INVITATION TO QUOTE

TITLE Elevator Inspection

The Florida State University Facilities Purchasing shall receive sealed quote until the dates and times shown for the following projects Quote may be brought to the quote opening or sent to

Florida State University

Facilities Maintenance Purchasing

969 Learning Way

102A Mendenhall Building A

Tallahassee Florida 32306

prior to quote opening Must reference quote number opening date and time on outside of package to insure proper acceptance For information relating to the Invitation(s) to Quote contact the

Quote Number FAC004-12

Purchasing Agent BJ Lewis Facilities

Public Quote Opening May 7 2012 200 pm

Location FSU-Facilities Maintenance

969 Learning Way

102A Mendenhall Building A

Tallahassee Florida 32306-4150

Facilities Maintenance Purchasing

Bid Documents Provide annual code inspection of elevators for Florida State University

All questions will be put in by Email (blewisadminfsuedu) or Fax 850-644-5071 Deadline for all Question amp Answers will be April 27 2012 by 1000 am submitted back on May 2 2012 by 100 pm

Contact Betty-Jean (BJ) Lewis Procurement Associate

Blewisadminfsuedu

NOTICE TO QUOTE

THERE WILL BE A PUBLIC QUOTE OPENING

BID NUMBER FAC004-12

Purchasing Agent BJ Lewis Facilities Purchasing

Location 969 Learning Way 102A MMA FSU Campus

Tallahassee Florida 32306

TITLE Vertical Transportation Equipment

Public Quote Opening May 7 2012 at 200 pm

Quote may be brought directly to the quote opening or delivered to the Facilities Purchasing Department 969 Learning Way 102A Mendenhall Building A Tallahassee Florida 32306 prior to the scheduled opening time Quotes which for any reason are not delivered to this location at the prescribed time will not be considered Delivery of a quote to the University Post Office or any other point on the University campus other than the Facilities Purchasing Department Office is not acceptable It is the contractorvendor(s) responsibility to insure that hisher quote is delivered at the proper time and place for the quote opening To insure your QUOTE or NO QUOTE response remains sealed until opening time place QUOTE NUMBER DATE AND TIME OF OPENING ON OUTSIDE envelope of Federal Express package etc

Please indicate on envelope if this is a ldquoNO QUOTErdquo

Failure to comply with any of the above conditions may be grounds to reject the offending vendorrsquos quote

I certify by the signing of this invitation to quote that the prices offered to Florida State University on the items included are less than or equal to those offered other state universities for the same or similar items

BJ Lewis Purchasing Agent

Facilities Florida State University

969 Learning Way

102A Mendenhall Building A

(P) 850-644-7639 (F) 850-644-5071

blewisadminfsuedu

FLORIDA STATE UNIVERSTIY FACILITIES ELEVATORS

BID FAC004-12

Vertical Transportation Equipment

Scope

This specification is for the annual code inspection of elevators for Florida State University The inspections shall be performed as required by Florida Statutes Chapter 399061 and shall conform to the ASME A172 Inspectors Manual Inspections shall be reported to the State Bureau of Elevator Safety using direct electronic submission The ASME Elevator Inspection checklist shall be utilized during the performance of the inspections

Qualifications

The Elevator Inspection Service is to have a minimum of three elevator inspectors residing within 30 miles from Florida State University to ensure that there will be an inspector readily available for accident investigation or elevator emergencies All inspectors shall hold national QEI certification a Florida Elevator Certificate of Competency and a Florida Certified Elevator Inspector number Copies of the current valid certificates listed above shall be submitted for all inspectors performing work specified herein

The principal or Elevator Inspector supervising the Elevator Inspection Service shall have a minimum of twenty (20) years elevator experience and ten (10) years of elevator code inspection experience All inspectors working on the covered equipment shall have a minimum of ten (10) years elevator experience and three (3) years of elevator code inspection experience

There shall be at least two employees qualified and capable of performing elevator consulting services as may be required These services are to include code research equipment evaluations maintenance audits specification writing and project management for repairmodernization work

Having employees with previous experience in code inspection for a jurisdictional authority membership in code writing organizations andor participation on national code writing committees would be a factor considered in awarding this work

All inspectors and supervisors shall be directly employed by the Elevator Inspection Service no subcontracting of any portion of this work will be permitted

The Elevator Inspection Service shall have and document their possession of a library which contains all editions of the A171 Safety Code for Elevators and Escalators necessary for the elevators to be inspected under this agreement including the 1971 1978 1981 1984 1987 1990 1993 1996 2000 and 2004 editions including all supplements and addenda for each edition and interpretation books 1 through 31 It shall also include copies of ASME A172 Inspectorrsquos Manual ASME A173 Elevator Code for Existing Elevators and Escalators ASME A175 Electrical Requirements for Elevators NFPA-70 - National Electrical Code NFPA-72 - National Fire Alarm Code NFPA-13 - National Sprinkler Code NFPA-101 - National Life Safety Code and the Florida Unified Building Code

