IOWA and EOC EXAMS March 5, 2014 Slide 2 GOALS ACTAAP Rules Role
of the School Test Coordinator & Test Administrators
Accommodations Test Preparations Who will be tested? Test
Administration Secure/non-secure material Test Security
Transferring Materials Test Schedules Returning Test Materials
Sample packing diagrams General Testing Information Slide 3 Slide 4
ACTAAP RULES TEST ADMINISTRATIONThe following 11 rules are
enumerated in the ACTAAP Rules 5.05.1 ADE shall establish mandatory
training sessions for local district testing coordinators and other
appropriate school personnel to ensure understanding of the
administration of assessments. 5.05.2 The superintendent or his/her
designee in each school district shall be responsible for
coordinating all local assessment activities 5.05.2.1 Scheduling
testing times of all affected campuses according to the testing
calendar developed by the ADE 5.05.2.2 Ensuring that security is
maintained as specified in the appropriate testing administration
materials 5.05.2.3 Ensuring that all district personnel involved in
the testing have been properly trained as specified by the ADE
Slide 5 ACTAAP RULES 5.05.2.4 Ensuring that all testing instruments
are administered to all students according to the procedures
established by the Commissioner of Education 5.05.2.5 Ensuring that
all assessment documents and student identification information are
properly and accurately coded 5.05.2.6 Attesting whether ALL
students have participated in the appropriate grade-level
assessment (s) 5.05.2.7 Recommending for adoption by local school
boards a school calendar that in no way jeopardizes or limits the
valid testing and comparison of students learning gains 5.05.3 The
appropriate test administration materials shall specify any
allowable accommodations available to students participating in the
administration of standard state assessments 5.05.4 All students
enrolled in a state-tested grade shall be accounted for in the
State Assessment System Slide 6 ACTAAP RULES 5.07 Test Security and
confidentiality 5.07.1 Violation of the security or confidential
integrity of any assessment is prohibited. 5.07.2 The Board shall
sanction a person who engages in conduct prohibited by this
section. Sanctions shall be considered and imposed in compliance
with the Departments rules Governing Testing Improprieties or in
the Departments Rules Governing Background Checks and License
Revocation, as appropriate. Additionally, the Board may sanction a
school district or school, or both, in which conduct prohibited in
this section occurs. Slide 7 ACTAAP RULES Sanctions imposed by the
Board may include without limitation one (1) or more of the
following: 5.07.2.1 Revocation, suspension, or probation of an
individuals license 5.07.2.2 Issuance of a letter of reprimand
5.07.2.3 Additional training or professional development 5.07.2.4
Additional professional development to be administered by the
school district to all licensed school district personnel involved
in test administration; 5.07.2.5 Issuance of a letter of warning to
the school district and 5.07.2.6 Establishment of a school district
plan containing strict test security guidelines that will implement
procedures to ensure the security and confidential integrity of all
assessment instruments. 5.07.2.7 Professional development required
pursuant to this section as a result of violating test security or
confidentiality may be in addition to professional development
required for licensure. Slide 8 ACTAAP RULES 5.07.3 Procedures for
maintaining the security and confidential integrity of all testing
and assessment instruments and procedures shall be specified in the
appropriate test or assessment administration instructions. Conduct
that violates... 5.07.3.1 Viewing secure assessment materials;
5.07.3.2 Duplicating secure assessment materials; 5.07.3.3
Disclosing the contents of any portion of secure assessment
materials 5.07.3.4 Providing, suggesting, or indicating to an
examinee a response or answer to any secure assessment items;
5.07.3.5 Aiding or assisting an examinee with a response of answer
to any secure assessment item; 5.07.3.8 Failing to administer the
assessment of the designated testing dates; Slide 9 ACTAAP RULES
5.07.3.6 Changing or altering any response or answer of an examinee
to a secure assessment item; 5.07.3.7 Failing to follow the
specified testing procedures or to proctor students; 5.07.3.8
Failing to administer the assessment of the designated testing
dates; 5.07.3.9 Encouraging or assisting an individual to engage in
the conduct described herein; 5.07.3.10 Failing to report to the
appropriate authority that an individual has engaged in conduct set
forth in this section; 5.07.3.11 Failing to follow the specified
procedures and required criteria for alternate assessments; or
5.07.3.12 Failing to return the secured test booklets to the
testing company in a timely manner. Slide 10 CODE OF ETHICS 6.03
Standard 3: An educator honestly fulfills reporting obligations
associated with professional practices 6.06 Standard 6: An educator
keeps in confidence secure standardized test materials as well as
information about students and colleagues obtained in the course of
professional service unless disclosure serves a professional
purpose or is allowed or required by law Slide 11 Code Of Ethics
for Educators Rules The Professional Licensure Standard Board
(Board) is authorized to recommend to the State Board probation,
suspension, revocation or denial of a teaching license or the
issuance of a reprimand or warning after an investigation is held..
