms and conditions of this bidding/tender document and shall include the successors and permitted assignees of the contractor.

2.0 Security and safety rules

The contractor's staff shall abide by the existing security and safety rules/regulations/precautions as per instruction issued to them from time to time as well as safety provisions shall be as per latest manuals published by Indian institution, statutory rules, regulation and provisions of contract conditions. The contractor and its staff may also be required to pledge secrecy and non-divulgence of the nature of the work of PDIL that may prejudice the interests of PDIL. Contractor shall also ensure to engage persons by him whose character and antecedents have been got verified by him and furnish a certificate in this regard to PDIL. The contractor shall provide necessary barriers, warning signals and other safety measures wherever necessary so as to avoid accident. He shall also indemnify PDIL against claims for compensation arising out of negligence in this respect. Contractor shall be liable, in accordance with the Indian Law and Regulations for any accident occurring due to any cause. The Owner shall not be responsible for any accident occurred or damage incurred or claims arising there from during the execution of work. The contractor shall also provide all insurance including third party insurance as may be necessary to cover the risk. No extra payment would be made to the contractor due to the above provisions thereof.

3.0 Discipline

Employee(s)/labourers engaged/deputed for the subject job by the contractor shall maintain punctuality and discipline. if any employee(s)/labourers engaged by the contractor is found to be undisciplined, misbehaving with PDIL'S authorized representatives and/or officer/staff under the influence of any intoxicant, PDIL may ask the contractor to replace such employee(s) /labourers and the contractor shall then forthwith comply with such instruction.

4.0 Compliance of existing laws for engagement of labour

The contractor shall exclusively be liable for non-compliance of the provision of any acts, laws, rules and regulations having bearing over engagement of labour / workers(s), directly or indirectly for subject work under this contract.




SHEET 2 of 5

ANNEXURE-V

5.0 Care of the Building Care shall be taken by the contractor while handling and installing the various equipments and

components of the work to avoid damage to the building. He shall be responsible for repairing all damages and restoring the same to their original finish at his cost. He shall also remove at his cost all unwanted and waste material arising out of the installation from the site of work.

6.0 Indemnify

The contractor hereby undertakes to indemnify PDIL against all actions, suits, proceedings, claims,

losses, damages etc., which may arise under minimum wages act, fatal accident act, workmen compensation act, shops & establishment act, family pension & deposit linked insurance scheme or any other act or statutes not herein specifically mentioned but having any direct or indirect application for the person(s) engaged under this contract by him.

The contractor shall defend, indemnify and hold PDIL harmless from any liability, which may be imposed by the central, state or local authorities and also from all claims, suits arising out of or by reason of the work provided by this contract including any liability that may arise out of accident, whether brought by the employees/labourers of the contractor or by the third parties or by the central or state government authority or any sub-division thereof.

PDIL shall not be responsible for any claim/compensation that may arise due to damages/injuries/pilferage to the contractor's employee(s)/ staff/labourers under any circumstances while an employee(s) /labourer is engaged in the PDIL's duty under the contract.

7.0 Prohibition

The contractor shall ensure that its employee(s) /labourers refrain from smoking or carrying any inflammable substances etc., inside the office premises of PDIL, while on duty with PDIL.

8.0 Contractor's Obligation

The contractor shall also be bound to discharge obligations as provided under various statutory enactments, as applicable, including the employees provident fund & miscellaneous act, 1952, employees pension scheme, 1995, ESI act 1948, contract labour (regulation and abolition) act, 1970, minimum wages act 1948, payment of wages act 1936, payment of bonus act, 1965, payment of gratuity act, 1972, workmen's compensation act 1923, works contract act, 1999 and other relevant acts, rules and regulations in force and as amended from time to time and are in force in the state where the subject work under this contract are executed.

9.0 Supervision

The contractor shall ensure regular and effective supervision of the personnel deployed by him during the execution of the contract.

10.0 Working hours

All the maintenance jobs shall be carried at the PDIL, Noida from Monday to Saturday (except holiday) as per PDIL office hours and office schedules. However, maintenance work can also be done by contractor after office hours/ holiday/ off day after getting permission from PDIL’s contact person / his representative.




SHEET 3 of 5

ANNEXURE-V

11.0 Handing over and Taking over of the HVAC plant: Central AC plant and allied equipments as detailed in the ITB/PO shall be handed over to PDIL in good working condition by bidder after expiry of comprehensive AMC of the plant excluding normal wear and tear. Any type of deficiency shall be on account of bidder and shall be restored at risk and cost of the bidder. Regarding takeover of HVAC plant, in case where previous contractor failed to attend/refit/repair any old complaints within provided time frame then PDIL may ask new AMC agency to immediate take over & in such case bidder has to operate and maintain HVAC system as per ‘as is where basis’ & shall perform all the requisite repair & refitment without any commercial implication to PDIL. Bidder to consider all such cost in their quotation.

12.0 Minimum wages act. (1948)

a) The contractor shall pay minimum rates of wages to workers employed by him as per the notification of the central govts. from time to time. Refer latest circular issued by central govt. in this regard. (Circular no. 1/VDA(1)/2020-LS-ll dtd 08.05.2020)

b) Observe all directions issued under this act as regard to normal working hours, weekly day of

rest with wages and overtime rates. c) Maintain registers and records as required by the government showing particulars of employee,

work performed by them, wages paid to them and receipt given by them. 13.0 Contract labour (R&A) act. (1970) Contractor shall be required to obtain a registration under this act and abide by the provisions which are

in force or as amended from time to time responsible for making payment of wages giving particulars of employee, their work and wages paid to them and also deductions made from wages whether statutory or fines imposed.

14.0 Payment of bonus act. (1965) It is obligatory for the contractor to:

a) Work out and pay annual bonus to the workers @ minimum 8.33% of the salary and wages including dearness allowance.

b) Every worker who works for 30 working days during the accounting year is eligible for bonus.

For computation of number of working days an employee will be considered to have worked on the days on which he is laid-off or he is on leave with pay or he is absent due to disability resulting from accident arising out of employment.

c) To maintain register and records and other documents in such form and manner as required

under this act. He will also provide information to the inspector appointed under this act. 15.0 Employees provident funds act. (1952) The contractor has the following obligation:

a) Abide by the provisions of the P. F. Act. as amended from time to time.