Each inspector shall have in hisher possession the following specialty equipment

Hydraulic pressure gauge calibrated within the last 12 months Door pressure gauge Light meter Rope gauge for determining maximum reduction in wire rope diameter A copy of ldquoInspection Handbookrdquo published by Elevator World A copy of the ldquoElevator Industry Field Employeersquos Safety Handbookrdquo

Documentation

All inspections shall be reported to the Florida Bureau of Elevator Safety with a process for confirming delivery of the electronic submission of inspection reports to the Bureau office

The inspector shall install in the elevator machine space documentation of any tests witnessed listing the elevator serial number and whether the periodic test witnessed is a Category 1or Category 5 test

Please quote labor and material to provide the following services

1 Provide cost per unit for the Annual Inspection as per code that is in force at the time for the following type of Vertical Transportation Equipment A Chairlifts and Incline Lifts 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Dumbwaiter 2012 ndash 2013 _____________________________ 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

2 Provide cost per unit for the Annual Inspection and the Witnessing of the Annual Testing as per code that is in effect at the time for the following type of Vertical Transportation Equipment

A Traction Elevators 2012 ndash 2013 _____________________________ (NO LOAD) 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Hydraulic Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

3 Provide cost per unit for the Annual Inspection and Witnessing of the five (5) year load testing as per the code that is enforcing at that time

A Traction Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

4 Provide cost per unit for any call back Re-Inspections to clear reports

2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015

Schedule

You will be working with Elevator Contractor to complete inspections schedule the Witnessing of the Five (5) Year Load Test and Annual Testing

Housing Dormitories will be available for inspection the mid part of December

Submittals

With your quote please submit the following

1 A copy of the current Florida Certified Elevator Inspectorrsquos Card of the person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

2 A copy of the lsquoQEIrsquo Certification Card of each person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

FLORIDA STATE UNIVERSTIY FACILITIES ELEVATORS

BID FAC004-12

Vertical Transportation Equipment

Scope

This specification is for the annual code inspection of elevators for Florida State University The inspections shall be performed as required by Florida Statutes Chapter 399061 and shall conform to the ASME A172 Inspectors Manual Inspections shall be reported to the State Bureau of Elevator Safety using direct electronic submission The ASME Elevator Inspection checklist shall be utilized during the performance of the inspections

Qualifications

The Elevator Inspection Service is to have a minimum of three elevator inspectors residing within 30 miles from Florida State University to ensure that there will be an inspector readily available for accident investigation or elevator emergencies All inspectors shall hold national QEI certification a Florida Elevator Certificate of Competency and a Florida Certified Elevator Inspector number Copies of the current valid certificates listed above shall be submitted for all inspectors performing work specified herein

The principal or Elevator Inspector supervising the Elevator Inspection Service shall have a minimum of twenty (20) years elevator experience and ten (10) years of elevator code inspection experience All inspectors working on the covered equipment shall have a minimum of ten (10) years elevator experience and three (3) years of elevator code inspection experience

There shall be at least two employees qualified and capable of performing elevator consulting services as may be required These services are to include code research equipment evaluations maintenance audits specification writing and project management for repairmodernization work

Having employees with previous experience in code inspection for a jurisdictional authority membership in code writing organizations andor participation on national code writing committees would be a factor considered in awarding this work

All inspectors and supervisors shall be directly employed by the Elevator Inspection Service no subcontracting of any portion of this work will be permitted

The Elevator Inspection Service shall have and document their possession of a library which contains all editions of the A171 Safety Code for Elevators and Escalators necessary for the elevators to be inspected under this agreement including the 1971 1978 1981 1984 1987 1990 1993 1996 2000 and 2004 editions including all supplements and addenda for each edition and interpretation books 1 through 31 It shall also include copies of ASME A172 Inspectorrsquos Manual ASME A173 Elevator Code for Existing Elevators and Escalators ASME A175 Electrical Requirements for Elevators NFPA-70 - National Electrical Code NFPA-72 - National Fire Alarm Code NFPA-13 - National Sprinkler Code NFPA-101 - National Life Safety Code and the Florida Unified Building Code

Each inspector shall have in hisher possession the following specialty equipment

Hydraulic pressure gauge calibrated within the last 12 months Door pressure gauge Light meter Rope gauge for determining maximum reduction in wire rope diameter A copy of ldquoInspection Handbookrdquo published by Elevator World A copy of the ldquoElevator Industry Field Employeersquos Safety Handbookrdquo

Documentation

All inspections shall be reported to the Florida Bureau of Elevator Safety with a process for confirming delivery of the electronic submission of inspection reports to the Bureau office

The inspector shall install in the elevator machine space documentation of any tests witnessed listing the elevator serial number and whether the periodic test witnessed is a Category 1or Category 5 test

Please quote labor and material to provide the following services

1 Provide cost per unit for the Annual Inspection as per code that is in force at the time for the following type of Vertical Transportation Equipment A Chairlifts and Incline Lifts 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Dumbwaiter 2012 ndash 2013 _____________________________ 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

2 Provide cost per unit for the Annual Inspection and the Witnessing of the Annual Testing as per code that is in effect at the time for the following type of Vertical Transportation Equipment