The Board is also authorized to recommend other avenues to assist
the educator via training Slide 12 Security Breaches The
superintendent of each school district shall develop procedures to
ensure the security and confidential integrity of all assessment
instruments and test items. The superintendent shall be responsible
for immediately notifying the Department in writing of conduct that
violates the security or confidential integrity of an examination
or assessment Slide 13 Important Dates TaskDate Pick up non-secure
IOWAMarch 13, 2014 Pick up secure IOWAMarch 20 21, 2014 IOWA Grade
9April 2, 2014 Return IOWAApril 7, 2014 Pick up non-secure Geometry
& BiologyApril 7, 2014 Pick up secure GeometryApril 15, 2014
GeometryApril 22-23, 2014 Pick up secure BiologyApril 23, 2014
Return GeometryApril 28, 2014 BiologyApril 29 30, 2014 Return
BiologyMay 5, 2014 Slide 14 Slide 15 WHATS NEW AFFIDAVIT WAIVER
FORM The Affidavit Waiver Form will only be available in the
multi-line format for this administration Using this form,
administrators can input a single student or multiple students who
are receiving an accommodation while using only one form. The
Affidavit Waiver Form has also been revised to require the Arkansas
licensed teacher or administrator providing an approved
accommodation to sign the form only after the examination is
administered to the student with the accommodation. Slide 16
Affidavit Waiver Can be used for single or multiple students
Completed after accommodations provided Must include answer
document number Must have a legible signature One signature per
page. Slide 17 Testing Improprieties Any organization or individual
may file a written report of alleged testing improprieties by
completing Form A. All reports must be filed not later than 14 days
after the reporting party became aware of the alleged impropriety.
Reports must include: Statement of violating conduct Specific facts
about the violation When, where, how, names of individuals
committing and reporting Investigation facts Actions taken Slide 18
Slide 19 Test Preparations Attitudes, perceptions, and
circumstances can significantly impact the test results. Please be
sure that : Conditions are conducive to testing. Test is well
organized. Parents, Faculty, and Students are informed of the
testing dates and procedures. Underscore the importance of testing
by characterizing these Exams as a crucial component of education
Slide 20 Test Planning Maintain an Assessment Notebook Training
dates Agenda and Sign-in Sheets Classroom/testing assignments Test
Security Affidavits with Affidavit Waiver Forms attached
Accommodations documentation Emergency Plan Calculator Policy Cell
Phone Policy Test Security Guidelines Test Schedules Slide 21 Test
Planning Additional Documentation Test booklet(s) transfer form(s)
Missing or damaged test booklets Students absent during the testing
Students not assessed and the reason Student behavior that might
impact testing results Slide 22 School Test Coordinators The
information presented during this workshop is an overview of
testing procedures. You are responsible for reading the school test
coordinators manual. Be sure to include the backup test coordinator
in the planning of the exam. You are responsible for: Inventorying
the test materials immediately Securing the test materials
Selecting test administration sites and administrators Distributing
and collecting test materials Developing a plan for administering
the assessments including accommodation sessions Slide 23 School
Test Coordinators Selecting the test administration sites and
administrators Ensuring all test administrators are currently
licensed by the ADE Coordinating the schedule with the principal
which includes a plan for administering the accommodated sessions
Picking up, packaging, and returning the test materials on time
Training the test administrators and test administrators for
accommodations Formal training must be held at least 3 days prior
to test administration Reporting test violations Answering
questions and resolving problems during the testing period
Preparing a backup plan in case of emergencies Slide 24 School Test
Coordinators Ensuring that all required accommodations are provided
and administrators are trained in delivering the allowable
accommodations IEP, 504, and LPAC assessment information are on
file and available for review upon request Slide 25 STC
Responsibilities - Training Train all Test Administrators Include:
Test administration for standard and accommodated sessions The
campus testing schedule including breaks Testing assignments
including list of students and room Test administration manual
Review of the district written cell phone policy Emergency
procedures plan Review of the Test Security Guidelines Read
affidavit 3 and have Sign in Sheet Slide 26 STC Responsibilities -
Training Read affidavit three together so that all certified
personnel involved in administering assessments will understand the
security requirements before they sign the form. I certify that I
have not read, copied, reproduced, or released in any way the
secure Benchmark, IOWA, EOC Examination test items, writing
prompts, or student responses to test items or writing prompts. I
have not conducted any inappropriate test preparation activities
with students that could invalidate the test results or give them
an unfair advantage over others. As directed in the manuals for the
current administration, all used and unused answer documents, all
completed Student Not Tested Forms, and all Test Administration
Manuals have been packaged and returned to the School Test
Coordinator. I have read the statements above and understand that I
am certifying that they are true. I understand that violating any
of the Arkansas Department of Educations test security procedures
could result in revocation of my license. Page 55 Slide 27 STC
Responsibilities After Testing Collect and inventory all materials
from Test Administrators Ensure that all materials are accounted
for Check for answer documents in the test booklets Check for
extraneous materials in the answer documents Count all materials
being returned and initial the Test Booklet Security Form Report
all lost or damaged materials to the District Test Coordinator
immediately Return all materials to the District Test Coordinator
in the order prescribed Ensure Affidavit 3 and Affidavit Waiver
Forms are signed. Complete Affidavit 2. Page 45 Slide 28 Slide 29
Test Administrators Responsibilities Test Administrators shall
Count all materials and sign the Test Booklet Security form when
checking out test materials each day Ensure that all testing
materials are kept secure before, during, and after testing
(including breaks) Follow the testing schedule provided by the
School Test Coordinator Eliminate items from the classroom that
could provide cueing to students Provide a classroom environment
that is conducive to testing Slide 30 Test Administrators
Responsibilities Test Administrators shall Sign the Affidavit
Waiver after providing the read-aloud accommodation Review the
administration script in the manual Follow all training
instructions and schedules Distribute test booklets in spiral order
Read all directions using a normal tone and manner Provide no cues
or assistance to students Actively monitor throughout the session
Walk unobtrusively around the room Look for use of electronic
devices Use the large session number at the top of answer document
to ensure students are working in the correct space Slide 31
Actively monitoring during test administration Check the large
session titles at the top of the answer documents while circulating
around the room during monitoring. Check the bottom of the answer
document to verify that testing sessions for the day are completed
while circulating around the room during monitoring Test
Administrator Responsibilities Slide 32 Test Administrators
Responsibilities Administrators shall ensure that students: Use a
#2 pencil ONLY Do not remove mathematics reference sheet from the
test booklet Do not have extraneous materials in the testing area,
including scratch paper Do not have access to any prohibited
electronic device (cell phones) Use calculators appropriately and
only when allowed Slide 33 Test Administrator Responsibilities Test
Administrators shall not answer students questions about the
content of the test Instruct students to select the best answer If
a student insists there is not an answer, or there is a problem
with a question Do not look at the test item Provide the school
test coordinator with the form letter, the item and session number
and test name The STC will contact the DTC with the information
Slide 34 Test Administrators Responsibilities Test Administrators
shall not have access to computers during testing Use of Smart
board timer is allowed No food or drink is allowed in the testing
area with testing materials No gum or mints Do not leave students
with secure testing materials in an unlocked room unless a trained,
licensed teacher or administrator is present Maintain security of
test booklets and answer documents with student work at all times
Slide 35 Test Administrators Responsibilities Cell phones shall be
turned off and not accessible Each school will post signs reminding
teachers not to bring cell phones into the building on test days.