SHEET 4 of 5

ANNEXURE-V

b) Arrange to pay employees and employer's contribution and also the administrative and

inspection charges as required under the act.

c) Maintain proper accounts in relation to the amounts contributed by him and his employees as directed by the board of trustees.

d) Send to the regional provident fund commissioner within 15 days of the close of the month a

monthly-consolidated statement showing the recoveries made from the wages of each employer in respect of each employee.

e) Intimate to the central board of trustees if an employee is dismissed for misconduct so that, if

necessary, a part of the employees' contribution may be forfeited.

f) Maintain an inspection book for an inspector to record his observation on his visit to the establishment.

16.0 The employees state insurance act. (1948) Contractor is required to:

a) Get his establishment registered and obtain employers code number. b) Arrange allotment of insurance number to all workers covered by the act. Assist the employees

in obtaining their identity certificates.

c) Arrange to pay to the corporation, employees and his own contributions and prepare a contribution card for each of his employees showing his insurance member.

d) Maintain an accident book and enter therein accidents as reported from times to time. arrange

for first aid to the injured employees and transport for obtaining medical aid. e) Grant leave on the basis of medical certificates issued by the ESI doctor.

f) Maintain such registers and records as may be required under this act and provide facilities to the inspector to enter the premises and examine any person, book or document relating to employment.

17.0 Works contract tax (Act 1999) applicable in state of Uttar Pradesh

Contractor who works for the company should obtain an exemption certificate from the commissioner of sale tax (work contract) otherwise company shall deduct the amount of TDS in accordance with the provisions of this act. If at any stage the contractor’s establishment gets an exemption certificate, he shall apply for refund to the sales tax commissioner. PDIL will furnish only a TDS certificate for the amount deducted and deposited with the commissioner.

18.0 Any other act.

Provisions of any other act applicable to the contractor during the currency of the contract. however, any additional financial burden only due to newly imposed govt levy may be considered by the owner for reimbursement against documentary evidence for actual payment, if the same comes in force after submission of the offer.




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ANNEXURE-V

19.0 Order of precedence

In case of contradiction between relevant Indian standards, GCC, special conditions of contract, specifications, drawings and schedule of rates, the following shall prevail in order of precedence: i Work order/purchase order ii Fax/letter of intent iii Special conditions of contract iv General terms & conditions of contract v Commercial terms & conditions of contract vi Technical specifications & scope of work vii Drawings, if any viii Standard specifications, if any ix Indian standards

20.0 All other terms & conditions: Shall be governed as per our ITB. 21.0 Correspondence

Correspondence related to this order should be addressed indicating above order no. to HOD (Mechanical) of PDIL, Noida.

22.0 Acknowledgement Contractor to please furnish acknowledgement receipt and confirm acceptance of this order by returning one copy to HOD (Mechanical) of PDIL – Noida, duly signed with company seal under the heading ‘READ & ACCEPTED’.

For & on Behalf of Projects & Development India Ltd.

(Ganesh Choudhary)

HOD(Mechanical-Construction) Contractor’s Acceptance READ & ACCEPTED Signature ………………………….. Stamp ………………………….. Name ………………………….. Designation ………………………….. Date …………………

PROJECTS & DEVELOPMENT INDIA LIMITED

3915-PNME-TS-927

0

DOCUMENT NO REV

SHEET 1 of 14 ANNEXURE-VI

TECHNICAL SPECIFICATION

FOR

OPERATION AND COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT

INSTALLED AT PDIL BHAWAN, NOIDA

TECHNICAL SPECIFICATION OF

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT

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ANNEXURE-VI

CONTENTS

SN DESCRIPTION 1 INTENT

2 GENERAL DESCRIPTION OF PDIL’S CENTRAL AC PLANT

3 DETAIL DESCRIPTION OF BIDDER’S SCOPE OF WORK

4 CO-OPERATION/ CO-ORDINATION WITH OTHER AGENCIES

5 CONTRACT PERIOD

6 TOOL / TACKLES

7 SCHEDULE FOR ROUTINE AND PREVENTIVE MAINTENANCE



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ANNEXURE-VI

1. INTENT :

This specification together with all enclosures covers the requirement of Comprehensive Annual Maintenance contract of Central AC plant at PDIL Bhawan , Noida.

2. GENERAL DESCRIPTION OF PDIL’S CENTRAL AC PLANT : The system comprises of followings:

3. DETAIL DESCRIPTION OF BIDDER’S SCOPE OF WORK:

3.1 This is a Comprehensive Annual Maintenance Contract. Bidder’s Scope of work consists of 02 parts:

i) Comprehensive Annual Maintenance work : It includes all requirement of material supply and labour part as & when required in the Central AC plant in order to smooth & uninterrupted operation throughout the contract period.

ii) Day to day Operation: It includes deputation of 02 skilled technicians and 01 semi-skilled helper. Technicians should be ITI/diploma in electrical/mechanical/refrigeration & electro-mechanically competent enough in the field of HVAC plant maintenance & operation. The technician shall be competent enough to operate and do the maintenance of the HVAC plant. Copy of skilled technician’s ITI/diploma certificate shall be provided by the AMC contractor along with the bid. He should have experience in the Water & Air cooled chiller units, day to day operation, predictive & preventive maintenance, break down maintenance, filling of log books & record, store

1. Unit #1: Screw Chiller unit (York Make) 190 TR 01 no.

2. Unit #2: Reciprocating Chiller unit (Voltas make) 120 TR capacity 01 no.

3. Unit #3: Reciprocating Chiller Unit (Voltas make) 120 TR capacity. 01 no.

4. Chilled water pumps 04 nos

5. Condenser water pumps 04 nos.

6. Cooling towers (1 Advance make + 1 Paharpur make) 02 nos.

7. Air Handling units (AHUs) 13 nos.

8. Fan Coil Units 4 nos.

9. Motor control centres, consoles, AHUs control panels and associated wiring & all internals

lot

10 Piping, insulations, Valves and fittings of whole plant lot

11 Air duct, grills, diffusers and dampers lot



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ANNEXURE-VI

keeping work, also he should be able to fix problems related to electrical faults in the HVAC system or in MCB of HVAC plant etc. In case of non satisfactory performance from the technician or helper deployed by the AMC contractor, PDIL reserves the right to demand for a new skilled technician. In such cases, AMC contractor shall replace manpower within 3 working days.

iii) Min. Wages to the workers deployed at PDIL Noida: Bidder to provide minimum wages as per the latest circular for central public sector enterprises (CPSE). In the event when minimum wages of U.P Govt. Surpasses the min. Wage rate for CPSE then the higher wage rate order/circular shall be applicable and vice versa.