A Traction Elevators 2012 ndash 2013 _____________________________ (NO LOAD) 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Hydraulic Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

3 Provide cost per unit for the Annual Inspection and Witnessing of the five (5) year load testing as per the code that is enforcing at that time

A Traction Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

4 Provide cost per unit for any call back Re-Inspections to clear reports

2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015

Schedule

You will be working with Elevator Contractor to complete inspections schedule the Witnessing of the Five (5) Year Load Test and Annual Testing

Housing Dormitories will be available for inspection the mid part of December

Submittals

With your quote please submit the following

1 A copy of the current Florida Certified Elevator Inspectorrsquos Card of the person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

2 A copy of the lsquoQEIrsquo Certification Card of each person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

Having employees with previous experience in code inspection for a jurisdictional authority membership in code writing organizations andor participation on national code writing committees would be a factor considered in awarding this work

All inspectors and supervisors shall be directly employed by the Elevator Inspection Service no subcontracting of any portion of this work will be permitted

The Elevator Inspection Service shall have and document their possession of a library which contains all editions of the A171 Safety Code for Elevators and Escalators necessary for the elevators to be inspected under this agreement including the 1971 1978 1981 1984 1987 1990 1993 1996 2000 and 2004 editions including all supplements and addenda for each edition and interpretation books 1 through 31 It shall also include copies of ASME A172 Inspectorrsquos Manual ASME A173 Elevator Code for Existing Elevators and Escalators ASME A175 Electrical Requirements for Elevators NFPA-70 - National Electrical Code NFPA-72 - National Fire Alarm Code NFPA-13 - National Sprinkler Code NFPA-101 - National Life Safety Code and the Florida Unified Building Code

Each inspector shall have in hisher possession the following specialty equipment

Hydraulic pressure gauge calibrated within the last 12 months Door pressure gauge Light meter Rope gauge for determining maximum reduction in wire rope diameter A copy of ldquoInspection Handbookrdquo published by Elevator World A copy of the ldquoElevator Industry Field Employeersquos Safety Handbookrdquo

Documentation

All inspections shall be reported to the Florida Bureau of Elevator Safety with a process for confirming delivery of the electronic submission of inspection reports to the Bureau office

The inspector shall install in the elevator machine space documentation of any tests witnessed listing the elevator serial number and whether the periodic test witnessed is a Category 1or Category 5 test

Please quote labor and material to provide the following services

1 Provide cost per unit for the Annual Inspection as per code that is in force at the time for the following type of Vertical Transportation Equipment A Chairlifts and Incline Lifts 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Dumbwaiter 2012 ndash 2013 _____________________________ 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

2 Provide cost per unit for the Annual Inspection and the Witnessing of the Annual Testing as per code that is in effect at the time for the following type of Vertical Transportation Equipment

A Traction Elevators 2012 ndash 2013 _____________________________ (NO LOAD) 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Hydraulic Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

3 Provide cost per unit for the Annual Inspection and Witnessing of the five (5) year load testing as per the code that is enforcing at that time

A Traction Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

4 Provide cost per unit for any call back Re-Inspections to clear reports

2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015

Schedule

You will be working with Elevator Contractor to complete inspections schedule the Witnessing of the Five (5) Year Load Test and Annual Testing

Housing Dormitories will be available for inspection the mid part of December

Submittals

With your quote please submit the following

1 A copy of the current Florida Certified Elevator Inspectorrsquos Card of the person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

2 A copy of the lsquoQEIrsquo Certification Card of each person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

Please quote labor and material to provide the following services

1 Provide cost per unit for the Annual Inspection as per code that is in force at the time for the following type of Vertical Transportation Equipment A Chairlifts and Incline Lifts 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Dumbwaiter 2012 ndash 2013 _____________________________ 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

2 Provide cost per unit for the Annual Inspection and the Witnessing of the Annual Testing as per code that is in effect at the time for the following type of Vertical Transportation Equipment

A Traction Elevators 2012 ndash 2013 _____________________________ (NO LOAD) 2013 ndash 2014 _____________________________ 2014 ndash 2015 _____________________________

B Hydraulic Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

3 Provide cost per unit for the Annual Inspection and Witnessing of the five (5) year load testing as per the code that is enforcing at that time

A Traction Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

4 Provide cost per unit for any call back Re-Inspections to clear reports

2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015

Schedule

You will be working with Elevator Contractor to complete inspections schedule the Witnessing of the Five (5) Year Load Test and Annual Testing

Housing Dormitories will be available for inspection the mid part of December

Submittals

With your quote please submit the following

1 A copy of the current Florida Certified Elevator Inspectorrsquos Card of the person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

2 A copy of the lsquoQEIrsquo Certification Card of each person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

3 Provide cost per unit for the Annual Inspection and Witnessing of the five (5) year load testing as per the code that is enforcing at that time

A Traction Elevators 2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015 _____________________________