Teachers having access to cell phones is a security breach and will
be reported School Test Coordinators must immediately report cell
phone access by students or adults immediately. Slide 36 Test
Administrator Responsibilities After Testing Collect materials from
students Ensure that all materials are accounted for Check for
answer documents in test booklets Check for extraneous materials in
answer documents (rulers, math reference sheets) Report all lost or
damaged materials the School Test Coordinator Return all materials
in the order prescribed by the School Test Coordinator Sign
Affidavit 3 Sign the Affidavit Waiver if required Slide 37 Test
Administrators Responsibilities Ensure that the test schedule of
followed. Must provide students with entire testing time exactly.
Test session times may not be altered. Ensure that calculators are
available only during the allowable math sessions Ensure that
students Do not share calculators Have only ONE calculator Pages
27-28 Slide 38 Slide 39 Misadministration Test Administration
Errors Responses cannot be scanned (open-response written in ink or
pencil other than #2) Labels attached then distributed to wrong
students Incorrect label placement Students with same or similar
name given incorrect answer document Student answering in the wrong
place Administering wrong accommodations Student given the wrong
level assessment Slide 40 Misadministration Answering in the Wrong
Place Test Administrator must immediately alert the School Test
Coordinator Corrective action may be taken on the day of test With
specific directions from the ADE School Test Coordinator must
contact the DTC as soon as possible to report the incident Never
make a copy of a student response written in the wrong place to
transcribe later Student accesses cell phone/takes photo Incorrect
State-ID number gridded EOC administered to students who should not
test Slide 41 Scheduling Interruptions Inclement weather If school
is closed on a testing day due to inclement weather, upon returning
to school, contact DTC before beginning testing Do not resume
testing until an alternate test schedule has been provided Testing
interruptions If an interruption occurs during testing (power
failure, fire alarm, etc.), follow emergency plan See to the safety
of the students Secure the testing materials Note the time
remaining in the session Call DTC Slide 42 Alert Process Do not
read student responses ADE has an alert process in which the
testing company notifies ADE for concerns Disturbing content if a
student writes anything that indicates he/she is going to harm
himself/herself or others Suspected teacher interference Suspected
plagiarism Call the DTC if concern for student safety arises based
upon suspicion of what a student has written Slide 43 Cell
Phone/Electronic Device Cell Phones shall be turned off and not
accessible. This includes the Test Administrator also. Students
shall not have access to any device with photographic capabilities.
Any electronic device that allows for communication among students
shall not be accessible at any time during test administration
(e.g., iPhone, MP3 player, etc.) Follow district policy! Slide 44
Prohibited Materials Electronic Devices No electronic devices with
photographic capability shall be accessible at any time during test
administration. Scratch paper Students can use the blank spaces in
the test booklets to do scratch work. Food and Drink During
testing, no food or drink is allowed in the testing area.
Highlighters No highlighters may be used on the answer documents.
Ink Pens/Felt Tip Markers Use a No. 2 pencil only. No mechanical
pencils. Slide 45 Use of Prohibited Devices If any prohibited
equipment is accessed during testing Immediately report any
irregularity to the STC STC: Immediately check that information
about the test has not been saved, sent, or received Follow
district policy for further actions regarding the student involved
All parties involved will write a signed statement Describing how
the irregularity was handled Describing how the district policy was
followed Statement sent to DTC Slide 46 Slide 47 Who is Tested All
students, including ALE students, completing Algebra I, Geometry,
or Biology in the spring for high school credit must participate.
With or without allowable accommodations Approved special
accommodations Alternate Assessment for Grade 9 Math and Biology
Students not scoring Proficient on any EOC exam must have an AIP
and participate in remediation before receiving credit for the
corresponding course Slide 48 Who Is Tested In addition: A failing
grade in any course does not exempt a student from taking the EOC
exam The decision to repeat the semester or course is not an
exemption from testing Students enrolled in Algebra or Geometry
sequenced over two years must test at the end of the two years
whether he/she has completed the course or earned a passing grade.