3.1.1 Comprehensive Annual Maintenance work : It covers all requirements of material supply and labour part as & when required in the plant in order to smooth & uninterrupted operation throughout the contract period. Following maintenance activities for entire Central AC plant to be done by bidder:

i) Predictive maintenance ii) Preventive / routine maintenance iii) Schedule maintenance iv) Break down maintenance

Central AC plant consists of the following which shall be covered under comprehensive AMC by bidder:

i) Screw Chiller unit no.#1 : It consists of screw compressor, motor, evaporator, condenser, microprocessor panel, electrical cabling, piping , valves, fittings, gauges, instrument controls, structures etc.

ii) Reciprocating Chiller unit no#2: It consists of reciprocating compressor, motor, evaporator, condenser, microprocessor panel, electrical cabling, piping , coupling, guard ,valves fittings, gauges, instrument controls etc.

iii) Reciprocating Chiller unit no#3: It consists of reciprocating compressor, motor, evaporator, condenser, microprocessor panel, electrical cabling, piping , coupling, guard ,valves, fittings, gauges, instrument controls etc.

iv) Chilled water pumps: 04 sets of pumps consist of their drive motor, electrical cabling, piping , insulation, strainers, valves, gauges, coupling with guards, structures etc.

v) Condenser water pumps: 04 sets of pumps consist of their drive motor, electrical cabling, piping , strainers, valves, gauges, coupling with guards, structures etc.

vi) Drain pumps: 02 nos. of drain pumps consist of all piping and frame work which are meant for draining the water from plant room to storm water drain outside.

vii) All electrical panels in basement, Motor control centres, consoles , 13 nos. of AHUs control panels and associated Electrical cabling , control wiring & all internals.

viii) Air handling units: All 13 nos. of AHUs with their motor, pipings, valves, gauges, drain, ductings, air diffusers/ grills, heaters assembly, humidification system and control etc. shall be in scope of AMC.



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Imp. Note: Replacement of 06 nos. of AHUs (Gr. Floor, 4th floor and 5th floor) is under progress and complete liasioning with OEM for the operation & maintenance of AHUs is under the scope of AMC contractor. Bidder has to ensure that all 13 nos. of AHUs shall operate in right and efficient manner along with all heaters assembly units.

ix) Cooling tower: 02 nos. of cooling tower consisting of drive motor, fans, hub, fills, structure, cabling, piping, strainers, valves etc. Chemical dosing in cooling tower for water treatment shall be in scope of bidder. Chemical shall be purchased by bidder .Basis of Chemical selection & quantity of dosing in cooling tower shall be submitted by bidder to PDIL for review before planning the chemical dosing schedule.

x) Expansion tank: Chilled water expansion tank with entire chilled water piping & valve assembly. Chilled water make up shall be taken from RO water system which is required to be co-ordinated by bidder. If raw water is taken from concrete overhead tank then suitable water softening chemical supply & dosing shall be in scope of bidder.

xi) Routine water level checking and filling in cooling tower basin and expansion tank shall be in scope of bidder. Scale, mud, algae removal for cooling tower shall be in scope of bidder. , periodic blowing down of cooling tower basin water shall be done by bidder.

xii) All water piping, insulation, supports, valves, strainers, ducting’s , air diffusers/ grills , heaters, electrical cables, instrumentations, controls whatsoever are installed in various location in the central AC plant & circuits shall be covered under AMC and in scope of the contractor.

Some activities are mentioned, but not limited to, following shall be done by bidder during contract period:

Filling of refrigerant in all three water cooled chillers units as per their certain refrigerant types. Bidder shall store minimum stock in the site also, so that, if necessity arises, same could be availed without any delay.

Draining of compressor oil and filling fresh compressor oil periodically. Bidder shall make sufficient stock of the oil to avoid substantial delay in the work.

Compressor motors winding and replacement of any burnt out parts whatsoever. Periodical De-scaling of condensers shall be done. Within AMC period, if

condensers and evaporators of chiller unit experience any blockage / breakdown, same shall be repaired or replaced by bidder.

Genuine spares shall be used by the contractor. Any external or internal in microprocessor panels if goes in break down or burn

same shall be repaired or replaced immediately. Periodic de-dusting & servicing of all MCC panels, console in basement and control

panels of AHUs and FCUs and tightening of loose connection. Any internals and externals of MCC, console panels, electrical panels whether in

basement or in AHUs rooms /FCUs if burnt out shall be immediately



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ANNEXURE-VI

replaced/repaired by new one. If cabling / wiring becomes faulty or damaged, same shall be replaced. All electrical cabling shall be covered in comprehensive AMC. If, any of them gets damaged or burnt, same shall be replaced by new one.

Certain stock of fuses, relays, main switch, contactors, and kit shall be maintained by bidder so that short interruption shall be recovered immediately.

Checking of all valves in the plant and replacement of the same if any becomes out of order.

Checking the function of Chilled water pumps & condenser water pumps and make periodic cleaning, repair and overhauling work. Water spillage should be prevented by periodic maintenance work. Drive motors to be checked and repaired by bidder, in case burnt out.

Strainers shall be checked and if found damaged, shall be replaced by new ones. Any leakage in water line shall be immediately prevented by suitable manner. Old

drain pump situated in basement shall be in scope of this AMC. Cooling tower fan , motor, hub, riser , FRP flappers shall be consistently checked for

proper working and shall be replaced / repaired if becomes out of order. All 13 nos. electrical control panels and heater assemblies of AHUs shall be

covered under comprehensive AMC. Any break down shall be recovered immediately .Belt tensions of AHUs to be checked and shall be replaced by bidder if required. Motors shall be periodically checked and to be repaired in case of burning. Strip Heaters to be checked for proper functionality, if any of them gets out of order, same may be replaced outright. In Winter time, if heating effect seems to be less then bidder has to make provision to provide extra heaters and modification required in panel to be done without any extra cost to PDIL.