4 Provide cost per unit for any call back Re-Inspections to clear reports

2012 ndash 2013 _____________________________

2013 ndash 2014 _____________________________

2014 ndash 2015

Schedule

You will be working with Elevator Contractor to complete inspections schedule the Witnessing of the Five (5) Year Load Test and Annual Testing

Housing Dormitories will be available for inspection the mid part of December

Submittals

With your quote please submit the following

1 A copy of the current Florida Certified Elevator Inspectorrsquos Card of the person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

2 A copy of the lsquoQEIrsquo Certification Card of each person(s) which will be performing the inspections and witnessing of each test shall be submitted for approval by the University Renewal Cards shall be submitted annually

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

RIGHTS OF TERMINATION Either party for any reason or without cause damages or penalty can cancel this bid contract with a 30 day written notice to the other However during the (30) day period after such notice is given the rights obligation and liability of each party to this agreement will remain full force and affect Such cancellation will end the obligations of both parties with regard to the purchase order

FAILURE OF VENDOR TO PERFORM In the event that the vendor violates any of the provisions of the agreement the University may serve written notice upon such vendor of its intention to terminate the agreement Such notice is to the state the reasons of such intention to terminate the agreement and unless within (10) ten days after serving such notice upon the vendor Such violation has ceased and satisfactory arrangements for correction is made the agreement will upon expiration of said ten (10) days cease and terminate But the liability of such vendor and his surety for any and all such violation(s) will not be affected by any such termination

TAX EXEMPTION Florida State University does not pay Federal Excise or State Sales Tax on direct purchase of tangible personal property

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

BID NUMBER UNIVERSI TY MAILIN G DATE FLORIDA STATE UNIVERSITY

INVITATION TO BID BIDDERACKNOWLEDGEMENT FORMBID TITLE

Submit Proposal

To

Florida State University FOampM Purchasing 114 Mendenhalr Bldg A Tallahassee FL 32306 ATIN BJ Lewis 1850)644-7639

BIDS WILL BE OPENED AT

and may not be withdrawn with 45 days after such date and time

CORPORATE CHARTER NO F E I O lS S NO

~____________________~~ ____________________~

I certify that this bid IS made without prIor understand ing agreement or connection with any corporat ion firm or pers on submitting a bid fo r the same maten als supplie s or equipment and is In all respects fa ir and without collU Si on or fraud I ag ree to abide by all condtion s of this bid and certl f llhat I am au thorized to sig n this bid for the bidder and lha t th e bIdd er

is in compliance with all requirements of the InVitation to Bid including but not limited to cerlficat lon requirements In subshy

miffing a bid to the Florida State UniverSi ty the bidder oHe rs an d agrees that If the bid is accepted the bidder will co nvey

sell as sign or transfer to the Florida State University all ri ghts ti tl e and interest In and to ail cauSeS of action it may now or

hereafter acquire under the Ant i-trust laws of the United States and the State of Flor ida for pnce fixing rel ating to the parmiddot

ticula r commodities or servi ces pu rchased or acq uired by the Flonda State University At Ihe Uni verSi ty s discre tIOn such

assignment shall be made and become effective at the ti me the UniverSi ty lenders final payment to the bidder

Bids not received at the exact above location by the appointed hour and date will not be

consi dered ~~BD

ICASH DISCOUNT TERMSDELIVERY WILL BE

AREA CODE ITELEPHONE NO ITOLL-FREE NO

AUTHORIZED SIGNATURE (MANUAL)

AUTHORIZED SIGNATURE (TYPED) TITLE

GENERAL CONDITIONS

SID SUBMISSION All bds musl contan th s Ackn owledgement Form With a manual SIgnature (or a facslmlle) n

the appropriate space above Bid responses must be typed except for those areas where the bid speclticall)l

allows hand written entri es If submitted by mail do not inClude more than one bid in an envelope The face of

the envelope shall contain the above address th e date an d lime of the bid opening and the bid number Bid s not

submItted on any attached bid fo rm or In another speClfied media may be rejected Any manual ctlanges made

to a bid pnce mu st be Initialed Al l bids are subject to the con ditions specIfied herein Any bid that does not

comply w1th th ese conditi ons wil l be rejected

1 BID DELIVERY Sids must be dehvered and availabl e to be publicly dplayed at the address date and tme

speci fied above unless the bid speci fically states otherwise The clock In the lobby of the Pu rchaSing

Departrrent shall be the offiaal timepiece for determnlOg If 3 bid has been rece ived in a llmely manner Bids

whIch for any reason are not avalfable at this locabon altha premiddotscn bed time and date Winnot be con sidered

II IS th e bidders responsIbility to assure that his bid is delivered on the correct date and time and at the specshy

ified location If the bid speCIfi catio ns specifically allow submission by fax I the date and time printed on the

copy of the bi d received O the Purchasing Department wiU be the offiCI al date and ti me of th e blds receipt