Cohorts must test at the same time district-wide. Slide 49 Who Is
Tested All students completing Algebra I, Geometry, or Biology for
credit in the spring must test. IOWA All students in grade 9 must
take the IOWA With or without allowable accommodations Approved
special accommodations No alternate assessment at grade 9 IEP
Decision LPAC Decision Students repeating grade 9 retest Schedule
testing sessions in the order shown in the manuals (NO exceptions)
Grade cohorts must test at the same time district-wide Students who
have completed an alternate portfolio and subsequently enroll in a
course with an exam must take the end-of-course exam Slide 50 Who
Is Tested Disabled Must take exam or participate in portfolio Title
I Transfer Students LEP First Year LEP students are exempt from
Literacy only ALE Foreign Exchange Identify in the Teacher Use Only
Box Day Treatment Migrant Students Highly Mobile Students Enrolled
in school or district after October 1, 2013 Slide 51 Transfer
Students Transfer students from within Arkansas must test. If
testing began in the former district Contact DTC with transfer
information Determine which form of the test he/she started
Continue testing with a new answer document using the same test
form DTC will request the partially used answer document from the
former school STC or designee will transcribe the answers from the
old answer document to the new answer document Maintain security
and confidentiality at all times Complete the Affidavit Waiver Form
Slide 52 Who is Tested? The following students are NOT tested:
Home-schooled students Homebound students Incarcerated students
Residential Treatment Centers Juvenile Detention Centers Slide 53
Rosters and Labels You must account for all labels Use all labels
unless: The label is damaged One of the following is incorrect on
the label School Grade State reporting ID number Last name In these
cases bubble the student demographic information Slide 54
Accounting for Students Pre-ID labels will be provided for most
students Bubble the demographics for any student who was scheduled
to test but a label is not provided All student labels must be
returned and accounted for On an answer document On a Student Not
Tested Form You may receive labels for students who will not test
Moved Changed Placement Return all labels with reason not tested
Slide 55 Students Not Tested All students who meet the requirement
to test and/or received a student label must be accounted for
Answer document with responses Students who answered at least one
question Answer document with a not tested reason coded Students
who did not test and did not receive a label Students who did not
test but were scheduled to test Students who refused to test
Students who had an incorrect school, last name, Grade, or State ID
number listed on the Preliminary Verification Roster Slide 56
Students Not Tested Use answer document to account for students who
were scheduled to take exam but did not receive a label Answer
documents require a classroom/group header sheet Group name is
principal Must be bundled and labeled (School, Group name, Total
number of answer documents, Bundle 2 of x.) Contact DTC if student
refuses to take test Slide 57 Students Not Tested Label and reason
coded on a Student Not Tested Form Students who received a label
but it was known in advanced were not testing Erasures Eraser marks
may be picked up by the scanners resulting in the student receiving
a score. Slide 58 Student Not Tested Form Use only one form per
grade or course Student Not Tested Form requires a School/Course
Header Sheet. Must be bundled and labeled (School Name, Students
Not Tested, bundle 1 of x) Mark the reason not tested ABOVE the
label Forms CANNOT be copied Slide 59 Preliminary Demographic
Verification Rosters Ensure that ALL student demographic
information is correct for each student. Slide 60 Verification and
Correction of Student Information Correct errors in eSchool IOWA
data must be corrected by Friday, March 28 th. EOC data data must
be corrected by Geometry April 18, 2014 Biology April 25, 2014
Algebra I May 9, 2014 The updated/corrected information will
override information in the student label barcodes and filled in on
the student answer documents. Slide 61 Student Information Student
Identification Number Use 10-digit State Reporting ID Number
(TRIAND number) If this number must be gridded, have the number
checked (this is where errors occurred in the past) Social Security
Number Must be included if a label is not used Student Information
is pulled twice. Slide 62 Student Labels If provided, a student
label must be used UNLESS the students school, grade, State ID
number, and/or last name have changed or are incorrect. Slide 63
Student Labels Verify information before affixing label to answer
document. Complete all of Box 1 even if a student label is used.
District: PCSSD School: Must be spelled out Complete all boxes (1
9) if label is not available. Ethnicity Codes Students may fill in
more than one circle Roster will show only one code Unused student
labels will be attached to the appropriate accountability form.
Slide 64 Incorrect Labels If labels include incorrect data Ensure
that corrections are in eSchool by the specified date EXCEPTION: Do
not use if any of the following data is wrong Students last name
State ID Number School Grade Bubble and code the demographics for
these students on an answer document Must use label if other
information is incorrect Slide 65 Student Demographics Information
coded in the Teacher Use Only box is used to place students in the
appropriate reporting categories for AYP (NCLB) and for the state
accountability system Coding cannot be changed after answer
documents are sent to the testing company Slide 66 Slide 67 LEP
Accommodations LEP students may make use of allowable
accommodations if included in the LPAC plan and used regularly in
the classroom No directions or explanations in any language other
than English are allowed See allowable LEP accommodations in the
School Test Coordinators Manual in Appendix A on page 61. Slide 68
1 st YEAR LEP STUDENTS IOWA, Benchmark, EOC Must take Math and
Science May be exempt by LPAC in Literacy (Vocabulary, Reading,
Language, and Writing Sessions) Are not included in AYP
calculations Are counted in 95% tested Coded on answer document
Slide 69 LEP Accommodations Slide 70 Test Coordinators and
Administrators should be very careful about the dictionary used
during testing. Verify that it does not include definitions or
pictures. Slide 71 504 and IEP Accommodations Special Education and
504 students may use allowable accommodations if included in the
IEP or 504 plan and used regularly in the classroom 504
accommodations are coded in the 504 section in the Teacher Use Only
Box. See allowable accommodations in the Appendix D on page 67.