Fan coil units (4 nos.) Shall also be covered with all entirety in Comprehensive AMC. In absence of efficient performance of FCUs in their respective locations, contractor has to make some alternative arrangement especially in winter time by providing sufficient numbers of portable electrical heaters associated with blowers of required rating for providing desired temperature therein. These portable electrical heaters shall be in scope & property of contractor and contractor may take them out after the expiry of the work order. No extra cost is payable to the contractor for the same.

Above all, this is explicit that everything in the central AC plant shall be covered in comprehensive AMC contract as explained above and contractor shall execute the same, even if anything is not specifically mentioned herein after. Consumables of any type whether mechanical, electrical or instrumentation part shall be supplied, installed and run by contractor. Required manpower for execution shall also to be arranged by bidder. No extra claim shall be generated regarding these matter by contractor to PDIL as this a comprehensive AMC contract.

Arrangement of extra manpower, lifting and tackles shall be arranged by bidder promptly, if required. No extra cost shall be paid to bidder for the same.

Bidder to note that bidder / contractor has to supply & erect sufficient numbers of



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Good Quality/ branded CVT (Constant Voltage Transformers) including all internal & externals ,structural & cabling work etc with our existing Chillers units (03) to avoid undesirable breakdown due to uneven supply of power especially in summer season. If, required, CVT shall also be equipped with pumps. These CVT shall be in scope & property of contractor and contractor may take them out after the expiry of the work order. Expenses regarding this may be suitably considered by contractor while quoting the cost of AMC. No additional cost shall be paid by PDIL and expenditure shall be deemed inclusive in the cost of entire AMC of central AC plant.

One time annual painting of each equipment and piping with two coat enamel paint of prior distinguished colours along with flow direction and equipment name demarcation shall be done during winter season (i.e. between November to January) by bidder/ contractor without any extra cost to PDIL.

Bidder to note that, if need arises, bidder may be asked to conduct and submit a Feasibility report for any particular machine or its part which comes under bidder’s scope. If required bidder may refer to HVAC Audit report which was conducted in April 2019. Copy of same shall be shared when the need arises.

3.1.2 Day to day Operation work: Bidder’s scope of work are as mentioned but not limited to the following:-

It includes deputation of 02 skilled technicians and 01 semi-skilled helper. Technicians should be ITI/diploma in electrical/mechanical/refrigeration & electro-mechanically competent enough in the field of HVAC plant maintenance & operation. The technician shall be competent enough to operate and do the maintenance of the HVAC plant. He should have experience in the Water cooled chillers Plant, day to day operation, predictive & preventive maintenance, break down maintenance.

Maintaining log books of each equipment vital process parameters of plant. Standard log –book shall be provided by bidder to their operation team and shall be stored in PDIL as a record.

Measurement of temperatures and Relative humidity in each floors and each halls & cabin of PDIL Noida and perform requisite action to maintain required parameter therein.

Record & store keeping work etc. House -keeping of plant area. Plant area in basement and AHUs room shall be neat

& clean and shall be in scope of bidder. Dust , garbage, rubble should not be stacked in these areas. Water logging in basement and AHU rooms should not occur. Entire area of the plant shall be maintained tidy by the contractor.

AHU filters cleaning/replacing and AHU coil wash / chemical wash has be done by bidder for all 13 nos. of AHUs .

Operation personnel should come in Uniform, safety shoes and their Identity card issued by the contractor.

Operation personnel should be insured as mentioned in the commercial part of the ITB. Records of the same shall be submitted to PDIL by bidder.



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ANNEXURE-VI

Day to day operation services of the Central AC plant is required for 8 am to 8 pm

daily and for all 6 days in a week. Sunday shall be an off- days. Bidder to arrange operational personnel (2 skilled technicians + 1 semi-skilled helper) to cater the above said requirement as per governing laws, rules & regulation. Working Hours shall be following: 8 AM to 4 PM for 1st Technician, 12 noon to 8 PM for 2nd Technician & 9.30 AM to 6 PM for helper. However, PDIL may change (increase or decrease) the working hours of the operation / services as per PDIL’s requirement and payment shall be made on actual utilization / consumption/ attendance of operation personnel. Attendance of the manpower shall be certified by PDIL. Also, bidder to make sure that in the event of closing of state borders due to any reason whatsoever, in which existing team residing in neighbour state cannot attend office, in such cases man power from U.P state shall be available with AMC agency for immediate deployment.

In the absence of the any of the operation persons, bidder has to depute any person equally competent so that obstacle in the operation should not occur. In the absence of Manpower, PDIL may deduct the appropriate amount from invoice.

Manpower should be equipped with i) Tool box covering all type of Spanners sets. ii) Digital Thermometer iii) Psychrometer iv) Multimeters v) Screw drivers, pliers, testers etc. vi) All required type of nut, bolts, washer and fasteners etc. vii) Good quality Torch with battery viii) Old cotton cloths, M-Seal, Threads, Teflon tape ix) Measuring Tape x) Electrical insulator tape xi) 24 Volt transformer with bulb & connection. xii) Aluminium Ladder of sufficient height. xiii) Safety belts, safety shoes, gloves etc.

Sitting facility is provided in the AC Plant room situated in basement; however AMC contractor may provide furniture’s like addl. Chairs, tables, almirah for the tenure period at their own expense and shall take necessary approval from PDIL by writing to Engg. in charge before bringing items inside PDIL premises and taking out after contract completion.



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ANNEXURE-VI

3.2 The inside condition of various areas in all floors & cabins under all weather condition i.e.

summer, monsoon and winter shall be maintained by bidder as under: All air conditioned area : 24 ± 2 ⁰C DBT Relative humidity : 50 ± 5%

Bidder shall take necessary measures to maintain above parameters during his contract period. If any modification is required in order to maintain such parameters , same shall be done at no extra cost to PDIL .However , prior permission for execution of any modification work shall be obtained from owner i.e. PDIL. Bidder to note that in failure of meeting above said temperature in PDIL air conditioned area, price reduction clause shall be operative as per commercial part of the ITB. As this is a comprehensive annual maintenance Contract, any items covered in this contract shall be maintained properly by bidder. If, anything is found defective or not working properly or burnt out shall be repaired / replaced by the bidder.