Deliverl of a bid document to the University Post Office or any other place on the University campu s IS not

acceptable Ti mely dehvery of th e bd itself to the specified location IS required Offers by telephone are not

acceptable under any o rcumstances

2 NO BID SUBMITTED It not submttin g a bid respond by retuming onty tIlis acknowledgement form wth the

statemenl NO BID wri tten on it and a brief explanation in the space provi ded above Failure to respond to

an InV ita ti on to Bd by not returning a bid or thiS acknowledgement form shal l result In rem oval of you r fir

Irom the Uni verSitys BidProposal fi le To qualify as a respoodent bdder must subt a NO BID and it musl

be rece ived no later Ihan the stated disp lay dale and time

3 TABULATION Bid tabulations will be lurnished upon written req uest with an enclosed sell middotaddressed

stamped envel ope In accordance with s 11907(3)(m) Flonda Statutes public review of responses to a

competitive solici tation may be den1ed until the nollce of a decision is posted or until 1 0 days after the commiddot

peJ tive solicitatio n dIsplay whichever occurs fi rst

4 PRICES TERMS and PAYMENT Pnces bid shall be firm and include all paclong ha ndling shippi ng charges

and delivery to the destination shown herein

(a) TAXES Florida State University does not pay Federal Excise or Ftonda Sales Tax on direct purchases 01 ta ngible personal property The ap propnate exemp ti on number Will be pnnted on the fa ce of the purmiddot

chas e order This exemption does not apply to purchase s of ta ngible personal property made by conshytractors wh o use the tangIble personal property or seplce in the performance of contracts for the

Improvement of Unlversity-o11ed real property as defined in Chapter 192 FS

(b) DISCOUNTS Bidders may offer a cash dIScount fo r prompt payment Howeve r such dIScounts shall nol be consi dered In determining Itle lowest net cost fo r bId evaluallon purposes DIscounts fll il be com-

puted from the date of satlstaclol) deli very at plac~ at acceptance or fr om receipt of a correct in vojce

at the office specified wh ichever IS later Bidders are encoura ged to refl ect cash discounts in the unit

prices proposed

(c) MISTAKES Bidders are expected to exafllne the speollcatons delvery scMdule bid prices extenSi ons

and all instructio ns perta ining to supplie3 and se rvices Failure to do so Wi ll be at bidders fisk In case

of mistake in extension the unit price WIll govern

(d) CONDITlON AND PACKAGING Its understOOd and agreed that any item offered or shipped as a resu lt

of thiS bd shall be a n-ew curren standard produ ctIO n model avail able at the time of ths bid All conshytaIners shaJI be 5ultable for storage or Shipment and all pnces sh allind ude standard commercial packmiddot

39109

(e) SAFETY STANDARDS Unless othelWlSe sltpulated in the bid all manufactured tems and fabncated

asse mblie s shall comp ly wth appl icable reqUI rements of Occupational Salety and Health Act and any

standards Ihereunder

mUNDERWRITERS LABORATORIES Unless otherwise stipulated n the bd all manufactured tems and fabricated as semblte shall ca rry Ul approval and reexamina ti on li sting where sucJ1 has been estabmiddot

lished

(g) INVOICtNG AND PAYMENT The contra ctor shall be pad afte r delivery and acceptance of the good le ss deduction If any 3nd submISSion to the University of a properly certIfied inVOice at the pnces stipUlated

on the purchase order Invoice s shall contain th e purchJse order nu mber An angina l and three (J)

copies of the invoice shall be submi tted Fa Ilure to tollow these Instrucllons may result In dela y In proshy

cesSIng lVoces fo r pay ment INTEREST PENALTIES middot Payment shalt be made in accordance wl h

SeC1i on 216422FS wttlch provides th at agencies have 5 working days to In spect and approve goods

and service s unless bi d spe cificatIons or th e purchase order specifes otherwIse If payment is not

made wi thin 40 days measured from the latter of the dale the correct invoice is received or the goods

or serv iceS are received IOspected and approved a separate inte re st penalty set by the Comptroller purshy

sulint to Section 55 03 F S will be due and payable in addition to the inVOice amount To obtalll the

applcable Inte rest rate contact the Payable amp DISbursement Services at (850) 644 middot 5021 Payments to

health ca re prOV iders shall be made not more than 35 days from the date the eligibility for payme nt is delermrn ed and the Interest rate is 1 per month InVOices returned to vendo r due to errors WIll result

In payment delay Interest pe nal tles of less than S1 00 will not be pa id unle ss the vendor requests payshy

ment InVOice payment requiremlnts do not start until a properly completed Invoice is proVided the

Unlversty A Vendor ombudsman wtlose duties mdude acting as an advocate for vendors who may be

expenenclng problemsn obtamng tmely payment(s) from the University may be contacted at (850)