Page 41 Slide 72 IEP Consideration of Special Factors Slide 73 Of
particular importance is question # 8. Keep at the school so that
monitors may verify that the student is receiving the proper
accommodation during testing. Slide 74 Administration of
Accommodations Training shall be provided for those administering
accommodations What is allowed and is NOT allowed How to provide
the accommodation Refer to the Guidelines for Assessment
Accommodations for Students with Disabilities Must be listed in
students IEP, 504, or LPAC plan under standardized testing
accommodations Must be an allowable accommodation Must be used
regularly in the classroom Modifications are never allowed Slide 75
Administration of Accommodations When assigning accommodated
sessions Ensure that students receive only the accommodations
identified in their plans Assign small groups according to
accommodations Do not combine students with different
accommodations if it allows any student access to an accommodation
not included in his/her plan. Slide 76 Administration of
Accommodations When extended time is allowed, students must
complete each session in the order scheduled before moving on to
the next session. Students who are at different points in the test
schedule must be isolated from students on the regular schedule for
testing, during breaks, and during lunch. Extended time does not
allow students to go back into a session at a later time in the day
to continue working or to complete unfinished items. Extended time
ends at the end of the school day. Slide 77 Administration of
Accommodations Training for individuals providing the Reading Aloud
Accommodation Readers may not clarify, elaborate, or provide
assistance to students (cueing) You may not read any portion of the
reading test Affidavit Waiver must be completed Readers should be
familiar with the terminology and symbols specific to the content.
This is especially important for science assessments and high
school mathematics. Slide 78 Administration of Accommodations
RMT/RWT/RST Guidelines for Assessment Accommodations for Students
with Disabilities Reading the Math Test/Reading the Writing
Test/Reading the Science Test A new secure test booklet has been
produced specifically for Test Administrators who are providing a
Read-aloud accommodation to a student. NO PORTION OF THE READING
TEST IS ALLOWED TO BE READ OR INTERPRETED FOR THE STUDENT..
Licensed personnel will administer the allowable portions of the
exams to students with Individualized Education Programs (IEPs)
that specify the accommodation of read-aloud. Test administrators
should use an even vocal inflection so that the student does not
receive any cues by the way the information is read. It is
important that they read test items/questions and text
word-for-word exactly as written. Test administrators may not
clarify, elaborate, or provide assistance to the students, and need
to be familiar with the terminology and symbols specific to the
content. A student should have the option of asking a reader to
slow down or repeat text. Revised December 2011 Slide 79
Administration of Accommodations Recording Accommodation Guidelines
for Assessment Accommodations for Students with Disabilities REC
Records The test administrator records and serves as a scribe for
the students responses. The scribe writes down these responses in
the student answer document from the students speech, sign
language, pointing or by using an assistive communication device.
Extensive practice is required when using a recorder or scribe. A
scribe may not edit or alter student work in any way, and must
record word-for word exactly what the student has dictated.
Students will be allowed to review and edit what the scribe has
written. A person who serves as a scribe needs to prepare carefully
to assure that he or she knows the vocabulary involved and
understands the boundaries of the assistance to be provided. In
general, the role of the scribe is to write what is dictated, no
more and no less. The writing sessions (prompts) on the benchmark
examinations are scored for mechanics and usage, and particular
skill is involved when recording the students responses. THE
STUDENT MUST PROVIDE THE CAPITALIZATION, PUNCTUATION, AND EXACT
SPELLING FOR THE WRITING PORTIONS OF THE TEST. Classroom practice
on this type of dictation before the day of the test is recommended
to give the student experience with the process. (Note: The test
administrator may not write it out first and then go back to ask
the student to insert punctuation or adjust spelling.) Revised
December 2011 Slide 80 Administration of Accommodations Affidavit
Waiver Form for Providing an Approved Accommodation should be
completed ONLY for RMT/RWT/RST (Read-aloud) TRANsfer student
answers (Braille/Large Print) RECording student answers (usually
with Braille/Large Print) Slide 81 Slide 82 Inventory Immediately
inventory materials upon receipt Request additional materials in a
timely manner Report inconsistencies in materials to the DTC Slide
83 PACKING LISTS Shipment Summary List ( if more Than one box) Box
Content List Secure Materials Report District Packing List Slide 84
NON-SECURE MATERIALS Packing Lists School Shipment Summary Box
Content Manuals District and School Test Coordinators Test
Administration Parent Notification Pamphlets Test Security
Affidavits -Affidavits 2 and 3 Preliminary Demographic Verification