3.3 Responsibility of Liaison with other parties (OEM/ Equipment suppliers) : Bidder is required to maintain a close liaisoning with various manufacturers mentioned hereunder for Chillers, pumps, cooling towers, motors, AHUs etc. in order to obtain genuine spare parts & authentic services as & when required. Also, the bidder has to get the maintenance done by the OEM in case of any failure in chiller/machines/items : M/s York / Johnson Controls India Pvt Ltd M/s Voltas Ltd. M/s Kirloskar Brothers Ltd / Kirloskar electrical Ltd M/s Advance cooling towers M/s Paharpur cooling towers M/s Edgetech (AHU) M/s Zeeco(AHU)

3.4 AMC contractor shall be refrain from following activities: 1. Late payment of wages/ deduction of wages without any valid reason. 2. Not paying wages on monthly basis as per latest wages circular provided in public

domain by central/state government (Whichever is higher). 3. Not responding to complaints through telephone/emails/official letters in which

immediate response is required. 4. Receiving back any amount from the deployed team member’s bank account after

payment of monthly wages.

4. CO-OPERATION/ CO-ORDINATION WITH OTHER AGENCIES: During the period of contract, other vendors / work agency shall also be in the site as per building requirements of PDIL. Hence, bidder is required to maintain proper understanding and co-ordination with the agency deployed for the other work.



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ANNEXURE-VI

5. CONTRACT PERIOD : Period of comprehensive annual maintenance contract shall be for 3 years commencing from the date of LOI / PO by Contractor.

6. TOOL / TACKLES :

Sufficient tools- tackles must always be available with contractor personnel for timely completion of any problems occurred. Screw drivers , D- Spanner set, Ring spanner set, Box spanner set , hammers, pliers, monkey pliers, electrician pliers, hack saw, chisels, cotton , grease, dhoti, gaskets, all required size bolts & nuts, washers, screws, measuring tapes, m-seals , folding stairs, nylon / manila rope, chain blocks, bearing pullers, torch with battery, lamp holder & bulbs with sufficient length of cable, drilling machines , grinders etc.

7. SCHEDULE FOR ROUTINE AND PREVENTIVE MAINTENANCE OF HVAC SYSTEM AT

PDIL BHAVAN, NOIDA:

The maintenance provided during the maintenance period shall be fully comprehensive and shall include but not limited to all equipments, materials, consumable materials, labour part and emergency calls providing and site response within 24 hours. The comprehensive maintenance shall also include a minimum of 12 monthly preventive maintenance visits by qualified personnel who are thoroughly familiar with the type of equipment and system provided for this project.

S.NO. EQUIPMENT WORK TO BE DONE MONTHLY

1. CHILLERS

1. Check refrigerant level, leak test with electronic leak detector. If

abnormal, trace and rectify as necessary, Inform department in writing

on the rectification. 2. Inspect level and condition of oil. If abnormal, trace fault and rectify

as necessary. Inform department in writing on the rectification. 3. Check the liquid line sight glasses for proper flow. 4. Check all operating pressure and temperature. 5. Inspect and adjust, if required. All operating and temperature. 6. Check capacity control, adjust if necessary. 7. Lubricate vane/ linkage/ bearings. 8. Visually inspect machine and associated components, and listen for

unusual sound or noise for evidence of unusual conditions. 9. Check lock bolts and chiller spring mount. 10. Review daily operating log maintained by department’s operating



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ANNEXURE-VI

personnel. 11. Providing written report to Department outlining services carried

out, adjustment made, rectification carried out and if the deficiency is of

a major nature, arrange with department for shut-down to rectify

equipment.

2. WATER

PUMPS

1. Inspect all water pumps. 2. Check all seals, glands and pipelines for leaks and rectify as

necessary. 3. Re-pack and adjust pump glands as necessary. 4. Check all pump bearings and lubricate with oil or grease as

necessary. 5. Check the alignment and condition of all rubber couplings between

pumps and drive motors and rectify as necessary. 6. Check all bolts and nuts for tightness and tighten as necessary.

3.

AIR

HANDLING

UNITS AND

FAN COIL

UNITS

1. Inspect all air handling and fan coil units. 2. Check all air filters and clean or change filters as necessary. 3. Check all water coils, seals and pipelines for leaks and rectify as

necessary. 4. Check and re-calibrate modulating valves and controls. Adjust and

rectify as necessary to ensure compliance to the original specifications. 5. Purge air from all water coils. 6. Check all fan bearings and lubricate with grease as necessary. 7. Check all tension of all belt drives and adjust as necessary. 8. Check and clean all the condensate pans, trays and drains. 9. Check measure and re-calibrate all sensors if necessary. 10. Check, clean and service smoke detectors. Carry out a system test

to ensure that the smoke detector will trip the AHU’s. 11. Check spring vibration isolators for abnormal vibration. Rectify if

necessary. 12. Coil to be cleaned by (a) spray of high –pressure clean water (not

exceeding 30 psi (b) with chemical spray, if necessary) 5. AIR 1. Check operation of all modulating and fixed dampers controlling air



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ANNEXURE-VI

DISTRIBUTI

ON SYSTEM flow though unit. Lubricate all damper bearings and linkages as

necessary. 2. Carry out space temperature checks on air-conditioned areas with

thermo hydrograph. Balance air flow as necessary to compliance with

requirements of original specifications. These checks include the

calibration of sensors, thermostat, etc. 3. Check noise level of discharged air from diffusers.

7. PIPING

SYSTEM

1. Check all piping system for leaks and repair these where they have

occurred. 2. Check for damage & deterioration of insulation or sheathings.