4tO-9724 or by caUng the State Comptroll ers HOMe 1middot800-848middot3792

5 DELlVERY Un less actua l date of dehvery IS speCified (or ff specifIed deli very cannot be met) show number

of days reqU Ired to make delivery after recBlpt of purchase order in space provided Oellverl time may

heco me a baSIS for maki ng an award (see Specia l ConditIOn s) Delivery shall be within the normal working

hours of the uSer MOnday through Fnday unless oth erwise specified

6 MANUFACTURERS NAMES AND APPROVED EQUIVALENTS Any manufacturers names trade names

brand names or cata log numbers use d In the speCIficat ions are there fo r the purpose of establ15hlng an d

describin g genera l performance an d quali ty levels Such references are not Intended to be restnclive an d

bids are in vited on comparable brands or products of any manufacturer The bidder may offer any eq uIvashy

lent brand or prOduct that meets or exceuro-eds the speCificatIOns for an item(s) However a bidder shall not be

all owed to bid more than one brand or equivalent product on anyone item It is the bJdders res ponS Ibility

to select the single equlvalenl brand or product th at his firm seUs which meets all specifications and IS the

lowest in cosl It a bidder bids more than one eqUivalent brand or product an an Item only th e eqUivalent

brand or product offering tile lowest be shall be C()nSldered If a bid is based on an equvalent brand or prodmiddot

uct the manlJfacturers name an d number must be Indicated on the bId fo rm Bidder shall subm it WIth his

bId ClI tS sketches and descnplive hteratu re andor complete speCifications Reference to literature subshy

Olll1ed With a preVlous bi d wI not satisfy thiS proVI SIon The bidder shall also explain in detail the rea son(s)

my th e proposed equJvalent IIflll meet the speCIficatio ns and not be considered an excep ~on thereto Flonda

State UniverSIty reserve s the nght to determine acceptance of item(s) as an approved equivalent Bids wt1tCh

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)

do not comply with these requirements are subject to rejection Bids lackmg any wntten indication of intent to bid an alternate brand will be received and considered In complete compliance with the specifications as listed on the bid fo rm The Director of Purchasmg IS te be notified of any proposed changes in (8) maten~ als used (b) manufacturing process or (c) construction However changes shall not be binding upon the

UniverSity unless eVidenced by an addendum Issued by the Purchasing Department

7 CONFLICT OF INTEREST The award hereunder is subJecllo the prOVISions of Chapler 112 FS All bidders

must disclose with their bid the name of any officer or a9(n l who is also an employee of Ihe Slate of Forida or any of lIs agencies Further all bidders must disclose the name of any State employee who owns di rectshyly or indlrecUy an In terest of five (5) percent or more in the bidders fi rm or any of lIs branches

8 AWARDS The UnlverSily reserves Ihe righ llo make award(s) by individual item group of ilems all or none or a combination th ereof to relect any and all bids or waive any minor Ifregularity or technicality in bids received lJkIen IllS determined there IS compelltlOn 0 the lowest responsive bidder evaluation of the other bids is nat reqUired Bidders are cauboned to make no assumpllon unless their bid has been evaluated as

being responSIVe

9 ADDITIONAL QUANTITIES For a penod nol exceeding ninety (90) days from Ihe dale of acceplance of InlS offer by the buyer the right is reser-ed to acquire additional quantities up to the amount shown on the bid but nol to exceed S25000 at the pnces bid In this invitatIOn If additional quantities are not accepta ble the bid sheels 1TlJS1 be noled BID IS FOR SPECIFIED QUANnTY ONLY

10 SERVICE AND WARRANTY Unless othelWlse speCIfied the bidder shall define any warranty serllce and replace ments that Will be prOVided dunng and subsequent to thiS contract Bidders must explain on an attached sheet to what extent warranty and service facilllJas are provided

11 SAMPLES Samples of lIems Wl1en called for musl be fumlShed free of expense on or before bid opening

lime and date and If not deslroY8d may upon request be returned at the bidders expense Each individual sample must be labeled Wlth bidders name manufacturers brand name and number bid number and item reference A request for return of samples shal l be accompanIed by instrucllons whlcn Include shippi ng authorization and name of carner and must be rece ed With your bld_ If instructions are not received WithshyIn this time the commodItieS shall be disposed of by Flonda State UniverSity

12 NONCONFORMANCE TO CONTRACT CONDITIONS ilems may be lesled andlor mspecled for compliance wllh specificat ions by any appropfJ ate testing faCilities Snould the Items fail testing the Unlverslly may reqUire the vendor to reimburse the Unllersdy for all costs incurrea by the UniverSity in connection Wltn the examination The data denved from my tesl for compliance WIth speciftcatlons are public records and open to exam mallon lhe rco in accordll nce wi th Chapte r I i) F S lun lamp dclivcfed not conforJlJi ng 10 3~cci fit shytons may be rejected and returned at vendors expense These Items and items not delivered as per delivshyery date in bid andor purchase order may resu lt in bidder being found in default In which event any and all reprocurement costs may be charged against the default ing contractor Any VIolation of these stipulations may also result in

(a) Suppliers name being removed from the PurchaSing Departments vendor mailing list