Rosters Student Labels Answer Documents Student Not Tested Form
Packages of 10 Paper Bands Rulers EOC Algebra I and Geometry Header
Sheets School/Grade or School/Course Classroom/Group Information
Sheet Slide 85 SECURE TEST MATERIALS Test Booklet Security Forms
Secure Test Booklets Large Print, Read-aloud, and Braille Materials
Arrive in school shipment Large Print Kit includes Large Print test
booklet and Large Print Mathematics Reference Sheet A standard
sized answer document, Test Administration Manual, and line
template A Large Print ruler (for EOC and Grades 3 8) All student
responses shall be transcribed into a student answer document Have
a plan to ensure that all answers are transcribed before shipment
By a licensed, trained, individual Waiver form must be completed
Slide 86 LARGE PRINT & BRAILLE GradeLarge-PrintBraille Grade
9Yes GeometryYes BiologyYes Algebra IYes Slide 87 Read Aloud Forms
Verify the number of read aloud forms needed Contact L. Green via
email with additional orders by March 17 th. Test administrators
administering a read-aloud accommodation will be provided a test
booklet IOWA Grades 9 use overage of test booklets EOC use extra
booklet included in each packet of 5 read aloud test booklets Each
test administrator will also need a Test Administration Manual Read
aloud forms are not interchangeable. Slide 88 READ ALOUD TEST
ADMINISTRATORS BOOKLET Slide 89 READ ALOUD TEST ADMINISTRATORS TEST
BOOKLET Schools will assign a read-aloud test booklet to the
administrator of the read-aloud accommodation. Read-aloud shipments
will have a separate Test Booklet Security Form. Ensure that the
extra booklet is accounted for each day Plan additional training
for read-aloud test administrators (Document training). Utilize
district provided power point. Review affidavit 3 and the affidavit
waiver. Slide 90 MANUALS District and School Test Coordinators
Manual Geometry Test Administration Manual Biology Test
Administration Manual Algebra I Test Administration Manual Slide 91
School/Grade Header Sheet One header sheet per grade School LEA
must be completed List all classes in the spaces provided with the
number of answer documents to be scored The number of Student Not
Test Forms for each course must be recorded (The number of forms
not labels) Slide 92 School/Course Header Sheet One header sheet
per course School LEA must be completed List all classes in the
spaces provided with the number of answer documents to be scored
The number of Student Not Test Forms for each course must be
recorded (The number of forms not labels) Slide 93 Classroom/Group
Sheet Complete at least one Classroom Header Sheet for each grade
in each school. Bubble in the total number of answer documents
included. Numbers are right justified. Slide 94 Classroom/Group
Sheet Complete at least one Classroom Header Sheet for each group
tested. Bubble in the total number of answer documents included.
Numbers are right justified. Slide 95 Test Booklets Security
Barcode - used to account for all test booklets. Disregard the
number following the dash. QAI SKU Disregard Lithocode used to
identify answer document number for Affidavit Waiver Form Slide 96
Answer Documents Apply student label in the correct box Complete
Box 1 even if a label is used. Bubble in Test Form Complete the
Teachers Use Only Box, if necessary. If a student label is NOT
used, all sections of the student demographic page must be
completed. Lithocode Slide 97 Slide 98 Test Security Read the test
security guidelines to everyone and provide them with a copy.
Students must use the same answer document, test booklet and math
reference sheet given them on the first day math testing. Test
booklet and answer documents must be kept together throughout all
test sessions. No part of any examination may be downloaded into
any assistive device. Slide 99 Test Security Test booklets, and
math reference sheets are secure materials. The shrink wrapped
secure materials may not be opened no earlier than one (1) school
day before the first day of testing. Test administration manuals
should not be distributed until the first day of testing. Tests may
not be downloaded into any assistive device. Test materials must be
secured at the end of each day. Transfer of secure materials must
be done by hand delivery. Instructions and materials must be read
verbatim to students during testing. You may reread a
question/passage. Slide 100 AFFIDAVITS Two (2) types of Affidavits
Affidavit 2School Level Test Security Form Affidavit 3Test
Administrator Security Form All completed and signed affidavits
must be returned with the used answer documents. Slide 101
AFFIDAVIT 2 SCHOOL LEVEL Signed by the building principal and
school test coordinator One copy, each, signed for IOWA Grade 9
Geometry & Biology Algebra I Note: Cannot be copied Slide 102
AFFIDAVIT 3 TEST ADMINISTRATOR Signed by the test administrators
Separate form and signature required for each grade/course tested.
Cannot be copied Slide 103 TEST BOOKLET SECURITY FORM Different
Forms Each grade/course tested Read-aloud Tests Read Aloud Test
Administration Manual Each Test Administrator must initial in the
Out column under Test Booklet Receipt and Return when the booklets
are distributed and in the presence of the test coordinator
booklets become the responsibility of the test administrator "In"
column when they are returned and counted each day after testing.