Rectify as necessary. SIX MONTHLY

1. SWITCH

BOARD

1.Clean and adjust all switch gear, contactors, relays and associated

electrical equipments at intervals not exceeding six months. 2. Check and prove operation of thermal over load and protection

devices. 3. Check and ensure tightness of all equipment fastenings and cable

terminations within switch cubical. 4. Vacuum clean all switch board cubicles.

ANNUALLY 1.

CHILLER

1. Perform all functions for monthly check. 2. Check all flanges for tightness. 3. Change oil in oil sump. 4. Replace filter. 5. Check oil temperature control 6. Check motor terminals. 7. Check connections in starter Please note that oil filter gasket replacement shall deem to be included

in the contract. 1. Check motor earthing, meggar motor and connection wiring on each

leg. 2. Check motor temperature cut-out, tighten motor terminals.



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ANNEXURE-VI

3. Check starter contacts, arc shield, transformer. 4. Check dashpot oil, clean dashpot and replace oil when necessary. 5. Test and calibrate overload setting. 6. Inspect calibrate and adjust to original specifications all gauges,

safety and operating controls including low temperature and high

pressure cutout, oil pressure switch, load limit relay and electrical

interlocks. 7. For water cooled condenser systems, inspect condenser tubes for

fouling. If fouling exceeds original specifications, the contractor shall

carry out cleaning of the tubes at his own expense. 8. For air-cooled condenser coils, dust should not be allowed to

accommodate on the condenser coil surfaces. Cleaning should be as

often as necessary (approximately every three months) to keep coil

clean. Exercise care when cleaning the coil, so that the coil fins are not

damaged. Under no circumstances this unit be cleaned with acid

based cleaner.

2. WATER

PUMPS

1. Perform all functions for monthly checks. 2. Check motor earthing, meggar motor and connection wiring on each

leg. 3. Tighten motor terminals. 4. Check starter contacts. 5. Test and calibrate overload setting.

3. EXPANSION

TANK 1. Inspect expansion tank, Drain, clean and flush out tanks as

necessary.

4.

AIR

HANDLING

UNITS AND

FAN COIL

UNITS

1. Perform all functions for monthly checks. 2. Tighten motor terminals. 3. Check starter contacts. 4. Test and calibrate overload setting.



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ANNEXURE-VI

Note:

Before start of the summer season agency shall carry out complete system operability test on

all the system or sub-system. The purpose of this test is to verify that performance of all the

system and sub-system is in accordance to the specifications.

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL

AC PLANT AT PDIL BHAWAN, NOIDA

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ANNEXURE- VII

PREAMBLE TO SCHEDULE OF RATES

NAME OF WORK: Operation and Comprehensive Annual Maintenance contract (AMC) of Central AC plant at PDIL Bhawan, Noida.

Schedule of rates is to be read in conjunction with all the sections / sub –sections or part of this contract document.

1. The rates/ amount shall be filled in SOR sheet as per instruction given in commercial

part of ITB. 2. PDIL may decrease or increase or completely delete the quantity of any item(s) of

SOR in terms of requirement. Works may vary in quantity, hence bidder’s payment shall be calculated on the basis of actual work executed against each items. All contracted rates shall be valid for such eventualities.

3. Unit rates shall include the cost of labours, supervision and consumables, cost towards providing necessary tools & tackles and providing all required facilities for execution and inspection, testing, statutory approval, guarantees etc as per scope of work and technical specification listed in ITB.

4. Rates shall cover any expenses arising from contractor own choice where these choices are permitted by technical specifications.

5. Whenever, it is mentioned in the specifications that the contractor shall perform certain work or provide certain facilities / materials or certain item or activity is in contractor’s scope of services, it is understood that the contractor shall do at his cost within the item rates unless expressly stated otherwise.

6. PDIL reserves the right to interpolate or extrapolate the rate for any item from the rates available for similar work in the schedule of rates. Note: Bidder / contractor shall note the following: a) Do not forget to sign each sheet of SOR along with company’s seal when

submitting Un-Priced copy with bid.

7. PRICE EVALUATION :

Price Evaluation of Bids shall be done considering the quoted prices, by the bidder in the Price Schedule (SOR/BOQ), along with taxes and duties, on overall lowest bidder considering the Input Tax Credit (ITC) w.r.t GST benefit to PDIL.

In case of any discrepancy, unit rate shall prevail for calculation to arrive at the total price.

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL

AC PLANT AT PDIL BHAWAN, NOIDA

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ANNEXURE- VII

In case a bidder does not fill up any amount and leaves it blank or writing ‘N/A’ or put ‘-‘against any item of Price Schedule, it shall be deemed that cost of such item (s) is included in other item by the bidder elsewhere in the quoted price. Incomplete Price Schedule may result into rejection of bid.

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC

PLANT AT PDIL BHAWAN, NOIDA

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ANNEXURE-IX

CHECK LIST (SUMMARY OF TERMS AND CONDTIONS QUOTED)

(BIDDER MUST CONFIRM POINT BY POINT AND STRIKE OUT WHICHEVER IS NOT APPLICABLE) NAME OF BIDDER: OFFER NO. We confirm/clarify as follows: SL.NO. DESCRIPTION BIDDER’S CONFIRMATION/

ACCEPTANCE / COMMENTS

1. Price basis will be firm and subject to no escalation whatsoever during the entire contract period including extended period, if any.

2. Present applicable rate of GST (in %) is indicated separately in the Price Schedule, in the space provided for.

3. All taxes and duties are included in schedule of rate.

4. Comprehensive insurance to be arranged by supplier and charges has been included in the schedule of rate.

5. Mode of dispatch at supplier’s Location: Free delivery at PDIL Noida.

6. Firm prices till handing over.

7. Terms of payment: as per clause 8.0 of ANNEXURE-IV of ITB.

8. Bank guarantee (Mandatory) as per clause 10.0 of ANNEXURE-IV of ITB.

9. Contract period: as per clause 9.0 of ANNEXURE-IV of ITB.

10. Price Reduction Clause: as per clause 14.0 of ANNEXURE-IV of ITB.

11. Validity: 90 days from Un-priced techno-commercial bid opening date.

12. Min. Wages to the workers, as per central govt norms and as defined in ITB, deployed at PDIL Noida HVAC Plant by the bidding party: Latest Document for minimum wages as per central govt norms attached in the ITB.