(b) Al l State departments being adVised not to do bUSiness With the supplier Without wntten approlal from the DiviSion of Purchasing until such time as the supplier reimburses the UniverSity for aJi reprocurement

and cover costs and advises the DiviSion of corrective action taken to preclude recurrence of such failshy

ure to perform

13 INSPECTION ACCEPTANCE AND TITLE Inspection and acceplance will be Ihe destinalion localion unless

otherwise provided Ti Ue and ri sk of loss or damage to all Hems snail be the responsibil ity of lhe contract supplier until accepted by the Unlversl ty unless loss or damage results from negligence by the University Tt1e contract supplier shall be responsIble for fi ling prcces~ng and collecting all damages claims However to assist him in the expeditiOUS handling of damage dalrns tne UniverSity WIll

(a) Report any evidence of vIslble damage on aU copies of the deltvenng carrier s Bill of lading

(b) Report damage (V isible and concealed) to the carner and contract suppl ier confirming such reports in

wntlng WIthin 15 days of delivery requesting that the carner Inspect the damaged merchandise

14 INTERPRETATIONSIDISPUTES Any question concerning conditions and specifications shall be direcled in wntmg to the Purchasmg Office for receipt no later than two (2) days prio r to the bid opening Inquiries must reference the date of bid opemng and bid number No Interpretation shall be considered binding unless proshyVided in wnllng by the UniverSity in response to requ ests In full complian ce with tnls provision Any person who is adversely affected by the Unlverstys deciSion or Intended deciSIon concerning a procurement sol icshyitation or contract award and who wants to protest such declson or Intended deCIsion shall file a protest In compliance Wllh SeCiJon 120 57(3)(b) FS and Rule 6C-1B055(3) Flonda Admmlslralive Code Failure 10 file a prolest th n Ihe lime prescnbed n Section 12057(3)(b) FS and Ihe bond required under Rule 60shy

18 055(3) shall constitute a waiver oJ proceedmgs

15 NOTICE OF BID PROTEST BONDING REQUIREMENT Any person who hies an acllon prolesling a decon or inlended decision by the UniverSily pursuanl lo SecM n 12057(3)(b) FS Rule 6Cmiddot18055(3) and Rule 6C2middot2 01 5(13) of Ihe Flonda AdmlnlSlrabon Code (FAC) shall post Wllh Ihe Univers ity allhe lime of fing the formal wntten Notice of Protesr a bond payable to the UniverSity in an amount equal to 1 0 percent of the total dollar amount of bidders bid or $1 0000 whichever is less The bond shall be condilJOned upon the payment of ail costs wtuch may be adjudged against the protestor In the administrative heanng In wnldl the

action is brought and in any subsequent appellate court proceeding In lieu of a bond Ine- University may accepl a cashiers check or money order in the amounl of the bond FAILURE TO FILE THE PROPER BOND AT Tl-IE nME OF FILING THE FORlMl PROTEST MLL RESULT IN A DENIAl OF THE PROTEST

16 GOVERNMENTAL RESTRICTIONS In Ihe evenl any governmenlal reslrichons may be inlposed which would necessitate alleralton of the matenal qual ity workmanshIp or performance of the items offered on thiS proshy

posal prior to their delivery It shall be the responsibilIty of the successful bidder 0 notify the buyer at once Indicating in nis letter the speclhe regulation which reqUired an alteration The University reserves the fight

to accept any such alteration including any pnce ad)Ustments occasio ned thereby or to cancel the contract at no expense to Ine UnIversity

17 LEGAL REQUIREMENTS Ajlp lcable prOVISions of all Federal Siale county and 10ca l lalVs and of all ordimiddot

nances rule and regulallons shall govern development submittal and evaluation of all bids received in response hereto and shall govern any response by the Flonda Slate University by and through its offteers employees and authorized representatives or any other person natural or otherwise Lack of knowledge by any bidder shall 001 conSlllute a cogmzable defense agamsllhe legal effecllhereof

18 PATENTS AND ROYALTIES The bidder WltnoUt exceplion allindemnily and save l1armless Flonda Slale Un iversity and its employees from liability of any nature or kind Including cost and expenses for or on account of any copyrighted patented or unpatented invention process or article manufactured or used 10

the performan ce of the contract indudmg its use by Florida State UniverSity If the bidder uses any deSign device or materials covered by letters patent or copyright it is mutually agreed and understood WIthout exception that the bid pnce shall Include all royalties or cost arising from the use of such design device or materials In any way Involved in the work

19 ADVERTISING In 5ubmlttmg a bid brdder agrees not to use the resu lts therefrom as a part of commercia l advertisement

20 ASSIGNMENT Any Purchase Order issued pursuant to this bid invitation and tna monies Which may become

due hereunder are not aSSIgnable except with the pnor wntten approval of the University

21 LIABILITY Tl1e supplier shall hold and save Flonda Siale Universily ils officers agenls and employees

harmlampss against d alms by thIrd parties resu lting from the supphers breach of tnis contract or the supplierS negligence

22 FACILITIES e Unlve rsny reserves the nghtlo inspect the bIdders faCi lities during normal busness hours WIth pnor nobce