In the presence of the test administrator booklets become the
responsibility of the test coordinator Slide 104 Test Booklet
Security Form t Slide 105 Secure Materials Transfer Only the
district test coordinator can transfer secure materials from
district to district. Secure materials can be transferred between
schools within the district. Secure Materials Form must be
completed. Contact DTC before materials are transferred. Fax copy
of completed transfer form to 490-5724. Slide 106 Secure Materials
Transfer Slide 107 Slide 108 GRADE 9 Slide 109 Testing Session
DAYSUBJECTSESSIONITEMSMINUTES Wednesday April 2, 2014 IOWA 9 -
*Vocabulary Student Demographic Information 40 Multiple-choice
items 15 minutes 15 + directions *Reading Comprehension44
multiple-choice items40 + directions *Language: Revising Written
Materials 56 multiple-choice items40 + directions Mathematics:
Concepts & Problem Solving (Calculator) 40 multiple-choice
items 40 + directions Computation30 multiple-choice items
(Non-Calculator) 15 + directions Test is timed. Total testing time
is 2 hours and 30 minutes. *LEP less than one year in the US are
exempt from Vocabulary, Reading, and Language sessions Slide 110
Grade 9 Iowa Test of Educational Development Test Date: April 2
Complete make-up testing by Friday, April 4 th. Test schedules and
student room assignments must be turned in to the district office
by 9:00 a.m., Thursday, March 20, 2014. Grade cohort in district
must follow the same schedule no exceptions. All high schools must
begin testing by 8:45. It is a testing violation to alter the order
of the sessions from the schedule in the test administration
manual. Test is timed. Can include a break between tests. Test
materials will be returned on April 7. Slide 111 End-Of-Course
Exams Slide 112 Testing Session DAYSUBJECTSESSIONITEMSMINUTES
Tuesday April 22, 2014 Geometry - G1 Student Demographic
Information 20 Multiple-choice items 15 minutes 30 + directions
G220 multiple-choice items30 + directions G3 G4 3 open-response 15
multiple-choice items 45 + directions 25 + directions Wednesday
April 23, 2014 GeometryG5 G6 20 multiple-choice items 2
open-response items 30 + directions G7 G8 15 multiple-choice items
2 open-response items 25 + directions 30 + directions There are 15
forms of the test. Students must be given a 15-minute break after
Session G2, and G6. Slide 113 Testing Session
DAYSUBJECTSESSIONITEMSMINUTES Tuesday April 29, 2014 Biology - B1
B2 Student Demographic Information 20 multiple choice items 20
multiple-choice items 15 minutes 30 + directions B3 B4 3 open
response 15 multiple choice items 45 + directions 25 + directions
Wednesday April 30, 2014 BiologyB5 B6 20 multiple choice items 2
open-response items 30 + directions B7 B8 15 multiple-choice items
2 open-response items 25 + directions 30 + directions There are 15
forms of the test. Students must be given a 15-minute break after
Session B2 and B6. Slide 114 Testing Session
DAYSUBJECTSESSIONITEMSMINUTES Tuesday May 13, 2014 Algebra I
-Student Demographic Information 15 minutes A1 A2 20 multiple
choice items 30 + directions A3 A4 3 Open-response items 15
Multiple-choice items 45 + directions 25 + directions Wednesday May
14, 2014 Algebra IA5 A6 20 multiple choice items 2 open-response
items 30 + directions A7 A8 15 Multiple-choice items 2
open-response items 25 + directions 30 + directions There are 20
forms of the test. Students must be given a 15-minute break after
Session A2, and A6. Slide 115 END-OF-COURSE All students completing
course must take the exam Allowable accommodations Approved special
accommodations - Must mark For ADE Use Only Alternate Portfolio
Assessment- Biology and Algebra I Students who have taken the exam
do not take the exam again. Schedule testing sessions in the order
shown in the manuals (no exceptions) Class cohorts must test at the
same time district-wide. All middle schools must begin testing by
8:45 am each day. All high schools schools must begin testing by
8:45 am each day. It is a testing violation to alter the order of
the sessions from the schedule in the test administration manual.
Slide 116 END-OF-COURSE Test schedules and student room assignments
must be turned in to the district office by 9:00 a.m., on the
following dates: Geometry April 15 Biology April 22 Algebra I May 6
Test will be administered on indicated dates. Tests may not be
administered early. Make-up testing can begin each afternoon.
Schedules must include suggested 15-minute breaks. Lunch breaks can
be included in test schedules. All sessions are timed. Testing
sessions must be completed at the conclusion of the school day.
Slide 117 Slide 118 Teacher Use Only Box Slide 119 TEACHER USE ONLY
After all testing is finished, the For Teacher Use Only box must be
completed Only those sections of the For Teacher Use Only box that
have an asterisk need to be completed, as appropriate, if a student
label is used: Special Education Accommodations Migrant Student
Highly Mobile LEP Student less than one year in the U.S LEP
Accommodations If a student Pre-ID label has been used, DO NOT grid
these fields. (Please update eSchool with any changes to these
fields): ESI Codes Free and/or Reduced Lunch Gifted and Talented
Limited English Proficient (LEP) Monitored Former LEP Slide 120
Slide 121 SCOREABLE MATERIALS Scoreable Materials for Return Used
answer documents with student responses Used answer documents for
students not tested Student Not Tested Forms Classroom/Group
Information Sheets School/Grade or School/Course Header Sheets
Affidavits Affidavits 2 & 3 Affidavit Waiver Slide 122
SCOREABLE MATERIALS Ensure all student labels have been applied
correctly and, if applicable, that demographic information has been
bubbled in correctly on the answer document or consumable test
booklet. Count and recount used answer documents before passing
them on and before paper banding them together. Used documents
include those for Students NOT Tested. All used answer documents,
including documents for Students NOT Tested, should be paper banded
together by group. Verify that the Student Not Tested Forms have
been correctly completed. Ensure all information is correct on the
School/Course or School/Grade Header Sheets and on the
Classroom/Group Information Sheets. Complete Affidavits 2 and 3.