13. Technical specifications, detailed technical catalogue, leaflets, literature furnished

14. Signed and Stamped copy of cover page of the ITB to be submitted as a confirmation of acceptance to all the terms and conditions of the ITB document in totality.

15. Address of the income tax counter where the bidder file their income tax return.

16. Whether the Company is registered as M S E (Micro & Small Enterprises) if ‘Yes’, indicate the registration No. and enclose a copy of Registration Certificate.( YES / NO.)

17. Whether the M S E Company is owned by SC / ST (YES / NO.)



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ANNEXURE-IX

18. Whether the M S E Company is owned by Woman (YES /

NO.)

19. Document to be furnished: (photocopies duly signed by authorized signatory & stamped):

Audited balance sheet for last three years ending 31st March’2019.

Copy of previous Purchase orders / Work orders / Work completion certificate / ITB issued by the clients against job executed along with other relevant documents (copy duly signed and stamped) in support of Bidder’s Pre-Qualification Criteria (PQC) indicated in Annexure-I of ITB.

Photocopy of PAN Card Copy of GST Registration Certificate Signed and Stamped copy of cover page of the ITB to be

submitted as a confirmation of acceptance to all the terms and conditions of the ITB document in totality.

Price Confirmation copy i.e. Schedule of Rates. A copy of Schedule of Rates, keeping price blank (hiding the price) and in place indicating "Quoted" or "√", as a confirmation of price quoted against the enquired item and all applicable Taxes & Duties.

Bank account details for NEFT/RTGS on bidder letterhead.

Self declaration regarding holiday & blacklisting (Annexure-XI)

Declaration by bidder regarding local content (Annexure-XII)

Declaration of site visit (Annexure-XIII) Tender Acceptance Letter (Annexure-XIV) Details For Payment (Annexure-XV)

20. Name Of Contact Person For This Enquiry Designation, Telephone Nos. (Mob) Fax No. Email Id

Declaration by bidder regarding Local Content as per given format To Furnish

21. Bidders option as per clause 5.4 of Annexure-II ‘Instructions to Bidders’ (mark "√” for only one option of Purchase Preference)

Make In India Order 2017 PPP for MSE-Order-2012

22. Confirmation of Acceptance to all Terms and Conditions of the Tender Document in totality.

23. HSN/SAC Code (Bidder to indicate) ……………………. 24. It is confirmed that in case any of the terms and conditions

mentioned in this summary are at variance with those indicated



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ANNEXURE-IX

anywhere else in our offer, the condition indicated in this summary shall prevail.

Authorized Signatory of Bidder Title: Designation: Date:

OPERATION & COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT OF CENTRAL AC PLANT AT

PDIL BHAWAN, NOIDA

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DOCUMENT NO. REV

ANNEXURE-X

FORM NO: 02-0000-0021 F2 REV4 All rights reserved

SECURITY CUM PERFORMANCE BANK GUARANTEE / SECURITY DEPOSIT

This guarantee made this _____________ day of _______ (Year in four digits)

between a company incorporated in (mention name of the Bank/ company)______________________having its registered office at _________________________ (hereinafter called the "BANK" which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assigns) of the one part; and M/s. _____________________ (Purchaser), a company incorporated in India under the Indian Companies Act 1956 and having its registered office at PDIL Bhawan , A-14 , Sector-1 , Noida – 201301, Dist. – Gautambudh Nagar (U.P) (hereinafter called the "PURCHASER" which expression shall include its successors and assigns) of the other part.

WHERE AS M/s _____________________ (Seller) a Company incorporated in ____________and having its Registered Office at ___________________(hereinafter called the "COMPANY" which expression shall include its successor and assigns) have secured order Number __________________dt._______ For supply/ supply-cum-erection of _________at a total cost of _________ plus site supervision services on per diem rate basis as applicable from the PURCHASER / OWNER.

WHEREAS

1. It is one of the terms of the said order that the COMPANY shall furnish to the PURCHASER/OWNER a guarantee of a BANK which shall be for 10% of the value of the order and shall be valid for the duration of supply of the services covered by the said order and the period of defects liability in respect of the said services.

2. The BANK has at the request of the COMPANY agreed to give in favour of the PURCHASER a guarantee in manner hereinafter appearing which the PURCHASER has agreed to accept.

NOW THIS DEED WITNESSETH AS FOLLOWS:-

1. In pursuance of the said agreement and in consideration of the premises the BANK hereby unconditionally guarantees to the PURCHASER due


PDIL BHAWAN, NOIDA

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DOCUMENT NO. REV

ANNEXURE-X


observance and fulfillment by the COMPANY of the terms of the said order relating to the said equipment and of the performance warrantees which is a part of the said order and agrees and undertakes that if the COMPANY fails to observe and fulfill the said terms of the said order and/or the performance warrantees then the BANK shall immediately pay to the PURCHASER on demand such sum or sums of money to the extent of Rs. _________ being 10% of the value of the said order on account of losses and damages suffered by the PURCHASER as may be claimed by the PURCHASER by reason of such non-observance and non-fulfillment by the company as aforesaid and shall also indemnify the PURCHASER against all losses and damages which may be suffered by the PURCHASER aforesaid and against all costs, charges, expenses which may be incurred by the PURCHASER in connection herewith.

2. The BANK hereby agrees that the decision of the PURCHASER as to the failure on the part of the COMPANY to fulfil their obligations as aforesaid and/or as to the amount payable by the BANK to the PURCHASER hereunder shall be final, conclusive and binding on the BANK.

3. All compensations and payments received by the PURCHASER from Bank on behalf of the COMPANY shall be regarded as payments in gross and in the event of the COMPANY BEING wound-up, the PURCHASER will be entitled to prove against the properties of the COMPANY in respect of the whole of the COMPANY's indebtedness to the PURCHASER without any right on the part of the BANK to stand in the PURCHASER’s place in respect of or to claim the benefits of such imposition and payment or any security held by the PURCHASER until the PURCHASER shall have received the full amount of the PURCHASER's claims against the COMPANY.