23 DISOUALIFICATION OF BIDDER Only one bid from an indiVidual firm partnership corporaoon or aSSGaamiddot

Ion under the same or dl ferent nanes Will be conSidered Reasonable grounds for beheving Inat a bidder IS iJlJolved In more than one brd for the same Item will be cause for reJechon of the hlgnest bid In whid1 Jud1 bIdders ace betleved to be involved Any or all proposals will be rejected if there is reason to believe that colshylusion eXi its be tINean bidder Bids in which the pnces obviously are unbalanced will be subject to reJecshyIon

24 FLORIDA BIDDER Flonda Siale UniverSity shall give preference 10 bidders localed wllnin Ihe Siale wMn awarding contracts whenever the commodity can be provided at no greater expense than and at a level of

quail comparable 10 Ihal obtanable from a bidder localed oulside Ihe Siale

25 POSTING OF BID TABULATION A Tabulallon Min recommended award(s) will be posled allhe PurchaSing Department for reVIew bV Interested par1 les shortly after the scheduled opening date of this Invitation to Bid and Will remain pOled for a penod of 72 hours not Includmg Saturdays Sundays and Holidays Any pe rshyson who fS affected adverseiy by the UniversityS decision or intended deCISion in connection With this proshypo~al srlaiJ fire a wnttan NolJce o( Prolesr With the DIrector of Purchasing Wllt1in 72 hours after the hour and date listed on the Proposal Tabulation as the Posting Time Date A Not1ce of Protest IS ron stdered filed wh en It IS received at the address listed on the front of the Acknowledgment Form Failure to file a Formal Protesr and Ihe reqUIred bond under Rule 6Cmiddot 18 055(3) FAC and 6C2-2015(131 wllnin 1 0 days after fi l shyIng Ihe Nolice of Prolesi shall consl itute a waiver of proceedings under Seclion 12057(3)(b) Flonda Statutes

26 PRIDE It IS expressly understood and agreed that articles available from the corporation identified under

Chapter 946 FS which are ~e subjeCt or reqUired 10 cany oul any conlracl resultmg from thJS bid shall be

purctased from said corporat ion in the same manner and under the same procedures set forth In section 946 51 5(2) and (4) FS and for purposes of Ihls conlracllhe person firm or olher busmess enllty carmiddot rylng out the prolslons of thiScontract shall be deemed to be substituted for Ine Unlversitt Insofar as dealshyIngs 1th such corporation are concerned

27 EQUAL OPPORTUNITY EMPLOYER The nondlscnmmallon dause conlalned in Section 202 Exeru~ve Order

11246 as amended by Executive Order 11375 reiallve 10 Equal Employmenl OpportUnity for all person VthOllt regard to race color relrgon sex or national ongin and the implementing rules and reguJalJans preshyscnbed by the Secretary of Labor are mcorporated nerein

28 PUBLIC RECORDS Any malenal submitted In response 10 Ihis Invilation 10 Bid Will become a public docushy

Olln t pununm 10 Sect ion 11107 F S This Includes material which Ihe responding bi dder 1111 gJll consider to be confidential or a trade sacral Any claim of confidentiality IS waIved upon submiSSion effecl1ve after openng pursuanllo Section 119 07 F S

29 ADDITIONAL TERMS AND CONDITIONS No addlilonallerms and condl110ns included wilh Ihe bid response shall be evaluated or considered and any and all such additional terms and conditions shall have no force and effect and are inap plIcable 10 this bid If submitted either purposely Ihrougnlnlenl or deslgn or Inadvershytently appeaiing separate ly in transmihalleters spealications hterature price lists or warranties it is undershystood and agreed the general and special conditions In thIS bid solicitation are the only condjtions appficable to this bId and the bIdders authorized signature affixed to the bidder acknON1edgment form attests to tt1 IS

30 PUBLIC ENTITY CRIME A person or affiliate who nas been placed on Ihe conVicted vendor lisl followi ng a conviction for a public entity may not submit a bid on a contract with publiC entity for Ine construction or (epalr of a public building or publiC work may nol submit bIds on leases or rea l property to a publiC entity lTIay not be awarded or perfo nn work as a contractor supplier subcontractor or consultant under a contract lMth any publICentity and may not transact business wilh any public ent ity for a period of 36 months from the dale of Igteng placed on lhe convrcled vendor IISI

31 UNAUTHORIZED ALIENS The employ menI of unauthonzed alen5 by any Contraclor IS considered a Violashy

tion of Section 74A(e) at the Immigration and National ity Act If the contractor knOWingly employs unaushythonzed aliens such volallOn shall be cause for unilateral cancellation of any contract resulting from this InVitatIOn 10 Bid

32 JlASDtCnCN Nt prd1ase crdltr (Y oontrw reruilng form their IrMtatlm to Bid II be gcMJmed by ltrd under the JunsdlClton of tne Law and Rules of Flonda and any provisions in conflict Ihere wtth shalt be Iold

and of no effect

NOTE ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS A TTAC HED HERETO WHICH V A RY F ROM

THESE GENERAL CONDITIONS SHALL HAVE PRECEOENCE W HEN EXECUTED THIS SHEET AN O THE

ACCOMPANYING BID CONSTITUTE AN O FFER FROM THE BIDDER

PUR 2043 (Re 0210212000)