Slide 123 ANSWER DOCUMENTS EOC Return answer documents with this
shipment Grade 9 Return answer documents with this shipment Slide
124 ANSWER DOCUMENTS AND CONSUMABLE TEST BOOKLETS School Test
Coordinators place Classroom/Group Information Sheet on each stack
of answer documents or consumable test booklets for a
classroom/group. North Pulaski Smith 20 USED 1 of x North Pulaski
Jones 15 USED 1 of x Slide 125 Organization of Answer Documents
Chenal Elementary Smith20 Used Documents for Mrs. Smiths class
Classroom/Group Sheet for Mrs. Smith Used Documents for Mrs. Jones
class Classroom/Group Sheet for Mrs. Jones Student Not Tested Form
Chenal Elementary Smith20 Affidavits 2 & 3 Affidavit Waiver
School/Course Header or School/Grade Header North Pulaski 3 24 1 of
3 USED Slide 126 SCOREABLE MATERIALS IOWA School Test Coordinators
place the School/Grade Header Sheet on the stack of used answer
documents and Student Not Tested Forms. Students Not Tested Forms
are bundled with the header sheet and is bundle 1. Students Not
Tested Answer Documents are bundled together with a class header
sheet and is bundle 2. School Test Coordinators make sure Affidavit
2 is signed AND all copies of Affidavit 3 are signed by all Test
Administrators. Affidavits 2 and 3 are bundled together, labeled
with school name, and total #. Affidavit Waivers are bundled
together, labeled with school name, and total #. Inventory all
materials (Scoreable, Non-scoreable and TA Manuals) Count scoreable
answer documents and paper band them together by group. Do not band
more than 25 answer documents together. Complete the paper band
information. School Name, Teacher Name, # of answer documents,
number range, the word USED and bundle number. Slide 127 SCOREABLE
MATERIALS EOC School Test Coordinators place the School/Grade
Header Sheet on the stack of answer documents and Student Not
Tested Forms. Students Not Tested Forms are bundled with the header
sheet and is bundle 1. Students Not Tested Answer Documents are
bundled together with a class header sheet and is bundle 2. School
Test Coordinators make sure Affidavit 2 is signed AND all copies of
Affidavit 3 are signed by all Test Administrators. Affidavits 2 and
3 are bundled together, labeled with school name, and total #.
Affidavit Waivers are bundled together, labeled with school name,
and total #. Inventory all materials (Scoreable, Non-scoreable and
TA Manuals) Count answer documents and paper band them together by
class. Do not band more than 25 answer documents together. Complete
the paper band information. School Name, Teacher Name, # of answer
documents, the word USED and bundle number. Slide 128 NON-SCOREABLE
MATERIALS Non-scoreable Materials for Return Used and Unused Test
booklets Test Booklet Security Forms Used and unused Read Aloud
Test Administrators Manuals Test Administration Manuals for Grades
9 Test Administration Manuals for EOC Read Aloud Test
Administration Manual Security Forms Unused answer documents Slide
129 NON-SCOREABLE MATERIALS IOWA & EOC Organize all test
booklets in numerical order and paper band them together. Label
with school name, total number of booklets, number range, and
bundle number. Test booklet security form is placed on top. Bundles
should be in the same size as you received them. Organize all used
and unused Read Aloud test booklets, by course, then in numerical
order, and paper band them together. Label with school name, number
range, total number of booklets, and bundle number. Test booklet
security form is placed on top. Organize all used and unused Read
Aloud Test Administrators Manual by course,then in numerical order,
and paper band them together. Label with school name, number range,
total number of booklets, and bundle number. Test booklet security
form is placed on top. Paper band all unused answer documents and
label with school name. Slide 130 NON-SCOREABLE MATERIALS IOWA
& EOC Sort test booklets by grade and in numerical order. Place
a paper band around the stack of test booklets Bundle the booklets
in the same size bundles as received Label the band with School
name, range number, total number of books and bundle number.
Unused, shrink-wrapped booklets must have a paper- band. Bundle and
return to DTC. Baker, 101-114 15 2 of 10 Slide 131 Slide 132
General Testing Information Answer documents must not be folded,
clipped, stapled, or torn. Bring a copy of the items listed inside
of your purple folder when you return your test materials. Schedule
make-up testing immediately. Attach documentation of why student
did not test to the appropriate form. This includes: Attendance
printout Conference decision form Withdrawal form Test
administrators should monitor students during the testing sessions.
Use the checklist in the school test coordinators manual to be sure
you have completed all of the steps. Slide 133 General Testing
Information Test Irregularities must be reported immediately.
Schools must use the Form A that is attached to the Test
Improprieties Rules. The teacher must submit a written report to
the STC. The STC must report the violation to the principal and
submit a written report to the principal. The principal must
investigate and indicate findings prior to sending it to the
district office. A final report indicating the corrective action
taken at the building level to prevent the violation must be
submitted when test materials are returned to the DTC. Include your
backup coordinator in the testing plans in case of emergencies.
Slide 134 General Testing Information Contact me: If a student says
there is not an answer to an item. Do not look at the item. Ask for
the session number, item number and name of test. If a student or
teacher is caught using (texting, talking, photographing) a cell
phone during testing. If teachers have cell phones on during
testing. If students write in the wrong answer space or other
incidents occur. If an emergency occurs (power outages, bomb
threats, etc) If in doubt, contact me. CELL # - 804-9682 OFFICE #
234-2082 234-2083 234-2084 234-2077 Slide 135 ACCOUNTABILITY FORMS
Will be available electronically on Share Point. Labels will be
affixed to the following forms: Withdrawn Incorrect Label (Name,
TRIAND, Grade) You must account for all labels. Slide 136
Electronic Access A copy of this power point and other reporting
forms for testing are online at
http://inst.pcssd.org.http://inst.pcssd.org Click on the department
tab Select Testing On the left side of the screen, select shared
documents. Click on the Middle School Test Coordinator or High
School Test Coordinator folder.