4. This guarantee shall be in addition to and shall not affect or be affected by any other security now or hereafter held by the PURCHASER on account of the moneys hereby intended to be secured and the PURCHASER at its discretion and without any further consent from the BANK and without affecting the liability of the BANK and the rights of the PURCHASER against the BANK may be compound within given time or other indulgence to or make any other arrangement with the COMPANY and nothing done or omitted to be done by the PURCHASER in pursuance of any authority or permission contained in the guarantee shall affect or discharge the liability of the BANK.

5. Though as between the COMPANY and the BANK, the BANK is SURETY only, the BANK agrees that as between the PURCHASER and the BANK, the BANK is principal debtor to the PURCHASER.


PDIL BHAWAN, NOIDA

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DOCUMENT NO. REV

ANNEXURE-X


6 This guarantee shall not be affected by any change in the constitution of the BANK or the COMPANY nor shall this guarantee be affected by any change in the constitution of the PURCHASER or any amalgamation or absorption with any other body corporated and this guarantee will be available to or enforceable by such body corporate.

7. The guarantee shall be continuing guarantee and continue to be in force notwithstanding the discharge of the COMPANY by operation of law and shall cease only on payment in full to the PURCHASER by the BANK of the amount hereby guaranteed and on the claim of the PURCHASER against the COMPANY on any account whatsoever being satisfied.

8 In order to give full effect to the provisions of this guarantee the PURCHASER will be entitled to act as if the BANK were the principal debtor to the PURCHASER and the BANK hereby waives all or any of its rights as surety.

9. This guarantee is irrevocable except with the written consent of the PURCHASER.

10. This guarantee shall remain valid up to ______.

11. Any notice by way of request demand or otherwise hereunder may be sent by post to the BANK addressed as aforesaid and if sent by post it shall be deemed to have been given at the time when it would be delivered in due course of post and in proving such notice when given by post it shall be sufficient to prove that the envelope containing the notice was posted and a certificate signed by an officer of the PURCHASER that the envelope so posted shall be conclusive.

12. These presents shall be governed by and construed in accordance with Indian Law.

13. Notwithstanding anything stated above, the BANK’s liability to the PURCHASER under this guarantee shall be limited to ______ and the guarantee will remain valid up to ____ provided that unless a claim under this guarantee is made by the PURCHASER against the BANK within Six (06) months of the said date of expiry of this guarantee, the claim shall be forfeited and the BANK shall be relieved and discharged from all liabilities under this guarantee.

IN WITNESS whereof the BANK has hereunto affixed its common seal the day and year first above written.

THE COMMON SEAL OF THE ABOVE NAMED BANK has hereunto been affixed in the presence of


AT PDIL BHAWAN, NOIDA


SHEET 1 of 1 ANNEXURE- XI

(Self Declaration on Bidder’s Letter Head that the bidder is neither put on Holiday nor Black-listed as per below Performa)

DECLARATION

To ,

Projects and Development India Ltd.

Noida – 201301

Subject : ITB No. ……………………………………..Dt. ………………..

Sir ,

We hereby declare that M/s …………………………… is neither put on Holiday nor Black-listed by any Government / PSU / Private firm or Financial Institution.

Signature

Name :

Designation :

Seal of the Bidder



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ANNEXURE- XII

DECLARATION BY BIDDER REGARDING LOCAL CONTENT

(To be submitted in Bidders’s LETTER HEAD)

To,

Projects & Development India Ltd.

PDIL Bhawan, A-14, Sector-1

Gautam Budh Nagar

NOIDA (UP)

SUB: _______________________

TENDER NO: __________________

Dear Sir

We, M/s_____________________________________________ (Name of Bidder) hereby declare that we are a Class I Local Supplier/Class II Local Supplier as per definition in Public Procurement (Preference To Make In India), Order 2017-Revision (2020) (issued by Department for Promotion of Industry and Internal Trade of Ministry of Commerce and Industry) and eligible to participate in this tender.

[Signature of Authorized Signatory of Bidder]

Name:

Designation:

Seal of the Bidder:

Place:

Date:



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Annexure-XIII

DECLARATION FOR SITE - VISIT

I/ We solemnly declare that I/ We have visited the site of the work personally and have made myself / our self fully conversant of the condition therein and in particulars as mentioned in tender document. I/ We solemnly declare that I/ We have reviewed the performance of chillers/pumps/cooling towers/AHUs/all associated items which comes under the battery limit of AMC contractor, for day to day operation and I/ we are well aware of current physical & operational conditions of complete HVAC system of PDIL Noida. I/ We shall take over as AMC contractor as per existing condition of AC plant and shall not asked for any Technical/ Commercial clarification after award of order. I/ We quoted my/ our rates for the various items in the schedule of rates taking into account all above factors. Moreover, I /We shall immediately take over the charges as AMC contractor as per terms and condition defined in ITB. Signature of Bidder with date Name: Address: Seal of the organization:



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ANNEXURE- XIV

TENDER ACCEPTANCE LETTER (To be given on Company Letter Head)

Date: To, ______________________ ______________________ ______________________ ______________________ ______________________ Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: ________________________ Name of Tender / Work: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Dear Sir, 1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the web site(s) namely: ________________________________________________________________________________________________________________________________________________________________________ as per your advertisement, given in the above mentioned website(s). 2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/ organization too has also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 5. In case any provisions of this tender are found violated, then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully, (Signature of the Bidder, with Official Seal)



PNME/3915/2020-21/AMC-CAC/E/929 0


ANNEXURE-XV

FORMAT OF DETAILS FOR PAYMENT

Bidders are required to submit the following details on the company's letter head for online transfer of amount to their account:

1 Contractor Name / Company Name

Address:

Phone No.

E-mail lD

2.a) Name of the Bank

b) Address of the Branch

c) Telephone No.

d) 9 Digit Code number of the Bank and Branch appearing on the MICR cheque issued by the Bank

e) 11 Digit NEFT/IFSC Code of the Bank Branch

f) Account Type (SB/CC/CA)

g) Account Type (SB/CC/CA)

h) Permanent Account Number (PAN) Under Income Tax Act.

i) GST Registration Number

j) Name of Authorized Signatory

k) Contact Person Name

We hereby declare that the particulars given above are correct and complete

Authorized signatory of the bidder

Title…………………………………

Designation………………………

Date:………………………………